Synopsis for Professional Support Services - DLA Distribution.pdf

SYNOPSIS FOR PROFESSIONAL SUPPORT SERVICES FOR DLA DISTRIBUTION

HEADQUARTERS.

DLA Distribution located in New Cumberland, PA has a requirement for the establishment of an Indefinite Delivery Indefinite Quantity (IDIQ) Contract for Professional Support Services that include, but are not limited to, provide program management, data collection, analytical support, transition support, business case analysis support, process mapping and standardization model services, and Graphic Artist/Multimedia Design support to compliment current DLA technical and operational expertise in executing its mission in areas that include but are not limited to personnel/manpower staffing, organizational development and resource studies, storage or performance optimization initiatives. The Contractor will define, organize, plan, execute, monitor and close down the project. Outputs, as a result of these support services, may be oral or written and take the form of information, advice, opinions, alternatives, analytical reports, evaluations, data, recommendations, computer applications, and services based on current or emerging commercial business practices, presentations, or charts. The Contractor will attend classified meetings and briefings in support of this effort. The Contractor will be required to have a Defense Security Service (DSS) approved facility clearance prior to final proposal revision submission. The Government will not sponsor Offerors for a DSS facility clearance. Contractor personnel may be required to travel within the continental United States (CONUS) and outside the continental United States (OCONUS) in support of this contract. The primary place of performance will be DLA Distribution Headquarters, New Cumberland PA.

The work to be performed under this contract will vary depending upon the type of task orders issued during the contract term. The following general work requirements can be used to describe, but should not be considered as limitations to, the anticipated types of work to be performed:

PROGRAM MANAGEMENT SUPPORT

The Contractor shall provide support, advice, and guidance to DLA Distribution on all assigned projects for plans, processes, deliverables, POAMs and other related documentation as well as analytical and editorial/writer services and draft deliverables.

This type of support involves but is not limited to scheduling and participating in Working Group meetings to discuss assigned project related events and also recording and disseminating meeting minutes and providing updates through various means to include formal briefs, charts, spreadsheets and other management tools and products. The Contractor shall also develop and maintain all project documentation identified in task order deliverables.

DATA COLLECTION, RESEARCH, AND DATA ANALYSIS

The Contractor shall provide support for data collection of evidential matter (EM), research, analysis and editorial/writer services and draft deliverables. This type of support involves but is not limited to developing a data collection plan, scheduling and participating in Working Group meetings to discuss data collection requirements and also recording and disseminating meeting minutes and providing updates through various means to include formal briefs, charts, spreadsheets and other management tools and products.

AUDIT READINESS FINANCIAL AUDITING SUPPORT

The Contractor shall provide support and advisory services for DLA Distribution Audit Readiness Financial Auditing requirements. Support involves but is not limited to developing EM collection plan, scheduling and participating in Working Group meetings to discuss collection requirements, recording and disseminating meeting minutes, and providing updates through various means to include formal briefs, charts, spreadsheets and other management tools and products.

TRAINING AND ANALYSIS

The Contractor shall provide support and advisory services to DLA Distribution for training requirements based on assigned project initiative to determine training requirements for personnel impacted by changes to missions and new initiatives.

WORKFORCE/STAFFING/MANPOWER

The Contractor shall provide project management, data collection and analytical support for DLA Distribution to conduct personnel staffing reviews or work force planning for Supervision, administration, analytical and support functions to include determine resource requirements (personnel and costs) to conduct the reviews. The Contractor shall conduct interviews of personnel at all levels to document work process and identify functions and tasks. Following each completed personnel staffing review, the Contractor shall analyze the staffing review process to ascertain issues and problem areas for improvement in future personnel staffing reviews. The Contractor shall also outline and propose recommendations, program changes, justification, rationale based on policy, legal and other impacts to DLA Distribution Staffing Targets and Resource Alignment Program.

PROCESS MAPS AND STANDARDIZATION MODELS

The Contractor shall provide technical support services to DLA Distribution by analyzing engineered standards and staffing standards, guidelines, and work environments. The purpose of these contracted services is to establish process goals, expectations and work measurement formulas to reflect current and future processes and staffing requirements.

Work associated with this effort will involve balancing stabilization of standard processes and gathering new or existing data, analyzing the data, producing all required reports, and updating appropriate software applications. The Contractor will sustain and develop new models and formulas for new functions using data collected from previous studies and thereafter formulate the data for input into a software application.

DISTRIBUTION OPTIMIZATION & ANALYSIS

The Contractor shall provide program management, data collection and analytical services to DLA Distribution in order to assist with an Optimization project in terms of but not limited to materiel movement, facility reduction, budget requirements, resource requirements, execution of project, systems software, update POAM and coordinate with appropriate staff offices. The Contractor shall understand Storage Space Management Report requirements and associated storage data collected on optimization visits to develop POAMs for facility reductions milestones and goals for distribution centers. The Contractor shall prepare an execution strategy (by building) of an optimization project using provided DLA Distribution guidance. In carrying out this task, the Contractor shall utilize DSS, Query Management Facility (QMF), or other materiel movement data products, for materiel movement inquiries to provide and identify types of materiel required to be moved. The Contractor shall also understand, review, analyze, and provide feedback as necessary to the “Storage Optimization Tool Box”. The Tool Box is designed to focus on rewarehousing, storage optimization and turn-in of buildings and contains multiple documents that aid in obtaining Net to Gross and Storage Density Goals.

GRAPHIC ARTIST/MULTIMEDIA DESIGN

The Contractor shall provide graphic artist and multimedia design support to DLA Distribution utilizing the latest software applications to include but shall not be limited to Adobe Creative Suite, Freehand, Visio, InDesign, and Microsoft Office Suite.

Contractor shall be capable of turning a concept or idea into a well thought out design with minimal supervision in a fast-paced, deadline-oriented work environment and must possess excellent organizational, interpersonal, written, and verbal communication skills.

The Contractor may be tasked to work within a team environment or completely independent and will be able to manage and execute multiple tasks simultaneously.

All work will be performed in accordance with individual task order requirements and the Performance Work Statement (PWS) provided with each task.

A complete general PWS will be provided when the solicitation is issued.

Ordering Period:

Contract ordering period is anticipated to be on or around November 1, 2020 through October 31, 2025. Individual task orders will identify the specific timeframes required for completion of work.

Place of Performance:

DLA Distribution Susquehanna HQ 430 Mifflin Avenue New Cumberland, PA 17070

The solicitation will be issued as 100% Set-Aside for Small Businesses and will result in a single award. The NAICS Code for this procurement is 541611. The small business size standard is $16,500,000.00. The Product Service Code (PSC) for this acquisition is R499.

This acquisition will be solicited utilizing FAR Part 12, Acquisition of Commercial Items, supplemented by FAR Part 15, Contracting by Negotiation, and evaluated in accordance with FAR 15.101-1, Tradeoff Process.

Award of a single Firm-Fixed Price (FFP) Service contract is anticipated to be made to the responsible offeror whose proposal constitutes the best value to the Government.

Access to the solicitation package to include the PWS will only be made available to prospective offerors via the Contract Opportunities website at https://beta.sam.gov/. Hard copies of the solicitation will not be distributed.

Prospective offerors are cautioned concerning their responsibility to access the website for any amendments that may be issued under the solicitation. There will be no advance notification of amendment issuance. Prospective offerors are advised to consult the website frequently to check for any amendments. Amendments may be issued up until the solicitation due date. Failure to acknowledge amendments may render your proposal ineligible for award.

Any questions concerning this acquisition should be directed to the Acquisition Specialist Angel D. Maldonado at angel.maldonado@dla.mil. All questions should be submitted in writing via email to the above.

All interested and responsible parties may submit a proposal following solicitation release in response to the solicitation that will be considered by DLA Distribution. The Solicitation Number is SP3300-20-R-0001, and it is anticipated to be posted to the Contract Opportunities Website on or about the week of March 16, 2020. It is anticipated that contract award will be made during September 2020.

To receive awards resulting from solicitations issued after May 31, 1998, a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov.

The solicitation will identify all information that the prospective offeror must submit in order to be considered for award. Failure to submit all the information requested by the solicitation may result in the proposal being eliminated from consideration for award. All responsible offerors may submit a proposal, which shall be considered by this agency.

The Government intends to award one contract as a result of this RFP. Award will be made to the offeror which provides the best value to the Government. An offeror must be determined responsible according to the standards of FAR Subpart 9 to be eligible for award.