Synopsis_140D0421Q0538_1.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

Interior Business Center, Financial Management Directorate

RFQ: 140D0421Q0538

ConfigSnapshot Licenses and Maintenance Support

Rookery Software Ltd

In accordance with Federal Acquisition Regulation (FAR) 13.105 a synopses of Request for Quote 140D0421Q0538 is submitted to support the acquisition of ConfigSnapshot software licenses.

(1) Action Code: N/A

(2) Date: 6/23/2021

(3) Year: 2021

(4) Contracting Office ZIP Code: 20170

(5) Product or Service Code: DA01

(6) Contracting Office Address: Department of the Interior, Interior Business Center, 381 Elden St. Herndon, VA

(7) Subject: Purchase of ConfigSnapshot Licenses and Maintenance Support

(8) Proposed Solicitation Number: 140D0421Q0538

(9) Closing Response Date: N/A

(10) Contact Point or Contracting Officer: Procurement Technician:

Sharonann_Sen@ibc.doi.gov; Contracting Officer: Joseph_Fusari@ibc.doi.gov

(11) Contract Award and Solicitation Number: 140D0421Q0538

(12) Contract Award Dollar Amount: $64,078.84 (Grand Total)

(13) Line Item Number: 00010

(14) Contract Award Date: 6/23/2021

(15) Contractor: Rookery Software Ltd, Rookery House, Malmesbury Wiltshire SN16 9JZ

(16) Description: This requirement is being issued by the Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AZD) on behalf of the Financial Management Directorate (FMD. This particular contract will provide renewals of the ConfigSnapshot software licenses and maintenance.

Period of Performance Base Period - 07/06/2021 – 07/05/2022 Option Period 1 - 07/06/2022 – 07/05/2023 Option Period 2 - 07/06/2023 – 07/05/2024 Option Period 3 - 07/06/2024 – 07/05/2025 Option Period 4 - 07/06/2025 – 07/05/2026

(17) Place of Contract Performance: Department of The Interior Interior Business Center, 7401 West Mansfield Avenue Denver, Colorado 80235

(18) Set-aside Status: No set-aside was used.

Approved By:

Joseph Fusari, Contracting Officer

JOSEPH FUSARI 2021.06.23

10:32:45 -04'00'

SINGLE SOURCE DETERMINATION USING

SIMPLIFIED ACQUISITION PROCEDURES (SAP) UNDER THE

SIMPLIFIED ACQUISITION THRESHOLD (SAT)

AUTHORITY: FAR 13.106-1(b)(1)

Purchase Request: 0040538759

1. Contracting activity/agency. Department of the Interior, Interior Business Center, Acquisition Services Directorate, Financial Management Directorate.

2. Description of supplies or services required to meet agency needs.

Renewals of ConfigSnapshot software licenses and maintenance. ConfigSnapshot is a tool used to manage the configuration of the Oracle E-Business Suite.

The estimated value for base and 4 option years is $64,078.84.

The period of performance is 07/06/2021 – 07/05/2026.

3. Identification of the single source to be solicited.

Rookery Software Ltd of Rookery House, Hankerton, Wiltshire, SN16 9JZ (England).

Elizabeth Jones, elizabeth.jones@rookerysoftware.com t: +44 1666 575102

4. Reason for authority cited. The contracting officer has determined the circumstances of the contract deem only one source reasonably available.

Urgency – The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays.

Exclusive Licensing Agreement

Brand Name – The particular brand name is essential to the requirement and market research indicates similar products do not meet or cannot be modified to meet agency needs. If the justification is to cover only the portion of the buy which is brand name, then it should so state; the approval level requirements will then only apply to that portion.

Industrial Mobilization

5. Rationale.

This is a Single Source Determination to purchase ConfigSnapshot to manage the configuration of Oracle E-Business Suite (EBS). The management of configuration of EBS is in support of the Oracle Federal Financials virtual environment (OFF-VE).

ConfigSnapshot is the only known brand with the following capabilities:

• Automatically create setup documentation - flexible formats and content including BR100 style

• Migrate setup from one instance reimplementing

Purchase Request: 0040538759

• Identify and analyze customizations to determine how they are likely to be impacted during an upgrade / patching and how to remediate the code

• Patch impact analysis – prioritize testing on areas directly affect via patching

• Create date stamped copies of setup enabling historic reporting and comparison over time

• Full audit change tracking

• Differentiate implementation and seeded data

• See change since a specific date or by chosen users

• Segregation of Duties conflict reporting

• Present complex data in simple context-based reports simplifying system admin

No other product can be substituted or used as no other software is known to have these capabilities and the specific application licenses to access Oracle Federal Financials.

Finally, ConfigSnapshot is a proprietary product of Rookery Software, who is the sole provider of this software.

6. Market Research.

Market research was conducted via the World Wide Web and no comparable sources were located based on the capabilities required and interface with Oracle federal financials. ConfigSnapshot and its related products are commercial items, available to the general public. However, according to the manufacturer, Rookery Software, they are the single source supplier of the product required. Rookery Software currently does not authorize resellers of ConfigSnapshot.

Under the authority of FAR 13.106-1(b)(1), the undersigned hereby determines the circumstances of this contract action deem only one source is reasonably available as supported herein.

Joseph Fusari Contracting Officer

JOSEPH

FUSARI

Digitally signed by

JOSEPH FUSARI

Date: 2021.06.10 14:03:50 -04'00'