SZA60014R0002_Solicitation_V5_Final.pdf

Solicitation Number SZA600-14-R-0002

SECTION A

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or

Repair)

1. SOLICITATION NO.

SZA600-14-R-0002

2. TYPE OF

SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE

ISSUED

January 8, PAGE 1 OF

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE

REQUEST NO.

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

US Embassy Lusaka

Stand 694/ Lot 100

Kabulonga Road

Ibex Hill

Lusaka, Zambia

Same as block 7

9. FOR INFORMATION

CALL:

A. NAME

Ethel Mwanaumo

B. TELEPHONE NO. (Include area code) (NO

COLLECT CALLS) ++260 357 000

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date): Please refer to section B of the solicitation

11. The Contractor shall begin performance within _10___ calendar days and complete it within __9__ weeks after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND

PAYMENT BONDS?(If “YES,” indicate within how many calendar days after award in

Item 12B.) YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __1__ copies to perform the work required are due at the place specified in Item 7 by

__16:00_____ (hour) local time ______February 7, 2014. If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than __60___ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442

(REV. 4-85)

Computer Generated Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D.

Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

20B. SIGNATURE

20C. OFFER

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS

SHOWN IN

Block 7 or LusakaInvoices@state.gov

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION

PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

US EMBASSY LUSAKA, ZAMBIA EFT

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return _1___ copy to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER

PAUL STENSETH

Paul Stenseth 30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF

AMERICA

BY

31C. AWARD

Computer Generated STANDARD FORM

1442 BACK (REV. 4-85)

mailto:LusakaInvoices@state.gov

SECTION B - SUPPLIES OR SERVICES

AND PRICES/COSTS

B.1 CONTRACT PRICE

The Contractor shall supply, deliver, and complete all work, including furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this contract for the following firm fixed prices. These prices shall include all labor, materials, overhead (excluding cost of Workers’ Compensation and War-Hazard Insurance, for U.S.

citizens, which shall be a direct reimbursement) and profit.

B.1(a) VALUE ADDED TAX.

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

B.1(b)

B.1.1 Basic Contract Requirement. B.1.4, contract line item 01 is the basic contract requirement for furnishing barriers.

B.1.2 Optional Contract Requirement. B.1.4, contract line item 02, is an option for installation of the barriers. If the Government elects to exercise this option, it will do so at time of contract award. See also Section I.1, FAR 52.217-7 for details relating to this option exercise.

B.1.3 Defense Base Act Insurance. If the Contractor will be required to purchase Defense Base Act (DBA) Insurance, it shall not be included in the firm-fixed price of installation. The Government will reimburse the Contractor directly for DBA Insurance that is required and obtained in accordance with Section I, DOSAR 652.228-71, "Worker's Compensation Insurance (Defense Base Act) - Services" and FAR 52.228-3, "Worker's Compensation Insurance (Defense Base Act)".

(Note: The Department of State has received from the Department of Labor a waiver of DBA for non-U.S. citizens. See FAR 52.228-4 in Section I for insurance required for non-U.S. citizens, which shall be included in the contract price and not separately reimbursed.)

When the contract is awarded, the Contractor shall contact the Contracting Officer and request the name of the insurance broker under contract to the Department of State. After paying the DBA insurance premium, the Contractor shall submit the certification of coverage from the carrier and a voucher for payment to the Contracting Officer. A paid invoice must support the voucher. The Contractor shall submit the certification to the Contracting Officer before the Notice to Proceed (see Section F).

The cost of DBA insurance is paid on an annual basis.

B.1.4 Pricing.

Line Unit Total

Item Description Unit Price Quantity Price

01 Active Anti-Ram Vehicle Barrier(s) EACH ______ _______ _____

02 Installation LOT 1

03 DBA Insurance (if required) LOT 1

Total Price

B.2 TYPE OF CONTRACT

This is a firm-fixed price contract payable entirely in U.S. currency. The Government will not pay additional sums due to any escalation in the cost of materials, equipment or labor, or the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will also not adjust the contract price due to fluctuations in the currency exchange rates. The Government may make changes in the contract price or time to complete only due to changes made by the Government in the work to be performed, or by delays caused by the Government.

SECTION C - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

C.1 SPECIFICATIONS/STATEMENT OF WORK

C.1.1 General: The Contractor shall install two active anti-ram vehicle barriers at the

New Embassy Compound. These barriers shall protect perimeter vehicle access/egress points or

Compound Access Control (CACs) by limiting their vulnerability during the passage of vehicular traffic. Performance criteria for vehicle barrier systems involve functional requirements, power system and control circuits.

1.1 OBJECTIVE.

Remove two [2] existing Norshield (Nor 82) vehicle arrest systems, controls, and support equipment and dispose them of in a manner approved by local laws and replace them with two

[2] new RSS-2000 Electric Wedge vehicle arrest systems, controls, and support equipment.

2.0 BACKGROUND.

Reliability issues with the existing vehicle arrest systems have warranted replacement with a new

DS approved vehicle arrest system.

3.0 REQUIREMENTS.

The contractor is to complete following tasks as part of this project.

3.1 Demolition

3.1.1 The contractor shall remove two (2) existing Nor 82 vehicle arrest barriers, one located at Main Gate and one located at the Service gate.

This includes the removal of the concrete foundations, reinforcing steel rebar(s), and aggregate materials as required to install the new equipment.

3.1.2 The contractor shall remove all hydraulic lines, electrical wiring, and control wiring connecting each Nor 82 vehicle arrest barrier back to the hydraulic pumping units.

3.1.3 The contractor shall remove all underground conduits connecting each of the Nor 82 vehicle arrest barriers back to the hydraulic pumping units.

The contractor may cut back the conduit beyond the work area, cap, and abandon them in-place if applicable.

3.1.4 The contractor shall remove the hydraulic pumping units, hydraulic fluid, associated concrete foundation, reinforcing steel rebar(s)/mesh, and all electrical and control wiring. All conduits shall be cut back below the floor level, capped, and abandon in-place, as a minimum.

Note: the existing conduit runs connecting the Nor 82 HPU to the power distribution panel, slave controller in the guard station, and barrier control panel in the CAC equipment room may be reused, as required per the design drawings.

3.1.5 The contractor shall remove the enclosures that house the hydraulic pumping units, if installed.

3.1.6 The contractor shall remove the vehicle Stop/Go signal light assemblies, associated concrete foundation, all electrical wiring, and conduit as connected underground and back to the control circuits for the

Nor 82 vehicle arrest systems.

3.1.7 The contractor shall remove the vehicle detector circuits on the secure side, associated concrete foundation, all electrical wiring, and conduit as connected underground and back to the control circuits for the Nor 82 vehicle arrest barrier.

3.1.8 The contractor shall disconnect the vehicle detector circuits on the non secure side, and cut back all electrical wiring and conduit beyond the work area, cap the conduit, and abandoned it in-place.

3.1.9 The contractor shall remove the vehicle barrier drainage water sump pump systems including all associated electrical wiring, conduit, and drain piping as connected underground and back to the Nor 82 vehicle arrest barriers. This includes all discharge lines from the sump pump back to the storm drains.

3.1.10 The contractor shall remove water drainage piping as required for the rerouting flow of drainage water through and/or around the vehicle barrier construction sites.

3.1.11 The contractor shall move and/or reroute all existing utilities (i.e.

water, sewage, gas, electric, communication, data, etc.), which are or maybe affected by the installation of the new barrier equipment, so that they are outside of the construction area.

3.1.12 Notice of Construction and/or Repair (See 6.23) for any gas line must be submitted to the local oil and gas commission before the start of any construction or repairs. Construction and/or repairs must be under the authority and supervision of the local oil and gas commission.

3.1.13 Notice of Construction and/or Repair (See 6.21) for any electrical utility lines must be submitted to the local electric cooperative before the start of any construction or repairs. Construction and/or repairs must be under the authority and supervision of the local electric cooperative.

3.1.14 The contractor shall identify and immediately bring to the attention of the government project representative any anomalies of concern.

3.2 Installation

3.2.1 The contractor shall install one (1) RSS-2000 Electric Wedge vehicle arrest system located at Main gate and one (1) RSS-2000 Electric Wedge vehicle arrest system located at Service gate as required per the design drawings and manufacture instructions and specifications.

3.2.2 The contractor shall install the concrete foundation, reinforcing steel rebar(s), and aggregate materials, as required per the design drawings, and manufacture instructions and specifications for the installation of the RSS-

2000 Electric Wedge vehicle arrest system, controls, and support equipment (i.e. traffic lights, vehicle detector systems, etc.).

3.2.3 The contractor shall install the Barrier Control Panel (BCP) and

Battery Backup Panel (BBP) per the design drawings, and manufacture instructions and specifications.

3.2.4 The contractor shall fabricate and install the unistrut frame, and associated concrete foundation, if used, that supports the BCP and BBP per the design drawings, and manufacturer instructions and specifications.

3.2.5 The contractor shall install all electrical and control wiring, conduit, conduit fittings, and pull boxes as required between the RSS-2000 Electric

Wedge vehicle arrest barrier, traffic lights, IR detectors, and loop detector system back to the Barrier Control Panel (BCP) and Battery Backup Panel

(BBP) per the design drawings, and manufacture instructions and specifications.

3.2.6 The contractor shall install all rack mounted equipment, fiber, electrical and control wiring, wire and fiber fittings, conduits, and conduit fittings required between the BCP and BBP and the power distribution panels, barrier control panel, fiber panel, CAC slave control station, and post 1 per the design drawings, and manufacture instructions and specifications.

3.2.7 The contractor shall install the vehicle Stop/Go signal light assemblies, associated concrete foundation, all electrical wiring, conduit, and conduit fittings as connected underground and back to the BCP for the RSS-2000

Electric Wedge vehicle arrest barriers per the design drawings, and manufacture instructions and specifications.

3.2.8 The contractor shall install the vehicle IR detector system, associated concrete foundation, all electrical wiring, conduit, and conduit fittings as connected underground and back to the BCP for the RSS-2000 Electric

Wedge vehicle arrest barriers per the design drawings, and manufacture

3.2.9 The contractor shall install the vehicle loop detector system on the secure side, associated concrete foundation, all electrical wiring, conduit, and conduit fittings as connected underground and back to the BCP for the

RSS-2000 Electric Wedge vehicle arrest barriers per the design drawings, and manufacture instructions and specifications.

3.2.10 The contractor shall install the vehicle barrier drainage water piping (4” and 1-1/2” diameter) from the RSS-2000 Electric Wedge vehicle arrest barriers to the nearest water drainage or sewer system per the design drawings, and manufacture instructions and specifications.

3.2.11 The contractor shall identify and immediately bring to the attention of the

3.3 Site Condition and Clean-Up

3.3.1 The contractor shall maintain the site in a safe and secure condition at all times.

3.3.2 The contractor shall maintain the site in a neat and clean condition at all times.

3.3.3 The contractor shall remove and dispose of all waste materials in a manner that is consistent with local laws and regulations as identified in Sections

3.1 and 3.2 above.

3.3.4 The contractor shall return the construction site back into the same condition or better, as it was found prior to the start of the project.

3.4 Project Time Line.

3.4.1 The contractor shall provide a construction schedule which defines the timelines for the major project activities (i.e. project mobilization, demolition, barrier installation, cable/conduit installation, equipment installation, concrete curing, start-up, testing, etc.) for the removal of the existing system and installation of a new fully operational vehicle arrest systems at each gate. The schedule should ensure that one gate is fully operational all the time.

3.4.2 The schedule shall reflect a total elapsed time not to exceed 9 weeks for both gates (maximum of 4.5 weeks per gate), from the time the personnel and equipment arrival at site to turn-over of barrier systems to post.

3.4.3 The contractor will have access to the site 6 days a week, 10 hours per day. All work outside of this time frame will require prior approval from the government project representative.

4.0 U.S. GOVERNMENT FURNISHED MATERIALS.

The U.S. Government, here after referred to as the government, shall provide the following:

4.1 The government shall provide two (2) RSS-2000 Electric Wedge vehicle arrest barriers with built-in sump systems.

4.2 The government shall provide the RSS-2000 Barrier Control Panels (BCPs).

4.3 The government shall provide the RSS-2000 Battery Backup Panels (BBPs).

4.4 The government shall provide all rack mounted barrier and gate control panels

(slave and master panels) for each CAC and Post 1,

4.5 The government shall provide all rack mounted panels, power supplies, media converters, and fittings required for the fiber conversion.

4.6 The government shall provide the unistrut materials and hardware for the construction of the support structure for the BCPs and BBPs per the design drawings.

4.7 The government shall provide the RSS-2000 Stop/Go signal lights, support posts, and support bases.

4.8 The government shall provide the IR vehicle detector sensors, support posts, and mounting brackets.

4.9 The government shall provide the spray paint, safety yellow [if applicable].

4.10 The government shall provide the spray paint, gloss black [if applicable].

4.11 The government shall provide all of the PVC and Rigid conduit, conduit fittings, water drainage piping, electrical pull boxes, fiber cable, electrical wiring, control wiring, and miscellaneous parts associated with the installation of the new barriers.

4.12 The government shall provide all reinforcing steel rebar(s) required for the foundation installation of the two (2) RSS-2000 vehicle barrier(s), only, per the design drawings, and manufacture instructions and specifications.

5.0 CONTRACTOR FURNISHED MATERIALS.

The contractor shall provide the following:

5.1 The contractor shall provide all concrete and aggregate materials required for the foundation installation of two (2) Rss-2000 barrier(s) per the design drawings, and

5.2 The contractor shall provide all concrete and aggregate materials required for the foundation installation of the BCP and BBP per design drawings, and

5.3 The contractor shall provide all concrete and aggregate materials required for the foundation installation of the vehicle detector circuits, and the Stop/Go signal light assemblies per design drawings, and manufacture instructions and

5.4 The contractor shall provide all concrete and aggregate materials required for the foundation installation of the conduit and electrical pull boxes per the design drawings.

5.5 The contractor shall provide all concrete and aggregate materials required for the foundation installation of the drain lines per the design drawings.

5.6 The contractor shall provide all concrete, aggregate materials, and materials of construction (i.e. piping, conduit, wire, conduit fittings, etc.) as required for moving and/or rerouting utilities as defined in Section 3.1.10 through 3.1.13 above.

5.7 The contractor shall provide all concrete and aggregate materials, and materials of construction (i.e. piping, conduit, wire, conduit fittings, etc.) as required to reroute and repair utility lines damaged during the demolition and installation of the new vehicle barrier arrest systems (refer to Section 3.1.10 through 3.1.12 above).

5.8 The contractor shall provide all reinforcing steel mesh and/or rebar(s) required for the foundation installation of all barrier support equipment and systems, except as defined in Section 4.12 above, per the design drawing, and manufacture

5.9 The contractor shall provide a dumpster(s) as required for the cleanup and disposal of all waste materials.

5.10 The contractor shall provide any and all excavation and installation equipment required (i.e. forklift, front loader, excavator with hoe ram and bucket attachments, handheld breaker hammer, arc welding equipment, cutting torch, ground tamper, wheel barrow(s), powered saw for concrete cutting, steel rake(s), pick axe(s), flat head shovel(s), spade shovel(s), push broom(s), water hose w/spray attachments, pressure washer, large handheld grinder with cutoff and masonry wheels, electrical extension cord(s), concrete vibrator(s), chain slings, etc.) .

5.11 The contractor shall provide any and all excavation materials (i.e. masonry blocks, lumber for formwork, concrete to concrete expansion joints, plastic sheeting for concrete curing, string line, nails, expandable spray foam, etc.).

5.12 The contractor shall provide any and all small handheld tools, drills, drill bits, wrenches, screwdrivers, knockout punch set, hole saw kit, fish tape, grease guns, etc. as required for the installation project.

5.13 The contractor shall provide well covers as required for the project installation.

The well and covers shall meet or exceed a 25 ton load capacity.

5.14 The contractor shall provide vehicle blocking barrier(s) as required for ensuring construction site safety and security. The blocking barrier(s) must be approved by the Post RSO or PSO.

5.15 The contractor shall provide pedestrian fencing and/or netting as needed/required for pedestrian safety and access control.

5.16 The contractor shall provide a construction site Portable Restroom as required for contractor personnel unless access to post restrooms is permitted.

5.17 The contractor shall identify and immediately bring to the attention of the

6.0 CONTRACTOR RESPONSIBILITIES.

The contractor shall conform to the following:

6.1 The contractor is totally responsible for ensuring that the fully functional vehicle barrier arrest system is installed per the requirements of the design drawings, and the manufacture guidelines and installation specifications.

6.2 The contractor is responsible for ensuring the safety of the workers and site personnel during the project.

6.3 The contractor shall verify and be responsible for all dimensions and conditions at the job site.

6.4 The contractor shall verify that the foundation concrete will be placed directly into neat excavations. And where sides of the excavation are not stable the contractor shall provide shoring. Type and method of shoring shall be at the contractor’s option subject to approval by the government project representative.

6.5 The contractor shall ensure the excavation site is kept dry at all times.

6.6 The contractor shall ensure the concrete is laboratory designed, machine mixed, producing minimum of 3,000 PSI (20.68 MPA) at 7 days via independent/certified testing lab. The USG will engage an independent testing agency.

6.7 The contractor shall ensure the cement is tested Portland cement conforming to

ASTM C150, Type II Only.

6.8 The contractor shall ensure the aggregates conform to ASTM C33 & B GRADE per standard specifications. Maximum size of aggregate shall be 1-1/2 inches

(38mm).

6.9 The contractor shall ensure that all reinforcing steel they provide is deformed bars conforming to ASTM A615, grade 60 (60,000 PSI or 413.7MPA).

6.10 The contractor shall ensure that all hooks and bends conform to ACI

STANDARD 318. Latest revision. Inside diameter of hooks and bends shall be at least six (6) bar diameters.

6.11 The contractor shall provide spacer bars, chairs, spreaders, blocks, etc. as required to positively hold the steel in place before concrete is poured.

6.12 The contractor shall ensure the concrete is conveyed from the mixer to final deposit by methods that will prevent separation and loss.

6.13 The contractor shall ensure the concrete is thoroughly consolidated by suitable means during placement and shall be thoroughly worked around reinforcement and embedded fixtures and corners of forms.

6.14 The contractor shall ensure the concrete is maintained above 50°F (10°C) and in a moist condition for at least seven (7) days after placement. And that adequate equipment shall be provided for heating concrete materials and protecting concrete during freezing or near freezing weather.

6.15 The contractor shall ensure that where exterior wall face requires shoring and/or forming, the forms shall be substantial and sufficiently tight to prevent leakage, and that forms shall not be removed until the concrete is seven (7) days old.

6.16 The contractor shall ensure that backfilling will be done by depositing and tamping into place clean sand or pouring lean concrete to 95% percent compaction. Water jetting shall not be allowed.

6.17 The contractor shall ensure that conduit and pipes of aluminum, other than above grade support posts, are not allowed.

6.18 The contractor shall ensure that construction joints that are not indicated on the drawings shall not be allowed. Where a construction joint is to be made, the surface of the concrete shall be thoroughly cleaned and all laitance and standing water removed.

6.19 The contractor shall be responsible for the protection of all adjacent areas against damage and shall repair all damaged areas to match existing improvements.

6.20 The contractor shall be responsible for the protection of all electrical lines and/or wiring located in the adjacent areas against damage and shall repair all damaged electrical lines and/or wiring.

6.21 The contractor shall be responsible for notifying the local electric cooperative before the start of any construction and/or repairs of electrical utility lines.

6.22 The contractor shall be responsible for the protection of all water, gas, and sewage lines located in the adjacent areas against damage and shall repair all damaged water, gas and/or sewage lines.

6.23 The contractor shall be responsible for notifying the local Oil and Gas

Commission before the commencement of any construction and/or repairs of gas lines.

6.24 The contractor shall be responsible for determining the location of underground power lines, water, gas, and sewer mains to prevent damage during construction.

It is critical to protect City utilities from ‘dig-ins”, which could result in death, injury and considerable liability.

6.25 The contractor shall keep the construction area clean at all times and at completion of work remove all surplus materials, equipment and debris leaving the premises in a clean condition acceptable to the owner or owners representative.

6.26 The contractor shall perform damage restoration improvements as associated with the vehicle arrest system installation.

6.27 The contractor shall identify and immediately bring to the attention of the

7.0 REPORTING REQUIREMENTS.

The contractor shall provide the following:

7.1 The contractor shall provide daily written progress reports to the government project representative.

7.2 The contractor shall provide daily verbal progress reports as requested by the government project representative.

7.3 The contractor shall provide verbal notice, to the government project representative, two week in advance of the delivery of any and all materials and equipment to site.

7.4 The contractor shall provide written notice to the government project representative, three weeks in advance, of the need of access to the site of any additional construction personnel after the start of the project. This also pertains to delivery personnel who will need to be on site for an extended period of time, more than simply dropping off materials (i.e. operators of rental equipment, driver of the concrete delivery truck, etc.)

7.5 The contractor shall identify and immediately bring to the attention of the

8.0 GENERAL INFORMATION.

8.1 Throughout the installation process there will be a government project representative on site to oversee and assist the contractor with any anomalies or areas of concern.

8.2 The contractor, upon completion of the project shall remand all documentation for the project as required by post Regional Security Officer and/or Post Security Officer.

8.3 The contractor shall surrender any/all documentation, pertaining to the project, to the government project representative as requested and/or required by the project representative.

SECTION D - PACKAGING AND MARKING

D.1 PLACE OF DELIVERY

All deliverables shall be delivered to the following address:

US Embassy Lusaka

Stand 694/ Lot 100

Kabulonga Road

Ibex Hill

D.2 PACKING AND MARKING

Materials delivered to the site shall be export packed for surface shipment and marked as follows:

For US Embassy Lusaka, Zambia

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://acquisition.gov/far/index.html or, http://farsite.hill.af.mil/search.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Dept. of State Acquisition Website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an Internet

“search engine” (e.g., Yahoo, Excite, Alta Vista, etc.) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clauses are incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

Clause Title and Date

52.246-02 Inspection of Supplies – Fixed Price (AUG 96)

52.246-12 Inspection of Construction (AUG 1996)*

*applicable if installation option is exercised

E.2 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including:

(1) creation of checklists of duties to be carried out;

(2) periodic inspections to ensure that these duties are carried out by the supervisory staff and senior employees; and,

(3) weekly inspections to determine whether the various services are being performed according to the contract requirements.

The contractor shall provide copies of the weekly inspection reports to the COR.

The contractor shall promptly correct and improve upon any areas of shortcomings and/or substandard conditions noted in such inspections. The contractor shall bring to the attention of the Contracting Officer or COR, for disposition, any conditions uncovered which are not the responsibility of the Contractor.

E.2.1 Inspection by Government: The COR or his/her authorized representatives will periodically inspect the services being performed and supplies being furnished, to determine that http://www.statebuy.state.gov/ all services are being performed in an acceptable manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

E.4 FINAL COMPLETION AND ACCEPTANCE

E.4.1 Definitions

(a) "Final completion and acceptance" - the stage in the progress of the work, as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner in accordance with contract requirements, subject to the discovery of defects after final completion and except for items specifically excluded in the notice of final acceptance.

(b) "Date of final completion and acceptance"- the date determined by the

Contracting Officer on which final completion of the work occurs, as indicated by written notice to the Contractor.

E.4.2 Final Inspection and Tests

Once a barrier is completed, it will be inspected, tested and accepted. Then both barriers will finally be inspected, tested and accepted once the project is complete following the procedure outlined below.

The Contractor shall give the Contracting Officer at least five (5) calendar days advance written notice prior to the date the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the aforesaid notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

E.4.3 Final Acceptance

The Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment as required by the contract upon:

(1) satisfactory completion of all required tests;

(2) verification by the Contracting Officer on the basis of a final inspection that all items listed in the Schedule of Defects have been completed or corrected and that the work is finally complete, subject to the discovery of defects after final completion;

(3) submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment, and;

(4) determination by the Contracting Officer that the work under the contract is complete and the contract has been fully performed, with the exception of continuing obligations thereunder.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

effect as if they were given in full text. Upon request, the Contracting Officer will make their full http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an Internet

52.242-15 Stop Work Order (AUG 1989)

52.242.17 Government Delay of Work (APR 1984)

52.242-14 Suspension of Work (APR 1984)*

*applicable if installation option is exercised

F.2 DELIVERY DUE DATE

Active vehicle barriers required hereunder shall be delivered to the address identified in Section

D.1 not later than 9 weeks after date of contract award.

F.3 INSTALLATION CLAUSES – These clauses are only applicable to the installation portion of the work..

F.3.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within ten calendar days after the date the Contractor receives the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 9 weeks after the date of the Notice to Proceed. The time stated for completion shall include final cleanup of the premises and completion of punch-list items.

http://www.statebuy.gov/home.htm

F.3.2 52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the

Government in the amount of $2000 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the

Termination clause.

F.3.3 Contractor's Submission Of Construction Schedules

(a) The time for submission of the schedules referenced in Section I, 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as "10” calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors employed by the Government. The Contractor shall submit a schedule that sequences work so as to minimize disruption at the job-site.

(d) All deliverables shall be in the English language, unless otherwise provided hereunder, and any system of dimensions (i.e., English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. Each deliverable shall be identified as required by the contract.

F.3.4 Acceptance Of Schedule

When the Government has accepted any time schedule, this acceptance shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) extend the completion date or obligate the Government to do so;

(2) constitute acceptance or approval of any delay, nor;

(3) excuse or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.3.5 Notice Of Delay

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall:

(1) notify the Government of such change or other conditions upon the approved schedule, and;

(2) shall state in what respects, if any, the relevant schedule or the completion date should be revised.

Such notice shall be given promptly and not more than ten (10) calendar days following the first occurrence of event giving rise to the delay or prospective delay. Revisions to the approved time schedule shall only be made with the approval of the Contracting Officer.

F.3.6 Notice To Proceed

(a) The Contracting Officer will issue a Notice to Proceed with barrier installation, following:

receipt from the Contractor and acceptance by the Government of evidence of bonding and insurance within the time specified in Section H of this contract, and;

arrival of the barriers at the Embassy site.

(b) The Contractor shall then prosecute the work required hereunder, commencing and completing performance not later than the time period established in F.3.1.

F.4 Excusable Delays

The Contractor shall be allowed time, not money, for excusable delays as defined in FAR

52.249-10, “Default”. Examples of such cases include:

(l) acts of God or of the public enemy;

(2) acts of the United States Government in either its sovereign or contractual capacity;

(3) acts of the government of the host country in its sovereign capacity;

(4) acts of another contractor in the performance of a contract with the Government;

(5) fires;

(6) floods;

(7) epidemics;

(8) quarantine restrictions;

(9) strikes;

(10) freight embargoes;

(11) delays in delivery of Government furnished equipment, and;

(12) unusually severe weather.

In each instance, the failure to perform shall be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore:

(1) shall be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against;

(2) cannot be overcome by reasonable efforts to reschedule the work, and;

(3) directly and materially affects the date of final completion of the project.

F.5. DELIVERABLES

The Contractor shall delivery the following items under this contract in accordance with the delivery dates identified below. Bonds/Insurance, Safety Plan, Quality Assurance Plan, Construction Schedule, Submittal Schedule and Bios on Personnel shall be submitted prior to issuance by the Government of the Notice to Proceed.

Description Quantity Delivery Date Deliver to:

H.1.2. Bonds/Insurance 1 10 days after award Contracting Officer

H.11.1 Safety Plan 1 10 days after award COR

E.2. Quality Assurance/Control Plan 1 10 days after award COR

F.3 Construction Schedule 1 10 days after award COR

H.14.1 Submittal Register 1 10 days after award COR

H.1.2.3.Bios on Personnel 1 10 days after award COR

E.2. Inspection Reports 1 7 days after end of COR

Weekly period being reported

G.3. Payment Request 1 last calendar day of COR each month

I.1 Updates to Construction 1 last calendar day of COR

Schedule (52.236-15) each week

E.3 Request for Final Acceptance 1 5 days before inspection COR

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. MONITORING OF THE CONTRACTOR

G.1.1. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Facility Manager

G.1.2 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The

COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compliance with contract specifications and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the

Contractor during the term of this contract. The COR is not authorized to alter the contract's terms, or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract. Reference to the project architect within documents incorporated into this contract shall be read to mean COR.

G.2 INVOICING INSTRUCTIONS FOR FURNISHING ANTI-RAM BARRIERS.

G.2.1 Number of Copies and Location. The Contractor shall submit invoice(s) to the designated billing official, in an original at the following address (designated office only for purpose of submitting invoices):

Finance Management Office PO Box 31617

Email: LusakaInvoices@state.gov

G.2.2 The Contractor shall submit a single invoice for furnishing of the anti-ram barriers.

This invoice shall be submitted in accordance with FAR 52.233-25.

mailto:LusakaInvoices@state.gov

G.3 PAYMENT - CLAUSE APPLICABLE ONLY IF THE BARRIER INSTALLATION

OPTION IS EXERCISED

G.3.1 General: The Contractor's attention is directed to Section I, 52.232-5, "Payments

Under Fixed-Price Construction Contracts". The following subsections elaborate upon the information contained therein.

G.3.2 Detail of Payment Requests: Each application for payment shall be made no more frequently than monthly, unless otherwise provided herein, and shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

G.3.3 Payments to Subcontractors: The Contractor shall make timely payment to his subcontractors and suppliers from the proceeds of the progress or final payment for which request is being made, in accordance with the Contractor's contractual arrangements with them.

G.3.4 Evaluation by the Contracting Officer: Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer will make a determination as to the amount which, in his/her opinion, is then due. In the event the

Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in 52.232-5, the Contracting Officer shall advise the Contractor of the reasons for the reduction.

G.3.5 Additional Withholding: Independently of monies retained by the Government under 52.232-5, or otherwise as permitted to be retained under this contract, the Government may withhold from payments due the Contractor any amounts as may be considered necessary to cover

(1) Wages or other amounts due the Contractor's employees on this project;

(2) Wages or other amounts due employees of subcontractors on this project;

(3) Amounts due suppliers of materials or equipment for this project; and

(4) Any other amounts for which the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and prospective liquidated damage when the Contractor has failed to make adequate progress.

G.3.6. Payment: In accordance with 52.232-27(a) the 14-day period identified in FAR

52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 THROUGH H.18 ARE APPLICABLE ONLY IF INSTALLATION OPTION IS

EXERCISED

H.1 BOND REQUIREMENTS

H.1.1 Bonds Required: The Contractor shall furnish (1) a performance and guaranty bond and a payment bond on forms provided by and from sureties acceptable to the Government, each in the amount of 20% of the contract price, or (2) comparable alternate performance security approved by the Government such as letter of credit shown in Section J.

H.1.2 Time for Submission: The Contractor shall provide the bonds required by paragraph H.1.1 above within ten (10) calendar days of contract award. Failure to timely submit

(1) the required bonds or other security acceptable to the Government; (2) bonds from an acceptable surety; or (3) bonds in the required amount, may result in rescinding or termination of the contract by the Government. Should the contract be terminated, the contractor shall be liable for those costs as described in FAR 52.249-10, "Default (Fixed-Price Construction), which is included in Section I of this contract.

H.1.3 Coverage

The bonds or alternate performance security shall guarantee:

(1) the Contractor's execution and completion of the work within the contract time;

(2) the correction of any defects after completion as required by this contract;

(3) the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and;

(4) the satisfaction or removal of any liens or encumbrances placed on the work.

H.1.4 Duration of Coverage: The required performance and payment securities shall remain in effect in the full amount required until final acceptance of the project by the

Government, at which time the penal sum of the performance security, only, shall be reduced to

10% of the contract price. The performance security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage. The requirement for payment security terminates at final acceptance.

H.1.5 52.228-2 ADDITIONAL BOND SECURITY (OCT 1997)

The Contractor shall promptly furnish additional security required to protect the Government and persons supplying labor or materials under this contract if –

(a) Any surety upon any bond, or issuing financial institution for other security, furnished with this contract becomes unacceptable to the Government;

(b) Any surety fails to furnish reports on its financial condition as required by the

Government; or

(c) The contract price is increased so that the penal sum of any bond becomes inadequate in the opinion of the Contracting Officer; or

(d) An irrevocable letter of credit (ILC) used as security will expire before the end of the period of required security. If the contractor does not furnish an acceptable extension or replacement ILC, or other acceptable substitute, at least 30 days before an ILC’s scheduled expiration, the Contracting Officer has the right to immediately draw on the

ILC.

H.2 INSURANCE

H.2.1 Amount of Insurance: The Contractor's attention is directed to Section I, 52.228-

5, "Insurance - Work on a Government Installation". As required by this clause, the Contractor is required to provide whatever insurance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury on or off the site stated in US Dollars:

Per Occurrence $ 500,000____________

2. Property Damage on or off the site in US Dollars:

Per Occurrence $ 500,000____________

The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to,…