Tab 1. PWS-Sports-Officials FSV Review_ ao 04 March 2024.pdf

PERFORMANCE WORK STATEMENT

SPORTS OFFICIALS

EIELSON AFB, ALASKA

SECTION I

SCOPE OF WORK

1.1. SERVICES NONPERSONAL: To provide all personnel, labor, tools, equipment, materials, supplies, and supervision necessary to perform Sports Officiating at Eielson Air Force Base, Alaska, in accordance with the terms and conditions of this Performance Work Statement (PWS).

1.2. Contractor shall provide certified officials to cover all sports related requirements under this Performance Work Statement.

1.3. All stated sporting events will be played according to the schedules provided to the contractor by the Sports Director. All event start times will be followed as stated on the schedule. The initial schedule will be e-mailed to the contractor no later than 14 calendar days prior to the start of the season Any changes due to the mission. Completion or exercises will be communicated NLT 24 hours prior.

1.4. Make-up games may be scheduled any day of the week or weekend, depending on the requirements of the Sports Director. A 24-hour notice will be provided to the contractor.

1.5. Officials must arrive at the designated game sites fifteen minutes prior to scheduled game(s) to make all necessary preparations (i.e., verify scorebook, inspect playing area, coin toss, and meet with captains/coaches, etc.) for the scheduled event. The officials will stay until event is completed and scorebook is complete.

1.6. All pertinent information will be included in the appropriate scorebook prior to each scheduled event by the lead official (a lead official will be designated for each event).

This information includes the last name of participants and jersey number. At the completion of each event, scores and results will be verified by the lead official, who will then sign the scorebook as a verification of the results. Scorebooks will be reviewed the first duty day following the play date by the Sports Director for compliance.

1.7. All events will be played in accordance with respective rule books and amended only by league by-laws or the Contracting Officer.

1.8. Events in which protests are filed and upheld as a result of a rule misinterpretation will be officiated at the point the protest(s) were recorded as part of the original game at no additional cost to the government. Judgment calls made by officials during the event cannot be protested. Protests filed as a result of other circumstances will be reviewed and approved/disapproved by the Fitness Center Director. Score books will be turned in after each game to the Sports Director for review and filing.

1.9. The contractor shall provide a report of protests and ejections that occur during any event to the Sports Director. This report will be provided before noon the first duty day after the game in which the protests or ejections occurs and will be signed and dated by the official involved in the incident in question.

1.10. Under unsafe or unplayable conditions (rain, lightning, poor field condition, snow, ice, hail...), the lead official will ensure conditions truly merit a delay or postponement (as per specific rulebook). Every effort will be made, safety considered, to complete scheduled contests. If inclement conditions occur, all games up to and including the one in progress will be compensated for. Subsequent games that may require cancellation will not be paid.

1.11. The government will provide the contractor with a two hour notice in the event of unscheduled changes, cancellations or postponements. These may include exercises, deployments, or cold weather. Officials reporting to games after the government has provided the contractor point of contact (POC) two hour notification will not be compensated.

1.12. Any equipment deficiency will be annotated in the appropriate scorebook by the lead official (downs marker broke, inadequate ball pressure, holes in playing surface, etc...). Upon detection of the above mentioned deficiencies, notify the fitness center for replacement or cancellations due to inoperable equipment or facilities.

1.13. The Contractor must contact the Sports Director, at 377-2806 or 377-1925 two hours prior to the first schedule game in the event officials cannot be provided.

1.14. In an event that the required number of officials cannot be provided, notice must be given to the Sports Director that an emergency has caused a failure to meet these requirements. The contest may be completed with less than the required number of officials with approval under such emergencies.

1.15. All certified officials will be dressed in official attire as required by governing National Federation Rules (NFR) consistent with each designated sporting event. The contractor shall provide all official uniform items required and any sport-specific individual items such as ball/strike indicator, plate brush, whistles, etc...

1.16. A summary invoice shall be submitted to the Sports director with date, number of officials used, and total of charges per day for the time they are requesting payment for.

The FC will then use this data and cross reference this with the schedule and recordings from each game.

SECTION II

SPORTING EVENTS AND REQUIREMENTS

2.1 SOFTBALL

2.1.1. Contractor shall provide only certified officials to cover softball requirements.

Officials must be certified through local American Softball Association (ASA).

Contractor shall provide copies of official certifications upon request.

2.1.2. Contractor shall provide two officials per game during the regular season and playoffs.

2.1.3. Location of event: Softball will be played on the softball fields located off Flight Line Ave. across from the Air Traffic Control Tower, building number 1216.

2.1.4. Officials shall pick-up all equipment prior to games. This includes all equipment and scorebooks for softball. This equipment will be picked up and returned to the front desk (issue counter) of the Fitness Center at the end of scheduled games.

2.1.5. Season timeframe and length is as follows: Estimated # of Games

Softball- May through August 106 games (91 league, 15 playoff)

2.1.6. Contractor will be certified and responsible for all fees associated with currency.

2.2 BASKETBALL

2.2.1. Contractor shall provide only certified officials to cover basketball requirements.

Certification must be through local International Association of Approved Basketball Officials (basketball). Contractor shall provide copies of official certifications upon request.

2.2.2. Contractor shall provide two officials per game during the regular season and playoffs.

2.2.3. Location of Event: Basketball games will be held at the Fitness Center.

2.2.4. Officials shall pick-up all equipment prior to games. This includes basketballs and scorebooks. This equipment will be picked up and returned to the front desk (issue counter) of the Fitness Center at the end of scheduled games.

2.2.5. Season timeframe and length is as follows: Estimated # of games:

Basketball – January through March 106 games (91 league, 15 playoff)

2.3 FLAG FOOTBALL

2.3.1. Contractor shall provide only certified officials to cover flag football requirements.

Certification must be through National Federation Rules for High School (flag football).

Contractor shall provide copies of official certifications upon request.

2.3.2. Contractor shall provide two officials per game during the regular season and playoffs.

2.3.3. Location of Event: Football games will be held at the Fitness Center Field House.

2.3.4. Officials shall pick-up all equipment prior to games. This includes three footballs, down markers, and score sheets. This equipment will be picked up and returned to the front desk (issue counter) of the Fitness Center at the end of scheduled games.

2.3.5. Season length is as follows: Estimated # of games:

Flag Football – Aug through Oct 106 games (91 league, 15 playoff)

2.4 VOLLEYBALL

2.4.1. Contractor shall provide only certified officials to cover Volleyball requirements.

Certification must be through local Fairbanks Volleyball Officials Association.

Contractor shall provide copies of official certifications upon request.

2.4.2. Contractor shall provide two officials per game during the regular season and playoffs.

2.4.3. Location of Event: Volleyball games will be held at the Fitness Center.

2.4.4. Officials shall pick-up all equipment prior to games. This includes two volleyballs and one scorebook. This equipment will be picked up and returned to the front desk (issue counter) of the Fitness Center at the end of scheduled games.

2.4.5. Season length is as follows: Estimated # of games:

Volleyball – October through December 106 games (91 league, 15 playoff)

2.5 SPORT LEAGUE DATES ARE SUBJECT TO CHANGE. Due to the unique weather and mission requirements of Eielson AFB, season start dates, length, and end dates are subject to change. The Sports Director will notify the contractor of any changes to the scheduled Intramural program

2.5.1 If for any reason a season is cancelled, the Eielson Fitness center may move forward with a smaller event in place (example: Softball season is cancelled due to softball fields not safe for use, an indoor soccer tournament could be created and scheduled.) In the event of any changes, the sports director or Fitness Center leadership will notify the contractor of their requirements for officials as soon as possible.

SECTION III

Government Special Instructions, Terms and Conditions

3.1 EMERGENCY MEDICAL SERVICE: The government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill while at Eielson AFB. Treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate.

3.2. GOVERNMENT REMEDIES. The contracting officer will follow the requirements established within the contract for contractor’s failure to correct nonconforming services.

3.3. HOURS OF OPERATION. Services shall typically be performed Monday thru Friday from 5:30pm to 8:30pm local time in coordination with the Government.

3.4. SECURITY REQUIREMENTS. The contractor shall ensure each employee obtains pass and identification items as applicable for contractor personnel and contractor-owned vehicles. The Security Forces Pass and Identification office located at the front gate’s Visitor Control Center issues these forms.

3.4.1. The contractor shall maintain a current listing of employees. The list will include employee names and date of birth. This list shall be provided to the contracting officer and servicing security forces organization. An updated listing shall be provided upon change of employees. The Contractor must provide all names, social security numbers and duty hours of all personnel who will be on site at start or anytime during this project.

3.5 MISCELLANEOUS: Use of cell phones while operating any motor vehicle on base is strictly prohibited. Driving privileges will be suspended for 30 days for the first violation. The use of seatbelts are mandatory. The on-base speed limit while passing military troops performing physical training is 10 MPH and is strictly enforced.

SECTION III