SYN SOL.docx

Request for Quotation Number 1333ND23QNB600650 Combined Synopsis/Solicitation

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05 dated September 7, 2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 with a small business size standard of $19.5M. This acquisition is being procured 100% set-aside for small business. Simplified acquisition procedures will be utilized.

Responsible quoters shall provide a quotation for the following line item.

LINE ITEM 0001 – Quantity 1 Job: The Contractor shall provide meeting support, sleeping rooms, meeting room space, audio visual equipment, and internet service, for the Organization of Scientific Area Committees (OSAC)event titled, “Team B: Physics/Pattern SAC, Medicine SAC, Chemistry: Trace Evidence SAC, and Biology SAC,” currently planned for May of 2024.

All work shall be completed in accordance with the statement of work included herein.

PAYMENT SCHEDULE

The Contractor shall be paid in one lump sum payment upon successful completion of all required work. A proper invoice shall be approved for payment if all services required to be completed have been successfully completed. The invoice will not be approved for payment if any work was not completed or services not provided.

LIST OF ATTACHMENTS

Attachment I – Statement of Work Attachment II – Provisions and Clauses

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a purchase order on a technically acceptable/low price basis.

TECHNICALLY ACCEPTABLE means:

-The quotation demonstrates that the Contractor can complete all requirements of the statement of work; and -The Contractor demonstrates the capability to secure a venue that will meet all statement of work requirements, including securing lodging rates that are in accordance with Government per diem for the geographic region for the meeting; and -The Contractor has available staff to provide meeting support for the event; and -The Contractor has proposed an onsite coordinator that possesses experience with large-scale meetings (over 150 attendees) consisting of multiple concurrent activities and breakout sessions.

PRICE

Price will be evaluated for all quoters whose quotations are determined to be technically acceptable. Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation, and that the quoted price is a fair and reasonable overall price to the Government.

REQUIRED SUBMISSIONS

-For the purpose of evaluation of Technical Acceptability:

All quoters shall submit the following within their quotation. Quotations are limited to 15 pages single spaced, single-sided.

-A summary of the process that the Contractor will follow when performing the site search;

-Documentation which clearly demonstrates that the Contractor can perform and meet all requirements identified in the statement of work. It is the responsibility of the Contractor to ensure that all statement of work requirements are addressed and met.

-A summary of the meeting planning milestones that the Contractor will set forth and follow.

-The number of staff will provide meeting support at the event.

-The Contractor shall identify the proposed onsite coordinator and provide documentation which confirms that they possess experience with large-scale meetings (over 200 attendees) consisting of multiple concurrent activities and breakout sessions. If a resume is being submitted, the resume shall be limited to three (3) pages.

-If the prime Contractor is proposing a subcontractor and/or consultant(s) to perform any of the requirements identified in the statement of work, documentation which shows that the prime Contractor and the proposed subcontractor have an agreement which confirms that the subcontractor/consultant has agreed to work with the prime contractor to perform the work the subcontractor/consultant has been proposed to perform.

-For the purpose of evaluation of Price:

A firm-fixed price, F.O.B. Destination price quotation. The price quotation must clearly document costs for labor, lodging rate(s), travel, meeting room space, audio visual equipment, and all other cost components that make up the firm fixed price of the quotation.

The Contractor shall be required to pay lodging costs for all non-federal participants. The Government will reimburse these lodging costs after the event.

-Terms and Conditions This is an Open-Market Combined Synopsis/Solicitation for meeting support, as defined herein.

The Government intends to award a purchase order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

a. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Offeror shall list exception(s) and rationale for the exception(s) Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract.

-UEI Number The Unique Entity Identifier number for the quoter’s active System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov for their quotation to be considered.

-Small Business Quoters must be a small business in accordance with the NAICS Code and small business size standard identified herein.

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Carol A. Wood, Contract Specialist at Carol.wood@Nist.gov. FAX quotations will not be accepted.

Submissions must be received not later than 3:30 p.m. Eastern Time on September 14th, 2023.

A quotation shall be considered received when it is received in the electronic inbox of Carol Wood not later than the date and time identified herein.

Questions: All questions regarding this notice must be submitted via e-mail to carol.wood@nist.gov not later than Monday, September 11, 2023, at 3:30 PM Eastern Time.

Reference the attached document for all applicable provisions and clauses.