Swimming Pool Backfilling and Associated Works solicitation_RFQ PR16238300.pdf

Solicitation for Swimming Pool Backfilling and Associated Works: RFQ # PR16238300

GSO Procurement and Contracting

Lorraine Drive, Bluffhill

Harare, Zimbabwe

Date: August 31, 2026

Dear Prospective Offeror:

Subject: Request for Quotes RFQ # PR16238300 for Swimming Pool Backfilling and

Associated Works

Enclosed is a Request for Quotes (RFQ) for Swimming Pool Backfilling and Associated Works at one of Embassy residences. If you would like to submit a quotation, follow the instructions in

Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site. The pre-proposal conference will be held on Sept 2, 2026, at 10.00am (Harare Time) at the Embassy residence.

Prospective offerors/quoters should complete and email the attached Pre-Quotation

Conference/Site visit Registration Form to HarareGSOProcurement@state.gov by Tuesday

September 1, 2026, to arrange entry to the premises.

Quotations are due by 1700hrs (Harare Time) on September 8, 2026. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to HararGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word

2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J and K

5. Proof of SAM Registration mailto:HarareGSOProcurement@state.gov mailto:HararGSOProcurement@state.gov

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Damian C Richard

Contracting Officer

Enclosure: RFQ # PR16238300 https://www.sam.gov/

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Pre-Quotation Conference/Site Visit Registration Form

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

PR16238300

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

August 31, PAGE OF PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR16238300

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

U.S. Embassy Harare No. 2 Lorraine Drive, Bluffhill Harare, Zimbabwe

2 Lorraine Drive, Bluffhill Harare, Zimbabwe Email: HarareGSOProcurement@state.gov

9. FOR INFORMATION

CALL:

A. NAME

Damian Richard

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

HarareGSOProcurement@state.gov / 08677011000

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

The Contractor shall furnish all labor, materials, equipment, and supervision necessary to perform the swimming pool backfilling and associated work, in strict accordance with the Pricing Summary set forth on page 6 of this solicitation and the requirements detailed in the Statement of Work (SOW).

11. The Contractor shall begin performance within 10 calendar days and complete it within 60 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Quotations must be submitted electronically to: HarareGSOProcurement@state.gov by September 8, 2026 on or before 3:00pm Harare time. No quotation will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _____ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

mailto:HarareGSOProcurement@state.gov

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

U.S. Embassy Harare

2 Lorraine Drive, Bluffhill

Harare, Zimbabwe

Email: HarareFMOInvoices@state.gov

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

Damian Richard

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

mailto:HarareFMOInvoices@state.gov

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

A.1 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

Advance payments are not authorized under this contract. Instead, payment shall be made within

30 days after satisfactory completion of works and certified by the Contracting Officer’s

Representative.

A.2 PRICING SUMMARY

CLIN Description Unit Quantity Amount

1 Stage 1 – Site Establishment, Protection and Preparation each 1

2 Stage 2 – Electrical Decommissioning each 1

3 Stage 3 – Plumbing Decommissioning and Capping each 1

4 Stage 4 – Pool Drainage Preparation each 1

5 Stage 5 – Masonry Wall Construction each 1

6 Stage 6 – Staircase Extension each 1

7 Stage 7 – Existing Handrail Removal each 1

8 Stage 8 – New Staircase Handrails each 1

9 Stage 9 – Stormwater Drainage from Visitors' Bedroom

Balcony each 1

10 Stage 10 – Demolition Of Existing Garden Staircase each 1

11 Stage 11 – Reuse Of Existing Tiles and Cabana Staircase each 1

12 Stage 12 – Pool Backfilling each 1

13 Stage 13 – Backfilling To Upper Garden Level each 1

14 Stage 14 – Topsoil And Landscaping each 1

15 Stage 15 – Garden Slab Pathways each 1

16 Stage 16 – Making Good and Site Restoration each 1

VAT

Total

SECTION B - STATEMENT OF WORK

SECTION B - DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK

Backfilling of Existing Swimming Pool and Associated Civil, Plumbing, Electrical, Drainage, Landscaping and External Works

1. PURPOSE

The purpose of this Statement of Work (SOW) is to define the requirements for the contractor to safely decommission and backfill the existing swimming pool while retaining the existing pool shell in place, together with associated electrical, plumbing, drainage, masonry, staircase, handrail, landscaping and external works. The completed works shall leave the area safe, stable, properly drained, landscaped and integrated with the existing garden and house. The Contractor shall provide all labor, supervision, tools, plant, equipment, materials, transportation and incidentals necessary to complete the works in accordance with this SOW.

2. GENERAL REQUIREMENTS

The Contractor shall:

▪ Conduct a site inspection before commencement and verify all dimensions, levels and existing services.

▪ Protect the existing house, structures, landscaping, utilities and other facilities that are to remain.

▪ Locate and identify existing electrical, water, drainage and other underground services before commencing excavation or drilling.

▪ Submit a work program and method statement for approval before starting work.

▪ Implement appropriate barricading, signage and dust/noise controls.

▪ Remove and legally dispose of all construction waste, rubble and unwanted materials.

▪ Maintain good housekeeping throughout the project.

▪ Coordinate all work that interfaces with existing building services.

▪ Ensure all works are carried out by suitably competent personnel and in accordance with applicable local requirements and accepted construction practices.

3. SCOPE OF WORK

STAGE 1 – SITE ESTABLISHMENT, PROTECTION AND PREPARATION

Before physical works commence, the Contractor shall:

▪ Mobilize labor, tools, equipment and materials to site.

▪ Establish a safe work zone around the swimming pool, staircases and garden areas.

▪ Protect existing buildings, walls, paving, landscaping, doors, windows and other finishes from damage.

▪ Confirm the existing pool dimensions, levels and location of all services.

▪ Establish the proposed finished upper-garden level and verify drainage falls.

▪ Mark out the locations of all proposed drainage holes, masonry walls, staircase extensions, stormwater lines and garden paths.

▪ Provide temporary protection and barricading where required.

STAGE 2 – ELECTRICAL DECOMMISSIONING

The Contractor shall safely disconnect and remove all electrical installations associated with the swimming pool and affected garden areas.

The works shall include:

▪ Isolation of electrical supplies before commencement.

▪ Disconnection and removal of existing pool lighting electrical cables, conduits, fittings and associated equipment where required.

▪ Disconnection and removal of garden-lighting electrical installations within the affected work area.

▪ Removal of redundant electrical components.

▪ Proper termination, insulation and identification of any electrical cables that are to remain.

▪ Removal of all electrical debris and redundant materials from site.

▪ All electrical works shall be carried out by suitably qualified personnel.

STAGE 3 – PLUMBING DECOMMISSIONING AND CAPPING

All swimming pool plumbing services that will become redundant shall be properly isolated and capped.

The Contractor shall:

▪ Identify all existing pool water supply, return, drain, overflow and other plumbing lines.

▪ Disconnect redundant pool plumbing.

▪ Cap all abandoned pipework using suitable permanent caps/plugs.

▪ Ensure that capped lines cannot leak into the pool backfill.

▪ Remove redundant exposed pipework where practical.

▪ Dispose of redundant plumbing materials and debris.

▪ All capped services shall be inspected and approved before backfilling commences.

STAGE 4 – POOL DRAINAGE PREPARATION

The existing pool shell shall remain in place. To prevent the formation of trapped water and hydrostatic pressure beneath or within the backfilled pool area, drainage openings shall be provided.

4.1 Deep-End Drainage Holes

The Contractor shall drill three (3) drainage holes at the deep end of the existing swimming pool.

Hole diameter: 600 mm

Quantity: 3

Holes shall penetrate through the existing pool base as required to allow free drainage.

Locations shall be confirmed on site before drilling.

Edges of openings shall be made safe and free from loose concrete.

4.2 Side Drainage Holes

The Contractor shall drill four (4) drainage holes through the existing pool sides.

Quantity: 4

Hole diameter: 600 mm

Locations shall be distributed around the pool sides to facilitate drainage.

Openings shall be positioned to avoid compromising structural elements unnecessarily.

Any reinforcement encountered shall be dealt with in accordance with the approved method statement. The Contractor shall ensure that the drainage holes remain unobstructed throughout the backfilling operation.

STAGE 5 – MASONRY WALL CONSTRUCTION

The Contractor shall supply all materials required and construct a new masonry wall as part of the modifications to the existing garden arrangement.

The wall shall have the following minimum requirements:

Wall thickness: 460 mm

Length: 5,200 mm

Brickwork shall match the existing house brick in type, colour, texture and appearance as closely as reasonably practicable. Brickwork shall be properly bonded and jointed. Mortar joints shall be neat, uniform and consistent with the existing building. The wall shall be constructed plumb, level and true. The wall shall have five (5) weep holes appropriately positioned to facilitate drainage.

The wall shall be properly tied/connected to adjoining structures where required. The finished wall shall be cleaned down and made good.

STAGE 6 – STAIRCASE EXTENSION

The existing staircase shall be extended to provide four (4) additional steps/flights.

The new steps shall have nominal dimensions of:

Rise: 200 mm

Tread: 300 mm

Quantity: 4 additional steps

The Contractor shall:

▪ Prepare and secure the existing staircase for extension.

▪ Supply all required materials and construct the four additional steps to match the existing staircase.

▪ Maintain consistent rise, tread, width, alignment and finished levels.

▪ Provide adequate structural support.

▪ Ensure proper bonding between new and existing construction.

▪ Finish the steps to receive the specified reclaimed tiles.

▪ Tile the stairs with reclaimed tiles.

▪ Ensure the completed staircase is safe and free from trip hazards.

STAGE 7 – EXISTING HANDRAIL REMOVAL

The Contractor shall remove the existing handrails associated with the affected staircase.

The works shall include:

▪ Carefully dismantling the existing handrails.

▪ Removing all fixings and protrusions.

▪ Making good holes and damaged surfaces.

▪ Discarding unwanted handrail materials.

STAGE 8 – NEW STAIRCASE HANDRAILS

The Contractor shall supply and install new handrails on both sides of the staircase.

Requirements:

Handrail material: Mild steel pipe

Approximate Length: 6,100 mm on each side

Quantity: 2 continuous handrails

Finish: Painted green

The Contractor shall:

▪ Fabricate the handrails to suit the existing and extended staircase.

▪ Provide adequate posts, brackets, base plates and fixings.

▪ Grind and smooth all welds and sharp edges.

▪ Apply suitable metal primer.

▪ Apply suitable external-grade green paint/coating system.

▪ Securely anchor the handrails to the staircase.

▪ Ensure the completed handrails are rigid, safe and free of sharp projections.

STAGE 9 – STORMWATER DRAINAGE FROM VISITORS' BEDROOM BALCONY

The Contractor shall install a stormwater drainage line from the visitors' bedroom balcony to the flower bed at the lower garden. The system shall be designed and installed to provide positive drainage and allow future maintenance. The contractor shall supply and install 24m of drain piping and all pipe fittings.

The works shall include:

▪ Connection to the existing balcony stormwater discharge point.

▪ Installation of suitable stormwater drainage pipework.

▪ Installation of gulley traps where required.

▪ Installation of P-traps where specified/required.

▪ Installation of inspection eyes/clean-outs (FCOs) at every change of direction/bend.

▪ Provision of appropriate pipe gradients to prevent standing water.

▪ Proper support and protection of exposed pipework.

▪ Proper bedding and backfilling of underground pipework.

▪ Discharge of stormwater into the designated lower-garden flower bed.

▪ Testing of the completed drainage system by introducing water and confirming unobstructed discharge.

▪ The Contractor shall ensure that stormwater does not discharge against building foundations or cause erosion of the garden.

STAGE 10 – DEMOLITION OF EXISTING GARDEN STAIRCASE

The existing garden staircase shall be modified by demolishing the top three (3) steps.

The Contractor shall:

▪ Carefully demolish the three top steps.

▪ Remove and stockpile existing tiles for reuse on the cabana staircase.

▪ Carefully clean and store recovered tiles.

▪ Remove unusable rubble and debris from site.

STAGE 11 – REUSE OF EXISTING TILES AND CABANA STAIRCASE

The recovered existing tiles shall be reused for the construction/finishing of the additional four steps at the cabana staircase, where the tiles are suitable.

The Contractor shall:

▪ Carefully retrieve existing tiles during demolition.

▪ Clean and sort the tiles.

▪ Minimize breakage during removal and handling.

▪ Reuse suitable tiles on the four additional cabana staircase steps.

▪ Cut tiles neatly where required.

▪ Ensure consistent alignment and jointing.

▪ Replace damaged or unusable tiles only where necessary

STAGE 12 – POOL BACKFILLING

The existing swimming pool shell shall remain in place and shall not be demolished or removed.

The pool interior shall be backfilled using construction gravel.

The Contractor shall supply and place approximately 216 m³ of construction gravel

The backfill shall:

▪ Be placed in controlled layers not exceeding 150 mm compacted thickness.

▪ Be placed as wet gravel at suitable moisture content for compaction.

▪ Be mechanically compacted after each 150 mm layer.

▪ Achieve a minimum compaction standard of 95% Modified Proctor (95% MDD/MOD as applicable).

▪ Be compacted uniformly throughout the pool.

▪ Avoid damaging the existing pool shell.

▪ Ensure that the previously drilled drainage holes remain functional.

▪ Prevent voids and uncompactable pockets from forming around the pool structure.

▪ The Contractor shall provide compaction test results demonstrating compliance.

STAGE 13 – BACKFILLING TO UPPER GARDEN LEVEL

Following completion of the pool interior backfill, the pool area shall be raised to the required upper garden level.

The Contractor shall supply and place approximately 200 m³ of construction gravel

The gravel shall be;

▪ spread in maximum 150 mm layers.

▪ Properly wetted to achieve optimum moisture content.

▪ Mechanically compacted after each layer.

▪ Compacted to a minimum of 95% Modified Proctor.

▪ Finished to the levels and falls established by the Contractor and approved by the COR.

▪ Properly graded to prevent ponding.

▪ Integrated with the surrounding garden levels.

▪ Compaction testing shall be undertaken at appropriate intervals and test results submitted to the Client.

STAGE 14 – TOPSOIL AND LANDSCAPING

The Contractor shall supply approximately 46 m³ of suitable topsoil

The topsoil shall be clean, fertile, free of construction debris, excessive stones, weeds and other contaminants.

The Contractor shall:

▪ Place topsoil over the completed compacted fill.

▪ Spread and grade the topsoil to the required levels.

▪ Prepare the soil for turf installation.

▪ Supply and install Durban lawn over an area of approximately:

▪ 17 m × 13 m

Approximate area: 221 m²

▪ Ensure the lawn is properly laid, levelled and closely jointed.

▪ Water the lawn adequately after installation.

▪ Make good the lawn edges and interfaces with pathways, stairs and other landscaping.

STAGE 15 – GARDEN SLAB PATHWAYS AND CABANA EXTENSION.

The Contractor shall supply and install a concrete slab 2000mm x 15000mm to make a footpath from the Cabana staircase landing to the Cabana bar area. The Cabana area will also be extended to a rectangular landing. The concrete slab shall be reinforced with appropriate construction mesh. The foot path shall be tiled with reclaimed tiles or the contractor shall provide new tiles approved by the COR.

STAGE 16 – MAKING GOOD AND SITE RESTORATION

Upon completion of all works, the Contractor shall make good the entire affected area.

This shall include:

▪ Removal of all construction rubble and waste.

▪ Removal of excess gravel, soil, concrete and masonry debris.

▪ Removal of temporary works and protection.

▪ Repair of any damage caused by the Contractor.

▪ Cleaning of walls, stairs, paving and other affected surfaces.

▪ Pressure washing of all areas affected by construction activities.

▪ Cleaning of the new staircase, handrails and masonry wall.

▪ Cleaning of garden slabs and surrounding areas.

▪ Final grading of disturbed garden areas.

▪ Removal of surplus construction materials from site.

▪ Legal disposal of all waste.

▪ Leaving the site clean, safe and ready for use.

(End of Statement of Work)

SECTION C - PACKAGING AND MARKING

C.1 The Contractor shall mark materials delivered to the site as follows:

All packages shall be addressed to:

No. 2 Lorraine Drive, Bluffhill

Harare, Zimbabwe

ATT: FAC – New CMR Materials

REF: PR16238300

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of

Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 7 calendar days after the date the

Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

$500.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 7 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during [Note to Contracting Officer: fill in time and days]. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's

Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the

Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at the Embassy residence to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Supervisory Mechanical Engineer.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the

Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price

Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $10,000.00

Cumulative $50,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $10,000.00

Cumulative $50,000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the

Contractor within 20 days, their issuance shall not provide for any claim for an increase in the

Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the

Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the

Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 2 days to perform. For each individual, the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting

Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the

Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice

(within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2025)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS (APR 1984)

52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB 1997)

52.236-26 PRECONSTRUCTION CONFERENCE (FEB 1995)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-4 CHANGES (JUN 2007)

52.243-5 CHANGES AND CHANGED CONDITIONS (APR 1984)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)

52.246-21 WARRANTY OF CONSTRUCTION (MAR 1994)

52.246-26 REPORTING NONCONFORMING ITEMS (AUG 2024)

52.249-2 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-

PRICE) (APR 2012)

52.249-10 DEFAULT (FIXED-PRICE CONSTRUCTION) (APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

I. FAR CLAUSES INCORPORATED IN FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV…