SWRMC SOW AMENDED 011823.pdf

STATEMENT OF WORK – REPAIR, MAINTENANCE & MODERNIZATION OF LANDING CRAFT

AIR CUSHIONS (LCACs) AND/OR SHIP TO SHORE CONNECTORS (SSCs)

1.0 PURPOSE

The U.S. Navy must maintain and modernize its Landing Craft Air Cushion (LCACs) and Ship to Shore Connectors

(SSC) to meet current operational requirements. To that end, the Government intends to utilize this contract for the repair, maintenance, modernization and retirement requirements under the cognizance of ACU-5 of LCACs only home-ported at ACU-5 at Marine Corps Base, Camp Pendleton, California. (MCBCP).

Work will be performed on-site ACU-5.

1.1 DESCRIPTION

The work will encompass LCAC/SSC Fleet Modernization Program (FMP), LCAC Post SLEP Extension (PSE), SSC Post Shakedown Availabilities (PSA), Post Delivery Restricted Availability (PDRA), LCAC Retirements, and

LCAC Planned / Emergent Repairs.

1.2 GENERAL SCOPE OF LCAC/SSC REPAIR, ALTERATION, OVERHAUL, AND RETIREMENTS

The Contractor shall furnish the supervision, material, labor, services, equipment (e.g., air compressors, electrical, crane, rigging, etc.), and facilities necessary for the accomplishment of the work identified in each Delivery Order

(DO).

1.2.1 Typical LCAC and SSC effort includes management, planning, engineering, quality control and on-craft/off-craft production. Production includes, but is not limited to: welding; marine pipefitting; ship fitting; blasting;

painting; sheet metal forming; shaping; cutting and stamping; electrical/electronic repairs and modernization;

electrical/electronic alteration; pump/motor and LCAC/SSC mechanical systems repair; tank cleaning; rigging; and component/system testing and harbor trials. Emergent work is LCAC/SSC casualty repairs which are beyond the scope of ACU-5 and critical to operational commitments. LCAC retirement work includes de-militarization and preparing the craft for scrap sale. Retirement prep work includes such efforts as craft/tank cleaning, gas-freeing, specified equipment removal and specified equipment renewal.

1.2.2 Contractor can be required to perform the following efforts:

a. Fitting work. Cutting (mechanical and shear), rolling, shaping, grinding and fitting stainless steel and aluminum sheet metal and shapes.

b. Sheet metal work. Forming, shaping, cutting (mechanical and shear) and stamping stainless steel and aluminum sheets.

c. Welding. Welding sheet metal and shaping sheet metal (stainless steel and aluminum) and piping joints and fittings.

d. Pipefitting. Targeting, fitting, bending, testing, stress relieving and threading all kinds of pipe (including brazing).

e. Machinist/Mechanical (shop and marine). Removing, machining, repairing, testing, cleaning, hydraulic flushing and reinstalling shafting, propellers, foundations, rotating machinery, deck equipment, pumps, valves and bearings.

Fabrication, hydrostatic testing and installation of new tube and flexible hose assemblies.

f. Electrical. Installing and testing wiring, fabricating and installing multi-conductor cabling, controllers, switchboards, equipment, motors, lighting, communications, communication circuits, solenoids, switches and metering.

g. Electronics. Removing, repairing, (re)installing and operational testing of electronic equipment.

h. Rigging. Availability of equipment to remove and to install major components and equipment.

1.2.3 The Prime Contractor(s) are responsible for all contracted and sub-contracted labor, management, supervision, coordination, quality control, quality assurance, quality management, safety management, environmental management, material, equipment and transportation necessary to perform the requirements of each LCAC/SSC availability. The Prime Contractor(s) shall ensure adequate resources are dedicated to comply with the standards, guidelines and procedures as stated to satisfy the requirements.

1.2.4 In performing this contract, tasked in individual Delivery Orders (DOs) the Prime Contractor(s) shall:

a. Provide all required facilities and supporting services and equipment, except those furnished by the Government under express provisions of this contract or DO.

b. Provide an established management organization geared toward repair at all levels of size, value and complexity, with clear lines of authority, delegation of responsibility and mid-level managerial positions, capable of managing production, system level testing, quality assurance, material procurement/control, subcontractor control, integrating planning, estimating and scheduling functions.

c. Complete, control, integrate, schedule, and progress a diverse set of repair capabilities.

d. Provide engineering and design support to diagnose and evaluate technical problems and issues and to make competent technical recommendations.

e. Procure and control material. This includes purchasing, monitoring, receiving, inspecting, segregating, issuing, determining nonconformance, and disposing of material. This also includes providing an inventory system for both

Government Furnished Material and Contractor Furnished Material, including ordering, tagging and warehousing of material. All materials selected for installation must meet the specified standard military performance specifications, Federal performance standards, and may require to be listed on a Qualified Products List

(QPL) for shipboard installations to ensure meeting the designated/engineered requirements for boundary locations, fire insulating/fire retardant properties, durability requirements, and for the reduction of toxic compounds produced/released should the material be ignited or installed in a confined space.

f. Provide a quality control organization meeting ISO 9000 series standards.

g. Perform Non-Destructive Testing.

h. Provide Qualified Welding; to include Aluminum and Stainless welding and specialty welding requirement IAW

LCAC/SSC manuals.

i. Manage subcontractors, including selecting, scheduling, managing, monitoring and controlling of subcontractors.

j. Manage all Safety/Security, including performing safety training, provide required first aid/medical services, performing fire protection/procedures, and supporting the physical security of the immediate work area and government property.

k. Control Hazardous Material/Waste. Satisfy all legal requirements for removal, storage and disposal of hazardous waste. This includes providing segregated storage of Hazardous Material, obtaining all required

State/Federal agency issued hazardous waste generator numbers and disposal documentation.

1.2.4.1 GOVERNMENT FURNISHED MATERIALS. The government will provide a list of all GFM items to support each LCAC/SSC PSE, FMP, PSA, PDRA or emergent repair availability at the delivery order level, if applicable. The GFM list will be provided at the solicitation of the delivery order and will be incorporated as an attachment to the subsequent delivery order.

1.2.5 Due to U.S. Navy operational requirements, the possibility exists that the contractor may be required to respond to more than one requirement (simultaneous task orders for more than one vessel).

1.2.6 Retirements

The Contractor may be required to:

a. Perform salvageable equipment removal and inventories off retiring craft.

b. Perform equipment functionality inspections.

c. Prepare salvaged equipment for long term storage through appropriate preservation methods, including crating or packaging, if required.

d. Provide complete inventory of all salvaged equipment and a complete listing of tracking information for each salvaged part.

e. Certify craft hazardous material free for disposal.

1.2.7 (reserved)

1.2.8 The contractor shall comply with the Contract Data Requirement List (CDRL) requirements identified in section J.

1.3 (reserved)

1.4 (reserved)

1.5 TYPICAL SYSTEMS

Although not all inclusive, the following is a list of the LCAC/SSC systems commonly worked on:

LCAC Lift Fan(s) System

LCAC Blow in Door and Filter System

LCAC Fender System

LCAC Hull, Decking and Modules

LCAC Deep Skirt/Lift Bag System

LCAC Electrical Power System

LCAC Fuel Oil Tanks

LCAC Bow Thruster System

LCAC Fuel Oil System

LCAC Hydraulic Ramp(s) System

LCAC ETF40B Main Propulsion System

SSC MT7 Rolls Royce Main Propulsion System

LCAC Rudder(s) Assembly System

LCAC Engine Gear Box(s) System

LCAC Bleed Air Anti Icing System

LCAC Water Wash System

LCAC Exhaust Stack System

LCAC Oily Waste System

LCAC Lube Oil System

LCAC Propulsion Shafting System

LCAC APU System

LCAC Cushion Van Assembly System

LCAC Shroud(s) Assembly System

LCAC Propeller Hub Assembly

LCAC Command and Control System

LCAC Cold Weather System

LCAC Scavenge Fan Oil Cooler System

LCAC Fire Detection and Extinguishing System

1.6 Specific Skills and Experience Requirements

Prime contractor documented experience (3yrs) in: LCAC Propeller Pitch Propeller (Beta Control Installation) fault isolation, repair, and installation.

LCAC Propeller Shroud Stator repairs, modernization and replacement.

LCAC Module and Drivetrain Alignment conduct (LOS A, B and C) and use of liquid shim techniques.

LCAC Lube, Fuel, Water, Pneumatic and Hydraulic Systems Acceptance Test Procedure; conduct.

LCAC Electrical Power Distribution, Control and Alarm Monitoring Systems Acceptance Test Procedure; conduct.

LCAC Maintenance and Aluminum Welding.

2.0 BASIC CONTRACT DELIVERABLES & REQUIREMENTS

Contractors shall submit the following to the Contracting Officer within 30 days of award; with revisions submitted as directed by the Contracting Officer or contract data requirement list (CDRL) requirements. Contractors will not be eligible to be awarded Delivery Orders until reports are provided and approved.

2.1.1 SAFETY PLAN in accordance with NAVSEA Standard Item 009-74.

2.1.2 Heavy Weather Plan in accordance with NAVSEA Standard Item 009-69.

2.1.3 RESERVED

2.1.4 FIRE PREVENTION PLAN in accordance with NAVSEA Standard Item 009-70.

2.1.6 24-HOUR POINT OF CONTACT

Within five (5) days of contract award, confirm the person responsible to respond to Government calls within two

(2) hours, 365 days of the year for emergencies. If a 24-hour point of contact changes at any time during contract performance, the Contracting Officer shall be notified, in writing (email acceptable), within 24 hours of the personnel change with a copy to the Project Manager.

2.1.7 Contractor must have facilities within a fifty (50) mile radius of ACU5 or officially request exemption.

3.0 DELIVERY ORDER MODIFICATIONS

Unless a DO specifies otherwise, the following processes shall be strictly followed. Adherence to the process will be assessed and documented, as applicable, in an offeror’s past performance evaluations (e.g. CPARS, and future

DO proposals).

3.1 IDENTIFICATION OF CONDITION FOUND

In accordance with the requirements of NAVSEA Standard Item 009-01, the contractor shall identify needed repairs and recommend corrective action during DO performance for work/deficiencies discovered which are not covered by the existing work package. For conditions to impact the critical path(s) /controlling item(s), the contractor shall notify the government via electronic media within 24-hours of discovery. This initial notification need not include all content required for a Condition Found Report (CFR), but must include a description of the condition/deficiency and an estimated timeframe for the offeror’s professional recommendation for resolution, which shall not exceed five (5) days as specified below. Recommended repairs and corrective actions shall be submitted to the Government in the form of a CFR (intended to represent the “Work Request” described in DFARS 252.217-7028) per SI 009-01 and CDRL A001.

3.2 GOVERNMENT REVIEW AND RESPONSE TO CFR

The Maintenance Team shall review the CFR. If the CFR is inadequate or incomplete, it will be rejected with time continuing to accrue (relative to 5-day requirement). As appropriate, the Government and contractor will need to meet, conduct craft checks and/or discuss the recommendation for corrective action further to determine the full scope of work required prior to final approval of the CFR. The contractor's accuracy reflected in the CFRs submitted may be utilized for past performance ratings on future DOs.

3.3 REQUEST FOR CONTRACT CHANGE (RCC)

If the repairs are determined needed, the Government may generate a Request for Contract Change (RCC) and request a proposal from the contractor.

The contractor shall provide a proposal to the Contracting Officer within three (3) business days. The proposal shall include at a minimum:

a. Labor categories and hours to be performed by the Prime Contractor

b. Subcontractor detail proposal (If applicable)

c. Material detail proposal (If applicable)

d. Cost/Price breakdown of each item above

e. Subcontracting authorization request (If applicable)

f. Other information as required by the Contracting Officer.

If circumstances arise where the contractor is unable to submit a proposal within three (3) business days, the contractor shall notify the Contracting Officer in writing of the specific circumstances and provide a date in which a proposal will be submitted. Notification of late submission of a proposal does not exempt the contractor from meeting the three (3) business day requirement. The contractor’s timeliness may be utilized for past performance ratings on future DOs.

4. COORDINATION PROCESS

The Contractor shall assign one lead individual, with the authority to obligate the contractor, to be responsible for communications with the Government for overall contract administration. This individual must be available 24 hours / day and respond to Government inquiries within two (2) hours.

The Contractor shall assign one lead individual for each DO who shall coordinate all aspects of the job with the designated Government representative and vice versa. The Contractor’s designated representative will keep the

Government's representative apprised of schedule, technical, and material issues pertaining to the order. The

Contractor’s designated “lead individual” for the contract and individual DOs may be the same employee as long as all contract and DO-level requirements are met.

All communication with other Government organizations, Commands and Departments shall be via the Contracting

Officer unless otherwise authorized. The Contractor’s employees shall not visit vessels or military activity associated with a DO without prior approval from the Contracting Officer or Project Manager. All visits shall be coordinated by the Project Manager with notice to the Contracting Officer.

5. DELAY/DISRUPTION

a. The Contractor shall coordinate the DO work effort with the SME, on a daily basis to prevent changing situations from causing delays and disruptions. Disruption due to minor delays in obtaining access to spaces and operation of equipment, are to be expected. A minor delay is defined as eight (8) hours or less in duration. Minor delays and/or disruptions are considered normal rather than unusual occurrences during the performance of requirements ordered under this contract.

b. If, during DO performance, delays greater than a minor delay indicated above are encountered, the

Contractor shall immediately (verbally) notify the Project Manager with a written notice the next business day to the

Contracting Officer, followed by a written statement to the Project Manager and Contracting Officer within 24 hours after occurrence of delay, stating time of impact, reason for delay, duration of impact, number of people affected, action taken to properly schedule the work, and action taken to minimize impact.

6. TECHNICAL MEETINGS

a. Contractor and Government representatives shall meet at ACU-5 twice weekly and as required by the Project

Manager or Contracting Officer (with two (2) working days advance notice), for the duration of the contract to review the Contractor’s performance on either individual or on a collection of DOs and/or to share feedback and/or lessons learned.

b. In addition to those meetings required by the NAVSEA Standard Items, Contractor personnel shall be available for informational meetings with the Project Manager and/or Contracting Officer to discuss the direction, progress, results, and/or issues that occur during the performance of each DO placed under this contract.

c. The Contractor shall include attendance of meetings as part of their indirect rates and/or contract/delivery order price.

7. GOVERNMENT FURNISHED MATERIAL (GFM)

a. Government Furnished Material (GFM) cited in the DO RFPs will be delivered or made available to be picked up as identified in each DO, unless other location(s) is/are specified in the contract. The Contractor is to contact the

Government Property Administrator (GPA) at least 2 working days in advance to coordinate obtaining GFM.

b. Government property permanently removed from a vessel that requires GPA's disposition instructions shall be properly prepared for shipment and be delivered as directed by the GPA.

8. GOVERNMENT PROVIDED FACILITIES AND SERVICES AT ACU-5

The Government will provide the following:

a. Work, Storage and Service Areas:

(1) Use of One Hangar Bay, as designated by the Supervisor.

(2) Area for Contractor supplied services.

(3) Area for Contractor administration trailer.

(4) Contractor lay down area.

(5) Contractor material receipt area.

(6) When authorized by the Command Officer of ACU-5,

a. Employee Parking Area: As designated by the Supervisor.

b. Utility Services: Water is provided through potable water risers (1.5 inch standard navy hose fitting) at the corners of the TFS facing the tarmac

c. Equipment Services Provided by ACU-5.

(1) Mobile Gantry Crane (Travel Lift)

(2) A shipset of blocks installed, if required.

(3) Craft Fuel Services: All craft fuel and refueling services.

(4) Rest Room Facilities: Supervisor will designate an area for Contractor installation of portable restroom facilities. Rest room facilities are not provided by ACU-5.

(5) Work Break/Meal Facilities Area: Supervisor will designate an area for Contractor installation of work break/meal facilities.

The contractor shall not have access to ACU-5 shops, offices, heads, locker rooms, or any other facilities, unless authorized by Commanding Officer, ACU-5.

8.1 SERVICE OF TENT FABRIC SHELTER (TFS) AT ACU-5, if utilized.

The contractor shall maintain the TFS in good working order and is responsible for providing a work environment which meets the safety standards of all Federal, State and local laws, regulations and codes.

a. TFS Services:

(1) Interior lighting. The Contractor shall maintain proper operation and maintenance of the interior lighting sufficient to provide a work environment suitable for the performance of this contract. All lighting will be in working order unless identified prior to utilizing the TFS during a Pre Avail Inspection.

(2) Electrical equipment. The Contractor is authorized to use installed electrical power (if available) for the performance of all work under this contract. If installed power is not available, Contractor will be required to provide portable power generators at no cost to the government.

(3) Low Pressure (LP) Air. The Contractor shall provide all LP air required for the performance of all work under this contract.

(4) Lifting Equipment. The Contractor shall provide all lifting equipment (crane and rigging) for the removal and re-installation of craft major assemblies such as engines, shrouds and machinery modules. Various proprietary fixtures will be provided by the Supervisor and the Contractor will be required to certify such equipment for Contractor Use.

(5) Fire Alarms. Fire Alarms are only to be activated in the case of an actual Emergency as per the MCBCP Fire

Inspector. The Contractor shall conduct at least one Fire Drill coordinated with the Supervisor while utilizing the

TFS.

9. USE/POSSESSION OF PORTABLE ELECTRONIC DEVICES (PEDs)

a. PEDs (cellular phones, tablets, etc.) with digital imaging capabilities may be used on the LCACs/SSC’s being worked only with permission from the Naval Supervising Activity (NSA)/SWRMC with concurrences from

ACU-5 Chief Master at Arms.

b. Additional questions related to PEDs shall be directed to the SWRMC Supervisor.

10. SMOKING POLICY

Smoking areas will be approved by the Supervisor. Smoking will not be within 50 feet of any Government

Building.

11. ADDITIONAL REQUIREMENTS

C.3.1 All supplies, components, materials, hardware and Personal Protective Equipment (PPE) required by 29 CFR

1915 and otherwise necessary to accomplish the requirements of a delivery order, not specifically identified as

GFM/GFE, shall be supplied by the contractor.

12. REFERENCES

In performing the requirements of this contract, the contractor shall comply with all the following references and attachments (Section J) to this solicitation. Individual delivery orders will specify various specifications, standards, guides, or instructions that shall apply to the specific individual tasks.

a. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the Internet at http://www.navsea.navy.mil/and will be invoked on all delivery orders: Using Current FY Guidance.

009-01 General Criteria, accomplish.

009-04 Quality System Provide.

009-06 Maintaining Protection and cleanliness from Non-Radioactive, Operations.

009-23 Interference; remove and install.

009-24 Authorization, Control, Isolation, Blanking, Tagging and Cleanliness; Accomplish.

009-60 Schedule and Associated Reports for Availabilities Over 9 Weeks in Duration; provide and manage.

009-120 Fact Finding and Critique of Unplanned Event; manage.

b. The following references are provided for this statement of work:

OSHA Occupational Safety and Health Administration, 29 CFR 1910; http://www.osha.gov

OSHA Occupational Safety and Health Standards for Shipyard Employment, 29 CFR 1915;

http://www.osha.gov

OSHA CPL 02-00-133; OSHA Directive Standard 2 (Shipyard “tool bag” Directive) of 10/22/2003;

http://www.osha.gov

OSHA Occupational Safety and Health Standards for Personal Fall Arrest Systems, 29 CFR

1926.502(d); http://www.osha.gov

NSTM S9086-S3-STM-010-555(V1); Surface Ship Firefighting

NSTM 59086-CH-STM-010\CH-074, para 074-10.8.4.2; Welding and Allied Processes

NOTE: The contractor shall comply with the latest revision of these documents in effect at time of solicitation closing and when each option year is invoked. Additionally, in the event that there is any conflict between the references, NSIs take precedence over technical manuals/specifications and other references.

13. POST-AWARD SUBMISSION

After receipt of a Delivery Order Award and prior to starting work onboard the vessel, the contractor must submit a

Visit Authorization Letter (VAL) in accordance with SECNAV M-5510.30 (Dept. of the Navy, Personnel Security

Program), and/or DOD 5220.22M (National Industrial Security Program Operating Manual), to the Project Manager via the Southwest Regional Maintenance Center Security Officer. The contractor shall comply with the latest revision of these documents in effect at solicitation closing and when each option year is invoked.

14. GENERAL REQUIREMENTS

The following are applicable to the extent they apply to tasking. Any cost to comply with these requirements shall be included in the price of the CLIN's listed in Section B.

14.1 THE CONTRACTOR SHALL:

a. Exercise judgment and expertise to ensure the successful and timely completion of all delivery orders issued under this contract.

b. Designate the persons authorized to accept/reject verbal orders.

c. Coordinate schedules in the work affected areas with the Commanding Officer (CO) or the SWRMC Project

Manager during the performance period of the delivery order. Obtain a copy of the craft’s operation drills, etc.

(prior to start of work) from the Project Manager, thus avoiding unnecessary delays. The work effort on delivery orders shall be coordinated on a daily basis with the Project Manager to allow for changing situations aboard crafts to minimize delays and disruptions. Inspect workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day to day work schedule.

d. Forward all requests for changes in delivery schedules, funding requirements, and/or scope of work in writing to the Project Manager. These requests shall include specific details as to what changes are required and circumstances requiring such and shall be submitted to the Project Manager for forwarding to the Contracting

Officer prior to 85% of the delivery availability being exceeded.

e. Not respond to new performance requirements until a delivery order or a modification has been signed or verbal authorization has been given by the Contracting Officer.

f. Not respond to any requests requiring deviations in technical performance as specified in the delivery order without obtaining prior written approval of the Contracting Officer.

g. Provide adequate on-site supervision to personnel.

h. Ensure that persons are at all times in the employ and under the direction and control of the contractor and are not employees of the Government.

i. Provide sufficient qualified personnel to successfully perform all tasks to be ordered hereunder.

j. Promptly notify the Project Manager of any change or reassignment of on-site supervisors assigned to perform the work hereunder.

k. Coordinate schedules and affected work areas with the Project Manager prior to start of work to avoid unnecessary delays during performance period.

l. The contractor shall be responsible for daily cleanup of all debris incidental to the performance of tasks.

m. Provide the necessary equipment to perform.

14.2 ENVIRONMENTAL AND SAFETY REQUIREMENTS

The contractor shall:

a. Comply with all federal, state and local regulations in performing this contract, including but not limited to environmental laws, safety regulations, and OSHA requirements; including but not limited to 29 CFR, part 1915.

b. Ensure that contractor personnel wear mandatory Personnel Protection Equipment (PPE) in accordance with the appropriate Occupational Safety and Health Association (OSHA) Standards.

c. Ensure compliance with OSHA requirements for the services and personnel made available per this contract. The contractor must comply with all applicable federal occupational safety and health regulations and laws including, but not limited to, the following:

(1) 29 CFR 1915 "Shipyard Industry Occupational Safety and Health Standards"

(2) 29 CFR 1910 "General Industry Occupational Safety and Health Standards"

15. GOVERNMENT SUPPLY SOURCES CONSIDERATION (C413) (APR 2017)

1. Contractor shall give reasonable consideration to Government supply sources when procuring material for the performance of this contract. If access to the Navy supply system is authorized and such uses the term “alternative source” or similar, then it is understood to apply to the Government’s right in alternatives to authorize such as a regular potential source.

2. For reasonableness, at a minimum and if time allows, the contractor is to research the availability and price of the material item in the system and then select the source (Government/non-Government) which should assure the

Government is treated as the contractor’s best customer and that assures completion of the work in accordance with the contract and/or task/delivery order.

3. Government supply sources, i.e., Navy Supply System, GSA schedules, DoD E-Mall, etc. are not mandatory sources, unless specifically stated in the specifications or elsewhere in the contract and/or task/delivery order.

Further, material procured using a Government supply source is not to be construed as Government Furnished

Material (GFM).

4. Material procured directly from Department of Defense (DoD) stock, i.e., Navy Supply System is considered as having received an internal-to-the-Government certificate of authenticity, but do not relief the contractor of the item being in accordance with the contract and/or task/delivery order. Procured from other than DoD stock, including other Government sources, i.e., GSA schedule, E-mall, etc., does not release the contractor from assuring such is not counterfeit, defective, misrepresented, and/or otherwise not in accordance with the contract and/or task/delivery order.

5. Proposals related to task/delivery orders are to include a description of the action taken by the contractor in regard to this clause, unless otherwise directed by the Contracting Officer.