Tab 04 SOW Redacted.pdf
PDF 137 KB Posted
- Attached to
- local vendor to host the 2026 NASA TFAWS
- Solicitation number
- 80NSSC26931526Q
About this file
Statement of Work: NASA Thermal and Fluids Analysis Workshop (TFAWS) 2026 Hosting
This Statement of Work outlines the contractor's requirements for hosting the NASA Thermal and Fluids Analysis Workshop at Marshall Space Flight Center from August 30 through September 4, 2026, with expected attendance of up to 400 participants from government agencies, academia, and private corporations. The contractor must provide seven meeting rooms with specific seating configurations: one room for 300 attendees at round tables, one for 12 in conference setup, three for 50 in theater configuration, and two classroom-style rooms for 40 and 30 attendees respectively. All meeting rooms must be available from 8:00 AM to 5:00 PM from August 30 through September 3 and must be adequately furnished, environmentally controlled, and equipped with media capabilities including microphones in four rooms and projector screens in all seven rooms.
Additional requirements include providing a registration area with at least 20 tables continuously available from August 30 through September 3, a block of 150 hotel rooms per night for August 30–September 2 and 100 rooms for September 3 at rates equal to or below the government per diem rate for August/September 2026 (with attendees responsible for payment), and complimentary parking for all day attendees as well as parking accommodations for hotel guests. The period of performance spans August 30 through September 4, 2026.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Tab 07 Capability Statement.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Statement of Work Scope of Work
The NASA Thermal and Fluids Analysis Workshop (TFAWS) is an annual training and professional development event that promotes knowledge sharing, skill building, and networking across NASA and the broader aerospace thermal and fluids engineering community. TFAWS started in 1989 and rotates to Marshall Space Flight Center (MSFC) every 9 years. MSFC is tasked with hosting the 2026 TFAWS and the expected total attendance of up to 400 individuals from government agencies, academia, and private corporations worldwide are expected to attend. The scope of work for this requirement should have the event on the following dates, August 30th – September 4th, 2026.
Contractor Tasks This acquisition requires the contractor to assure the proper environment for the participants in 2026 TFAWS as they present and debate topics of current interest representative of state-of-the-art analysis methods and technology. To accomplish this, the following is required:
1. The contractor shall provide 7 meeting rooms adequately furnished and environmentally controlled such that it is conducive to professional level participation.
a. Capable of seating the following
i. 1 room with seating for 300 attendees at round tables
ii. 1 room with seating for 12 attendees in a conference configuration
iii. 3 rooms with seating for 50 attendees in a theater configuration
iv. 1 room with seating for 40 attendees in a classroom configuration
v. 1 room with seating for 30 attendees in a classroom configuration
b. The meeting room shall be available at the following times: August 30th through September 3rd from 8am – 5pm each day.
Summary of requirement:
• Multiple meeting rooms set up to the configuration listed above
• Available from August 30th through September 3rd from 8am – 5pm each day.
2. The contractor shall provide media equipment within the meeting room to include, as a minimum microphones for 4 rooms and a projector with the required hook-ups in each room Summary of requirement:
• 4 Microphones
• 7 Projector screens
3. The contractor shall provide an appropriate area to accommodate the registration of all participants and vendor booths. The items needed in this area shall be at least 20 tables. This area should be available continuously from August 30th through September 3rd.
Summary of requirement:
• Registration area
• 20 tables
• Continuously available from August 30th at 8am through September 3rd at
5pm.
4. A block of hotel rooms shall be set aside for those that are attending TFAWS. The initial number of rooms to be included in this block is 150 per night for the nights of August 30th, 31st, September 1st, and September 2nd. The block to include 100 for the night of September 3rd. A room rate equal or less than the government per diem rate established for August/September 2026 is required for this block of rooms.
Responsibility for payment for these rooms will be with the individual attendees.
Summary of requirement:
• 150-150 hotel rooms per night set aside as a block for those attending
TFAWS
5. Parking for all attendees, those staying at the hotel as well as those that are local and will be attending for the day. Summary of requirement:
• Parking for all attendees
• Complimentary parking for day attendees
Period of Performance August 30th- September 4th
File details come from the government source that posted it. Updated .