Sweet Home RFQ .pdf

PART I—THE SCHEDULE

SECTION B—SUPPLIES OR SERVICES AND PRICES/COSTS

SCHDULE OF ITEMS

JANITORIAL SERVICES

Sweet Home Ranger Station

Willamette National Forest

BASE YEAR (March 1, 2021 – February 28, 2022)

ITEM

NUMBER

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

01 Janitorial Services Month 12 $________________

TOTAL BASE YEAR: $________________

OPTION YEAR 1 (March 1, 2022 – February, 2023)

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

01 Janitorial Services Month 12 $________________

TOTAL OPTION YEAR 1: $________________

OPTION YEAR 2 (March 1, 2023 – February 28, 2023)

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

01 Janitorial Services Month 12 $________________ $________________

TOTAL OPTION YEAR 2: $_____________

TOTAL BASE YEAR: $__________________

OPTION YEAR 1: $__________________

OPTION YEAR 2: $__________________

TOTAL PRICE (Base + All Option Years): $__________________

B.1 SCOPE OF CONTRACT

The Contractor shall supply all labor, supervision, equipment, supplies, and services necessary to perform janitorial services for the administration buildings, except for

Government Furnished Property.

This solicitation contemplates an award of a base with 2 option years. Work on the contract base (first) year would begin March 1, 2021. Option to extend the Term of the

Contract, two years.

No formal pre-quote tour is scheduled. Prospective offerors contact Roger Bell, Facilities

Manager, at 541 228-2528. Arrangements can be made for viewing the offices during normal business hours Monday through Friday.

B.2 GOVERNMENT POINTS OF CONTACT

Ladette Armstrong, Contracting Officer, (541) 913-5195, ladette.armstrong@usda.gov

Roger Bell, (541) 228-2528.

B.3 LOCATION AND DESCRIPTION

The administration building is located at 4431 Hwy 20, Sweet Home, OR. These services are for the main administration building, and satellite offices in the warehouse.

B.4 WORK AREA

The one-story administration office has approximately 4,250 square feet of office space and related areas including a conference room, restrooms, hallways, entry ways, outside porches, there is approximately 4,000 square feet of floor carpet surface.

The satellite offices in the warehouse have approximately a total of 1,100 sqft. of office space with approximately 1,000 sqft of floor carpet space.

B.5 WORK SCHEDULE

Janitorial services shall be performed outside of normal business hours.

The Government may schedule events after normal business hours or on weekends. In such cases, the COR will notify the Contractor within 24 hours of the event.

Semi-annual and annual services shall be scheduled and prior approved by the COR. The

Contractor shall notify the COR at least five working days prior to beginning these scheduled services. Once started, these services shall be carried through to completion without mailto:ladette.armstrong@usda.gov interruption, weather conditions for outside work allowing. Should the services require more than one day of work, the Contractor shall document the extent and location of the work for each day.

PERFORMANCE WORK STATEMENT TASKS

MONDAY/THURSDAY SERVICES

1. Work to begin after 5:00 p.m. and completed prior to 11:30 p.m.

Offices, Porches, Doorways

1. Sweep/vacuum/damp-mop carpeted and non-carpeted floors in high traffic areas.

2. Spot vacuum/sweep and pickup obvious dirt and debris on low traffic areas of carpeted and non-carpeted floors.

3. Spot clean, walls, furniture, banisters and other horizontal and vertical surfaces throughout the building where evident.

4. Wipe clean all door surfaces and door handles.

5. Front desk area touchpoints shall be cleaned and disinfected, including plexiglass partitions, door handles, main visitor counter, and table surfaces, every cleaning day.

6. Clean and disinfect break room area, sink, countertops, tables and floors. Clean and wash all windows on the inside.

7. Empty solid waste in and adjacent to trash cans. (SHRD personnel will be responsible for managing/emptying recycled paper and aluminum can receptacles.)

8. Damp wipe with disinfectant telephone receivers.

9. Remove all cobwebs from walls, corners, windows, etc.

Restrooms

1. Restock all restroom supplies.

2. Clean and disinfect all restroom floors, surfaces, stall doors and fixtures.

3. Empty all restroom trash receptacles.

MONTHLY SERVICES

Day(s) scheduled with COR at least 3 but no more than 4 weeks between services.

Entire Office

1. Damp wipe windowsills and ledges, doors, and baseboards

2. Clean all inside windowpanes.

3. Damp wipe all Venetian blinds.

4. Vacuum and spot clean all upholstered chairs.

5. Thorough vacuuming/sweeping of all carpeted and non-carpeted floor areas in both low and high traffic areas.

6. Damp wipe and spot clean all non-upholstered chairs.

Semi Annual (two times per years) Services Entire Office

1. Clean the tops of all doors, partitions, exit signs, window and doorframes, wood molding ledges.

2. Clean all interior and exterior windows

3. Clean all carpeted floors using a standard commercial practice cleaning technique

(shampoo) in December and June with a minimum written five working day notice for carpet shampooing given to the COR.

B.6 CLOSURES AND HOLIDAYS

No work will be performed on Federal holidays without prior approval of the Contracting Officer

(CO). In the event services are not provided or required because the facilities are closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

1. Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

2. Forego the work and reduce payment to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by

8 days per month and then multiplied by the number of days services were not provided.

Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

3. Reschedule the work on day(s) satisfactory to both parties.

B.7 FEDERAL HOLIDAYS

1. New Year’s Day

2. Martin Luther King, Jr. Birthday

3. Presidents’ Day

4. Memorial Day

5. Independence Day

6. Labor Day

7. Columbus Day

8. Veteran’s Day

9. Thanksgiving Day

10. Christmas Day

B.8 CONTRACTOR REPRESENTATIVE

The Contractor shall provide a Contract Representative for the performance of the work. The name of this person and an alternate(s) who shall act for the Contractor when the Contractor is absent shall be designated in writing to the Contracting Officer. The Contractor Representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor Representative and alternate(s) must be able to read, write, speak, and understand English.

B.9 CONTRACTOR PERSONNEL

Contractor shall provide the Government with names of employees that will be performing this service. If changes to employees are made, the Government Representative shall be informed of these changes.

Only the Contractor and the Contractor’s employees are authorized to be in the building and areas surrounding the building, such as the parking lot. Children and pets are not allowed in the building or surrounding area. Exceptions must be approved by Government Representative.

Any equipment in the building, such as but not limited to, radios, typewriters, computers, telephones or copy machines shall not be used by the Contractor or the Contractor’s employees.

B.10 SAFETY

Contractors are subject to all applicable State and Federal OSHA Rules and regulations.

Due to the current Covid19 pandemic, contractor will be required to use an EPA approved

COVID19 disinfectant in accordance with the CDC guidelines to clean all frequently touched surfaces such as countertops, doorknobs, phone receivers, light switches.

Prior to the start of the contract, the Contractor shall submit to the COR a list giving a name and manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of work. The Contractor shall not use any materials which the COR determines to be unsuitable for the work, or harmful to the surfaces it is intended to be applied to. This does not relieve the Contractor of any damages resulting from the application of such materials.

B.11 SECURITY

The Contractor shall protect Government property, buildings, equipment, materials, records, and data against unauthorized access, loss, or damage.

The Contractor shall announce their arrival and departure to employees who may be occupying the building. Doors shall be left locked unless otherwise instructed.

The Contractor shall ensure that all keys issued by the Government are kept secure and not used by unauthorized persons. Government-issued keys shall not be duplicated. The Contractor shall reimburse the Government for replacement of locks or re-keying because of Contractor loss negligence.

Only the Contractor’s employees are allowed in the building or on the job site. The Contractor is prohibited from opening locked areas to permit entrance of persons other than the Contractor’s employees.

The Contractor shall not attempt to reconnect or re-plug any computer wiring disconnected or disturbed during the performance of this contract. The Contractor shall leave written notification on the COR’s desk of any computer equipment accidentally disconnected.

The Contractor shall not disturb papers on desks, equipment or bulletin boards nor shall the

Contractor use Government telephones or other equipment except for emergency use.

Contractor personnel shall turn off all lights in unoccupied areas after cleaning is performed.

Ensure areas are secured, windows are closed and locked and the alarm is set. The Contracting

Officer or designee shall be notified of any unlocked doors or windows during his/her duty hours.

Any person requiring unescorted access in a government facility must undergo a background investigation and PIV (Personal Identity Verification) by the agency. The Forest Service will encumber the expense of this investigation for the first two (2) contractor employees. The contractor will be billed for each subsequent hire whether it is a replacement, subcontractor or fill-in janitor. There will be no refund for a contractor employee who does not pass the investigation. The current amount for a background investigation is $182.00 but is subject to change. Any government ID issued in conjunction with this contract will be returned with 24 hours of the completion or otherwise conclusion of this contract.

B.12 GOVERNMENT-FURNISHED SUPPLIES/PROPERTY

• Dumpster/trash container adjacent to the building. The Contractor shall not dispose of oil, lubricants, and other flammable or hazardous material in the Government dumpster.

• A storage room for Contractor supplied equipment and materials.

• Reasonable quantities of electricity, water, and sewage disposal necessary to perform the services.

B.13 CONTRACTOR-FURNISHED PROPERTY AND SERVICES

The Contractor shall supply all labor and supervision as well as supplies and equipment necessary to satisfactorily meet or exceed the performance standards of this contract.

The Government will prior approve all cleaning materials and equipment utilized by the

Contractor to ensure that they do not harm, cause permanent damage to Government property or endanger the health and safety of the building users. This does not relieve the Contractor from any damages resulting from use of these materials.

The Underwriters Laboratories (UL) approval shall be on all electrical equipment used. This equipment shall operate using existing building circuits. It is the responsibility of the Contractor to prevent the overloading or damaging of electrical circuits in the use of their equipment.

Contractor furnished supplies and equipment shall include but may not be limited to:

• Cleaning equipment shall be equipped to prevent marking/denting of Government property.

• Cleaning supplies (for glass, ceramic tile, carpet, vinyl floors, wood, bathroom fixtures, and metal surfaces, etc.)

• Cleaning equipment (buckets, brooms, mops, brushes, sponges, cloths, etc.)

• Window washing capabilities for all window surfaces in the building inside and out.

• The Contractor will coordinate the effective use of the storage area and will monitor the level of supplies to ensure adequate amounts are on hand.

• All safety equipment and materials to ensure compliance with State and Federal OSHA regulations.

• Due to Covid19, extra cleaning protocols are in place, see the Performance Standards section.

• Vacuum Cleaners shall have HEPA or similar type filter.

• Liquid hand soap, toilet paper, toilet seat protectors, urinal screens, receptacle liners, plastic trash can liners, trash bags, paper for towel dispensers.

• Submit a list of employees that will be working on the contract.

B.14 QUALITY ASSURANCE AND SURVEILLANCE PLAN

Required

Services

Floor and carpet vacuum/sweeping, wet mop, and spot cleaning.

Doors

Dust

Thorough

Vacuuming of all areas of carpeted and non-carpeted floors, wet mop tile

Telephones

Reception

Performance Standards

High Traffic floor surfaces, including cracks, corners and

Crevices are free of dust, dirt, spill residue and other debris. Non-carpeted floors are not sticky.

Obvious dust, dirt and debris are spot-cleaned-up from lower traffic areas.

Floor mats and area rugs are free of all visible lint, dust, soil, litter and other foreign matter. No Soil and moisture are underneath mats. Mats are in their original location.

All highly visible walls, fixtures and furniture are free of spillage, spots, smears and stains. Spot cleaned areas blend in with the surrounding area.

All door surfaces and glass in doors and doorways are clean and free of smudges, streaks, watermarks, spots and glass is not cloudy. Door handles shall be disinfected every cleaning period.

Dust all surfaces including countertops, furniture, windowsills

Floors, corners, and areas under furniture are clean and free of trash, dirt and debris. Furniture, baseboards, and other surfaces are free of equipment markings. Tile floors and baseboards are clean and free of dust, dirt, smudges stains, debris and mopping residue. Floor is dry prior to re-positioning of mats.

Telephone receivers are clean and disinfected every cleaning day.

Monitoring

Method

All services will be subject to visual checks by the COR.

Performance

Threshold

All required services are performed standard and no more than three

(3) customer complaints re received and substantiated by the COR per calendar month.

Area

Breakroom

Formica countertops are clean and disinfected. Windowsills and inside windows are washed and clean. Clean, scour sink, wipe countertops with a disinfectant, and mop floors. Wash all inside windows.

Solid Waste

Restroom supplies

Restroom cleaning

Restroom trash receptacles

All solid waste generated in the building is collected in trash bags, secured and removed to the outdoor dumpster. Trashcan liners are replaced and not torn, worn, or contain residue or odors after emptying.

Trashcan surfaces are clean of dirt, debris, spills and odors. Debris and trash deposited adjacent to trashcans and items marked “trash” have been removed.

Restroom supplies such as toilet paper, seat covers, and liquid soap are stocked by the beginning of the next business day.

All surfaces, including floors, partitions, walls, fixtures, doors are clean and disinfected. All porcelain fixtures and metal surfaces are clean and bright. There are no dust, spots, stains, rust, mold, scale, encrustation or excess moisture. Glass surfaces are bright and clean without smudges, streaks or have a cloudy appearance.

Corners, crevices and seams are clean and free of dirt or debris. Restrooms have an overall pleasant odor.

Wastepaper receptacles and sanitary napkin receptacles are emptied, clean, disinfected, and deodorized. Trashcan liners are replaced with new ones.

Trashcans have a pleasant odor.

subject to visual checks by the COR.

performed standard and no more than three

(3) customer complaints re received and substantiated by the COR per calendar month.

Janitorial Services Quality Assurance and Surveillance Plan (Continued)

Wash windows

Clean and polish any uncarpeted floors

Venetian Blinds, Furniture

All dirt, spots, streaks and smudges are removed, and the surfaces dry to the touch.

Dirt, smudges, heel marks, grime, stains, spills and sticky areas are removed. Floor is clean, dry and has a uniform luster. Walls, baseboards, and other surfaces are free of splash marks and markings from equipment.

Corners, cracks and crevices are clean.

No mop marks, mop residue or mop strings are present.

Damp wipe Venetian blinds (let down gently if pulled up), and office chairs.

All Venetian blinds slats are free of dust and dirt on both sides. All chairs are free of dust, dirt and debris.

Soiled areas are removed.

subject to visual inspection by the COR performed and no more than three (3) customer complaints concerning the weekly services are received and substantiated by the COR per calendar month

Janitorial Services Quality Assurance and Surveillance Plan

Semi-Annual & Annual Services Quality Assurance and Surveillance Plan

Wash windows

Clean tops of doors, partitions, etc.

Window glass, all inside and outside on ground floors, are clean and free of dirt, grime, streaks, oxidation buildup, spots, excess moisture and shall not be cloudy.

Windowsills sashes, woodwork and other surrounds of interior glass are wiped free of drippings and water marks.

Tops of doors, molding ledges, partition, window and doorframes, and exit signs are clean and free of durst, dirt, and debris.

All semi-annual services are subject to visual inspection by the COR.

performed and no more than three (3) customer complaints are received per job.

Clean Carpeted

Floors

Carpets are clean and dry (by the beginning of the next normal working day) and rinsed of cleaning agent residue. Carpet edges are clean.

Baseboards, furniture and other fixtures adjacent to the carpet are free of watermarks, scars or marks from cleaning equipment.

All Annual subject to visual inspection by the COR.

performed and no more than three (3) customer complaints are received per job

B.15 WORK STANDARDS

A. The Contractor shall exercise care in work methods to prevent damage to any office equipment, windows, etc.

B. All work under their contract shall be performed in a skillful manner. The Contracting

Officer may, in writing, require the Contractor to remove from work any employee the

Contracting Officer deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property, or for unsatisfactory performance.

C. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, integrity and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

D. The Contractor shall prohibit their employees from disturbing paper on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

B.16 TECHNICAL SPECIFICATIONS-See Performance Work Statement Tasks

B.17 MEASUREMENT AND PAYMENT

Upon acceptance, the Government will pay on a monthly and per job basis as stated in the schedule of items. For example: weekly and monthly services are bid on and invoiced/paid monthly while Semi-annual, and Annual services are invoiced/paid on a per job basis.

B.18 PERMITS AND RESPONSIBILITIES

The Contractor shall be responsible for all damages to persons or property, occurring because of the Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others during the performance of the work.

After each period of cleaning or other contracted service, the Contractor shall inspect the area for fire hazards, and turn off electric fans and all unnecessary lights. Outside doors and windows shall be closed and locked. The Contracting Officer, through the COR, will designate any lights, which are to remain on for security.

B.19 LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

B.20 SUBCONTRACTING

The Government reserves the right to approve or disapprove any subcontractors selected.

Therefore, the Contractor shall obtain approval from the Contracting Officer for all subcontractors prior to entering into any subcontracts for the performance of work under this contract. The notification shall include as a minimum:

1. The name, address, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

B.21 INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report provided to the

Contractor. When unacceptable performance is observed, the COR will meet with the

Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day.

When substandard performance is not corrected within the specified timeframe or the

Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency.

B.22 SUSPENSIONS OF WORK FOR OTHER THAN GOVERNMENTS

CONVENIENCE

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time as deemed necessary. Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by its operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of

Work, and shall not qualify for an equitable adjustment.

B.23 USE OF PREMISES

The Contractor shall comply with the regulations governing the operation of premises, which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business.

Only the Contractor or the Contractor’s designated representative shall be permitted on the premises during the performance of the services for this contract. No children will be allowed to accompany custodians while in the performance of their work.

B.24 QUALITY CONTROL

The contractor shall develop and maintain a quality assurance program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in this section.

B.25 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer will designate a Contracting Officer’s Representative (COR), who will provide on-the-ground administration of the contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or Government which will change the required delivery or completion times stated in the contract. The contract will then be modified accordingly. (This direction does not apply to individual task assignments which were issued by the COR, provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms, the Contractor must communicate with the

Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment, or necessitate submittal of a contract claim.

Note: The CO will use his discretion to assign a Government Technical Monitor (GTM) to perform quality assurance functions until a COR is nominated and delegated certain

CO authorities. The CO will retain all COR functions and will coordinate directly with the GTM concerning acceptability of completed services, performance issues, etc.

B.26 BIOBASED PRODUCTS

FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction

Contracts

Link to BioPreferred catalog, suggested vendors, and minimum biobased content (click on an actual product): https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#

EPA’s list of designated products under the Comprehensive Procurement Guidelines:

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products

FAR 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACTS (SEPT 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired— https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption

(see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

FAR 52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR

SERVICES (MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the

Committee) under 41 U.S.C. 8504. Additionally, certain of these supplies are available from the

Defense Logistics Agency (DLA), the General Services Administration (GSA), or the

Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the

Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

http://www.biopreferred.gov/ http://www.sam.gov/ http://uscode.house.gov/

(c) Price and delivery information for the mandatory supplies is available from the Contracting

Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind

1310 Braddock Place

Alexandria, VA 22314-1691

(703) 310-0500; and

(2) NISH

8401 Old Courthouse Road

Vienna, VA 22182

(571) 226-4660.

(End of clause)

B.27 REQUIRED SUBMITTALS

The following is a general summary of the required submittals:

Submittal Title Submittal Date

Quality Control Plan Provide with Quote

Copy of Required Insurance Coverage Provide with Quote

SECTION C - CONTRACT CLAUSES

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses:

https://www.acquisition.gov/agar (AGAR clauses begin with 452)

Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020)

52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018)

Addenda to 52.212-4:

Replace paragraph (r) of clause 52.212-4 with the following as specified in

DEVIATION 2017-1 (AUG 2017):

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C 431 relating to officials not to benefit; 40

U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly

American; and 41 U.S.C chapter 21 relating to procurement integrity.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders – Commercial Items (AUG 2020) (DEVIATION JUL 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015)

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws

108-77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (June 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15

U.S.C.657a).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved]

_X_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15

U.S.C.644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C.

644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.

637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jun 2020) (15 U.S.C.

637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jun 2020) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13

__ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Mar 2020) (15 U.S.C. 657f).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (22) (i) 52.219-28, Post Award Small Business Program Representation (May 2020)

(15 U.S.C. 632(a)(2)).

(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned

Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar

2020) (15 U.S.C. 637(m)).

[Contracting Officer check as appropriate.]

_ By the end of the base term of the contract and then by the end of each subsequent option period; or

_ By the end of the performance period for each order issued under the contract.

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020)

(15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15 U.S.C. 637(a)(17)).

__ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_X_ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020)

(DEVIATION JUL 2020) (E.O.13126).

__ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (31) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29

U.S.C.793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496).

__ (35) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014)

(E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s

13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42

U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products

(Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun 2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48) 52.225-1, Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (May 2014)

(DEVIATION JUL 2020) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19

U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Pub. L.

103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-

42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) (ii) Alternate II (May 2014) (DEVIATION JUL 2020) of 52.225-3.

__ (iv) (iii) Alternate III (May 2014) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (DEVIATION JUL 2020) (19 U.S.C.

2501, et seq., 19 U.S.C. 3301 note).

__ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United

States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for

Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42

U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

(Nov 2007) (42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Jun 2020).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002)

(41 U.S.C.4505, 10 U.S.C.2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41

U.S.C.4505, 10 U.S.C.2307(f)).

_X_ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award

Management (Oct 2018) (31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management (Jul 2013) (31 U.S.C.3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C.3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C.

637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb

2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Feb 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

_X_ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29

U.S.C. 206 and 41 U.S.C. chapter 67).

_X_ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May

2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

_X_ (7) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

_X_ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O.

13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020)

(42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the

Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor

Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the

Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020) (41 U.S.C.

3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract

(except subcontracts to small business concerns) exceeds the applicable threshold specified in

FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2015) (E.O.11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C.4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29

U.S.C.793).

(x) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C.4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii) (A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter

78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50(22 U.S.C. chapter 78 and E.O 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May

2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O.

13706).

(xix) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United

States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for

Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun

2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause

52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb

2006) (46 U.S.C. Appx.1241(b) and 10 U.S.C.2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) calendar days.

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the…