Synopsis-Solicitation COMBO--(24-Q-000020)_toPost_(05-30-24).pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

693JJ9

National Highway Traffic Safety Administration Office of Acquisition Management 1200 New Jersey Avenue, SE Washington, DC 20590

DOT/NHTSA CODE 16. ADMINISTERED BYCODE

X

X

541519

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR693JJ9

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/06/2024 1600 ES

05/30/2024 (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JJ924Q000020

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 10 693JJ924RQ000312OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

DOT/NHTSA

1200 New Jersey Avenue, SE Washington DC 20590

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

National Highway Traffic Safety Administration Office of Acquisition Management 1200 New Jersey Avenue, SE Washington DC 20590

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Title: NHTSA Oracle License Self-Assessment

The National Highway Traffic Safety Administration (NHTSA) hereby issues Request for Quote (RFQ) 693JJ924Q000020, inviting quotes from Vendors for 'NHTSA Oracle License Self- Assessment' on a firm fixed-priced basis.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

Vincent Lynch

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

RFQ 693JJ924Q000020

NHTSA Oracle License Self-Assessment

**PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE

THAT WILL BE ISSUED**

(i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation that will be published. A written solicitation will not be issued.

(ii) The solicitation number for this procurement is 693JJ924Q000020 and will be issued as a Request for Quote (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) Number 2024-05, Effective Date 05/22/2024.

(iv) The North American Industry Classification System (NAICS) code associated with this procurement is 541519. The small business size standard is $34M. This procurement has been set-aside for small business participation.

(v) Contract Line Item Number (CLIN). NHTSA intends to award a Firm Fixed-Price Purchase Order from this notice.

SECTION B – PRICES/COSTS

Price Proposal:

Base Period: 06/10/2024 – 12/09/2024

CLIN / Part Number Description QTY Unit Price Extended Price

00001 License and Compliance Assessment 1 $ $

(vi) Description of requirements for the items to be acquired.

SECTION C – DESCRIPTION/SPECIFICATIONS

NHTSA Oracle License Self-Assessment

C.1 Purpose

NHTSA currently operates a network environment that includes approximately over 40 Oracle databases, 60 WebLogic instances, and approximately 500 Java installation instances that operate in a virtual VMware environment. Over the years, NHTSA has undergone multiple physical infrastructure upgrades and modernization renditions which need to be recalculated for assurance of compliance. Additionally, the agency is currently in the process of migrating/transitioning many of these IT-systems to the Cloud. In the interest of compliance, NHTSA OCIO seeks industry professional services in conducting and completing a self-assessment of its Oracle environment using a vendor’s Oracle software script running tool to identify all Oracle based software in use on NHTSA’s servers.

C.2 Scope

NHTSA seeks licensing guidance, risk reduction, cost savings recommendation, and efficiency in proactively managing its Oracle software usage and license entitlements to maintain license compliance, and to identify opportunities to optimize current and/or future Oracle license costs.

NHTSA seeks to achieve, but not limited to, the following:

• Current State License Compliance Assessment.

• Optimization Assessment.

• Java Strategy and Assessment.

• Audit Strategy Development.

• Ongoing Usage and License Compliance Monitoring.

• Identify future license cost-saving opportunities, where applicable.

• Monitor database configurations for CIS security compliance and alert on vulnerabilities.

• Mapping of Oracle products and license count to the various NHTSA systems.

C.3 Objectives

NHTSA seeks to achieve a comprehensive assessment of Oracle Licenses that NHTSA holds, by meticulously examining four critical areas of interest:

• license compliance assessment;

• optimization assessment;

• audit strategy assessment; and

• ongoing license compliance monitoring.

First, the license compliance assessment will involve a comprehensive review of our Oracle software deployment to ensure alignment with Oracle licensing agreements. This includes a meticulous analysis of the current license inventory, identifying potential compliance risks, and rectifying any deviations to ensure adherence to Oracle's licensing policies. By undertaking this assessment, we aim to optimize resource utilization and minimize the risk of non-compliance.

Second, the optimization assessment will focus on enhancing our Oracle software deployment to achieve cost-efficiency and performance optimization. This involves a detailed evaluation of the existing infrastructure, identifying opportunities for consolidation, and recommending adjustments to align with Oracle's licensing models. The goal is to maximize the value derived from our Oracle investments while minimizing unnecessary expenses.

The audit strategy assessment is crucial in preparing for potential Oracle audits. This assessment will involve developing a robust strategy to respond to audit requests, ensuring that all necessary documentation is readily available, and establishing internal processes to proactively manage audit-related activities. By having a well-defined audit strategy, we aim to navigate potential audits seamlessly, mitigating risks and demonstrating a commitment to compliance.

Finally, ongoing license compliance monitoring is essential for maintaining a proactive and vigilant approach to Oracle software management. This involves implementing continuous monitoring mechanisms to track changes in software usage, promptly addressing any deviations, and staying abreast of updates in Oracle's licensing policies. By establishing a system for ongoing monitoring, we aim to foster a culture of sustained compliance and minimize the likelihood of future compliance issues.

In conclusion, NHTSA’s objective is to spearhead a comprehensive Oracle license assessment Professional Services initiative that encompasses license compliance assessment, optimization assessment, audit strategy assessment, and ongoing license compliance monitoring. Through these efforts, we aim to not only ensure current compliance but also optimize our Oracle software deployment for enhanced efficiency and cost-effectiveness. This proactive approach will position the agency to navigate the complexities of Oracle licensing confidently and strategically, ultimately fostering a sustainable and compliant software environment.

(vii) Date(s) and place(s) of delivery and acceptance and FOB point.

SECTION D – PACAKAGING AND MARKING

D.1 Administrative Consideration

D.1.1 Points of Contacts

D.1.1.1 Contractor’s Project Manager:

TBD

D.1.1.2 NHTSA COR:

TBD

Department of Transportation National Highway Traffic Safety Administration (NIO-XXX) 1200 New Jersey Avenue, SE, W-xxx Washington, DC 20590 Telephone: (202) xxx-xxxx

D.1.1.3 NHTSA ACOR:

TBD

Department of Transportation National Highway Traffic Safety Administration (NIO-XXX) 1200 New Jersey Avenue, SE, W-xxx Washington, DC 20590 Telephone: (202) xxx-xxxx

D.2 Place of Performance:

Washington, DC

D.3 Duration of Task:

D.3.1 Period of Performance: The period of performance will be for six (6) months from the effective date of the Purchase Order.

D.3.2 Effective: June 10, 2024, the Purchase Order will be a firm fixed-price award with a commercial IT-software maintenance service/warranty for at least of one year from date of award.

D.3.3 Performance Milestones and Deliverables:

RESERVED

(viii) FAR 52.212-1 – Instructions to Offerors--Commercial Products and Commercial Services (Sep 2023) applies to this acquisition.

(ix) 52.212-2, Evaluation--Commercial Items (NOV 2021) is applicable to this solicitation.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation—Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Listed in descending order of importance:

1. Technical Acceptability

This factor will be scored based upon the offeror’s ability to meet the specifications required as described in Section C.1, C.2, & C.3 above.

2. Past Performance

This factor will be scored based upon the offeror’s corporate experience and past performance performing similar work as described in Section C.1, C.2, & C.3 above.

The offeror’s record of financial responsibility as it relates to the use of federal funding.

Note: Offerors, for which no historical record of past performance has been established, will only be rated on “Corporate Experience” for this factor. Offerors, whose established record of past performance is poor, will be given a “poor” rating for the evaluation factor.

3. Price

The Offeror is expected to establish a reasonable price relationship between all price elements listed in their Quote. An evaluation of the Offeror’s Quote will be made to determine if the cost is realistic for the work to be performed, reflects a clear understanding of the requirements, and is consistent with the work as described in Section C.1, C.2, & C.3 above.

Reasonableness determinations will be made by determining if competition exists, by comparing proposal prices with established commercial market prices, General Services Administration price schedules, and/or by comparing proposal prices with the Independent Government Cost Estimate (IGCE).

Quotes will be evaluated on a Lowest-Price, Technically Acceptable (LPTA) basis.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(x) 52.212-3, Offeror Representations and Certifications--Commercial Items (May 2024) (required and incorporated by reference)

SECTION I – CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This Contract incorporates the following clause(s) by reference, with the same force and effect as full text. The full text of the clause(s) may be accessed electronically at this internet address:

https://www.acquisition.gov

FAC Number: 2024-05 Effective Date: 05-22-2024

(xi) 52.212-4, Contract Terms and Conditions-- Commercial Items (Nov 2023) (required and incorporated by reference)

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders--Commercial Items (May 2024) (incorporated by reference)

I.2 FEDERAL ACQUISITION REGULATION (FAR) CLAUSES PROVIDED IN

FULL TEXT

I.2.1 FAR 52.204-27 - Prohibition on a ByteDance Covered Application (Jun 2023)

(a) Definitions. As used in this clause—

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

(b) Prohibition. Section 102 of Division R of the Consolidated Appropriations Act, 2023

(Pub. L. 117-328), the No TikTok on Government Devices Act, and its implementing guidance under Office of Management and Budget (OMB) Memorandum M-23-13, dated February 27, 2023, “No TikTok on Government Devices” Implementation Guidance, collectively prohibit the presence or use of a covered application on executive agency information technology, including certain equipment used by Federal contractors. The Contractor is prohibited from having or using a covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the Contractor’s employees; however, this prohibition does not apply if the Contracting Officer provides written notification to the Contractor that an exception has been granted in accordance with OMB Memorandum M-23-13.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

I.2.2 FAR 52.223-99 – Ensuring Adequate COVID-19 Safety Protocols for Federal

Contractors (Oct 2021) (Deviation 2022-01)

(a) Definition. As used in this clause -

United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston

Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b) Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Compliance. The Contractor shall comply with all guidance, including guidance conveyed through Frequently Asked Questions, as amended during the performance of this contract, for contractor or subcontractor workplace locations published by the Safer Federal

Workforce Task Force (Task Force Guidance) at https:/www.saferfederalworkforce.gov/contractors/.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in subcontracts at any tier that exceed the simplified acquisition threshold,as defined in Federal Acquisition Regulation 2.101 on the date of subcontract award, and are for services, including construction, performed in whole or in part within the United States or its outlying areas.

The Government will take no action to enforce the clause implementing requirements of Executive Order 14042, absent further written notice from the agency, where the place of performance identified in the contract is in a U.S. state or outlying area subject to a court order prohibiting the application of requirements pursuant to the Executive Order (hereinafter, “Excluded State or Outlying Area”). In all other circumstances, the Government will enforce the clause, except for contractor employees who perform substantial work on or in connection with a covered contract in an Excluded State or Outlying Area, or in a covered contractor workplace located in an Excluded State or Outlying Area. A current list of such Excluded States and Outlying Areas is maintained at https://www.saferfederalworkforce.gov/contractors

(End of clause)

I.3 TRANSPORTATION ACQUISITION REGULATION (TAR) CLAUSES

INCORPORATED BY REFERENCE

This contract incorporates the following Transportation Acquisition Regulation clauses (TAR) by reference (with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. The full text of the clauses may be found at internet address https://www.acquisition.gov/tar

1252.223-73 Seat Belt Use Policies and Programs (NOV 2022) 1252.237-70 Qualifications of Contractor Employees (NOV 2022) 1252.237-72 Prohibition on Advertising (NOV 2022) 1252.239-70 Security Requirements for Unclassified Information Technology Resources

(NOV 2022)

1252.239-71 Information Technology Security Plan and Accreditation (NOV 2022) 1252.239-72 Compliance with Safeguarding DOT Sensitive Data Controls (NOV 2022) 1252.239-73 Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information (NOV 2022) 1252.239-74 Safeguarding DOT Sensitive Data and Cyber Incident Reporting (NOV 2022) 1252.239-75 DOT Protection of Information About Individuals, PII, and Privacy Risk

Management Requirements (NOV 2022) 1252.239-91 Records Management (NOV 2022) 1252.239-92 Information and Communication Technology Accessibility Notice (NOV 2022) 1252.239-93 Information and Communication Technology Accessibility (NOV 2022) 1252.242-71 Contractor Testimony (NOV 2022) 1252.242-72 Dissemination of Information (NOV 2022)

1252.242-74 Contract Audit Support (NOV 2022)

(xiii) Special Contract Clauses and Provisions

TAR 1252.223-73 – Seat Belt Use Policies and Programs (NOV 2022)

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Contractor is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information on how to implement such a program or for statistics on the potential benefits and cost-savings to your company or organization, please visit the Click it or Ticket seat belt safety section of NHTSA's website at https://www.nhtsa.gov/campaign/click-it-or-ticket and https://www.nhtsa.gov/risky-driving/seat-belts.

(End of clause)

(xiv) Defense Priorities and Allocations System (DPAS)

N/A = (Not Applicable)

(xv) Date, time and place offer are due

Quotes shall be transmitted electronically via email to thomas.bub@dot.gov with a courtesy copy to (NHTSAOAM@dot.gov) on or before June 06, 2024, not later than 4:00 pm EST.

Submit proposals by email to with Subject Line: 693JJ924Q000020, NHTSA Oracle License Self-Assessment.

(xvi) Name and Telephone of individual to contact for more information.

Additional information:

All correspondence must reference RFQ number 693JJ924Q000020 in the Subject line.

Questions pertaining to the is acquisition should address to Thomas J. Bub, Contract Specialist, via email at thomas.bub@dot.gov with a courtesy copy to NHTSA OAM’s proposal receipt inbox at:

nhtsaoam@dot.gov as soon as possible but not later than June 03, 2024 at 4:00 pm EST. Phone calls will not be entertained.

INSTRUCTIONS FOR SUBMITTAL: Offerors are hereby reminded that a Best Value Source selection decision will be made after review of all Quotes received in response to this solicitation to the Lowest Priced Technically Acceptable (LPTA) Offeror, whose quoted price represents the best value to the government.