T24099.RFG3_City of East Lansing - 2025 Roofing Specifications.pdf

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CITY OF EAST LANSING, MICHIGAN

NOTICE TO BIDDERS

REQUEST FOR PROPOSAL (RFP)

All bidders shall complete the Proposal and Contract page (See P-19) and submit all information requested herein in the proposal document in its entirety, in order for the proposal to be responsive. Failure to do so may result in the proposal being declared non-responsive and rejected.

PROJECT NAME: 2025 Roofing Replacement

DATE OF ISSUANCE: October 2, 2024

DATE & TIME PROPOSAL DUE: October 23, 2024 at 2:00 PM

ISSUING OFFICE: Department of Parks, Recreation and Arts

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TABLE OF CONTENTS

Page

Notice to Bidders 1

Table of Contents 2-5

Advertisement for Bids 6

Instructions to Bidders, Terms & Conditions 7-13

Information to Bidders – Test Cut Data 14-15

Specific Project Information 16

Contents of Proposal 17

Evaluation of Proposals 18

Proposal and Contract 19-23

Acknowledgement of Special Directives 24

Declaration of Contractor 25

Contract Time 26-27

Schedule 28

General Conditions GC-1 – GC-13

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DIVISION 1 – GENERAL REQUIREMENTS

SECTION 01101 - SUMMARY FOR ROOFING

SECTION 01210 - ALLOWANCES

SECTION 01270 - UNIT PRICES

SECTION 01290 - PAYMENT PROCEDURES

SECTION 01310 - PROJECT MEETINGS

SECTION 01330 - SUBMITTAL PROCEDURES

SECTION 01430 - QUALITY ASSURANCE

SECTION 01500 - TEMPORARY FACILITIES AND CONTROLS

SECTION 01630 - PRODUCT SUBSTITUTION PROCEDURES

SECTION 01660 - PRODUCT STORAGE AND HANDLING REQUIREMENTS

SECTION 01780 - PROJECT CLOSEOUT AND WARRANTIES

DIVISION 2 - SITE CONSTRUCTION

SECTION 02220 - SELECTIVE DEMOLITION FOR ROOFING

SECTION 02901 – LANDSCAPING FOR ROOFING

DIVISION 3 - CONCRETE

SECTION 03301 - CAST-IN-PLACE CONCRETE FOR ROOFING

SECTION 03513 - CEMENTITOUS WOOD FIBER PLANK DECK

SECTION 03514 - GYPSUM CONCRETE DECK

DIVISION 5 - METALS

SECTION 05310 - STEEL ROOF DECKING

DIVISION 6 - WOOD AND PLASTICS

SECTION 06100 - ROUGH CARPENTRY

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

SECTION 07220 - ROOF AND DECK INSULATION

SECTION 07531 - ADHERED ETHYLENE-PROPYLENE-DIENE-MONOMER

(EPDM) ROOFING

SECTION 07620 - SHEET METAL FLASHING AND TRIM

SECTION 07700 - ROOF SPECIALTIES AND ACCESSORIES

SECTION 07791 - FASTENING SYSTEMS FOR ROOFING

SECTION 07921 - JOINT SEALANTS FOR ROOFING

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DIVISION 9 - FINISHES

SECTION 09910 - PAINTING

DIVISION 15 - MECHANICAL

SECTION 15160 - ROOF DRAINS

DRAWINGS

CP-0.0 - COVER PAGE

CP-1.0 - INDEX, NOTES, AND SYMBOLS

SOW-1.0 - SCOPE OF WORK PLAN - CITY HALL

SOW-2.0 - SCOPE OF WORK PLAN - HANNAH COMMUNITY CENTER

RP-1.1 - PARTIAL ROOF PLAN - CITY HALL

RP-1.2 - PARTIAL ROOF PLAN - CITY HALL

RP-2.1 - PARTIAL ROOF PLAN - HANNAH COMMUNITY CENTER

RP-2.2 - PARTIAL ROOF PLAN - HANNAH COMMUNITY CENTER

D-01 - CONSTRUCTION PROFILE 1: ROOF AREAS A1, A2, AND B

D-02 - CONSTRUCTION PROFILE 2: ROOF AREA C1

D-03 - CONSTRUCTION PROFILE 3: ROOF AREA C

D-04 - CONSTRUCTION PROFILE 4: ROOF AREAS E AND F

D-05 - CONSTRUCTION PROFILE 5: ROOF AREA H

D-06 - CONSTRUCTION PROFILE 6: ROOF AREA J

D-07 - CONSTRUCTION PROFILE 7: ROOF AREA P

D-08 - RAISED EDGE SHEET METAL FASCIA

D-09 - METAL COPING CAP AND BASE FLASHING

D-10 - METAL COPING CAP AND BASE FLASHING

D-11 - METAL COPING CAP AND BASE FLASHING

D-12 - ROOF DRAIN

D-13 - ROOF DRAIN

D-14 - FIELD-FABRICATED SINGLE-PLY PENETRATION FLASHING

D-15 - FIELD-FABRICATED SINGLE-PLY PENETRATION FLASHING

D-16 - PENETRATION POCKET

D-17 - ROOF HATCH FLASHING

D-18 - CURB WITH REMOVABLE CAP

D-19 - CURB WITH REMOVABLE CAP

D-20 - CURB WITH NON-REMOVABLE CAP

D-21 - CURB WITH NON-REMOVABLE CAP

D-22 - SURFACE MOUNTED COUNTERFLASHING – 1 PIECE

D-23 - SURFACE MOUNTED COUNTERFLASHING – 1 PIECE

D-24 - REGLET COUNTERFLASHING – 2 PIECE

D-25 - REGLET COUNTERFLASHING – 2 PIECE

D-26 - AREA DIVIDER

D-27 - EXPANSION JOINT WITH STANDING SEAM METAL COVER

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D-28 - FLASHING AT EXISTING EXPANSION JOINT

D-29 - SECUREMENT: INSULATION FASTENER PATTER

D-30 - FIELD OF ROOF INSULATION ADHESIVE PLACEMENT

D-31 - CRICKETS / SADDLES ALONG WALL

D-32 - CONCEALED COPING PLATE

D-33 - METAL COPING CORNER TRANSITION (SINGLE PIECE)

D-34 - TWO-PIECE METAL COPING TERMINATION

D-35 - CONCRETE DECK OPENING COVER PLATE

D-36 - CONCRETE DECK OPENING IN-FILL

D-37 - METAL DECK IN-FILL

D-38 - WOOD BLOCK FASTENING PATTERN

D-39 - FASTENER PLACEMENT ATTACHING BASE SHEET

D-40 - TERMINATION BAR

D-41 - SEAM CROSS SECTION WITH COVER STRIP

D-42 - WALKWAY PAD INSTALLATION

D-43 - SOLDERED RAIN COLLAR

D-44 - NON-PENETRATING PIPE SUPPORT

Note: Should any of the pages or documents listed above be missing from your packet, or if you have any questions regarding this RFP, please contact Justin Drwencke at the City of East Lansing Department of Parks, Recreation and Arts at (517) 319-6888 or jdrwenc@cityofeastlansing.com.

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ADVERTISEMENT FOR BIDS

2025 ROOF REPLACEMENT AT CITY OF EAST LANSING – CITY HALL &

HANNAH COMMUNITY CENTER

CITY OF EAST LANSING

410 ABBOT ROAD

EAST LANSING, MICHIGAN 48823

Sealed proposals will be received by the City of East Lansing at the Parks, Recreation and Arts Administrative Offices, up to 2:00 P.M., Wednesday, October 23, 2024, at which time proposals will be opened and publicly read aloud for the furnishing of materials, labor and equipment for roofing replacement at the City of East Lansing’s City Hall and Hannah Community Center.

Proposals may either be mailed to the Department of Parks, Recreation and Arts at 819 Abbot Road, East Lansing, Michigan 48823 or hand delivered to the Department of Parks, Recreation and Arts Administrative Offices located at 819 Abbot Road, Room 211.

Bidding Documents may be obtained through the Michigan Inter-governmental Trade Network (MITN) purchasing Group through the following website: https://www.bidnetdirect.com/mitn. Plans will be available to view, purchase or download from Bidnet as part of the Michigan MITN System.

Registration to MITN is available through their toll-free support department at 1-800-835-4603 option #2 and the above website.

Proposals must be accompanied by a certified check, cashier's check or bid bond payable to the City of East Lansing, in the amount of not less than five percent (5%) of the bid amount, which shall be forfeited to the City of East Lansing if the bidder to whom the Contract is awarded fails to enter into a Contract within ten (10) days after the Contract is awarded. The unsuccessful bidders' checks or bid bonds will be returned upon final award of Contract, approved and executed.

Prevailing wages are required for this project. Current prevailing wage rates can be obtained from the following link: http://www.wdol.gov/wdol/scafiles/davisbacon/mi.html. The project is located in Ingham County.

A non-mandatory / highly encouraged pre-bid meeting/walkthrough will be held on Wednesday, October 9, 2024, at 11:00 AM at the Hannah Community Center, 819 Abbot Road, East Lansing, MI 48823.

The City will apply its Local Purchasing Preference Policy, Policy Resolution 2009-3, in making the award of this contract.

The City of East Lansing reserves the right to reject any or all proposals, to waive defects in proposals, and to make the award in its own best interest.

CITY OF EAST LANSING

By: Marie Wicks City Clerk https://www.bidnetdirect.com/mitn http://www.wdol.gov/wdol/scafiles/davisbacon/mi.html

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INSTRUCTIONS TO BIDDERS

TERMS & CONDITIONS

PROPOSALS

All proposals must be submitted following the proposal format supplied by the City of East Lansing in this document and shall be subject to all requirements of this document.

The City may consider as irregular any proposal in which there is an alteration of or departure from the format stated in the RFP Documents, and at its option may reject the same.

The City of East Lansing, by policy, has several special directives and preferences for contractors. These include: small, minority, and women owned businesses, prevailing wage, local purchasing preference, green fleet purchasing provision, directives on environmental impacts and contractors providing other eligible individual benefits. There are some exceptions for these policy directives, therefore each firm shall include in its proposal: if the firm is a small, minority or woman owned business, if any craftsman, mechanics or laborers employed receive at least the prevailing wages and fringe benefits of the Building Trades Department for classes as determined by US Department of Labor for the Ingham County area, if the firm is a registered local or regional vendor, if the firm provides benefits to its employees, and if benefits are offered to other eligible individuals (i.e. domestic partners).

Each firm shall include in its proposal, in the format requested thereof, the cost of performing the work. The prices set forth in the proposal submitted by each firm shall remain in effect for the duration stated for each phase of the project.

Each firm shall include in their proposal a listing of each principal and the names of any proposed subcontractor and the name and address of each office which may be involved in the project.

Before executing any subcontract, the successful firm shall submit the name and principals of any proposed subcontractor for prior approval.

SUBMITTAL OF PROPOSALS

Vendors may submit proposals hard copy.

Hard copy submission:

2 copies of the proposal documents shall be submitted in a sealed envelope. If mailed, send the proposal to City of East Lansing – Hannah Community Center, Attention Justin Drwencke, 819 Abbot Road, East Lansing, MI 48823. If hand delivered, submit the proposal to the Office of Department of Parks, Recreation and Arts Administrative Offices located at 819 Abbot Road, East Lansing, MI 48823, Room 211.

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The envelope shall be clearly marked on the exterior denoting the name of the firm submitting the proposal and the name of the particular professional services contract for which the proposal is offered.

The proposals shall be submitted by no later than 2:00 PM, October 23, 2024.

AWARD OF CONTRACT/REJECTION OF PROPOSALS

The contract will be awarded to the firm who provides a proposal that is most responsive to meeting both the needs of the project and the City of East Lansing.

The City reserves the right to reject any and all proposals and to waive any irregularity in proposals received whenever such rejection or waiver is in the best interest of the City. The firm to whom the award is made will be notified at the earliest possible date. All firms submitting proposals will be notified when the award is made.

The contract shall be considered executed after the City of East Lansing City Manager or other designated official signs it.

SIGNATURES

Prior to awarding a contract, all proposals, notifications, claims and statements must be signed as follows:

CORPORATIONS: Signature of official shall be accompanied by a certified copy of the resolution of the Board of Directors authorizing the individual signing to bind the corporation.

PARTNERSHIPS: Signatures of one partner shall be accompanied by a certified copy of the Power of Attorney authorizing the signing to bind all partners. If all partners sign the proposal no authorization is needed.

LIMITED LIABILITY COMPANY: Signature of a member, or if organized on a managing member basis, a certified copy of a resolution appointing the signer as the managing member.

INDIVIDUAL: No authorization is needed.

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TYPE OF CONTRACT

It is proposed that the contract entered into as a result of this RFP will have either a lump sum; hourly rate not to exceed cost; or hourly rate with an estimated cost for those tasks noted. Negotiations may be undertaken with those firms whose proposals show them to be qualified, responsible and capable of performing the work. The contract that may be entered into will be that one which is most advantageous to the City of East Lansing, price and other factors, considered. The City reserves the right to consider proposals or modifications thereof received at any time before the award is made, if such action is deemed to be in the best interest of the City.

NO THIRD-PARTY RIGHTS

It is agreed and understood that any contract is made solely for the benefit of the City of East Lansing and the Provider of Services; that it is not made for the benefit of any third party;

and that no action or defense may be founded upon any contract except by the parties hereto.

INSURANCE

The firm shall provide proof of professional liability insurance which shall insure against negligent acts, errors or omissions which occur as a result of professional services performed by the firm. If a contract is entered into, the firm and any subcontractor shall maintain such professional liability insurance during the life of the contract with limits of not less than $1,000,000.00 and, if written on a claims made basis, for a period of two years following the end of the contract.

PERFORMANCE BOND

The City requires a performance bond in an amount equal to the contracted amount as specified.

ORAL PRESENTATIONS

Firms who submit a proposal may be required to make an oral presentation of their proposal to the City. If held, these presentations will provide an opportunity for the firm(s) to clarify their proposals and to ensure mutual understanding of its contents. The City will schedule any such presentations.

BID AMENDMENTS & QUESTIONS

If amendments are made to the project scope or description, each firm receiving this RFP will be notified via email, or another preferred contact method, to the primary contact. That contact will also receive responses to any questions posed to City staff from a potential responding firm.

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ACCEPTANCE OF PROPOSAL CONTENTS

The contents of the proposal of the successful offerer will become contractual obligations, if a contract is executed. Failure of the successful firm to accept these obligations will result in cancellation of the award.

REJECTION OF BIDS:

The City reserves the right to reject any or all bids and to waive any defects in bids. The reason(s) for the disqualification of a bidder and the rejection of his proposal may include, but are not limited to, the following:

• More than one proposal for the same work from an individual, firm, partnership, or corporation under the same or different names.

• Evidence of collusion among bidders.

• Unbalanced proposals in which the prices for some items are substantially out of proportion to the price of other items.

• Failure to submit a unit price or lump sum for each item of work listed in the proposal.

• Lack of competency as revealed by financial statement or experience record.

• Unsatisfactory performance record as shown by past work judged from the standpoint of workmanship and progress.

• Uncompleted work which, in the judgment of the City, might hinder or prevent the prompt completion of additional work.

• Involvement in any way in which there could be a conflict of interest such as kick backs and gratuities.

• If the proposal is on a form other than that furnished herein, or if the form is altered or any part thereof is detached.

• If there are unauthorized additions, conditional or alternate bids, or irregularities of any kind which may tend to make the proposal incomplete, indefinite, or ambiguous as to its meaning.

• If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a Contract pursuant to an award.

CITY RESPONSIBILITIES

The City of East Lansing will provide information as to the City’s requirements for the project and make available pertinent information which may be useful in the project work.

The City will designate a person to act as the City’s Project Manager with respect to the work to be performed. Such person will have the authority to transmit instructions, receive information, interpret and define the City’s policies and decisions with respect to elements pertinent to the project.

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The City will examine all studies, reports, estimates, proposal, and other documents prepared by the firm and render in writing, if necessary, decisions pertinent thereto within a reasonable time.

CONTRACT PAYMENT SCHEDULE

Payment for a contract entered into as a result of this request will be made monthly upon receipt of the firm’s billing invoice. The firm’s billing invoice should include detailed information regarding person-hours expended by classification and by task, as well as information regarding such items as mileage, materials, and other non-overhead costs.

CITY OF EAST LANSING CONTRACT REQUIREMENTS

The following City of East Lansing Contract requirements will be included in the contract (some exclusions may apply):

Civil Rights Ordinance. Contractor agrees that it will comply with the City’s Civil Rights Ordinance, Article II, Chapter 22 of the Code of the City of East Lansing, which in part requires that an employer not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment including benefit plan or system, or a matter directly or indirectly related to employment because of religion, race, color, national origin, age, sex, height, weight, marital status, sexual orientation, gender identity or expression, or student status, because of the use by an individual of adaptive devices or aids, or because of an arrest record when a conviction did not result, except as allowed under Section 22-33(b)(6) of Chapter 22. Further, for contracts in which the total contract price will be $20,000.00 or more, the City’s Civil Rights ordinance also prohibits discrimination on the basis of marital status, sexual orientation, or gender identity or expression by the Contractor failing to provide employment benefits for employees with domestic partners that it otherwise provides for the spouse of a married employee. An employer may apply to the City Human Relations Commission for an exemption on the basis that religion, national origin, age, sex, height, weight, marital status, sexual orientation, gender identity or expression, or student status is a bona fide occupational qualification reasonably necessary to the normal operation of the business or enterprise. These requirements of Article II, Chapter 22, shall be considered material terms of this Agreement, and breach of any of these requirements will be regarded as a material breach of this Agreement.

Independent Contractors. The parties agree that Contractor is an independent contractor as that term is commonly used and Contractor’s employees are not and shall not be considered subcontractors or employees of the City and has no authority to bind the City in any manner. Contractor shall be solely responsible for the withholding and reporting of all federal, state, and local income and employment taxes. Contractor acknowledges that it is not insured in any manner through the City for any bodily injury, personal injury, or property loss whatsoever.

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Limitation of Liability. Except for indemnification pursuant to this agreement, neither party shall be liable to the other, or any of their respective agents, representatives, or employees for any lost revenue, lost profits, loss of technology, rights or services, incidental, punitive, indirect, special or consequential damages, loss of data, or interruption or loss of use of service, even if advised of the possibility of such damages, whether under theory of contract, tort (including negligence), strict liability or otherwise.

Indemnity. Contractor shall, to the fullest extent permitted by law pursuant to MCL 691.991(2), defend, indemnify and hold harmless the City, and its elected and appointed officers, agents, servants, and employees from any and all claims, damages, losses, expenses, liability, judgment, or liens, including reasonable attorney fees and other costs of defense arising out of any acts, errors or omissions or the discharge, release or escape of contaminants or hazardous substances by Contractor or by anyone acting on their behalf under or in any matter connected with this agreement.

Contractor’s obligations to indemnify the City shall survive the expiration, non-renewal, or termination of this Agreement.

Liability Insurance. Contractor shall obtain and maintain in full force and effect during the entire term of this agreement a policy of comprehensive general liability insurance, including professional errors and omissions, with limits of liability of not less than $1,000,000 and workers disability compensation insurance in compliance with Michigan’s statutory limits, and shall provide a certificate of insurance to the City naming the City as a certificate holder, which certificate shall provide that the City shall receive at least 30 days prior written notice of cancellation or nonrenewal of such insurance.

Non-Assignment. The parties agree that there shall be no authority on the part of Contractor to subcontract, assign, or otherwise dispose of any portion of the services to be performed herein without the prior written approval of the City. In the event that the City approves a subcontract, assignment, or disposition, Contractor solely shall be responsible for managing, directing and paying the subcontractors or assignees, and the City shall have no obligations whatsoever toward said subcontractors or assignees. Consent to subcontract, assign, or otherwise dispose of any portion of this Agreement shall not be construed to relieve Contractor of any responsibility for the fulfillment of this Agreement.

Criminal Background Investigation Requirement

The City of East Lansing requires satisfactory completion of a criminal background investigation for all persons having access to City facilities under this Contract. The Contractor will be required to provide to the Owner a list of all employees and employees of Sub-Contractors who are proposed to be working under this Contract, within 10 days of award of Contract. This list shall include the full name and date of birth of each employee, any aliases of each employee including maiden names, and shall differentiate between employees proposed to have access to secure areas of City

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Hall and those who will work in other areas of City facilities. Secure areas of City Hall are those areas utilized for the administration of criminal justice and include:

Dispatch, Jail, any portion of the Police Department, Probation Department, and Courts.

The City of East Lansing will investigate employees proposed to work under this Contract using the Michigan Internet Criminal History Access Tool (IChAT), the Michigan Sexual Offenders Registry and the Michigan Corrections website. In addition, employees proposed to work under this Contract who will have access to secure areas of City Hall will also be subject to investigation thru the Law Enforcement Information Network (LEIN).

Any Contractor or employee of any Contractor, who have any felony convictions, misdemeanor convictions that involve crimes against persons, or drug offenses will not be allowed to work in any City of East Lansing facility. The City of East Lansing reserves the right to limit areas of access for individual employee, to prohibit certain employees work in City facilities under this Contract, or to otherwise limit or eliminate any employees access to any City facility or portion of City facility, based on the information collected, as the City deems to be in its best interest.

Prevailing Wage

For Contracts greater than $20,000.00 involving construction and/or substantial remodeling of any building or part thereof, for the construction of sewer and/or water lines or parts thereof, for or on behalf of the City of East Lansing, all craftsmen, mechanics and laborers involved with such work and employed directly upon the site of the work, shall receive at least the prevailing wages and fringe benefits of the Building Trades Department for the corresponding classes of craftsmen, mechanics and laborers, as determined and published by the Davis-Bacon Division of the United States Department of labor for the Ingham County area. The foregoing provisions shall apply to all sub-contracts entered into by the Contractor. All Contractors and Sub-contractors engaged in the performance of service or work for the City of East Lansing to which the aforementioned provisions apply, shall, at the request of the City, furnish proof satisfactory to the City that the foregoing provisions are being fulfilled.

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INFORMATION TO BIDDERS

1. Test data regarding existing roof system composition(s) and selective bulk sample analysis of existing membrane samples has been provided in this Section for general informational purposes only. Any test cut data provided represents point source information at the test cut location only and may not be representative of materials at other locations.

2. The Bidder shall be responsible for acquiring and extracting test cut samples of the existing roof construction to assess, determine and verify the construction of the existing roof prior to submitting a bid. All test cuts shall be documented regarding location and method of repair, and this documentation shall be submitted with the bid.

3. Any variations in the existing construction, from the information provided, must be brought to the attention of the Owner prior to the time of submitting a bid.

4. Information provided to Bidders as part of this Section includes the following:

A. Test Cut Data:

City of East Lansing – City Hall

• Roof Areas A1, A2, & B o EPDM roof membrane o (2) layers - 1.5" foil faced polyisocyanurate insulation o Steel deck (structurally sloped)

• Roof Area C o EPDM roof membrane o 0.25” wood fiber insulation o 2.75” EPS foam insulation o Gypsum deck

• Roof Area C1 o EPDM roof membrane o 0.25” wood fiber insulation o 5” Black foam glass insulation o Metal deck

City of East Lansing – Hannah Community Center

• Roof Area H o Ballast rock o EPDM roof membrane o 4” polystyrene insulation o Built-up roof membrane o Gypsum deck

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• Roof Area J o TPO roof membrane o (2) layers - 1.5" polyisocyanurate insulation o Tectum deck (structurally sloped)

• Roof Area P o Ballast rock o EPDM roof membrane o (2) layers - 1.5" polystyrene insulation o Concrete deck

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SPECIFIC PROJECT INFORMATION

INTRODUCTION TO PROJECT

The City of East Lansing is pursuing bids for roofing replacement projects at a portion of the roof systems servicing both the City Hall and the Hannah Community Center.

INFORMATIONAL MEETING

A non-mandatory / highly encouraged pre-bid meeting/walkthrough will be held on Wednesday, October 9, 2024, at 11:00 AM at the Hannah Community Center, 819 Abbot Road, East Lansing, MI 48823.

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CONTENTS OF PROPOSAL

As a minimum each proposal shall include the following items:

BUSINESS ORGANIZATION

State the full name and address of your organization, and if applicable, any branch offices or other subordinate elements that will perform or assist in performing the work. Indicate whether you operate as an individual, partnership, limited liability company or corporation.

If a corporation or limited liability company, indicate the State in which you are incorporated. Provide proof or certification of license to operate in the State of Michigan.

Also, please note if your organization is currently a registered local or regional vendor with the City of East Lansing.

APPLICABLE EXPERIENCE

Include a brief description of 5 projects of similar scope that your firm has completed in the last 10 years. Highlights from example studies, models, and other work products can be included.

PROJECT STAFFING

Identify the key professional personnel by skill and qualification that will be employed in the work and include their resumes. Indicate where these individual personnel will be physically located during the time they are engaged in the work.

AUTHORIZED NEGOTIATIONS

Include the names and telephone numbers of those persons in your organization authorized to negotiate the proposed contract with the City of East Lansing.

CUSTOMER REFERENCES

Include three customer references with contact names, phone number and e-mail address.

ADDITIONAL INFORMATION

The firm may also include any additional information and/or comments believed to be pertinent but not specifically requested elsewhere in the document.

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EVALUATION OF PROPOSALS

All proposals received shall be subject to an evaluation by representatives of the City. The following factors will be considered in making the final selection:

VERIFICATION

Will be based on the verifiable information provided about the firm, including but not limited to: entity name, principals, incorporation, licensing, and customer references.

UNDERSTANDING OF THE PROJECT/PROBLEM

Will be based upon the understanding exhibited by the firm in statements of work presented in the proposal.

METHOD OF APPROACH

Will be based upon the technical soundness of the firm’s stated approach to the project, the comprehensiveness of the proposed work tasks, the techniques to be used and the products to be delivered.

EXPERIENCE

Will be based upon applicable experience of the firm and key team members with similar type projects within the recent past.

ACCESSIBILITY

Will be based upon the ability of the firm to work closely with the City staff for the duration of the project.

PRICE/VALUE

The City of East Lansing reserves the right to negotiate a final project price and scope that provides the greatest value in regards to cost vs. services provided.

PROPOSAL AND CONTRACT

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BIDDERS

SEE INSTRUCTIONS TO

BIDDERS AND GENERAL

CONDITIONS WITHIN

THESE SPECIFICATIONS.

For examination of premises and working conditions, contact:

DIRECTOR OF PARKS,

RECREATION & ARTS

819 Abbot Road East Lansing, Michigan 48823 ph (517) 319-6809

Opening Date: 2:00 P.M.

Wednesday, October 23, CITY OF EAST LANSING

410 Abbot Road East Lansing, MI. 48823

Proposal: Having become thoroughly familiar with and understanding all proposal documents attached hereto, we propose to furnish all labor, materials, equipment, tools and services required to complete the work in accordance with the specifications and conditions contained herein, in consideration of the sum or sums stated below, subject to negotiation. I hereby state that all of the information I have provided is true, that I have authority to submit this proposal, and agree that this document will become a binding contract if accepted by the City of East Lansing.

We will commence work within days following Contract Award.

Proj. No.: T24099.RFG3

Acc't. Name: 2025 Roof Replacement

Subject: City of East Lansing

– City Hall & Hannah Community Center - Roof Replacement

Firm Name: _____________________________________________________________ Date: ______________________

Complete Address: _____________________________________________________________________________________

Bidder’s Signature: ______________________________________________ Title: _______________________________

Witness’s Signature: _____________________________________________

Acceptance: This proposal is accepted by the City of East Lansing.

Department Approval: Director, Date:______________________

Approved as to Form: City Attorney, Date:__________________

Certified as to Sufficiency of Funds: Chief Financial Officer, Date:___________

City Manager Signature: __________________________________________ Date:_________________________________

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BID DOCUMENTS:

List of Subcontractors:

The following information will be supplied per the requirements of the Bidding Documents.

Identify all subcontractors and other persons and organizations proposed for those portions of the Work listed below.

Description of Work Manufacturer/Supplier Contractor

i. Demolition

ii. Decking

iii. Insulation

iv. Roof Membrane

v. Sheet Metal Flashing

vi. Warranty Provision Addenda

We acknowledge receipt of the following addenda to Drawings & Specifications.

Date Addendum Number

Proposal Sums

Base Bid #1: City Hall – Areas A1, A2, B, C, C1, E & F: Complete removal of all existing roof system components to deck. Provide new insulation, single-ply roof system, and new sheet metal flashing as specified. Include cost of Performance and Payment Bonds and the Warranty Audit Program in Base Bid Lump Sum price. Refer to Section 01101 – Summary of Work and Specifications work all required Work.

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Base Bid #2: Hannah Community Center – Areas H, J, & P: Complete removal of all existing roof system components to deck. Provide new insulation, single-ply roof system, and new sheet metal flashing as specified. Include cost of Performance and Payment Bonds in Base Bid Lump Sum price. Refer to Section 01101 – Summary of Work and Specifications work all required Work.

Alternate Bid – Item #1 – Provide 90mil non-reinforced EPDM membrane in lieu of specified 60mil reinforced EPDM membrane at Roof Areas C, C1, E, F, & H:

Alternate Bid – Item #2 – Provide 5/8" DensDeck gypsum cover board adhered to top layer of insulation at Roof Areas C, C1, E, F, & H:

Warranty Audit Program

1. Note: StructureTec will provide each bidding contractor the pricing to be included in Base Bid #1 following the pre-bid meeting. Note: If Base Bid #1 is not selected and Base Bid #2 is only selected the Warranty Audit Pricing will be added to Base Bid #2.

-P-22-

Unit Pricing

1. Unit prices will be used to determine the cost for work that is not inclusive or a part of the base bid for unknown items which may be incorporated into the Contract Price by way of a Change Order as determined by the Owner’s Representative.

2. Unit prices will be used to determine the amount to be added to, or deducted from, the bid price for minor adjustments to the specified scope of work.

3. Unit prices shall be provided in accordance with the materials and procedures specified

(including labor, material, overhead, profit and taxes) to remove/dispose of existing materials and provide the following:

a. Metal deck replacement $ /S.F.

b. Metal deck repair $ /S.F.

c. Concrete deck replacement $ /S.F.

d. Concrete deck repair $ /S.F.

e. Gypsum deck replacement $ /S.F.

f. Tectum deck replacement $ /S.F.

g. 1/2” HD ISO cover board $ /S.F.

h. 1/2" Gypsum cover board $ /S.F.

i. Asphalt base sheet $ /S.F.

j. New roof drains with service connection to existing piping $ /drain

k. New roof drains without service connection $ /drain

l. Wood blocking replacement 1 x 4 $ /L.F.

1 x 6 $ /L.F.

1 x 8 $ /L.F.

2 x 4 $ /L.F.

2 x 6 $ /L.F.

2 x 8 $ /L.F.

2 x 10 $ /L.F.

4 x 4 cant $ /L.F.

2 x 2 cant $ /L.F.

3/4" plywood $ /L.F.

m. Walkway pads $ /unit Perform other roof/repair work as directed

n. Time and material labor rate $ /HR.

o. Material mark-up $ /%

NOTE: All lumber and plumbing required to complete this work in conformance to specification requirements shall be included in the base bid quotation.

-P-23-

All additional hourly work directed by the Owner shall be done during the duration of the contract at the hourly rates indicated below:

HOURLY RATE BASIS – LABOR (INCLUDING OVERHEAD AND PROFIT)

TITLES

STRAIGHT TIME

OVERTIME

(Straight time + premium)

Laborer

$ /Hr.

Supervisor

Foreman

Journeyman

Sheet Metal Laborer

Sheet Metal Foreman

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ACKNOWLEDGEMENT OF SPECIAL DIRECTIVES

The City of East Lansing, by policy, has several special directives and preferences for contractors. By completing this acknowledgement, the Proposer attests that they are familiar with the directives identified below and that the information provided is true, accurate, and complete.

Firm is a minority owned business

Yes

No

N/A

Firm is a small business

Firm is a woma(e)n owned business

Firm provides benefits to employees If yes, are benefits offered to other eligible individuals (i.e. domestic partners)

Local Purchasing Policy (indicate only one)

The physical location of Company offices is:

within the City of East Lansing within Ingham, Eaton or Clinton Counties Other

Craftsmen, mechanics or laborers who are employed receive at least the prevailing wages and fringe benefits of the Building Trades Department for classes as determined by the US Department of Labor for the Ingham County area.

Does Firm provide for any of the following environmentally preferable purchasing practices:

Employ green fleet practices

Promote recycling and use of recycled or recyclable products Employ alternative, sustainable or clean energy practices Design for environmental sustainability Other If answered yes to any of the items above, please describe below:

Signature of person completing form Title

Printed Name Date

-P-25-

DECLARATION OF CONTRACTOR

The undersigned, as Bidder, hereby declares this bid is made in good faith, without fraud or collusion with any person bidding, and that the plans, specifications, core sample data referenced in the Instruction to Bidders has been examined. The Bidder confirms that he/she is familiar with the location of the work described and is fully informed as to the nature of the work and the conditions relating to its performance.

The Bidder acknowledges that all information provided by the City regarding the site conditions have been provided as a matter of convenience to all bidders, and understands that the City makes no warranties or representations of any nature whatsoever regarding such conditions, including subsoil conditions. The Bidder acknowledges that he/she has not relied upon any representations from the City, its agents or employees, as to any conditions to be encountered in accomplishing the work, including subsoil conditions, and that the bid is based solely upon the Bidder’s own independent judgment.

The Bidder certifies that the Plans and Specifications have been examined, and that he/she has reviewed the proposed construction methods and finds them compatible with the site conditions which he anticipates based upon his investigation of this project.

The Bidder shall complete the work under any job or field condition which is present or is encountered and he shall complete the work under whatever conditions exist, whether or not he anticipated those site conditions.

Signed, BIDDER NAME

BIDDER COMPANY

-P-26-

CONTRACT TIME

1. TIME: Time is and shall be considered of the essence of the Contract.

2. DELAYS: Delays shall be separated into three (3) categories as follows:

Category A - Delays for which the Contractor is responsible.

Category B - Delays for which the Contractor is not responsible.

Category C - Delays caused by adverse weather conditions, such as heavy rain, extreme cold, snow, etc.

The Contractor will not be eligible to request an extension of the contract completion date based on delays falling into Category A above.

Delays for which the Contractor is not responsible, Category B, shall include delays caused by Acts of Providence, or by general strikes, or by court injunction, or by stopping of the work by the City because of any emergency or public necessity, or by reason of alterations ordered by the City. Delays falling into Category B shall in no way affect the validity of the contract, but the time limitation of the project or contract shall be extended by the same amount of time as such delay may cause to be lost; provided, however, that formal claim for such extension shall be made in writing by the Contractor within one week after the date upon which such alleged delay shall have occurred.

The Contractor may request an extension of an individual project or the contract completion date for delays falling into Category C above, subject to the following conditions:

The Contractor shall schedule the progress of the project work based on the premise that adverse weather conditions will result in the loss of one workday, excluding Saturdays and Sundays, per week. If, during the specified contract completion period, the Contractor is prevented from working on the project because of adverse weather conditions in excess of the average of one workday per week, the Contractor may request an extension of the contract completion date based on the difference between the actual workdays lost and the number of weeks allowed for completion of the project work.

-P-27-

3. REQUEST FOR TIME EXTENSION: Requests for extension of time shall be filed by the Contractor with the Engineer. The request shall be in writing and state the reasons for the extension. In any case the request for extension of time shall be filed within one week (7 calendar days) following the occurrence of the delay for which the time extension is requested. Failure to notify the Engineer as provided herein, may constitute a waiver of claim for an extension of time. The Engineer may approve or deny the extension of time request. Approved time extensions will be granted in writing. Any contract time, as extended, shall thereafter be binding upon the Contractor and Surety as if they appeared in the Contract, originally.

4. STARTING DATE: Unless otherwise stated herein or unless otherwise agreed upon by the Contractor and City, the Contractor shall commence work within ten (10) day of receiving notification that the project Contract has been signed by the City.

The starting date for this project shall be within 10 days of notification, but not before April 01, 2025 (Hannah Community Center) and May 03, 2025 (City Hall) unless otherwise approved by the Engineer.

5. SUBSTANTIAL COMPLETION DATE: The completion date for this project shall be: May 23, 2023 (Hannah Community Center) and June 06, 2025 (City Hall).

6. FINAL COMPLETION DATE: The completion date for this project shall be: May 30, 2025 (Hannah Community Center) and June 13, 2025 (City Hall).

-P-28-

SCHEDULE

A. The Bidder agrees to have all labor, materials, equipment, etc., available to be Substantially Complete followed by Final Completion by the following:

City Hall Starting Time May 03, 2025 Substantial Completion June 06, 2025 Final Completion June 13, 2025

Hannah Community Center Starting Time April 01, 2025 Substantial Completion May 23, 2025 Final Completion May 30, 2025

Note: Bidder to provide best schedule for best pricing.

B. Scheduling – Base Bid #1:

1. Projected starting time __________________ (date)

2. Working days to complete _______________ (days)

3. Commencement of work _________________(date)

4. Final completion _______________________(date)

C. Scheduling – Base Bid #2:

1. Projected starting time __________________ (date)

2. Working days to complete _______________ (days)

3. Commencement of work _________________(date)

4. Final completion _______________________(date)

GENERAL CONDITIONS

GC-1

Item Page

1. Definitions GC-3

2. Contract Documents GC-3

3. Errors, Conflicts and Omissions GC-3

4. Contractor’s Responsibilities GC-4

5. Independent Contractors GC-4

6. Subcontracts GC-4

7. Royalties, Patents, Notices and Fees GC-4

8. Acceptance of Conditions GC-5

9. Working Conditions GC-5

10. Materials and Workmanship GC-5

11. Superintendents and Employees GC-5

12. Other Contracts GC-6

13. Protection and Safety GC-6

14. Insurance and Indemnification GC-7

15. Limitation of Liability GC-8

16. Bonds GC-8

17. Changes and Change Orders GC-9

18. Inspection GC-9

19. Termination for Breach GC-9

20. City's Right to Complete GC-10

21. Payment GC-10

22. Guarantee GC-11

23. Final Inspection, Acceptance and Payment GC-11

24. No Waiver of Contract GC-11

25. Criminal Background Investigation Requirement GC-11

26. Fair Employment Practices Act GC-11

27. East Lansing Civil Rights Ordinance GC-11

28. Prevailing Wage Policy GC-12

GC-2

29. Sanitary Facilities GC-12

30. Estimated Quantities GC-12

31. Contractor Privately Bid Work GC-13

GC-3

1. DEFINITIONS:

"City" - City of East Lansing, Michigan.

"Manager" - City Manager of East Lansing or his/her authorized representative.

"Engineer" - City Engineer of East Lansing or his/her authorized representative.

"Contractor" - The Bidder whose proposal is accepted by the City.

"Notification" - Written notice delivered in person or by mail.

"Contract Documents" - Contract Documents shall include the Proposal and Contract form, the Project Manual and Specifications, all Addenda and Change Orders, and all Plans and Drawings.

2. CONTRACT DOCUMENTS: The work under this Contract shall consist of the items listed in the Proposal, including all incidental items necessary to fully complete the project in accordance with the Contract Documents. The Contract Documents shall consist of the Advertisement for Bids, Instruction to Bidders, Proposal, General Conditions, Technical Specifications, Special Conditions, Bonds, Contract and Construction Drawings, and all attachments, addenda and exhibits to the foregoing, and all easements, permits and other documents with which the Contractor must comply in performing the work hereunder. The intent of the Contract Documents is to include in the contract price the cost of all labor and materials, water, fuel, tools, plant, equipment, light, transportation, and all other expenses as may be necessary for the proper execution and completion of the work.

The original specifications, supplementary specifications and drawings constitute the documents according to which the work is to be done. The Contractor shall keep at the site of the work an approved copy of all specifications and drawings and shall at all times give the Engineer and his agents access thereto. If in any case there shall be a question or dispute as to the meaning of the specifications or the drawings, the Engineer shall decide the true intent of the Documents.

3. ERRORS, CONFLICTS AND OMISSIONS: The intent of the Contract Documents is to provide everything necessary for the proper execution of the work. However, no work shall be done under conditions which may be expected to result in defective work. If the Contractor wishes to question the materials prescribed or the site conditions, he shall immediately notify the Engineer. The Engineer shall review these conditions, and if deemed necessary, shall direct changes to be made in design or construction procedures before work is continued. The Contractor shall not be allowed to take advantage of any error, conflict or omission, as full instructions will be issued by the Engineer, and the Contractor shall carry out such instructions as if originally specified. In case of conflict, the work shall not proceed until a decision has been agreed upon by all parties concerned. Any work done by the Contractor after discovery of an error, omission or conflict until authorized, will be at the Contractor’s risk and responsibility and without additional compensation to the Contractor.

GC-4

4. CONTRACTOR’S RESPONSIBILITIES: The Contractor shall assume full responsibility for the work and take all precautions for preventing injuries to persons and property on or about the work. The Contractor shall assume the defense of and save harmless the City and its individual officers and agents from all claims relating to labor provided and materials furnished for the work; to injuries to any persons or property received or sustained by or from the Contractor, his agents or employees in doing the work or arising out of the work performed or to be performed; and to any act, or neglect of the Contractor, his agents or employees. The mention of any specific duty or liability of the Contractor in this or any part of the Contract Documents shall not be construed as a limitation or restriction upon any general liability or duty imposed on the Contractor by the Contract Documents.

The Contractor shall bear all losses resulting to him on account of the amount or character of the work or because the conditions under which the work is done are different, or because the nature of the ground in which the work is done is different from what was estimated or expected, or on account of the weather, flood, elements, or other causes.

5. INDEPENDENT CONTRACTORS: The parties agree that the Contractor is an independent contractor as that term is commonly used and Contractor’s employees are not and shall not be considered subcontractors or employees of the City and has no authority to bind the City in any manner. Contractor shall be solely responsible for the withholding and reporting of all federal, state, and local income and employment taxes. Contractor acknowledges that it is not insured in any manner through the City for any bodily injury or property loss whatsoever

6. SUBCONTRACTS: The Contractor shall not sublet, assign, or transfer this Contract or any portion thereof or any payments for work completed, without the consent of the City.

Assignment or subletting any portion of this Contract shall not release the Contractor or the Contractor’s bonding company from any Contract obligations. The Contractor shall as soon as practicable after the signing of the Contract, notify the Engineer of the names of any subcontractors. The City reserves the right to prohibit the use of any subcontractor which it may consider as being unacceptable. The provisions of this Contract shall apply to all Subcontractors employed by the Contractor and their officers and employees in all respects as if it and they were employees of the Contractor, and the Contractor shall not be relieved from the obligations and liabilities described or required by the project plans, specifications and proposal. The work and materials furnished by Subcontractors shall be subject to the same provisions as if furnished by the Contractor. See page GC-5 (Superintendents and Employees) for additional requirements.

7. ROYALTIES, PATENTS, NOTICES, AND FEES: Contractor shall give all notices and pay all royalties and fees. He shall defend all suits or claims for infringement of any patent rights and shall save the City harmless from loss on account thereof. He shall comply with all laws, ordinances and codes applicable to any portion of the work.

In the event any claim, suit or action at law or in equity of any kind, whatsoever, is brought against the City, involving such patents or license rights, then the City shall have the right to, GC-5 and may, retain from any monies due to or to become due to the Contractor, such sufficient sum as is considered necessary to protect the City against loss, and such sum may be retained by the City until such claim or suit shall have been settled and satisfactory evidence to that effect shall have been furnished to the City.

8. ACCEPTANCE OF CONDITIONS: If any part of the Contractor's work depends, for proper results, upon existing work or the work of another contractor, the Contractor shall notify the City Engineer before commencing work of any defects that will affect the results.

Failure to so notify will constitute his acceptance of the conditions.

9. WORKING CONDITIONS:…