Tab 1 - Attachment 1 - Performance Work Statement.pdf

CUI

PERFORMANCE WORK STATEMENT

CARPET CLEANING SERVICE CONTRACT

MINOT AFB BUILDINGS 120, 870, AND 1088

MINOT AFB, NORTH DAKOTA

17 MARCH 2026

1. SCOPE

1.1 The contractor will provide all labor, equipment, materials, and supervision necessary to perform professional carpet cleaning services for Buildings 120, 870, and 1088, in a manner that will clean carpets in satisfactory condition and present a clean appearance.

1.2 The Government expects one carpet cleaning per building annually.

1.3 The contractor must accomplish all cleaning tasks as listed in this PWS.

1.4 Cleaning will be performed by total square feet of carpet within each facility which is identified in attachment 2.

1.5 All work performed by the contractor must be performed in accordance with all applicable laws, regulations, instructions, and commercial practices.

2. PERFORMANCE REQUIREMENTS

2.1 Frequency: Services will be performed annually per building as scheduled

2.2 Cleaning Method: Use hot water extraction or low-moisture encapsulation methods approved by the facility manager.

2.3 Pre-Treatment: Apply appropriate pre-spray solutions to high-traffic and stained areas.

2.4 Spot Removal: Treat and remove stains without damaging carpet fibers or color.

2.5 Drying Time: Carpets must be dry and ready for use within 12 hours after cleaning.

3. QUALITY STANDARDS:

3.1 Carpets shall be free of visible soil, debris, and stains after cleaning.

3.2 No chemical residue or unpleasant odors shall remain.

3.3 Work areas shall be left neat, with furniture returned to original positions.

4. SAFETY & ENVIRONMENTAL COMPLIANCE:

4.1. Contractor to comply with all Safety Regulations.

4.2. The Contractor must not require any worker to work under conditions that are unsanitary, hazardous, or dangerous to health or safety.

4.3. Smoking at the facilities is permitted only in prescribed outdoor smoking areas.

4.4. Use only non-toxic, environmentally friendly cleaning agents where possible.

4.5. Follow all OSHA safety guidelines and facility-specific safety protocols.

5. HOURS OF OPERATION AND HOLIDAYS - The Contractor is not required to provide service on the following holidays, when the office is closed, or outside the normal work hours of 0730- 1630 Monday – Friday.

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans’ Day Thanksgiving Day Christmas Day

1 January Third Monday in January Third Monday in February Last Monday in May 19 June 4 July First Monday in September Second Monday in October 11 November Fourth Thursday in November 25 December

5.1 Base Closures: Work is not required during base closures.

6. REQUEST FOR CLEANING AND CONTRACTOR RESPONSE TIME:

6.1 The 5 CS Resource Advisor, (RA), will reach out to the cleaners to set up a date and a time for cleaning.

6.2 The Contractor must schedule the cleaning within 14 days of request.

7. GOVERNMENT/FACILITY- FURNISHED ITEMS

7.1 Access to water supply and electrical outlets.

8. SECURITY REQUIREMENT

8.1 Physical Security: The contractor must follow all Government security requirements.

8.2 Base Access Request: A Real ID or Passport is required. Visit https://www.minot.af.mil/About-

Us/Newcomers/ for information concerning base access.

8.3 The contractor will notify the 5th Communications Squadron (5 CS) at 701-723-7600, or 701

723-4998, a minimum of 30 minutes prior to arrival to base to be escorted into buildings 120, 870, 1088.

8.4 The contractor will advise the 5 CS point of contact how many cleaners they will be bringing to ensure enough escorts are available to monitor the workers.

8.5 If cleaning is done simultaneously on multiple floors, then multiple escorts will be required.

9. CONTRACTOR PERSONNEL

9.1 Personnel: Contractor personnel will be clearly identifiable and present professional appearance.

9.2 Employee Restrictions: The Government reserves the right under this contract to restrict the employment of any employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, or general well-being of operations mission of the installation and its population.

9.3 Contractor Management and employees must always conduct themselves in a professional manner, in the performance of their assigned duties and responsibilities.

10. PERFORMANCE OF SERVICE DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEASE COMBATANT COMMANDER:

According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DOD Contractor Services During a Crisis, and the Air Force implementation thereof, unless otherwise directed by an authorized Government representative, it is determined that Backup Education Advisor requirements under this PWS are not essential and do not need to be performed during a crisis.

11. RECORDS MANAGMENT

All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the Statement of Work, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program and the Air Force Records Disposition Schedule which can be provided by the Chief of Records upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 BW/IPR), 723-7917, will aid and train the contractor to ensure compliance with Federal record keeping requirements.

https://www.minot.af.mil/About-Us/Newcomers/ https://www.minot.af.mil/About-Us/Newcomers/

12. LISTS OF ATTACHMENTS

12.1 Attachment-1 Performance Work Statement