SUTRON SOW DRAFT.pdf

Statement of Work

Purchase of New Sutron Equipment from OTT HydroMet

And

Repair and Upgrade Services of Sutron Equipment from OTT HydroMet

For

NOAA National Ocean Service

Center for Operational Oceanographic Products and Services

Engineering Division, System Support and Evaluation Branch

BACKGROUND

The Department of Commerce (DOC) National Oceanic and Atmospheric Administration’s

(NOAA) National Ocean Service (NOS) Center for Operational Oceanographic Products and

Services (CO-OPS), Engineering Division, System Support and Evaluation Branch (SSEB) located in Chesapeake, Virginia requires new, upgrade, repair, and software/firmware modification services for Data Collection Platforms / Data Collection & Transmission Equipment

(DCPs) and Data Telemetry Equipment used for water level and currents remote sensing and monitoring. The Chesapeake Instrument Lab ensures that current and tide measurement systems, both operational and those under evaluation, are properly calibrated, installed, operated, maintained, repaired, and recovered.

CO-OPS has over 600 Water Level, Air Gap, Currents, and Surge Tide stations in use in its

National Water Level Observation Program (NWLON), National Currents Observation Program

(NCOP), VDatum, Hydro, and Physical Oceanographic Real-Time Systems (PORTS). All CO-

OPS stations employ Sutron equipment from OTT HydroMet for Data collection, storage and telemetry.

The stations maintained by CO-OPS operate continuously and are exposed to harsh environmental conditions on a daily basis. Exposure to salt from the sea, humidity, wind and other significant weather events causes damage to the systems and system components. Continuous operation of electronic systems over time leads to reduced performance and component failures. Because of this, it is necessary for CO-OPS to replace and repair components on a regular basis to ensure data integrity and to avoid negative impacts on mission requirements.

CO-OPS’ mission also calls for the establishment of new environmental monitoring stations that provide observations for new and more accurate oceanographic products and services. The Sutron equipment from OTT HydroMet is an integral part of the CO-OPS’ integrated monitoring station configuration, and it is critical for CO-OPS to purchase this equipment on a regular basis to meet national requirements for the installation of new observatories.

Sutron Equipment to be purchased and repaired under this action includes, but is not limited to, Sutron Xpert Data Loggers, Xlite Data Logger's, Satlink Transmitters and Logger/Transmitters, Iridium Data Telemetry Short-Burst-Data (SBD) Modems, NOS G3 Main Stations, NOS G3

Redundant Gauges, NOS G3 Hydrographic Gauges, Compact Constant Flow Bubbler, Xpert

Digital and Analog I/O Modules, Xpert Voice Modem Modules, Accubar Barometric Pressure

Sensors, and Analog, Digital, RS232, SDI-12, Phone, and Power Termination Modules, Accubar bubbler gauges, IP Modems, and other Sutron manufactured equipment integrated into the CO-

OPS inventory of sensors and platforms.

SCOPE

The SSEB mission addresses elements of the NOAA, NOS and CO-OPS five-year strategic plans, which outline goals for major NOAA programs such as the National Water Level Observation

Network (NWLON), the Physical Oceanographic Real-time System (PORTS®), and the National

Current Observation Program (NCOP). In the execution of these missions, SSEB requires engineering, repair, testing, and evaluation of equipment manufactured by OTT HydroMet.

Additionally, SSEB must also procure new equipment manufactured or sold by OTT HydroMet.

The Contracting Officer’s Representative (COR) may provide technical direction which will assist the Contractor in accomplishing the Statement of Work.

In support the existing network of environmental monitoring stations, to replace equipment lost during hazardous weather events, and to expand the national Ocean/Met observation network where needed, the NOS CO-OPS Engineering Division SSEB requires the establishment of a blanket purchase agreement (BPA) for the purchase and repair of Sutron manufactured data collection, telemetry and sensing equipment.

Procurement services shall consist of the purchase of new Sutron equipment manufactured or sold by OTT HydroMet. Procurement services will be for purchase of Sutron equipment used to support water level and oceanographic current monitoring systems, coastal surveys, and coastal environmental modelling required to meet the Agency’s needs. Procurement price specifications will be based on the GSA schedule and a discounted rate for any equipment not available on the schedule.

Repair and Upgrade services shall consist of electronic software / firmware upgrade, circuitry / soldering / physical repairs to existing CO-OPS’ Sutron equipment. Repair and Upgrade services shall be based upon OPEN MARKET repair and upgrade, evaluation, and software programming labor provided at the times of the repair call. OTT HydroMet shall provide the government with a repair estimate for each repair item to be repaired. Estimates may include “batch repairs / upgrades” for multiple repairs / upgrades on similar items. No repair shall be undertaken without prior government approval of the repair cost estimate.

Repair and Upgrade services also consist of software and firmware support and upgrades to the product lines noted above. Firmware support consists of software troubleshooting and repair of problems/bugs found during installation and configuration of Sutron equipment. Support shall also include the integration of new sensors / technology with CO-OPS’ Sutron equipment.

Delivery - Task 1 – Procurement of New Sutron Equipment

Newly purchased equipment shall be shipped to Government’s Chesapeake facility at no additional expense.

Delivery Address:

Chris McGrath

Engineering Division, CO-OPS

672 Independence Parkway

Chesapeake, VA 23322

Office: 757-618-7621

Email: chris.mcgrath@noaa.gov

Delivery - Task 2 – Repair and Upgrade of Sutron Equipment

The equipment in need of repair and/or upgrade will be shipped to the Contractor’s facility at the expense of the Government. The Contractor shall be responsible for repairing and/or upgrading the equipment and shipment of the repaired and/or upgraded equipment to the NOAA/NOS/CO-

OPS facility from which it originated. In cases where the Government chooses not to approve repair, the Contractor shall be responsible for shipment of the unrepaired equipment to the

NOAA/NOS/CO-OPS facility from which it originated, at the Government’s expense.

For repairs and/or upgrades, the Contractor shall first diagnose the problem(s) and/or evaluate the requested upgrade and provide the Contracting Officer’s Representative (COR) with an estimated repair/upgrade times and cost. Upon review and approval by the COR, the COR will authorize a

Task Order against this contract and notify the Contracting Officer (CO). The Contractor shall not undertake any repairs and/or upgrades prior to the COR’s approval and receipt Task Order.

Upon completion of repairs and/or upgrades, the Contractor shall perform inspection and acceptance testing on the equipment to ensure the repair and/or upgrade was successful. The

Contractor shall provide the following documentation with the return of each piece of equipment:

• Detailed description of the repair and/or upgrade that was performed

• List of parts that were replaced

• Data sheet documenting the results of the inspection and acceptance tests that were performed

The NOAA/NOS/CO-OPS goal is to minimize Equipment Repair Turnaround Time (RTAT) for

Repair and Upgrade services. RTAT will start with contractor receipt of the equipment. RTAT for equipment repairs and upgrades shall not exceed 15 working days from the Contractor’s receipt of the written Task Order.

CONTACT INFORMATION

Contracting Officer’s Representative:

Jennifer McRae

672 Independence Parkway

Chesapeake, VA 23322

Phone: (757) 302-8051

Email: jennifer.mcrae@noaa.gov

Technical Representative:

Chris McGrath mailto:jennifer.mcrae@noaa.gov

672 Independence Parkway

Chesapeake, VA 23322

Phone: 757-618-7621

Email: chris.mcgrath@noaa.gov mailto:chris.mcgrath@noaa.gov