T2 T10 T45 _utf-8MRV_Storage_FODR_Statement_of_Work__SOW__07.13.2026.docx_.docx.pdf

STATEMENT OF WORK (SOW)

FOR

Office of Disaster Recovery and Resilience (ODR&R)

FOR

Office of Field Operations and Disaster Recovery (FODR) July 13, 2026

1.0 Background

The United States Small Business Administration (SBA), Office of Disaster Recovery and Resilience (ODR&R), and Office of Field Operations and Disaster Recovery (FODR) are dedicated to supporting businesses, non-profit organizations, homeowners, and renters in preparing for, responding to, and recovering from disasters. The SBA has acquired two Ford Transit van Mobile Recovery Vehicles (MRVs), which are critical assets for rapid deployment to disaster-affected and rural areas where fixed-site facilities are unavailable or damaged. These MRVs serve as mobile Business Recovery Centers (BRC) or Disaster Loan Outreach Centers (DLOC) to facilitate timely loan processing and outreach. To ensure operational readiness, the SBA requires secure, long-term storage for these vehicles in a manner that allows for immediate access and deployment when needed. Procurement of four secure storage facilities. Two secure storage facilities in base year with two additional secure storage facilities in the option years —one near the Field Operations Center West (FOCW) in Citrus Heights, CA, one near PDC in Fort Worth, TX, and two near the Field Operations Center East (FOCE) in Norcross, GA. Therefore, a contract is required for the leases beyond a 12-month period; a new 5-year storage contract is necessary to maintain the MRVs in secure, accessible facilities near each location.

2.0 Objectives

The SBA seeks to secure long-term storage for a total of 4 Ford Transit van Mobile Recovery Vehicles (MRVs) in a fully enclosed, secure environment that protects the vehicles from environmental damage and allows SBA personnel easy access to retrieve them for disaster response operations.

3.0 Scope

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this SOW. The contractor shall provide secure enclosed storage facilities with a minimum of 10’ X 27’ X 10’ dimensions for two MRVs in the base year with two additional MRVs for four option years. One MRV stored at a facility within 10 miles of FOCW in Citrus Heights, CA, one MRV stored at a facility within 10 miles of PDC in Fort Worth, TX, and two MRVs stored at a facility within 10 miles of FOCE in Norcross, GA. Each facility shall ensure protection from theft, vandalism, and environmental hazards, with 24/7 access for SBA personnel to deploy the vehicles as needed. The storage contract shall cover a 5-year period to meet the SBA’s procurement requirements.

4.0 Specific Tasks

a. Task 1 – Storage Facility Assessment and Agreement

The four secure enclosed storage facilities must meet the following requirements:

• Location: Each facility must be located within 10 miles of the respective delivery location (FOCW: 6501 Sylvan Rd, Citrus Heights, CA 95610; PDC: 14925 Kingsport Road, Fort Worth TX 76155; FOCE: 3100 Medlock Bridge Road, Building 300, Suite 350, Norcross, GA 30071) to ensure rapid access.

• Storage Dimensions: Each enclosed storage facility must have minimum dimensions of 10’ X 27’ X 10’.

• Security: Each facility must be a secured lot with 24/7 surveillance (e.g., CCTV, on-site personnel, or equivalent), perimeter fencing, and controlled access (e.g., keycard, gate code, or similar).

• Environmental Protection: Each storage area must protect the vehicle from weather-related damage (e.g., a roof and four wall enclosure that is secured with a key card or gate code, indoor storage, or equivalent protection from rain, snow, UV exposure, etc.).

• Accessibility: The contractor shall provide 24/7 access to SBA personnel or designated representatives for vehicle retrieval at each facility, with no delays exceeding 1 hour from the time of request.

• Maintenance Oversight: The contractor shall conduct monthly visual inspections of each vehicle to ensure no visible damage, vandalism, or environmental exposure issues and report findings to the SBA point of contact (POC) for each location.

The contractor shall provide a detailed description of each storage facility, including security measures, access protocols, and environmental protections, for SBA approval within 15 days of contract award.

Absence of comments by the SBA will not relieve the contractor of responsibility for complying with this SOW. Final approval of each storage facility shall be provided in writing by the COR.

b. Task 2 – Vehicle Storage and Access

The contractor shall store the MRVs, one at the approved facility near FOCW in Citrus Heights, CA, and one at the approved facility near FOCE in Norcross, GA, with an additional MRV for option years 1-4. One at PDC in Fort Worth, TX for option years 1-4, with a possibility of the MRV arriving during the base period (monthly rate estimate is required for the base period) ensuring the following:

• Each vehicle is stored in the designated secure enclosed facility as approved in Task 1.

• Vehicles are accessible to SBA personnel or designated representatives 24/7 for immediate deployment from their respective facilities.

• The contractor shall maintain a separate log for each facility, documenting all access requests and vehicle retrievals, including date, time, and SBA personnel involved, and provide these logs to the SBA or COR or designated individuals at each location upon request.

• The contractor shall notify the SBA POC for the respective location within 24 hours of any incidents affecting the vehicle (e.g., vandalism, theft attempts, or damage).

• The contractor shall ensure each storage facility complies with all federal, state, and local regulations for vehicle storage, including fire safety and environmental standards.

The vehicles will be delivered to the contractor’s facilities by the SBA at the following locations:

1. U.S. Small Business Administration - FOCW 6501 Sylvan Rd Citrus Heights, CA 95610

POC: TBD

2. U.S. Small Business Administration - FOCE 3100 Medlock Bridge Road Building 300, Suite 350 Peachtree Corners, GA 30071

POC: TBD

Option Years one through four ( two additional MRVs; one MRV at the location below and one MRV at FOCE)

1. U.S. Small Business Administration – PDC 14925 Kingsport Road Fort Worth, TX 75155

POC: TBD

5.0 Deliverable Timelines

Table 1: Deliverables

Deliverable Title

Task Reference

Frequency Medium/Format Recipient Due

Storage Assessment and Agreement

1 1 PDF SBA Within 15 days of Award

Monthly Vehicle Inspection Reports (FOCW and FOCE)

2 Monthly PDF SBA By the 5th of each month

Vehicle Access Log (FOCW and FOCE, if Requested)

2 On Demand

PDF SBA Within 5 days of request

6.0 Inspection and Acceptance

The SBA will review all deliverables for completeness and may return them to the contractor for correction. Absence of comments by the SBA will not relieve the contractor of responsibility for complying with this SOW. Final approval and acceptance of deliverables shall be provided in writing by the designated SBA official. The SBA reserves the right to inspect each storage facility (FOCE, FOCW, and PDC) at any time during the contract period to ensure compliance with security, accessibility, and environmental protection requirements.

7.0 Security

a. Physical Security The contractor shall establish and comply with appropriate administrative, technical, and physical safeguards to protect the MRVs and any related government property or data at FOCE, FOCW, and PDC storage facilities.

• Vehicles: The contractor shall ensure each vehicle is stored in a secure, monitored lot with measures to prevent theft, vandalism, or unauthorized access. The contractor shall immediately report any security incidents (e.g., breaches, vandalism) to the SBA Contracting Officer, specifying the affected facility.

• Data: Any logs, reports, or documentation generated during the contract (e.g., access logs, inspection reports) for either facility is government property. The contractor shall not disclose or share this data without written approval from the Contracting Officer.

• Facilities: The contractor shall comply with all facility access and security policies for FOCE, FOCW, and PDC storage locations, including providing information for background checks if required for facility access.

• Personnel: The contractor shall employ qualified, ethical personnel and immediately report any unprofessional or threatening behavior to the Contracting Officer. Contractor personnel shall not use government property or time for non-contract-related activities.

b. Information Technology (IT) Security Requirements

● Not applicable, as no IT systems are involved in this contract.

c. Personnel Security Requirements

● The contractor shall provide personnel background information as required for facility access at the

FOCE, FOCW, and PDC locations. Any changes to security procedures at either storage facility shall be communicated to the SBA Contracting Officer.

8.0 Packaging, Packing, and Shipping

Not applicable, as the vehicles will be delivered to the contractor’s storage facilities by the SBA. All correspondence and deliverables shall reference:

• Contract/order number

• Small Business Administration

• Program office name (FOCE, FOCW, and PDC)

• Contracting Officer Representative Name

• Description of the items contained therein

9.0 Government Furnished Property/Equipment/Information

The SBA will transport two (2) Ford Transit vans to respective storage spaces as needed, with the following specifications:

• 2024 Ford 350HR Cargo RWD

• 148’’ Wheelbase

• 3.5 PFDI V6 (Gas)

• 10-speed Transmission

10. Type of Contract

The Government anticipates award of a firm fixed-price type contract.

11.0 Period of Performance

The period of performance is 5 years, with a base period and four one-year option periods.

Table 2 – Period of Performance

Period Start Date End Date Base Period 9/30/2026 9/29/2027 Option Period 1 9/30/2027 9/29/2028 Option Period 2 9/30/2028 9/29/2029 Option Period 3 9/30/2029 9/29/2030 Option Period 4 9/30/2030 9/29/2031

12.0 Place of Performance

The primary places of performance will be the contractor’s storage facilities, one within 10 miles of the following: FOCW at 6501 Sylvan Rd, Citrus Heights, CA 95610, FOCE at 3100 Medlock Bridge Road, Building

300, Suite 350, Norcross, GA 30071, and U.S. Small Business Administration – Processing Disbursement

Center (PDC), 14925 Kingsport Road, Fort Worth, TX 75155. Each facility must meet all requirements outlined in Section 4.

13.0 Hours of Operation

The contractor shall ensure 24/7 access to storage facilities (FOCE, FOCW, and PDC) for SBA personnel to retrieve the vehicles. Administrative tasks (e.g., reporting, inspections) shall be supported between 0730 and 1800, Monday through Friday, except Federal holidays or when government facilities are closed due to emergencies or administrative closings. The contractor must maintain adequate staffing to ensure uninterrupted performance of all tasks at both locations.

14.0 Travel and Other Direct Costs (ODC)

Travel is not required for this contract. Any costs associated with vehicle inspections or facility maintenance at either location is the contractor’s responsibility.

15.0 Key personnel

N/A

16.0 Conflicts of Interest

No potential organizational conflicts of interest have been identified. The contractor shall immediately disclose any potential or actual conflicts of interest to the Contracting Officer, including any financial, contractual, or organizational interests that may affect impartiality. The contractor shall describe actions taken to avoid, neutralize, or mitigate any conflicts.