Tab 1.1.4 SOW.pdf

Department of Homeland Security Customs and Border Protection

Statement of Work For

Work Uniform Rental Services

1.0 INTRODUCTION

The United States Border Patrol (USBP), Big Bend (BBT) Sector has a requirement for a contractor to provide Work Uniform Rental Services to the USBP Fleet Garages’ Mechanics, Support Staff and Supervisors. The Uniform Rental services will include, but not limited to, the weekly pickup, washing, pressing, repair, replacement, and delivery one time a week.

2.0 BACKGROUND

The BBT Sector garage is responsible for the daily maintenance and repair of vehicles that support the mission of the USBP. The nature of the work exposes the mechanics, supervisors, and support staff to various contaminants such as fluids, dirt and greases on a regular basis. Garage personnel require work uniforms that they can change into and leave behind at the worksite at the end of the day. Primarily, the rented uniforms will provide a level of safety for the staff by ensuring that work-related contaminants on clothing will remain at the worksite and not transported to the individuals’ residences.

3.0 SCOPE OF WORK

This contract is for service to be provided at BBT Sector. It is intended to be a Firm-Fixed price contract containing One (1) base year and Four (4) Option years.

All uniforms specified shall be available in the male/female styles listed, as well as in long and short sleeve and must be new when initially issued to employees.

The Uniform articles will consist of shirts/blouses, pants/trousers and Jackets with liners. Uniforms will be provided in the style, colors, fabrics, and labeled with name tags as requested. The style of uniform assigned to each individual will be based on the job description/title of their position as outlined below in paragraph 4.2.

The contract will also provide USBP the flexibility to increase/decrease the number of uniforms required based on new hires or loss of current garage staff.

The authorization to increase/decrease will be made by the Branch Chief of Logistics identified in paragraph 5.2.1. Increase and decrease of uniform requirements shall be done in writing by email or letter. Notification can be made by phone with an email or letter confirming the change.

The USBP BBT garage locations is listed below in paragraph 7.0.

4.0 DESCRIPTION OF TASKS AND DELIVERABLES

All uniforms shall be of high-quality fabrics that ensure that apparel will provide a crisp and professional look throughout the year. Every garage staff member will be provided with one Jacket with liner and ten (10) sets of pant/shirts. The uniforms will be made from fabrics outlined in paragraph 4.1.

4.1 Uniform Fabrics

4.1.1 Work Pants/Trousers

4.1.1.1 Shall be 65% polyester and 35% cotton; 8 oz. material;

wrinkle free; heavy duty industrial quality

4.1.1.2 Shall be button and zipper close, pleated and/or non-pleated and regular fit.

4.1.1.3 Shall have bartack stitching at all points of strain

4.1.2 Work Shirts/Blouses/Polo Shirts

4.1.2.1 Shall be 65% polyester and 35% cotton; 4.25 oz. material;

wrinkle free; Oxford Industrial type (Long Sleeve or Short Sleeve)

4.1.2.2 Shall have 2 button-up pockets with bartack stitching and pencil slot; Collars shall be lined.

4.1.2.3 Polo Shirts shall be a minimum of 6.1 ounce, 100% spun polyester knit.

4.1.3 Work Jackets & Liners

4.1.3.1 Shall be 65% polyester and 35% cotton; industrial type;

twill-like

4.1.3.2 Lengths shall come in regular or long.

4.1.3.3 Shall have adjustable side tabs, zippers and slash pockets.

4.1.3.4 Jackets shall come with zip in/out liners for colder

weather.

4.1.3.5 Jacket color shall be Dark Blue

4.1.3.6 The jackets will only be issued during the months of

October 1st through March 30th due to the low temperatures.

4.1.3.7 Contractor shall collect the jackets and liners when not in use during the period of April 1st through September 30th.

4.2 Work Uniforms Required by Job Description/Title

4.2.1 Supervisors

4.2.1.1 Polo type shirt (no patch) Supervisors will decide on Color:

4.2.1.2 Trousers/Pants: Kaki/Navy Blue/Black; Mission Readiness

Operation Division Chief will decide on Color

4.2.2 Logistics Personnel

4.2.1.3 Polo type shirt (no patch) support will decide on Color:

4.2.1.4 Trousers/Pants: Kaki/Navy Blue/Black; Mission Readiness

Operation Division will decide on Color

4.2.3 Mechanics

4.2.3.1 Navy Blue Shirt; Navy Blue Trousers/pants

4.3 Fittings

4.3.1 Contractor shall ensure that work uniforms are individually fitted for each employee.

4.3.2 Contractor shall, within seven (7) work-days after award of contract, conduct an initial site visit to garage location to ensure appropriate size, style, and color of uniform is ordered.

4.3.2 Contractor shall bring samples of the uniforms in the styles and types requested during the initial site visit.

4.3.3 After award of contract, Contractor shall be required to conduct fittings, as requested by the garage supervisor/point-of-contact, for new employees or current staff that requires a change in uniform size.

4.3.4 Contractor shall respond, within ten (10) work-days, to a fitting request for a new garage employee or to a current employee that requires a change in uniform size after contractor is notified by the Mission Readiness Operation Division Chief.

4.3.5 Contactor shall, when necessary, make available women’s uniforms tailored to meet individual body types.

4.4 Identification Patches

4.4.1. Patch shall have employee’s last name embroidered in Black on a white background and placed on the right breast area.

4.2.2 The patch shall have a white background and 1.5” Wide x 3” Long.

4.2.3 The Polo Shirts will be not be embroidered.

4.2.4 Jackets will have no identification or name tags.

4.5 Maintenance and Replacement of Uniforms

4.5.1 Contractor shall ensure that delivered uniforms are clean, look professional and do not have excessive wrinkling.

4.5.2 Contractor shall inspect and replace uniform items that have unsightly permanent stains, tears, or inoperable fasteners.

4.5.3 Contractor shall measure and replace the individual’s uniforms if sizes change due to weight gain/loss at no cost to the government.

4.5.4 Contractor shall be notified by the Mission Readiness Operation

Division Chief of contact for the requirement of replacing non-fitting uniforms.

4.5.5 Contractor shall provide replacement uniforms within ten (10) work-days after the measurement for replacement due to size changes.

4.5.6 Laundering of Jackets is estimated at only once to twice a month during this time frame.

4.6 Frequency and Delivery of Uniforms

4.6.1 Contractor shall pick up dirty uniforms and drop off clean uniforms on a weekly basis from designated location.

4.6.2 Contractor shall pickup and deliver uniforms in accordance with scheduled day, time and locations as provided by the COR or the garage supervisor point of contact.

4.6.3 Delivery and Pick Ups will be made on the day selected by the

COR for each location during the hours of 8:00 a.m. and 4:00 p.m.

4.6.4 Contractor shall deliver uniforms one work day after the scheduled delivery date if the regular delivery day falls on a Federal holiday.

4.6 Deliverables

4.7.1 The MINIMUM amount of personnel to be provided uniforms under this contract is 2.

4.7.2 The MAXIMUM amount of employees to be provided uniforms under this contract is 15.

4.7.3 Every employee will be provided 10 complete sets of uniforms (1

Shirt and 1 Trouser) in the styles outlined in paragraph 4.2.

4.7.4 Current Total USBP BBT Uniform Requirements

4.7.4.1 Supervisors: 2

4.7.4.2 Logistics Personnel: 2

4.7.4.3 Mechanics: 4

4.7.5 Delivery Receipt detailing the uniform items and quantity being delivered

4.7.6 Pick Up Receipt detailing the uniform items and quantity being picked up

5.0 Contract Type

Firm-Fixed Price

6.0 Period of Performance

Base Year and 4-12 Month Option Years

7.0 Place of Performance

LOCATION (1) U.S. Border Patrol Big Bend Sector HQ

300 Madrid Street Marfa, TX 79843

LOCATION U.S. Border Patrol

Big Bend Sector 300 Madrid Street

Marfa, TX 79843

8.0 GENERAL INFORMATION

8.1 Government Responsibility for Loss of Uniform Items

8.1.1 If a uniform is lost by a USBP BBT Sector employee, the contractor shall be compensated at the pro-rated unit price based on the number of months since the uniform was initially issued.

The price included in the contract for individually priced is based on a life span of 1 year.

8.1.2 If the Government determines that the employee is responsible for the cost of the uniform due to neglect, the contractor shall accept payment for the uniform from the employee. The Contractor shall be notified in writing if an employee will be paying for a lost uniform.

8.2 Disclosure of Information

8.2.1 Any information made available to the contractor by the government or its customers shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

8.2.2 In the performance of this contract, the contractor assumes responsibility for the protection of the confidentiality of government records.

8.2.3 The contractor will adhere to the requirements found in Part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information.

8.3 Technical Contact

8.3.1 The Customs and Border Protection technical contact person or will be James V. Morrison and may be contacted at (432) 729- 5200.

8.3.2 All Contract administration matters will be handled by assigned contracting officer.

8.4 Government Furnished Property

8.4.1 No Government Furnished property will be furnished.

8.5 Procedures for Payment

8.5.1 The contractor is responsible for submitting invoices timely which include all adjustments to the invoice based on addition/deletion of uniforms.

8.5.2 Billing and payment information will be furnished at time of award of contract.