SWFLANT SECURITY REQUIREMENTS (1).pdf

SWFLANT SECURITY REQUIREMENTS

1.0 SCOPE

This appendix sets forth security provisions governing work at the Strategic Weapons

Facility Atlantic (SWFLANT) on Naval Submarine Base (SUBASE) Kings Bay.

1.1 Execute construction so as to cause the least possible interference with normal operations of the activity.

1.2 Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of [12] twelve working days prior to the desired date of interruption.

1.3 The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations. The following conditions apply:

(a) Work shall take place within Kings Bay security area identified in the project description and requires a Kings Bay Activity DBIDS badge.

(b) Contractor shall note the security area identified under the project description and review the specific requirements defined in this section.

(c) If required by Acquisitions, additional security clearances and requirements shall be identified in the project description and incorporated into the contract by the proper

FAR clause.

1.4 CONTRACTOR ACCESS AND USE OF PREMISES

1.4.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress.

Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.4.1.1 Subcontractors and Personnel Contacts

Provide a list of Contractor Employees and a Designated Contractor Security

Representative to the Contracting Officer Representative or Construction

Manager prior to but no later than start of the Partnering and Kickoff Meeting.

The list of Contractor Employees shall include addresses, telephone numbers, and email addresses. Contractor shall provide updated list as changes occur.

1.4.1.2 Installation Access

Obtain access to Navy installations through participation in the Defense

Biometrics Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy

Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a

DBIDS credential.

Commercial vehicles shall access the installation through the Franklin Gate.

Seatbelts are required to be worn by all persons operating or riding in any vehicle onboard SUBASE Kings Bay. No riders are allowed in beds of pickup trucks or vans. Use of cell phones while operating a vehicle on DoD Installations is NOT authorized.

1.4.1.2.1 Registration for DBIDS

Registration for DBIDS shall be conducted through the Contracting Officer or

Contracting Officer Representative. Each individual must consent to a National

Crime Information Center background check by submitting a SECNAV 5512-1 form prescribed below.

Submarine Base Kings Bay has additional security requirements that are not identified in the DBIDS procedure. Contractor shall follow procedures herein

PART 3 EXECUTION based on the security area identified in the project description.

1.4.1.2.2 DBIDS Eligibility Requirements

Throughout the length of the contract, the Contractor employee must continue to meet background screen standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

An appeal process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority.

1.4.1.2.3 DBIDS Notification Requirements

a. Immediately report instances of lost or stolen badges to the Access Control.

b. Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances:

https://www.cnic.navy.mil/om/dbids.html

(1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

(3) Designated Contractor Security Representative shall be responsible for turning in badges to Pass and ID.

1.5 SECURITY ACCESS IDENTIFICATION AND SCHEDULE CONSTRAINTS

1.5.1 Security Access Identification

Submarine Base Kings Bay has the following defined security areas with varying degrees of security requirements:

1 Commander Submarine Group 10 Headquarters

2 Naval Submarine Support Command Off-Crew

3 NOT USED

4 Explosive Handling Wharf

5 Strategic Weapons Facility Atlantic(SWFLANT) Engineering Services

6 SWFLANT Controlled Area(CA)

7 Trident Refit Facility(TRF) Waterfront Restricted Area(WRA)

8 TRF Industrial and Administration

9 Site VI

10 Port Operations Waterfront Restricted Area(WRA)

11 Marine Corps Security Force Battalion(MCSFBn)

12 Controlled Operational Area(COA)

BCA Upper Base

1.5.2 Schedule Constraints

The following Submarine Base Kings Bay security areas have schedule restraints that require consideration.

a. Work inside SWFLANT Limited Area (LA) imposes additional security procedures, personnel limitations, equipment limitations, or schedule constraints.

Conditions that may warrant schedule constraints may include work stoppage due to production schedules, weapons handling, inspections, condition two storms, special security conditions, and military supervision requirements. The proposed coefficient for this area should take into consideration a factor of 30% downtime as a result of these items.

b. Work inside Area 6 SWFLANT Controlled Area (CA) imposes additional security procedures, personnel limitations, equipment limitations, or schedule constraints.

Conditions that may warrant schedule constraints may include work stoppage due to production schedules, weapons handling, inspections, condition two storms, special security conditions, and military supervision requirements. The proposed coefficient for this area should take into consideration a factor of 15% downtime as a result of these items.

c. Work inside Areas 4 and 12 imposes additional security procedures, personnel limitations, limitations, or schedule constraints. Conditions that may warrant schedule constraints may include work stoppage due to operation schedules, weapons handling, inspections, condition two storms, special security conditions, and military supervision requirements. The proposed coefficient for this area should take into consideration a factor of 10% downtime as a result of these items.

2.0 EXECUTION

2.1 INSTALLATION ACCESS

2.1.1 Pre-Award Access and Site Visit Requests

The Contracting Officer is the sponsoring individual for all contractors and subcontractors prior to contract award. The Prime Contractor shall perform the following procedure for themselves and all applicable subcontractors up until contract award.

a. Designated Contractor Security Representative shall provide completed and signed

SECNAV 5512-1 forms for each Contractor employee to Access Control at least [5] five working days prior to the scheduled meeting or site visit. The Project Lead shall be listed as the sponsor on the SECNAV 5512-1 forms. Contractor shall download the latest version of the SECNAV 5512-1 form the DBIDS website https://www.cnic.navy.mil/om/dbids.html.

b. Kings Bay Security Department Visitor Control Center shall initiate background checks for each SECNAV 5512-1 submitted.

c. When directed by the Project Lead, the Contractor employees may request

DBIDS badge at the Franklin Gate Pass and ID office. Contractor Employees shall present two forms of valid identification, such as a passport or Real ID

Act-compliant state driver's license. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process. Contractors are advised that DBIDS processing can take in excess of one hour.

d. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS card for restricted areas. Contractor shall then proceed to meeting or site visit as directed by the Project Lead.

2.1.2 Post-Award Access and Site Visit Requests

The Contracting Officer Representative(COR) or Engineering Technician is the sponsoring individual for all contractors and subcontractors upon contract award. The

Prime Contractor shall perform the following procedure for themselves and all applicable subcontractors post-award.

a. Designated Contractor Security Representative shall submit list of Contractor

Employees, including subcontractors and all personnel who require access to the construction site, to the COR at or before the Partnering and Kickoff Meeting.

Designated Contractor Security Representative shall provide completed and signed

SECNAV 5512-1 form to the COR for each Contractor employee. The COR shall be listed as the sponsor on the SECNAV 5512-1 forms. Contractor shall download the latest version of the SECNAV 5512-1 form the DBIDS website https://www.cnic.navy.mil/om/dbids.html.

Kings Bay Security Department Visitor Control Center shall initiate background checks for each SECNAV 5512-1 submitted.

a. When notified by the COR, the Contractor employees may request DBIDS badge at the Franklin Gate Pass and ID office. Contractor Employees shall present two forms of valid identification, such as a passport or Real ID Act-compliant state driver's license. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which may include Contractor employee photo, finger prints, base restriction and several other assessments.

b. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS card. Designated Contractor Security Representative shall be responsible for resubmitting DBIDS verification for each Contract Employee every [6] six months to the COR. If the Prime Contractor Company is a Facility Cleared

Contractor and individual contractor employee has the proper clearance in the Joint

Personnel Adjudication System (JPAS), DBIDS verification shall be submitted every

[12] twelve months.

c. Additional security forms, paperwork, and procedures shall be coordinated between Engineering Technician and Designated Contractor Security Representative.

2.1.3 Additional Security Procedures for Areas ESB, MCSFBn and COA

Contractor employees can work uncleared in these security areas but may require an escort. Operational requirements such as security convoys and exercises may delay work as prescribed in paragraph 1.4.2.c.

2.1.4 Additional Security Procedures for Areas EHW and CA

Contract employees shall be escorted at all times by the Contracting Officer, Designated

Government Representative, or an appointed representative managed by the Base

Operating Services Contractor unless contractor employee has a “Favorable” trustworthiness Determination. The ratio of unclear personnel to the number of escorts shall be such that the escorting personnel can perform their continuous surveillance and control duties satisfactorily. This ratio shall not exceed [5] five unclear personnel to [1] one escort. Contractor shall coordinate escort requirements with COR as required.

For periods of performance less than 90 days, all unclear Contractors shall be escorted.

For period of performances that exceed 90 (based on the individual, not the contract) days, the Designated Contractor Security Representative may submit a list of Contractor

Employees required to work Unescorted, to the COR no later than [30] thirty calendar days after contract award and request a trustworthiness determination in accordance with the following:

a. The Engineering Technician will assist the Designated Contractor Security

Representative through the security process. SWFLANT Access Control, at their discretion, shall initiate the Trustworthiness Determination by emailing an electronic request to designated individuals with directions to complete a Tier 1 Investigation. The e-QIP email link is only valid for 30 days. If contractor employee fails to activate the e-

QIP link within the first 30 days, one reset will be granted.

b. When notified by the SUBASE Security Manager via email, the contractor employee shall report to Building 6005 to provide fingerprints and complete the process.

Interim 90-day Unescorted access can be granted to the contractor employee after the

Trustworthiness Determination, to include fingerprints, an OF-306 and the completed e-

QIP questionnaire, is submitted and shows “Open” in JPAS, or the system of record. Two additional periods of 90-day Unescorted access can be granted at the discretion of Access

Control (Not to exceed 270 from the open date). Once the FAD has been adjudicated

“Favorably” the ability to work Unescorted becomes effective.

c. The SWFLANT SPK50 Security Office reserves the right to deny access to any contractor employee at any time. Verification of a “favorable” Trustworthiness

Determination is required every [5] five years.

d. Employees of the Prime Contractor may escort contract employees if the Prime

Contractor Company is a Facility Cleared Contractor in JPAS, or the system of record, and the individual contractor employee has the proper clearance in JPAS, or the system of record.

2.1.5 Additional Security Procedures for the Limited Area (LA)

Contract employees shall be escorted at all times unless the Prime Contractor Company is a Facility Cleared Contractor and has a classified contract for work in the LA. The contract employees must have proper clearances granted in JPAS, or the system of record. Access will be valid for [6] six months or length of contract, whichever is less.

a. All uncleared personnel entering the LA shall be subject to an addition NCIC check. The SWFLANT CO has designated the following criteria as disqualifying for access to the LA:

(1) Any federal or state felony conviction, including general court-martial conviction, regardless of the date of conviction.

(2) Any federal or state misdemeanor conviction for a violent offense

(including any offense involving a weapon or firearm, assault, battery, sexual assault and abuse, domestic violence, robbery, burglary, arson, theft, etc.) regardless of the date of conviction.

(3) Any person awaiting adjudication stemming from a federal, state, or local misdemeanor or felony arrest, charge, citation, etc.

(4) Two or more separate incidents resulting in non-violent misdemeanor convictions within the last 24 months.

(5) Any discharge from the U.S. Armed Forces that is not an honorable discharge or general discharge under honorable conditions.

b. An individual denied access to the LA may submit a written waiver request within 7 calendar days of receiving notice of the denial. An individual requesting the basis of denied access must submit a written request to the SUBASE Kings Bay Security

Department. The individual may request the basis for denial of access be waived. The waiver request must contain supporting documentation and the basis for granting the waiver. The waiver must be submitted to the SWFLANT CO via the SWFLANT

Security Department.

3.0 SPECIAL SECURITY PROCEDURES

The following added security procedures shall be adhered to while in SWFLANT

Areas. Violation of any of these rules will result in the employee’s badge being withdrawn and may result in his permanent removal from SUBASE property.

3.1 Explosive laden vehicles are identified by explosive placards. Do not pass vehicle convoys or vehicles that are identified by explosive placards; stay a minimum of 150 feet behind explosive laden vehicles. When met by convoy, pull off the road and turn off vehicle until convoy passes.

3.2 Vehicle passes are required to Enter SWFLANT Areas. The Contractor may submit vehicle pass requests to the clerks located in the front main entrance of the Engineering Services Building (ESB, Building 6005). The driver(s) of each vehicle(s) shall fill out the appropriate vehicle pass request forms and the

COR of Project Lead will sign-off, authorizing the need for the passes. The

SWFLANT SPK-50 Security Office will review and approve the request as applicable. Contractor shall provide current registration, valid driver’s license, valid rental agreement, and proof of vehicle insurance information when picking up vehicle passes from the security clerks located in the ESB.

Personal vehicles are not permitted in the SWFLANT areas. Registration, rental agreements and insurance must be in the company name. The number of vehicles entering the SWFLANT areas shall be kept to a minimum.

3.3 Within the SWFLANT areas smoking is not allowed except in designated areas for this purpose. No smoking is allowed in motor vehicles.

3.4 No radio transmission is allowed within the SWFLANT Controlled, Limited, or Waterfront Areas without prior approval from the SPK Safety Office, (912)

573-4058. Radio transmission includes cellular phones and all other devices using radio wave transmission. [Citizens Band (CB) and HAM radios will not be authorized on base]. A HERO sticker will have to be issued and placed on the phone by the SPK Safety Office (x4058) prior to use.

3.5 Upon entering any building in the SWFLANT Area, you must first check in with the Building Group Lead (BGL).

3.6 No heat or spark-producing devices, lighters or matches or work such as drilling, grinding, burning, soldering, brazing, welding, explosive actuated fasteners, or use of open flame is allowed in any SWFLANT Area without first obtaining a hot work permit; see paragraph 1.4 : SWFLANT General

Requirements for additional details.

3.7 Cameras (including cameras integrated into cell phones, blackberries, PDAs, etc.) are NOT allowed in the ESB (6005), Technical Services Building (TSB), (6006), Strategic Weapons System Supply Warehouse (SWSSW) and Missile

Integrated Support Facility (MISF) (6003), SWFLANT Controlled, Limited, or

Waterfront Areas. Unauthorized cameras and film will be confiscated.

3.8 Fuels and oils must be in approved containers and may not be left overnight in the Production Areas. This does not apply to fuel in manufacturer’s standard truck or equipment tanks.

3.9 No firearms or alcoholic beverages are allowed on SUBASE Kings Bay. This includes toys and facsimile of weapons and contraband.

3.10 Utility outage requests shall be routed through the SPK Safety Office (912-

573-4058).

3.11 Persons entering Government Property are, as a condition of access, subject to searches of all vehicles and personal belongings by SUBASE Kings Bay

Security Police and/or Marine Corps Security Force Battalion (MCSFBn)

Sentry. This includes, but is not limited to, briefcases, handbags, boxes, sealed packages, and personal articles. Random Administrative Vehicle Inspections

(RAVI) are conducted by Security Police each day at various hours and locations on base. If selected for a vehicle inspection, be prepared to open your glove box, hood, trunk, doors, and provide personal items for inspection to Security. If challenged by MCSFBn Sentry keep your hands in sight and follow their instructions. Compliance with their direction is mandatory.

Disagreements with Marine Sentry actions or directions shall be brought to the attention of the SWFLANT Security Director for proper resolution.

3.12 In the event of an emergency such as a fire or accident, call for help by using the following emergency numbers: From a land line, dial 911-Fire, Ambulance and Security Police; the emergency number from a cellular phone is (912) 573-4444. If there is a fire and/or casualty involving explosives in your building and you hear a verbal warning or a continuous sound on the fire alarm, leave the building immediately, report to the COR or Building Group

Lead for further instructions.