PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 1 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

PASADENA AREA COMMUNITY

COLLEGE DISTRICT

Request for Quote RFQ No. 27002

SUSTAINABILITY SUPPORT SERVICES – PHASE ONE

Turnkey General Contractor Services for

Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

Issue Date:

July 10, 2026

Proposals Due:

August 21, 2026 by 10:00 A.M. Standard Time

Submit Proposals Electronically to PlanetBids https://vendors.planetbids.com/portal/41447/portal-home

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 2 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric

TABLE OF CONTENTS

REQUEST FOR QUOTE (RFQ) No. 27002 Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

1. RFQ Schedule Summary

2. Introduction

3. Project Purpose and Scope of Work

4. Form of Sample Agreement

5. Proposal Requirements

6. Mandatory Submittals

7. General Information to Respondents

8. Relationship to Outside Governmental Agencies

9. Selection Criteria and Procedures

10. Final Determination

11. Proposal Protest Procedure

12. Attachment A: Proposal Signature Form

13. Attachment B: Form of Sample Agreement

14. Attachment C: Exceptions to Form of Sample Agreement

15. Attachment D: Reference Form

16. Attachment E: Non-Collusion Declaration

17. Attachment F: Iran Contracting Act Certification

18. Attachment G: Acknowledgment of Addenda Form

19. Attachment H: Minority Participation Form

20. Attachment I: Drug-Free Workplace Certification

21. Attachment J: Tobacco-Free Environment Certification

22. Attachment K: Workers’ Compensation Certification

23. Attachment L: Prevailing Wage and Related Labor Requirement Certification

24. Attachment M: Federal Certification and Assurances Form

25. Attachment N: Pandemic Vaccination/Testing Certification

26. Attachment O: Registered Subcontractors List

27. Attachment P: Certificate of Insurance Coverage

28. Attachment Q: W9

29. Attachment R: Disabled Veterans’ Business Enterprise Participation Certification .. 73

30. Attachment S: Performance Bond

31. Attachment T: Payment Bond

32. Exhibit A: Existing Electrical Infrastructure Device Count Report

33. Exhibit B: Fee Proposal Schedule

34. Exhibit C: Solar PV Technical Proposal Form …………………………………………… 87

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 3 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric

PASADENA AREA COMMUNITY COLLEGE DISTRICT

REQUEST FOR QUOTE

SUSTAINABILITY SUPPORT SERVICES- PHASE ONE-RFQ No. 27002

Pasadena Area Community College District (“District”) will be considering proposals from qualified persons, firms, partnerships, corporations, associations, or professional organizations under an applicable California statewide or cooperative Master Services Agreement (“MSA”) including, but not limited to, the California Foundation for Community Colleges (“FoundationCCC”) Master Services Agreement, School Project for Utility Rate Reduction (“SPURR”), California Multiple Award Schedules (“CMAS”), or other equivalent MSA to provide turnkey design, engineering, procurement, construction, commissioning, and closeout services for Sustainability Support Services-Phase One.

TURNKEY GENERAL CONTRACTOR SERVICES FOR ELECTRIC VEHICLE (EV), PHOTOVOLTAIC (PV), AND BATTERY ENERGY STORAGE SYSTEM (BESS) (“Project”).

Respondents must possess valid and active State of California contractors’ license(s), such as C-10 Electrical Contractor, B–General Building Contractor, C-46 Solar Contractor, A-General Engineering License, C-7 Low Voltage Systems Contractor, and C-16 Fire Protection Contractor.

The REQUEST FOR QUOTE(“RFQ”), which includes instructions for its completion, is enclosed for your consideration. Respondents to the RFQ must submit one (1) electronic copy of proposal, labeled “RFQ #27002 Submittal”.

Proposals to be Submitted Electronically Only via District’s PlanetBids Portal.

Proposals submitted directly to the District’s Purchasing Department shall be returned unopened.

ALL PROPOSALS ARE DUE BY 10:00 A.M. (PST) ON FRIDAY, AUGUST 21, 2026. Oral, telegraphic, facsimile, telephone, or email Proposals will not be accepted. Proposals received after this date and time will not be accepted and will be returned unopened.

A mandatory pre-proposal conference will be held on THURSDAY, JULY 23, 2026, at 9:00AM (PST) at Pasadena Area Community College District, 1570 E Colorado Blvd., Pasadena, CA 91106, Building C, Room C-217. The mandatory job walk will start at the specified time. No late arrivals will be allowed to participate at 1 minute past the start time. All participants must attend the entirety of the mandatory job-walk and are required to sign in and sign out at dismissal or could be considered nonresponsive. Failure to attend or tardiness will render bid ineligible.

Questions regarding this RFQ may be directed in writing and posted to the District’s PlanetBids Vendor Portal in the Q&A section on or by 3:00 P.M. ON THURSDAY, JULY 30, 2026.

Each Submittal must conform to and be responsive to the requirements set forth in the RFQ. District reserves the right to waive any informalities or irregularities in received Submittals. Further, District reserves the right to reject any and all Submittals and to negotiate contract terms with one or more Respondents for any portion of the services. District retains sole discretion to determine issues of compliance and to determine whether any Respondent is responsive, responsible, and qualified.

The Contractor and Subcontractors under the Contractor shall pay all workers on all work performed pursuant to the Contract not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by the Director of the Department of Industrial Relations, State of California, for the type of work performed and the locality in which the work is to be performed within the boundaries of the District, pursuant to sections 1770, et seq., of the California Labor https://vendors.planetbids.com/portal/41447/portal-home

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 4 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

Code. Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the Department of Industrial Relations, are available upon request at the District’s principal office. Prevailing wage rates are also available on the internet at http://www.dir.ca.gov http://www.dir.ca.gov/

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 5 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

I. RFQ SCHEDULE SUMMARY

The District may change the dates on this schedule without prior notice.

DEADLINE ACTION ITEM

July 10, 2026 Release and distribution of RFQ

July 23, 2026 at 9:00AM (PST)

At Pasadena City College, Building C, Room C-217

Mandatory Pre-Proposal Conference and site walk.

Alternative dates may be accommodated at the discretion of the District.

July 30, 2026 at 3:00PM (PST) Last day to receive written questions from Respondents.

August 7, 2026 at 3:00PM (PST) Written responses to questions posted.

August 21, 2026 at 10:00AM (PST) Deadline for Proposals in response to RFQ.

Anticipated Week of September 7, 2026 Interview (at the discretion of the District) notifications provided to Respondents.

Anticipated Week of September 14, 2026 Interviews of Respondents (at the discretion of the District).

II. INTRODUCTION

Pasadena Area Community College District ("District"), located in the heart of the San Gabriel Valley, provides a high-quality, innovative, and dynamic learning environment that inspires student success. Each semester, the District offers a wide array of academic programs, including degrees, transfer programs, and certificates, to over 26,100 students. The District serves a diverse student population, including new and returning students, local and international students, and online learners. The community encompasses various cultures, including LGBT, multicultural, veterans, and many others. Other general information about the District can be found on the District’s website at www.pasadena.edu

The District is seeking Proposals from prequalified Contractors to provide Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS) (“Project”).

Respondents will be evaluated based on their responsiveness to this RFQ. Finalists may be selected for interviews conducted by a District selection team at this discretion of the District. Specific evaluation criteria and submittal instructions are contained herein.

The District reserves the right to waive any informalities or irregularities in received Proposals.

Furthermore, the District reserves the right to reject any and all Proposals and to negotiate contract terms with one or more Respondent firms for one or more of the work items. The District retains the sole discretion to determine issues of compliance and to determine whether a Respondent is responsive, responsible, and qualified. EACH RESPONDENT IS RESPONSIBLE FOR READING THIS RFQ IN ITS ENTIRETY.

A. LIMITATIONS AND DISTRICT RIGHT TO REJECT

The District reserves the right to contract with any entity responding to this RFQ and the right to reject any and all Proposals, or any portion or combination thereof. The District also reserves the right to amend this RFQ as necessary. This RFQ does not commit the District to select any firm, and the District makes no http://www.pasadena.edu/

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 6 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS) representation that participation in the RFQ process will lead to an award of contract or any consideration whatsoever. The awarding of the selected contractor, if at all, is at the sole discretion of the District.

The District shall in no event be responsible for the cost of preparing a response to this RFQ. The District shall not be liable for any costs incurred in preparing and submitting responses to this RFQ. In no event will the District reimburse any Respondent for any costs or expenses incurred in preparing and submitting responses to this RFQ.

The District, in its sole discretion, reserves the right to:

• Interview any, all, or none of the Respondents;

• Negotiate with any one or more Respondents;

• Contract with any entity responding to this RFQ in whatever manner the District decides;

• Extend the deadline to submit a Proposal;

• Amend or cancel in part or in its entirety this RFQ;

• Abandon the RFQ entirely;

• Waive any informality or non-substantive irregularity, not affected by law, as the interests of the District may require; and/or

• Evaluate each Proposal, and award a contract, if any, according to the Proposal that best serves the interest of the District at a reasonable cost to the District.

The Respondent’s Proposal, and any other supporting materials submitted to the District in response to this RFQ will not be returned and will become the property of the District unless portions of the materials are designated as proprietary at the time of submittal, and are specifically requested to be returned. Vague designations and/or blanket statements regarding entire pages or documents are insufficient and will not bind the District to protect the designated matter from disclosure. Pursuant to Michaelis, Montanari, & Johnson v. Superior Court (2006) 38 Cal.4th 1065, Proposals shall be held confidential by the District and shall not be subject to disclosure under the California Public Records Act until after either: (1) the District and the successful Respondent have completed negotiations and entered into an agreement, or (2) the District has rejected all responses. Furthermore, the District will have no liability to the Respondent or other party as a result of any public disclosure of any Proposal.

The District reserves the right to add additional firms for consideration after receipt of this RFQ if it is found to be in the best interest of the District. All decisions concerning firm selection will be made in the best interests of the District.

B. FULL OPPORTUNITY

No Respondent will be discriminated against on the basis of race, color, gender, sexual orientation, political affiliation, age, ancestry, religion, marital status, national origin, medical condition or disability in any consideration leading to the award of the contract. The District also affirmatively ensures that Disadvantaged Business Enterprises (“DBE”), Small Local Business Enterprises (“SLBE”), Small Emerging Local Business Enterprises (“SELBE”), and Disabled Veterans Business Enterprises (“DVBE”) shall be afforded full opportunity to respond to this RFQ.

C. RESTRICTIONS ON LOBBYING AND CONTACTS

From the period beginning on the date of the issuance of this RFQ and ending on the date of the award of the contract, no person, or entity responding to this RFQ, nor any officer, employee, representative, agent, or consultant representing such a person or entity shall contact through any means or engage in any

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 7 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS) discussion regarding this RFQ, the evaluation or selection process or the award of the contract(s) with any member of the District’s Governing Board (“Board”), selection committee members, any member of the Citizens' Oversight Committee, or with any employee of the District, except for clarifications and questions as described herein in Overview and Submission Guidelines. Any such contact shall be grounds for the disqualification of the firm submitting a Proposal.

D. Phased Delivery Approach and Optional Phase Awards

The District intends to deliver this Program through a phased approach. Phase 1 is anticipated to be awarded as the initial scope of services, while Phases 2 and 3 are included as bid alternatives for future consideration.

The District reserves the right, at its sole discretion, to determine the timing, sequencing, scope, and delivery method of any phase based on project priorities, funding availability, operational requirements, grant conditions, and the successful completion of preceding work. The District may award all phases concurrently, award individual phases separately, authorize any combination of phases, defer or modify phases, or elect not to proceed with subsequent phases. Inclusion of bid-alternate phases does not constitute a commitment to award or fund such work.

Respondents should propose a scalable and adaptable approach that supports implementation of the overall Program while recognizing that future phase authorizations will be determined by the District's evolving needs and available resources. The District may authorize additional services through phased notices to proceed, contract amendments, task orders, or other legally permissible procurement mechanisms.

Proposals, including all fees, markups, unit prices, and pricing associated with the base scope and bid-alternate phases, shall remain valid for 150 calendar days following the Proposal Due Date. During this period, the District may complete evaluations, conduct interviews, request clarifications, negotiate with the selected Respondent, and determine the scope and timing of phase authorizations.

The selected Design-Build team should be prepared to support all phases of the Program; however, the scope ultimately awarded and authorized shall be determined solely by the District.

III. PROJECT PURPOSE AND SCOPE OF WORK

A. PURPOSE

The District is seeking proposals to enter into an agreement for a qualified contractor (“Contractor”) operating under an applicable California statewide or cooperative Master Services Agreement (“MSA”) including, but not limited to, the California Foundation for Community Colleges (“Foundation”) to provide turnkey design, engineering, procurement, construction, commissioning, operations and maintenance, and closeout services for campus energy and transportation electrification infrastructure.

To be considered responsive, each Proposer shall submit documentation demonstrating its eligibility to perform services under the applicable cooperative or statewide agreement. At a minimum, the Proposal shall include:

• A copy of the executed Master Services Agreement (MSA) or other cooperative purchasing agreement under which the Proposer intends to provide services.

• Documentation demonstrating that the Proposer is an authorized and currently eligible contractor under the identified MSA or cooperative agreement (e.g., award letter, contractor listing, participation certificate, or equivalent documentation).

• The applicable contract number, effective dates, and expiration date of the MSA.

• Any applicable task order, work order, or participation requirements necessary for the District to utilize the agreement.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 8 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

Failure to provide satisfactory documentation demonstrating current eligibility under the identified cooperative or statewide agreement may result in the Proposal being deemed non-responsive.

The objective of this Scope of Work is to deliver an integrated portfolio of Electric Vehicle (“EV”) charging infrastructure, Solar Photovoltaic (“PV”) systems (including canopies and carports), and Battery Energy Storage Systems (“BESS”) that directly support PCC’s sustainability, decarbonization, and climate action goals; enhance campus resiliency and long term energy cost management; and expand equitable access to clean transportation and renewable energy for students, faculty, staff, and the surrounding community. This includes replacing existing Electric Vehicle Supply Equipment (“EVSE”) on campus. All services and installations shall comply with applicable California building and energy codes, utility requirements, and PCC procurement and contracting standards.

This engagement is intended to be implemented in a phased manner, beginning with an initial phase focused on advancing near-term, high-priority electrification projects that are technically feasible, cost-effective, and aligned with PCC’s immediate sustainability and operational objectives. PCC reserves the right, at its sole discretion, to expand the scope of work in subsequent phases to include additional sites, technologies, system capacities, or program elements based on performance, funding availability, and evolving campus needs.

The Contractor shall coordinate closely with Pasadena Water and Power (“PWP”) throughout all applicable phases of the work to support system planning, utility interconnection, metering, rate analysis, and operational alignment. The Contractor shall also identify, evaluate, and pursue applicable utility incentives, rebates, and demand side programs, and support PCC in maximizing available financial benefits in coordination with PWP and other relevant local, state, and federal funding sources, where permitted under the selected MSA.

B. SCOPE OF WORK

The Contractor shall furnish all labor, materials, equipment, supervision, and professional services necessary to design, deliver, and place into full operational service the required systems, including, but not limited to, the following:

• Program and Project Management, including schedule, cost, risk, quality control, and coordination with

PCC stakeholders, utility partners, and third-party entities.

• Stakeholder, Utility, and Agency Coordination, including ongoing coordination with PWP and applicable authorities having jurisdiction.

• Site Assessments, Due Diligence, and Feasibility Analysis, including evaluation of existing conditions, electrical capacity, interconnection constraints, constructability, system scalability, and phasing considerations.

• Conceptual, Preliminary, and Final Design, including system layouts, equipment selection, and integration across EV charging, solar PV, and BESS assets.

• Engineering Services, including civil, structural, electrical, communications, controls, and metering engineering, as required.

• Permitting, Reviews, and Approvals, including preparation and submittal of documents and obtaining approvals from the Division of the State Architect (“DSA”) and other applicable agencies.

• Procurement and Supply Chain Management, including acquisition of equipment, materials, and long lead items.

• Construction, Installation, and System Integration, including site work, equipment installation, testing readiness, and integration with existing campus infrastructure.

• Testing, Commissioning, and Utility Interconnection, including functional testing, performance verification, commissioning documentation, and coordination with PWP for system energization

• System Performance Standards, including:

o Verification that installed systems perform in accordance with approved design documents, manufacturer specifications, and applicable codes and standards;

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 9 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS) o Commissioning protocols that demonstrate system functionality, safety, interoperability, and operational readiness; and o Correction of identified deficiencies prior to final acceptance.

• Metering, Data Access, and Monitoring, including:

o Design and installation (where applicable) of revenue-grade or utility-approved metering and monitoring equipment;

o Configuration of systems to enable PCC access to system performance data, including energy production, energy storage, EV charging utilization, demand impacts, and operational status;

and o Provision of data access through dashboards, portals, data exports, and or Building Management System (“BMS”) integration that allows PCC to review, analyze, and retain historical and real-time system data.

• Reporting and Performance Documentation, including:

o Regular reporting during construction and commissioning phases;

o Post commissioning performance summaries documenting system outputs, operational metrics, and baseline assumptions; and o Support for PCC reporting needs related to sustainability goals, utility programs, incentives, or regulatory requirements.

• Incentive, Rebate, and Funding Support, including identification, preparation, and submittal of required documentation for applicable utility incentives, rebates, grants, or demand side programs in coordination with PWP and other funding entities, where eligible.

• Training, Documentation, and Project Closeout, including system training for designated PCC staff, operations and maintenance manuals, as built documentation, warranties, and final closeout deliverables.

• Operations and Maintenance (“O&M”) shall include routine maintenance, preventive maintenance, panel cleaning, data analytics, data monitoring, regular reports on solar generation, battery operation, microgrid readiness, and related features. The data analytics platform shall retain all generation data for a period of at least 5 years.

PHASE SCOPE OVERVIEW

TARGET TIMEFRAMES (TO BE

REVIEWED AND VALIDATED

BY CONTRACTOR)

Phase 1 (Lot 7, Parking Structure 5, & CEC Lot A Bungalows, & Fleet)

Parking Structure 5:

• EV = Twenty-five (25) New Public L2, two

(2) new Public DCFC, one (1) new Fleet

DCFC

• PV System Size = 1,051.4 kW DC

• BESS Size = 800 kW / 1,600 kWh

Lot 7:

• EV = Two (2) new Public DCFC, one (1) new Fleet DCFC

• PV System Size = 184.1 kW DC

• BESS Size = 700 kW / 1,400 kWh

CEC Lot A:

• EV = Two (2) New Public L2 Chargers, one (1) new Public DCFC

• PV System Size = N/A

• BESS Size = N/A

Bungalows:

Design + DSA Review:

September 2026 – February 2027

Construction & Commissioning:

January – August 2027

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 10 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

• EV = Seventeen (17) New Public L2, two

(2) new Public DCFC, two (2) new Fleet

DCFC

• PV System Size = N/A

• BESS Size = N/A

Fleet:

• EV = Four new Fleet DCFC

• PV System Size = N/A

• BESS Size = N/A

Phase 2 (Parking Structure 4, & Main Lot Child Development Center

(CDC))

Parking Structure 4:

• EV = Twenty-three (23) new L2 chargers

& two (2) new Public DCFC

• PV System Size = 1,065.5 kW DC

• BESS Size = 600 kW / 1,200 kWh

Main Lot (CDC):

• EV = Two (2) new Public L2

• PV System Size = N/A

• BESS Size = N/A

Design + DSA Review:

May – October 2027

Construction & Commissioning:

September 2027 – April 2028

Phase 3 (Lot 1, Lot 3, Lot 1 New Meter)

Lot 1:

• EV = N/A

• PV System Size = 702.6 kW DC

• BESS Size = 600 kW / 1,200 kWh

Lot 1 BRT:

• EV = Five (5) new Public L2, two (2) new

Public DCFC, two (2) new Fleet DCFC

• PV System Size = N/A

• BESS Size = N/A

Lot 3:

• EV = Fourteen (14) New Public L2, Four

(4) New Public DCFC

• PV System Size = 785.9 kW DC

• BESS Size = 950 kW / 1,900 kWh

Design + DSA Review:

March – September 2028

Construction & Commissioning:

October 2028 – April 2029

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 11 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

It is important to note that the District intends to implement this initiative through a phased delivery approach, as further described herein. The current intent is to award and authorize Phase 1 as the initial scope of services, with Phases 2 and 3 identified as bid alternatives for future consideration.

The District reserves the right, at its sole discretion, to determine the timing, sequencing, scope, and method of delivery for each phase based on project priorities, operational requirements, budget availability, funding approvals, and the successful completion of preceding work. The District may elect to award all phases concurrently, award individual phases separately, defer one or more phases, modify the scope of any phase, or elect not to proceed with subsequent phases.

In addition, the District reserves the right to negotiate, authorize, or issue additional services related to subsequent phases through contract amendments, separate task orders, or other procurement mechanisms as permitted by applicable policies and regulations. Inclusion of Phases 2 and 3 as bid alternatives shall not be construed as a commitment by the District to award, fund, or proceed with those phases.

Accordingly, Proposers should demonstrate a comprehensive understanding of the overall program and provide a scalable approach that allows the District maximum flexibility in determining how and when future phases will be implemented. The selected consultant should be prepared to support the District through all phases of the program, recognizing that the scope ultimately awarded will be determined solely by the District based on its evolving needs and available resources.

C. ELECTRIC VEHICLE (EV) CHARGING INFRASTRUCTURE

The Contractor shall design, furnish, install, commission, and place into full operational service Level 2 and Direct Current Fast Charging (“DCFC”) electric vehicle charging stations at designated campus locations, as identified in Exhibit C, in compliance with applicable California codes, accessibility requirements, utility standards, and PCC policies.

EV Charging Services shall include, but may not be limited to:

i. Site Assessments and Electrical Capacity Evaluation, including review of existing conditions, service capacity, transformer availability, and constructability constraints.

ii. Load Analysis and Charging Management Strategies, including assessment of peak demand impacts, load balancing, managed charging, and future scalability.

iii. Charger and Network Selection, including networked chargers that are Open Charge Point Protocol (OCPP) compliant and capable of interoperability with third-party platforms.

iv. Civil, Electrical, and Communications Design, including trenching, foundations, conduit, panels, switchgear, communications pathways, and protection systems.

v. Permitting, Code Compliance, and Accessibility, including compliance with CAL Green, California Building Code (“CBC”), ADA requirements, and coordination with the DSA where applicable.

vi. Procurement and Installation of EV charging equipment, switchgear, panels, transformers (as required), and associated infrastructure.

vii. Utility Coordination and Interconnection, including coordination with PWP for service upgrades, metering, rate considerations, and system energization.

viii. Integration with Energy and Load Management Systems, including coordination with campus energy management, solar PV, and BESS systems, where applicable.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 12 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

ix. Network Configuration, Testing, Commissioning, and Activation, including functional testing, system validation, and readiness for public or campus use.

x. Striping, Signage, and Wayfinding, including installation of required pavement markings, signage, and accessibility features.

xi. Incentive and Rebate Coordination, including identification and support for applicable utility, local, state, or federal EV charging incentives and programs, in coordination with PWP, where eligible.

xii. Operations, Monitoring, and Maintenance Support, including provision of monitoring tools, response protocols, and operations and maintenance services for a defined term, if included in the selected MSA.

xiii. Training, Knowledge Transfer, and Educational Integration, if applicable, including training for designated PCC staff and coordination, where appropriate, with academic or workforce development programs related to EV infrastructure.

xiv. Replacement of existing EVSE on campus, including replacing the twelve (12) existing L2 EVSE infrastructure currently on campus.

Turnkey EV charging delivery, including planning, design, installation, commissioning, monitoring, and ongoing operability, is consistent with MSA-approved delivery models currently deployed across California community colleges and public-sector institutions.

The Vendor shall adhere to industry best practices and standards for EV charging stations, electrical infrastructure, and operations. If any standard below cannot be met, the bid should include the reasoning or justification. The District’s expectations are listed below.

i. Specify the original equipment manufacturer and provide information on the potential charger models that the Vendor recommends installing.

ii. Ensure equipment is compliant with all applicable City, State and Federal applicable electrical codes.

iii. Charging stations must be certified by an Occupational Safety and Health Administration (OSHA) Nationally Recognized Testing Laboratory and all Level II chargers must be ENERGY STAR certified.

Level III and Level II chargers should be certified to the appropriate Underwriters Laboratories (UL) standards for EV charging system equipment.

iv. All Level II EVSE must provide at least one SAE J1772 connection and be compatible with SAE J3400 or the North American Charging Standard (NACS) connections now or in the future. This connection type may be modified by written agreement based on SAE J3400 standards.

v. All Level III EVSE must include at least one SAE J1772 Combined Charging System (CCS) connection and shall be compatible with other SAE J3400 connections now or in the future or a description for why the Vendor is choosing to omit a connection type.

vi. Installation of dual-port pedestals with retractable charge cords of sufficient length, when possible, to maximize charging capacity and provide access to the greatest number of parking spaces and allow both front-facing and rear-facing parking. Cords should be retractable or have sufficient cable management system to store the connector and cord sufficiently above the pedestrian surface and support the weight of the cable for easier plugging and unplugging by users. Cords connecting the charger to a vehicle shall be configured so that they do not cross a driveway, sidewalk, or passenger unloading area.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 13 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

vii. Chargers must be elevated using a pad or legs and use bollards or curb stops to protect the charger from potential damage.

viii. The Vendor must install National Electrical Manufacturers Association (NEMA)-3R rated EV charging equipment in outdoor applications to ensure ruggedness and operation in extreme weather conditions.

ix. Charging stations must:

o Offer a pay-per-use payment method with transparent and competitive pricing, in accordance with local and state laws and regulations.

o Provide secure payment methods, accessible to persons with disabilities, which at a minimum shall include a contactless payment method that accepts major debit and credit cards, and either an automated toll-free phone number or a short message/messaging system (SMS) that provides the EV charging customer with the option to initiate a charging session and submit payment.

o Not require membership for use.

o Not delay, limit, or curtail power flow to vehicles on the basis of payment method or membership.

o Provide access for users who have limited English proficiency and accessibility for people with disabilities. Automated toll-free phone numbers and SMS payment options must clearly identify payment access for these populations.

x. EV chargers must be integrated into a user-friendly mobile application or web-based platform for users to locate and access available charging stations, including but not limited to, PlugShare and the U.S. Department of Energy’s Alternative Data Fuels Center.

xi. Each charger will be marked, at a minimum, with the following information for users: contact information for complaints, notification of service issues, a QR code (or similar) that directs users to instructions for submitting complaints, station identification number, and basic instructions on how to use the equipment.

xii. System shall provide users, at a minimum, an option to receive a notification by SMS text, or e-mail when charging is complete.

xiii. Each charging port must have an average annual uptime of greater than 97%. A charging port is considered “up” when its hardware and software are both online and available for use, or in use, and the charging port successfully dispenses electricity in accordance with requirements for minimum power level. Should a vendor not meet required uptimes, the vendor may be subject to penalties or additional contractual obligations.

xiv. For Fleet Charging Applications, the vendor shall offer:

o A fleet charging management platform allowing real time monitoring of vehicle charging status and port availability o Intelligent charge scheduling to optimize energy use, charging costs and peak demand on the grid o The ability to alert the vendor/charge management software vendor to an issue with vehicle charging so that issues can be flagged and promptly resolved.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 14 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS) o Fleet driver mobile apps to provide route updates, incident reporting and charging status.

o Vehicle charging analysis reports including lifecycle tracking including battery charging stats for individual vehicles, efficiency reports, driver behavior, etc.

o Tariff based charging fees, aligned with utility pricing schedules and bulk pricing for fleet charging o Ability to integrate chargers with third party software platforms and fleet management systems via API or commonly accepted communication protocols like OCPP, OCPI, ISO 15118, etc.

o A fleet manager dashboard for monitoring charging sessions, energy use and custom monthly report generation to assist with departmental billing.

xv. All employees and subcontractors that will be installing, maintaining, and operating the chargers must have the appropriate licenses, certifications, and training to ensure that the installation and maintenance of chargers is performed safely. This includes:

o All electricians installing, operating, or maintaining EVSE must meet one of the following requirements: (a) Certification from the Electric Vehicle Infrastructure Training Program (EVITP) or (b) Graduation or a continuing education certificate from a registered apprenticeship program for electricians that includes charger-specific training and is developed as a part of a national guideline standard approved by the Department of Labor in consultation with the Department of Transportation.

o The Vendor must comply with the District’s prevailing wage requirement, as described in Exhibit 3: Terms and Condition.

o The Vendor shall meet the following physical and cybersecurity safety requirements:

o Charging station operations must protect consumer data and protect against the risk of harm to, or disruption of, charging infrastructure and the grid, and include strategies to prevent tampering and illegal surveillance of payment devices.

o The Vendor shall utilize cybersecurity countermeasures that are regularly updated to prevent cyberattacks that can damage the integrity of the charging station and personal data.

o Proposals should include how the Vendor is ensuring that it is retaining only that personal information strictly necessary to provide the charging service to a consumer, including information to complete the charging transaction and to provide the location of charging stations to the consumer. Chargers and charging networks should be compliant with appropriate Payment Card Industry Data Security Standards (PCI-DSS) for the processing, transmission, and storage of cardholder data. Charging Station Operators must also take reasonable measures to safeguard consumer data.

o The Vendor must provide a letter of attestation to its PCI-DSS compliance, including the level of compliance (SAQ P2PE, A, B, C, etc.). The District may request additional information based on the submitted level of compliance.

xvi. The Vendor shall maintain a toll-free number for payment support.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 15 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

xvii. Electric vehicle charging infrastructure must conform to the following interoperability standards for charger-to-EV communication, charger-to-charger-network communication, and charging-network-to-charging-network communication.

o Charger-to-EV communication. Chargers must conform to ISO 15118–3 and must have hardware capable of implementing both ISO 15118–2 and ISO 15118–20 and be capable of Plug and Charge. Conformance testing for charger software and hardware should follow ISO 15118–4 and ISO 15118–5, respectively.

o Charger-to-Charger-Network Communication. Chargers must conform to Open Charge Point Protocol (OCPP) 2.0.1. Chargers must communicate with a charging network via a secure communication method. Chargers must have the ability to receive and implement secure, remote software updates and conduct real-time protocol translation, encryption and decryption, authentication, and authorization in their communication with charging networks. Charging networks must perform and chargers must support remote charger monitoring, diagnostics, control, and smart charge management. Chargers and charging networks must securely measure, communicate, store, and report energy and power dispensed, real-time charging-port status, real-time price to the customer, and historical charging-port uptime.

o Charging-Network-to-Charging-Network Communication. Charging networks must be capable of communicating with other charging networks in accordance with Open Charge Point Interface (OCPI) 2.2.1. A charging network must be capable of communicating with other charging networks to enable an EV driver to use a single method of identification to charge at Charging Stations that are a part of multiple charging networks.

o All functionality must be implemented using open standards; proprietary protocols or vendor-specific restrictions are prohibited.

o Chargers must expose standardized APIs for control and data exchange, ensuring compatibility with multiple network operators and energy management systems.

ELECTRICAL SAFETY

Charging devices must be designed to prevent electrical shocks and short circuits by monitoring the flow of energy during charging and immediately shutting off the power supply if the flow is too high. The Vendor shall be solely responsible for complying with all applicable Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), California Electrical Code (CEC), and other safety regulations. An electrical permit from the City will be required.

Other safety features to prevent shock include:

i. System software that demonstrates that the charging cable is connected, and any health checks the software performs.

ii. The charging cable shall not be ‘live’ while being handled by the customer.

iii. A proper connection to the vehicle must be made and verified before charging shall begin.

iv. Once the charging cable is connected, the system software shall automatically perform a health check to determine the battery’s voltage, capacity, and state of charge.

v. The device shall only initiate charging and allow current to flow through the cable after verification is complete.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 16 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

vi. The EV charging system shall employ multiple automatic failsafe protection systems to immediately cut power if any irregularity is detected during charging.

vii. A ground fault circuit interrupt (GFCI) is required for voltage leak protection.

viii. Emergency shut-off switches will be required to stop energy flow directly in an emergency. In addition, onsite manual switches will be in an accessible location.

ix. A disconnect between the power source and the vehicle charging unit.

x. Additional safety features may be added due to code or funding requirements.

PERMITTING

i. The Vendor shall obtain all required permits from the District and any other governmental entity having jurisdiction prior to commencing work of any nature and shall comply with all terms and conditions of any such permit. The Vendor shall furnish detailed plans of the work and other required information and shall pay all required fees prior to issuance of a permit in accordance with the rates in effect at the time of payment. The Vendor shall comply with all applicable ordinances and permitting requirements.

ii. The Vendor shall comply with all applicable ordinances and permitting requirements. Vendor shall obtain all required permits for the construction or installation of its facilities.

iii. The Vendor shall coordinate with the District to comply with all easement requirements.

iv. The Vendor shall not interfere in any manner with the existence and operation of any public street and public or private right-of-way, sanitary sewer, water line, storm drain gas main, pole, overhead or underground electric and telephone wires, television cables, public works, facilities of other providers, or District property, without the prior approval of the District.

v. The Vendor understands that nothing in this Agreement or Franchise supersedes, eliminates, or alters any applicable District or state regulation or approval process.

SITE MANAGEMENT, CONSTRUCTION AND CHARGER INSTALLATION

i. The Vendor shall provide the District with a schedule of its proposed construction activities for approval at least ten business days prior to commencing any work in public facilities. The Vendor shall notify the District not less than two (2) working days in advance of such excavation or work and shall comply with the provisions of the California Pipeline Awareness.

ii. The Vendor shall minimize the impact to access and operations to the facility and those parking spaces that will not have EVSE during construction activities.

iii. Provide weekly updates on sites under construction, including a two-week look ahead schedule, completed activities, at-risk activities, and any information or coordination the Vendor needs from the District or PWP.

iv. In facilities where payment for parking is required, the Vendor may be required to pay for any parking spaces that are being used during construction to park work vehicles.

v. The Vendor shall be responsible for obtaining any permits required to reserve street parking for work vehicles, if required. Parking of construction vehicles or storage of equipment in the right of way is not allowed.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 17 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System (BESS)

vi. Permits for construction work shall be posted in a manner visible from the right of way.

vii. Coordinate and schedule work around any events and other construction activities occurring at the facilities.

viii. Upon District request, meet with the District and other users of the impacted areas to coordinate construction. A pre-construction site walk will be conducted to document the condition of surrounding public infrastructure.

ix. Activate and test EV charging stations and ensure they are in safe working order prior to being able to dispense energy to customers.

x. The District or designees must be able to visit sites under construction, in coordination with the Vendor.

xi. The Vendor shall provide a contact list to the District for each construction site to ensure direct communications in the event of an emergency. The Vendor shall post a sign listing emergency contact information.

xii. The Vendor shall be responsible for the removal of any and all construction related debris. If dumpsters are required, the Vendor shall be responsible for any permits for dumpster placement.

xiii. The Vendor shall provide a desired laydown area at each construction site to be approved by the District. The District shall not be responsible for any coordination of deliveries to complete charger installation. The District shall not be responsible for securing approved laydown areas to prevent damage or theft.

xiv. Neither Vendor, nor any person acting on Vendor’s behalf, shall take any action or permit any action to be done which may impair or damage any District property, including, but not limited to, any property, public street, public right-of-way or other property located in, on or adjacent thereto.

xv. The Vendor shall maintain its facilities in good and safe condition and in a manner that complies with all applicable federal, state and local requirements, laws, ordinances, and regulations.

xvi. The Vendor shall, at all times, employ a high standard of care and shall install and maintain and use approved methods and devices for preventing failure or accidents which are likely to cause damages, injuries or nuisances to the public. The Vendor shall provide all materials needed to achieve approved site safety plans to reduce risk to property or person.

xvii. The Vendor shall be responsible for restoring in kind all areas disturbed by construction activities.

Restoration will be to the satisfaction of the District. The Vendor will be required to repair any public infrastructure damaged during construction to the satisfaction of the District. Upon completion a site walk will be conducted with the District to verify any damage to the public infrastructure has been repaired.

o Unless otherwise agreed upon, all trees, landscaping and grounds removed, damaged or disturbed as a result of the construction, installation, maintenance, repair or replacement of the Vendor’s facilities shall be replaced or restored, as nearly as may be practicable, to the condition existing prior to performance of work.

xviii. The Vendor shall promptly remove or correct any obstruction, damage, or defect in any public street or public right-of-way caused by the Vendor in the installation, operation, maintenance or extension of the Vendor’s system. Any such obstruction, damage, or defect which is not promptly removed, repaired or corrected by the Vendor after proper notice to do so, given by the District to the Vendor, may be removed or corrected by the District, and the cost thereof shall be charged

PASADENA AREA COMMUNITY COLLEGE DISTRICT Page 18 of 89 RFQ #27002 Sustainability Support Services-Phase One - Turnkey General Contractor Services for Electric Vehicle (EV), Photovoltaic (PV) and Battery Energy Storage System…