T08 47PE0721R0039 Miami 6 Pre-Solicitation Notice 2021 04 19.pdf

Posting of synopsis IAW FAR 5.207 – Preparation and Transmittal of synopses

(1) Date: 04/19/2021

(2) Year of Award: 2021

(3) Contracting Office Zip Code: 33602

(4) Classification Code: NAICS Code – 561210 Facilities Support Services

(5) Contracting Office Address: General Services Administration (GSA), Public Buildings

Service (PBS), Acquisition Management Division (AMD), 501 E. Polk Street, Suite 805, Tampa, FL 33602

(6) Subject: Combined Services (Operations / Maintenance & Janitorial Related Services) in

Federally owned office buildings in Miami Florida area

(7) Proposed Solicitation Number: 47PE0721R0039

(8) Closing Response Date: 06/18/2021

(9) Contact Point or Contracting Officer: Vanessa Lamb Vanessa.Lamb@gsa.gov

(10) Description: Combined Services (Operations / Maintenance & Janitorial Related

Services): General Requirement

This is a pre-solicitation notice for Request for Proposals for a Single Award Indefinite Delivery

Indefinite Quantity (IDIQ) for Combined Services (Operations / Maintenance & Janitorial

Related Services) at six buildings in the Miami area (GSA, PBS Region 4). The covered buildings are as follows:

1. Sidney M. Aronovitz Courthouse, 301 Simonton Street, Key West, FL 33040 (FL0019ZZ)

2. Claude Pepper Federal Building, 51 S.W. 1ST Ave, Miami, FL 33130 (FL0061ZZ)

3. US Courthouse, 299 E Broward Blvd, Fort Lauderdale, FL 33301 (FL0089ZZ)

4. Alto Lee Adams Sr. Courthouse, 101 S US Highway 1, Ft. Pierce, FL 34950 (FL0030ZZ)

5. Brickell Plaza Federal Building, 909 S.E. 1ST Ave, Miami, FL 33131 (FL0079ZZ)

6. James L. King Justice Federal Building, 99 N.E. 4th St., Miami, FL 33132 (FL1021ZZ).

The full requirements of this IDIQ will be addressed in the Performance Work Statement

(PWS). This project was labeled as “Facilities Management” in order to include the many duties associated with Combined Services (Operations / Maintenance & Janitorial Related Services).

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies (shipping & handling) and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, repair of equipment and systems, (listed below) and all related services located within the property lines.

mailto:Vanessa.Lamb@gsa.gov

a. Heating, ventilation, and air conditioning (HVAC) systems and equipment.

b. Kitchen hoods, toilets, and exhaust systems

c. Electrical systems and equipment, lighting and switchgear systems.

d. All control systems that are within the scope of this Contract:

1. Building Automation System (BAS) [[[(where BAS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems)]]]. The following buildings are on the GSA network: Sydney M. Arnovitz U.S.

Courthouse (FL0019ZZ) and Claude Pepper Federal Building (FL0061ZZ).

2. All Building Control Systems to include (BAS), Public Address Systems, and Security

Control Systems (Note: Software maintenance and upgrades for BAS is the responsibility of GSA if on the GSA network; Software maintenance and Access and

Control for Security Systems such as card readers is the responsibility of GSA.

Software maintenance for Fire Alarm Systems is the responsibility of the contractor.

The software maintenance of lighting control systems and BAS systems not on the GSA network is the responsibility of the contractor). The following buildings are not network: Alto Lee Adams Sr. US Courthouse (FL0030ZZ), Brickell Plaza Federal

Building (FL0079ZZ), US Courthouse (FL0089ZZ), and James L King Federal Justice

Building (FL1021ZZ).

e. Plumbing and domestic water equipment and systems to include domestic water fountains and coolers, storage tanks, pumps, backflow preventers, rain water harvesting systems and cisterns.

f. Kitchen/concessions/restroom/mechanical area drains and grease traps.

g. Maintenance of landscape irrigation systems to include controllers, pumps, timers, and sprinkler nozzles.

h. Sanitary sewage equipment and systems.

i. Storm drainage equipment and systems -

j. Fire protection and life safety systems and equipment including detection, notification, and communication systems, as well as monitoring service, sprinkler systems, standpipes, backflow preventers, water storage tanks, fire extinguishers, etc.

k. Special suppression systems (i.e., wet chemical, dry chemical, FM-200, Inergen, Halon, etc.)

l. Smoke control systems (i.e., building, atrium, stair pressurization, elevator ventilation, etc.)

m. Perimeter and non-tenant security system (locks, gates/arms, operable bollards, wedge plates, keypads, card readers, magnetic locks, etc.…) and its components (hardware only) which includes general building public access and all garage access.

n. Dock levelers, roll-up doors, and sliding gates.

o. Architectural and structural systems, fixtures, doors, windows, roofs, and equipment within the site (to the property line).

p. US Flag pole, lighting and pulley systems.

q. Roofing system investigations, inspections, and repairs.

r. Mechanical equipment for window washing (wall glider, tracks, davits, and associated equipment).

s. Static and dynamic bollard systems, gates, and fences

t. Fire doors and windows (including hinges, closers and latching hardware)

u. Parking Lots, parking lot surfaces, sidewalks and illumination.

v. Parking control equipment, and loading dock equipment.

w. DSL, Modems, and other information systems periphery used to include the communication and data lines necessary to operate the fire alarm monitoring and web based access to NCMMS. Phone lines for fire alarm dialers are the responsibility of O&M contractor for all six buildings.

x. Cleaning and maintenance of ductwork above the ceiling, and any fire suppression or fire alarm equipment associated with kitchen hood systems.

y. Elevator Cab lights and Emergency Phone Testing for Elevators. (Note: Changing of Light

Bulbs/Ballast/ drivers in the Elevator Cars is the responsibility of the Contractor as well as

Elevator Emergency Phone testing. The contractor is NOT responsible for actually changing light bulbs in elevator pits, and hoist ways however; supplying bulbs/ballast is required.

z. Dispensing equipment in the restrooms and all hand sanitizers in common areas. This includes supplying batteries for all towel dispensers, soap dispensers, automatic operated flush valves, and sink faucets.

aa. Window Blind repairs for common areas ONLY (i.e. non tenant space).

bb. Service request desk operations to include asset/equipment records management, real-time production control and dispatching of tenant or any reactive calls for all types of services, development and scheduling of planned maintenance and repairs, creating and use of query based reports, and record keeping using the National computerized maintenance management system (NCMMS).

cc. Janitorial and Related Services – Sydney M. Arnovitz U.S. Courthouse (FL0019ZZ) Only

The Government’s intent is to establish an Indefinite Delivery/Indefinite Quantity contract for a base period of six (6) months, and four (4) one-year option periods for a total potential performance period of four (4) years and six (6) months. This IDIQ will require a monthly

Firm Fixed Price line item for specified services as described in the Performance Work

Statement (PWS). The potential for ordering Additional Services within the scope of the IDIQ is a possibility, however, not a guarantee.

The Government point of entry (GPE) beta.SAM.gov will be the system for advertising and posting requirements, posting questions & answers (Q&A) and accepting quotes. The open period for proposals will be in accordance with dates listed on beta.SAM.gov; to include, if any, extensions or changes to the requirements.

The pre-proposal conference will be held via google meet, date and time to be determined. Site visits will be held May 11-13, 2021. Please check the solicitation for formal pre-proposal meeting dates and site visits.

Offerors must be registered in the System for Award Management (SAM) database in order to participate in this procurement. The website for SAM is http://www.sam.gov.

(11) Place of Contract Performance: Key West, Miami, Fort Lauderdale, Fort Pierce, FL

(12) Set-aside Status: 8(a) set aside