Synopsis - W912DQ25RA048 - 2 July 2025.pdf

C -- ARCHITECT AND ENGINEERING SERVICES

W912DQ-25-R-A048

SYNOPSIS Architect-Engineering (A-E) SERVICES

INDEFINITE DELIVERY CONTRACT

FOR MAPPING AND SURVEY SERVICES FOR THE KANSAS CITY DISTRICT, U.S. ARMY

CORPS OF ENGINEERS

1. CONTRACT INFORMATION: The U.S. Army Corps of Engineers (USACE) Kansas City District (NWK) intends to solicit, negotiate, and award one Single Award Task Order Contract (SATOC) in accordance with 40 U.S.C. Chap 11, Selection of Architects and Engineers (formerly known as the Brooks Architect Engineer Act) as implemented in Federal Acquisition Regulation (FAR) Subpart 36.6 and the Department of Defense Federal Acquisition Regulation Supplement (DFARS) Subpart 236.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. Contract will provide aerial photography, photogrammetric mapping, aerial mapping, field-based topographic survey, boundary survey, and hydrographic surveying services for civil works, military and environmental projects primarily in the NWK. Work will be for the USACE and other Federal agencies such as, but not limited to Department of Defense, National Geospatial-Intelligence Agency (NGA), National Oceanic and Atmospheric Administration (NOAA), United States Department of Agriculture (USDA), etc. While services will primarily be for areas within the NWK, services may be required for the Omaha District and for selected areas throughout the USACE Northwestern Division and the USACE Districts that adjoin the NWK.

Selection will be made for one Indefinite Delivery Contract (IDC), negotiated and awarded to the most highly qualified A-E firm, with a contract period of a three (3) year base and one (1) two-year option. The awarded contract will be set aside for small business concerns. The period of performance for task orders awarded under the IDC will be determined based upon the work requirement and will be included in the task order solicitations and negotiated task order award documents. The total amount of work will not exceed $5,000,000 over the contract period. The ordering period for the IDC will begin on the date of contract award. Work will be issued by negotiated Firm- Fixed-Price (FFP) task orders not to exceed the total contract amount. Task orders will be negotiated by NWK for work within NWK’s Area of Responsibility (AOR). Contract capacity may be transferred to other requesting Districts, allowing task orders to be negotiated and awarded by the requesting District. Anticipated award for the contract is in fourth quarter of FY2025.

The primary North American Industry Classification System (NAICS) code for this procurement is 541370 (Surveying and Mapping (except Geophysical) Services) with a small business size standard of $19,000,000 in average annual receipts.

The wages and benefits of service employees (see FAR 22.10) performing under this IDC must be at least equal to those determined by the Department of Labor (DOL) under the Service Contract Act. Service wage rates will be determined relative to the employee’s office location rather than the location of work.

Firms must have a Unique Entity Identification (UEI) number and be registered in the U.S. Government’s official website System for Award Management (SAM.gov). Firms not previously registered should go to https://www.sam.gov. Instructions for new registration are also located at the following link: https://sam.gov/content/entity-registration. Offerors may obtain information on registration and annual confirmation requirements at https://www.sam.gov or by calling (866) 606-8220. Additionally, in accordance with FAR 22.1303, all firms meeting the reporting criteria must complete their VETS-4212 report. Information can be found at the DOL website https://www.dol.gov/agencies/vets/programs/vets4212 or call the service center at 1- 866-237-0275 or contact the VETS Service Desk via email at vets4212-customersupport@dolncc.dol.gov. Provide company name, employer identification number (EIN), and UEI number.

2. PROJECT INFORMATION: The required A-E services will relate to surveying and mapping services. They will include, but are not limited to:

A. Aerial Photography, Photogrammetry and Aerial Mapping services– Includes large- and small- scale aerial collection and production of information including color and color infrared ortho photography; precise Digital Terrain Model/Digital Elevation Model (DTM/DEM) topography; Light Detection and Ranging (LiDAR), oblique photography.

B. Topographic site characterization surveys - which includes acquisition of topographic oriented surveying and mapping data for design, construction, master planning, operations, as-built conditions, precise structure stability studies utilizing conventional and electronic instrumentation, photogrammetric, remote sensing, inertial, satellite, and other survey methods as applicable.

C. Boundary/Land Surveys- which includes property and boundary surveys, monumentation, marking and posting, preparation of tract descriptions, etc., utilizing conventional, electronic instrumentation, photogrammetric, inertial, satellite, and other survey methods as applicable.

D. Hydrographic surveys – Hydrographic surveys on inland lakes and the Missouri River or similar river systems including collection of sediment ranges and delivery of hydrographic data in Bentley Computer-Aided Design and Drafting (CADD) or Environmental Systems Research Institute, Inc.’s (ESRI) geographic information system (ArcGIS) technology standard.

Project-specific requirements will be described in each individual task order’s Statement of Work. Multiple task orders may be awarded with similar completion schedule and overlapping delivery dates for task orders within the continental United States

(CONUS).

3. SELECTION CRITERIA: The selection criteria are listed below in descending order http://www.sam.gov/ https://sam.gov/content/entity-registration https://sam.gov/content/entity-registration of importance (first by major criterion and then by each sub-criterion). Criteria ‘A’ through ‘E’ are primary and will be evaluated for all Offerors. Criteria ‘F’ is secondary and will only be used as tiebreakers among technically equal firms.

A. Specialized experience and technical competence in:

For this selection criterion, projects performed by the Offeror (the prime or a Joint Venture partner) will receive additional consideration over those performed by other members of the proposed team. In Section F of the Standard Form (SF) 330, cite whether the experience is that of the prime (or Joint Venture partner), a consultant or an individual. For each project, indicate the estimated percentage involvement of each firm on the proposed team. Demonstrate recent experience by including a technical discussion and up to 10 representative projects performed within the past five (5) years with a maximum dollar value not to exceed $500,000 and by discussing the firm’s offerings and qualifications for:

(1) Performing field-based topographic surveys to include utility location preferably on military installations and/or riparian areas and delivered in Microstation or AutoCAD in Architectural Engineering and Construction (A/E/C) CADD standard formats or ArcGIS Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) standard formats, with Federal Geographic Data Committee (FGDC)-compliant metadata and in accordance with Engineering Manual (EM) 1110-1-1005, “Control and Topographic Surveying”. Demonstrated experience in the performance of horizontal and vertical control surveys. The basis of the evaluation will be the information in Section F of the SF 330. Firms showing work experience directly related to “Part 2 (B)” and a variety of execution experience will be given greater consideration. Project descriptions shall clearly state role and extent of involvement completed by the submitting firm.

(2) Performing boundary surveys preferably for riparian areas and military installations and delivered in Microstation or AutoCAD in A/E/C CADD standard formats or ArcGIS SDSFIE standard formats, with FGDC-compliant metadata and in accordance with American Land Title Association (ALTA) standards or consistent with the statutes and minimum standards for Missouri and Kansas. The basis of the evaluation will be the information in Section F of the SF 330. Firms showing work experience directly related to “Part 2 (C)” and a variety of execution experience will be given greater consideration. Project descriptions shall clearly state role and extent of involvement completed by the submitting firm.

(3) Performing large- and small- scale aerial collection and production of information including color and color infrared ortho photography; precise DTM/DEM topography;

LiDAR, oblique photography; and other related aerial mapping products. This includes collection and processing of airborne GPS and inertial measurement unit (IMU) data, ground survey control planning, and delivering these products in Microstation or AutoCAD in A/E/C CADD standard formats and ArcGIS SDSFIE standard formats, with FGDC-compliant metadata and in accordance with EM 1110-

1-1000, “Photogrammetric and LiDAR Mapping”. Firms showing work experience directly related to “Part 2 (A)” and a variety of execution experience will be given greater consideration. Project descriptions shall clearly state role and extent of involvement completed by the submitting firm.

(4) Hydrographic survey experience on inland lakes and the Missouri River or similar river systems including collection of sediment ranges and delivery of hydrographic data in Bentley CADD, AutoCAD, or ESRI ArcGIS standard formats with FGDC-compliant metadata and in accordance with EM 1110-2-1003, “Hydrographic Surveying”. The basis of the evaluation will be the information in Section F of the SF

330. Firms showing work experience directly related to “Part 2 (D)” and a variety of execution experience will be given greater consideration. Project descriptions shall clearly state role and extent of involvement completed by the submitting firm.

(5) Quality control procedures to ensure product quality. Describe the firm’s quality management procedures in Section H, Block 30 of the SF 330. The evaluation will assess: (1) quality control coordination between disciplines and subcontractors; and

(2) quality control procedures such as type and timing of reviews, and who the reviewers are. A detailed quality control plan is not required with this submission but will be required after award of a contract.

(6) Ability to provide a broad range of field survey equipment such as survey-grade Global Positioning System (GPS) units, conventional/robotic total stations, digital levels, All-Terrain Vehicles (ATVs), hydrographic survey boats, single beam and multi-beam hydrographic sensors, terrestrial LiDAR, sophisticated survey reduction and analysis software and other related technologies. Aerial mapping equipment including owned or leased airworthy aircraft, currently calibrated (last three calendar years) precision aerial mapping camera equipped with Forward Motion Compensation (FMC) , Airborne Global Positioning System (ABGPS) and inertial measurement unit (IMU) systems; photographic lab for processing aerial film, hardware and software to perform fully analytical aero-triangulation, analytical and softcopy stereo plotter instrumentation for digital data collection of planimetric and topographic features; equipment for DTM, DEM data collection and manipulation of terrain data; and digital data editing facilities. The evaluation will assess the list of equipment provided in Block H of the SF 330.

For sub-criteria a.1 through a.4, the basis of evaluation will be the project descriptions in Section F of the SF 330. For sub-criteria a.5 and a.6, the basis of the evaluation will be the description in Section H of the SF 330. Sub-criteria a.1 through a.5 are equal in importance and significantly more important than a.6.

B. Professional Qualifications:

Qualified professionals in the following key disciplines with significant career experience in aerial photography, geographic information systems, topographic and boundary surveying, hydrographic surveying, and drafting. The evaluation will consider recent and relevant experience, education, and registration (if applicable).

The basis of the evaluation will be the information in Section E and H of the SF 330.

The firm should indicate in the project section the list of personnel worked on project.

The SF 330 Section G shall include a matrix showing experience of the proposed personnel on the projects listed on the SF 330. The SF 330 should be complete and specifically address the requirements of this announcement.

The Offeror shall exhibit organization charts for three project teams:

Team 1: topographic and boundary survey: Project Manager, Licensed Land Surveyors (2), Party Chiefs (2), CADD Technician.

Team 2: hydrographic survey: Project Manager, Licensed Surveyor, Party Chief, field crew members (2).

Team 3: aerial photography collection and orthophoto production: Project Manager, Certified Photogrammetrist, Image Analyst, Geographic Information System (GIS) Specialist.

The evaluation will consider information from resumes of these individuals including education, relevant and current skills training (short courses, on the job training), professional certification and registration, and overall relevant experience and longevity with the firm.

C. Past Performance:

Recent and relevant past performance on Department of Defense (DoD) and other contracts with respect to cost control, quality of work, and compliance with performance schedules will be considered. The Contract Performance Assessment Reports System (CPARS) is the primary source of information on past performance.

CPARS will be queried for all firms submitting a SF 330 to identify relevant projects completed within the past five years. If deemed relevant by the evaluation board, performance evaluations for any significant team subcontractors who have previously been prime A-E contractors will also be considered. Firms without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance.

D. Capacity to initiate work and complete within the time parameters of the project:

Capacity of the firm to perform approximately $1,000,000 of the required type of work in a one-year period. The evaluation will consider the quantity of key equipment and an adequate number of qualified personnel in the following key disciplines necessary to perform multiple concurrent topographic and boundary survey projects:

project manager, quality control specialist, licensed land surveyor, pilot, aerial instrument specialist, GIS specialist, CADD/GIS technician, image analyst/compilation specialist, certified photogrammetrist, survey field crew and survey party chief. The basis of the evaluation will be the number of personnel in the key disciplines listed in Part II of the SF 330.

E. Knowledge of Boundary and Coordinate Systems:

Knowledge of boundary and coordinate systems in states within the Kansas City and Omaha Districts (Missouri, Kansas, and Nebraska) and other adjacent USACE Districts. The evaluation will consider project examples and registrations of licensed land surveyors. The basis of the evaluation will be from the personal experience of the proposed personnel in the listed key disciplines located in Section E of the SF 330.

SECONDARY SELECTION CRITERIA. The following secondary criteria will only be used as a tiebreaker among firms that are essentially technically equal. The secondary criteria will not be co-mingled with the primary criteria in the evaluation.

F. Volume of DoD AE contract awards in the last 12 months.

Responding firms should cite all contract numbers, task orders and modifications, award dates and total negotiated fees for any DoD A-E contract awarded within the past twelve (12) months. This information will assist in effecting an equitable distribution of DoD A-E contracts among qualified firms. The basis of the evaluation will be information submitted in Section H of the SF 330.

4. SUBMITTAL REQUIREMENTS: Interested firms having the capabilities to perform this work must submit one SF 330 electronic copy using the instructions for the Procurement Integrated Enterprise Environment (PIEE) below no later than 10:00 AM Central Standard Time on August 4, 2025. Copies of the SF 330, Part II, for the prime firm and all consultants should be included in the SF 330. Only one SF 330 Part I for the team as a whole should be included. Include the firm's UEI and Commercial and Government Entity (CAGE) Code identification numbers in SF 330, Part I, Section B, Block 5.

The SF 330 should have a total page limitation of seventy-five (75) pages. Pages in excess of 75 will NOT be considered. Each project in Section F should be limited to two

(2) pages; Part II is excluded from the 75-page limit. Graphic sheets, like organization charts, of 11 inches X 17 inches will be counted as a single page. Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated. For all SF 330 sections, use no smaller than 11-point font. Note: this is not a request for proposal. Submit electronic responses utilizing the instructions in section 6 below.

In SF 330, Part 1, Section H must describe owned or leased equipment that will be used to perform this contract, as well as CAD capabilities. In Section H, describe the firm’s overall Design Quality Management Plan (DQMP). A project specific design quality control plan must be prepared and approved by the Government as a condition of contract award but is not required with this submission. In Section H also indicate the estimated percentage involvement of each firm on the proposed team. Solicitation packages are not provided and no additional project information will be given to firms during the announcement period.

In SF 330, Part 1, Section F, cite whether the experience is that of the prime (or Joint Venture partner), a consultant or an individual. For each project, indicate the estimated percentage involvement of each firm on the proposed team. Demonstrate recent experience by including a technical discussion and up to ten (10) representative projects performed within the past five (5) years with a maximum dollar value not to exceed $500,000 and by discussing the firm’s offerings and qualifications. For this selection criterion, projects performed by the Offeror (the prime or a Joint Venture partner) will receive additional consideration over those performed by other members of the proposed team. A “project” is defined as work performed at one site or a single installation. An Indefinite Delivery Contract (IDC) will not be considered a “project” for the purposes of evaluation. Projects (or phases of projects) for which design is not complete will not be considered.

Interviews will be held with the most highly qualified firms. Interviews will be conducted in person or telephonically after determination of the most highly qualified firms.

Interested firms are reminded, per FAR 36.606, that subcontractors, outside associates, and consultants whose qualifications are utilized for selection and negotiated for award may not be changed without obtaining the Contracting Officer’s written consent before making any substitutions.

5. QUESTIONS:

Technical inquiries and questions relating to this synopsis shall be submitted via Bidder Inquiry in ProjNet (https://www.projnet.org). To submit and review inquiry items, prospective offerors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective offeror who submits a comment /question will receive an acknowledgment of their comment/question via email.

Another email to the same address will notify the prospective offeror once the reply is available for viewing.

***Please Note: Offerors shall only submit one question per inquiry. All inquiries containing multiple questions shall be rejected.

Project Title: Small Business Mapping and Survey Services IDC The Bidder Inquiry Key is: XMXX4M-EX24NU

The Bidder Inquiry System will be unavailable for new inquiries ten calendar days before the due date of SF 330s to ensure adequate time is allotted to form an appropriate response to inquiries and amend the synopsis if necessary.

Offerors are requested to review the synopsis in its entirety and review the Bidder https://www.projnet.org/

Inquiry System for answers to questions prior to submission of a new inquiry.

The ProjNet call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago) or by appointment for OCONUS. The telephone number for the Call Center is 1-800-428-HELP. Email to staff@rcesupport.com.

Instructions for first-time ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. Select agency USACE

3. Enter the Bidder Inquiry Key listed above.

4. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret

Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for future ProjNet Bidder Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. Select agency USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your

Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

6. INSTRUCTIONS FOR SUBMITTING ELECTRONIC SF 330s:

All firms are required to submit their SF 330s with the minimum content as specified above. SF 330s without the minimum content may be rejected. SF 330s will be received until the date and time indicated above.

ELECTRONIC SF 330 SUBMISSION IS REQUIRED THROUGH PIEE Solicitation Module at https://piee.eb.mil/.

Training and instructions are accessible through PIEE – Web Based Training (WBT) at mailto:%20staff@rcesupport.com.

https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/ (For instructions specific to posting an offer, select ‘Solicitation Module’ -- ‘Proposals (Offers)’ – ‘Posting Offer’)

For Frequently Asked Questions (FAQs) and additional training, go to the DoD Procurement Toolbox – eBusiness -- Solicitation Module at https://dodprocurementtoolbox.com/site-pages/solicitation-module

Although you can search, review, and open non-restricted solicitations without logging in, you must establish a personal account in the system and register for the Proposal Manager role before you are able to submit your firm’s SF 330. This account is activated by your Contractor Administrator (CAM).

Instructions for registering are as follows:

1. Navigate to https://piee.eb.mil/

2. Select New User [top right]

3. Select Register

4. Select Vendor

5. Create a User ID and Password and follow the prompts [next]

6. Create Security Questions [next]

7. Complete your User Profile Information [next]

8. Complete your Supervisor or Approving Official Information. This official will act as the CAM who will ultimately approve your account. [next]

9. Complete Roles - Step 1. Select SOL-Solicitation, Step 2. Select Proposal

Manager, Step 3. Click Add Roles, Step 4. Fill in your Location Code (CAGE code) [next]

10. Provide a justification for your registration [next]

VERIFY ACCOUNT STATUS/CAPABILITIES.

Once the Proposal Manager account has been approved, verify that your account is showing active under the profile page. Also, once you click on the specified solicitation, verify that the “Offer” tab is visible next to the “Solicitation” tab at the top of the page. The SF 330 will be submitted through the “Offer” tab. It is imperative that this is verified early in the process in order to mitigate any potential problems with the submission of your proposal.

For questions concerning your account, please contact the Helpdesk at 866-618-5988. If you are still experiencing problems after the above referenced efforts have been made, please contact the Contract Specialist / Contracting Officer immediately.

In the unlikely event the PIEE system and/or Solicitation Module is not operational, and the offeror is unable to access or use the system, the Offeror shall immediately notify the Contracting Officer, Laura Hedrick, laura.l.hedrick@usace.army.mil and Contract Specialist, Erick Ottoson, erick.s.ottoson@usace.army.mil. Notification must occur prior to the submission deadline and shall be in writing through authorized email identified in https://pieetraining.eb.mil/wbt/ https://dodprocurementtoolbox.com/site-pages/solicitation-module https://piee.eb.mil/ the solicitation. If an alternate method for offer submission is authorized via email due to system outages, the Offeror must obtain prior approval from the Contracting Officer to use the alternate submission method.

Ensure all documentation submitted meets supported file extensions identified in PIEE FAQs. Narrative portions of the offer shall be in Adobe Acrobat Portable Document Format (PDF) searchable text format. Embedded sound or video (e.g., MPEG) files are not authorized and shall not be included.

Primary Point of Contact:

Erick Ottoson Contract Specialist erick.s.ottoson@usace.army.mil