Surplus Vehicles Bid_2017.doc

IFB #DPW18-104

Town of Amherst

Department of Public Works

Invitation For Bid [IFB]

The Town of Amherst

Public Works Department

586 South Pleasant Street

Amherst, Massachusetts 01002

Bid documents submitted by all bidders shall be enclosed in outer and inner envelopes, both of which shall be sealed and clearly labeled with the words:

BID DOCUMENTS: IFB # DPW 18-104

CONTRACT FOR:

SURPLUS VEHICLES AND EQUIPMENT

ALL SALES FINAL AND “AS IS”

INVITATION FOR BIDS

IFB # DPW 18-104

The Town of Amherst invites sealed bids for the purchase of “Surplus Vehicles and Equipment”.

Bid documents are available M-F, 8:30-4:00 at the Department of Public Works, 586 South Pleasant Street, Amherst, MA. 01002.

Items will be available for inspection September 22, 2017, from12:00pm to 2:30pm and September 25, 2017, from 8:00am to 12:00pm at 586 South Pleasant Street. Bids are due and will be publicly opened and recorded at the Superintendent of Public Works Office 586 South Pleasant Street, Amherst, MA 01002, at 2:00 pm, Thursday, September 28, 2017.

The Town of Amherst reserves the right to reject any or all bids in whole or in part and to waive minor informalities when at its sole discretion, said action is deemed to be in the best interest of the Town.

Paul Bockelman Town Manager Daily Hampshire Gazette: September 20 & 27, 2017 PART autonumlgl Bid Submission Terms and Requirements

2.1 Bids will be publicly opened and recorded at date and time ("the bidding deadline") and at the place, as follows:

DATE:

September 28, 2017

TIME:

2:00PM

PLACE:

Public Works Department, 586 South Pleasant Street, Amherst

2.2 Security deposits will be required in the form of a Bid Bond, certified check, or cashier's check, from a responsible bank, trust company, or insurance institution, in the amount of N/A percent (__n/a_____%) of the total bid price, payable to the Town of Amherst. Should any bidder to whom an award is made fail to enter into a contract with the Town within ten (10) business days after the award is mailed to the bidder, or fail within such time to furnish a performance bond as required, the amount of the bid deposit so received from such bidder shall become the property of the Town as liquidated damages for such failure. Thereafter the Town may proceed to award the contract to the next responsible and responsive bidder.

2.3 The successful bidder will be required to furnish a performance bond in the amount of N/A percent (__n/a__%) of the contract award, not later than __n/a____ working days after the award notification. Bonds will be for one (1) year and shall be renewed annually at the Contractor's expense.

2.4 Pre‑Bid conferences (not mandatory) will be held on, Friday, September 22, 2017 from 12PM to 2:30PM and Monday, September 25, 2017 from 8AM to 12PM at 586 South Pleasant Street, Amherst, MA. All bidders are invited to attend.

2.5 Wherever applicable, the conditions of Employment and Prevailing State Wage Rate, as set forth by the Massachusetts Department of Labor and Industries, as contained in specifications, shall prevail in the execution of work under this contract.

2.6 The Town of Amherst reserves the right to reject any and all bids in whole or in part, and to waive informalities, when at its sole discretion is deemed to be in the best interests of the Town and to the extent permitted by law.

2.7 Bids shall be evaluated based on responsiveness to the criteria, terms and conditions contained in this IFB and its attachments. Failure to follow the instructions, meet the criteria, or agree to the terms and conditions contained in this IFB may be cause for rejection of the bid as non‑responsive.

2.8 All bids shall be submitted to the Town, as and where set forth above, on or before the bidding deadline. Bids and unsolicited amendments to bids received by the Town after the bidding deadline will not be considered, and requests for extensions of time will not be granted. Bidders who mail bids should allow sufficient time for receipt by the Town by the bidding deadline. Bid received after the bidding deadline will be returned to the bidder unopened.

2.9 All bids shall be signed in ink by the bidder. If the bidder is a corporation, the authority of the individual signing shall be endorsed upon, or attached to, the bid and certified by the clerk of the corporation.

2.10 All bids submitted shall be binding upon the bidder for a minimum period of thirty (30) calendar days following the opening of bids.

2.11 The contract will be awarded within 30 days after the bid opening unless the time for award is extended by mutual consent of the parties.

2.12 Bids submitted to the Town shall be securely kept and shall remain unopened until bidding deadline and the public opening of bids.

2.13 Bids once submitted may, upon request of the bidder prior to the bidding deadline, be withdrawn or amended. If amended, resubmission of the bid shall comply with all requirements of this IFB.

2.14 Negligence on the part of the bidder in preparing the bid confers no right of withdrawal after the bidding deadline. The Town does not assume any responsibility for errors, omissions, or misinterpretations which may have resulted in whole or in part from the use of incomplete bid documents. Any bidder finding an ambiguity, inconsistency, or error shall promptly notify the Town.

2.15 If it becomes necessary to revise any part of this IFB or if additional data are necessary to enable an exact interpretation of provisions, such addenda will be provided to all bidders who have requested this IFB. No addenda will be issued within the immediate three (3) business day period prior to the bidding deadline.

2.16 Questions and inquiries will be accepted from any and all bidders and must be in writing. Questions will be answered in writing and both questions and answers will be distributed to all bidders who receive the IFB provided, however, that all questions are received at least ten (10) days in advance of the bidding deadline.

2.17 By submitting a bid in response to this IFB, the bidder shall be deemed to have certified that no officer, agent, or employee of the Town has a direct or substantial financial interest in the procurement, that the bid is submitted in good faith and exclusively on bidder's own behalf, without fraud, collusion or connection of any kind with any other bidder for the same work or with any undisclosed party. Bidder will be required to execute the "CERTIFICATE OF NON‑COLLUSION" contained in the "Contract," which shall be filed with the Office of the Inspector General.

2.18 All terms and provisions contained in the "LEGAL NOTICE" of this procurement (a copy of which is attached hereto) are incorporated by reference into this IFB.

2.19 The bid price(s) shall be written both in words and figures, and in the case of a discrepancy between the two the amount in words shall govern.

2.20 It is understood, agreed upon and made a part hereof, and shall be a part of the contract, that the contract entered into between the Town and the successful bidder shall not be assigned or assignable by way of sub-contract or otherwise, unless or until the Town shall have first assented thereto in writing.

2.21 All bids must be submitted on the forms provided or on attachments approved in advance by the Town.

2.22 All bids must include a signed copy of the following: non-collusion form, tax compliance certificate, certificate of authenticity and bid pricing sheet.

2.23 Attached to and forming part of this IFB, this endorsement, when countersigned by the Town, is made a part of this IFB and is subject to all of the terms and provisions hereof and of any prior endorsements hereto.

Specifications

The items below have been declared to be surplus equipment and are being offered for sale to the highest bidder. The exact condition of this equipment is unknown unless stated otherwise. All items will be sold as individual items to the highest, responsive bidder.

1. Payment must be made at or before pickup of equipment.

2. Payment must be made with a certified check or cash unless the successful bidder has an account with the Town. Business checks will be accepted from those bidders who have accounts with the Town. Checks should be made out to the “Town of Amherst.”

3. Pickup must be made within fourteen (14) days of Notice of Award. Material not picked up will go to the next highest bidder.

4. Vehicles are sold as is and no guarantee is made that all parts are present and the vehicles run.

Surplus Vehicles & Equipment FY 2018

Items located at Amherst Public Works Department 586 South Pleasant Street, Amherst

IFB #DPW 18-104 -SURPLUS VEHICLES AND EQUIPMENT

BID SHEET

Lot

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity or group of individuals.

Company

By

(Company Official)

Title

Address

Telephone:

Lot #1 – 2015 Colorado Truck Body, no tailgate. Has body damage.

Lot #2 – 2002 Chevy Silverado 2500 HD Pickup Cab and chasse 6.0 motor AT 4x4. Not running, lots of parts missing, sold for junk, mileage unknown. V.I.N.# 1GCHK24U62E133258.

Lot #3 – 2012 Chevy Pickup Body, 8-foot bed, no tailgate. Has body damage.

Lot #4 – 1985 Ford 545A Tractor with Bucket and PTO. Hours – 3223. V.I.N.# C735820.

Lot #5 – Highlander 6 – 8 Yard Hydraulic Sander on Hook Lift Frame.

Lot #6 – Two 2-Yard Sanders; One with Motor, One without Motor.

Lot #7 – Rockwell Flexible Sewer Pipe Cleaning Machine, Trailer Mounted.

Lot #8 - Lincoln Stick Welder/Generator, Gas Powered, on Cart.

Lot #9 - Big Joe Forklift, Run on 12V Car Battery.

Lot #10 - 3-Point Hitch PTO Driven Post Hole Digger. Includes 2 augers.

Lot #11 - Coats 2020 Super Start Tire Machine.

Lot #12 - Power Curber Model #56W Berm Machine. Serial # 71198-8. Includes one Cape Cod Berm Mold.

Lot 13 - Gravely Professional Walk Behind Mower, Model #5665. Includes Broom Attachment and Rototiller Attachment.

Lot 14 – Club Car Golf Cart, Electric. Charger not included.

Lot 15 - Gem Electric Powered Car.

Sample

AGREEMENT FOR SALE

Town of Amherst THIS AGREEMENT is made this day of by and between the Town of Amherst, acting through its Town Manager, hereinafter referred to as “Amherst”, and , hereinafter referred to as the Buyer.

WHEREAS, Amherst has a piece (s) of equipment, specifically a(n) which it no longer finds suitable for use by the Town; and

WHEREAS, the Buyer has a need for said equipment;

NOW THEREFORE, the parties agree as follows:

1. Amherst agrees to sell and the Buyer agrees to purchase the above .

2. The Buyer agrees to pay the sum of $ for the

3. The equipment is sold “as is” and Amherst makes no warrant as to the condition of the equipment or its suitability for the use intended.

4. The purchase price is to be paid at the time of delivery of the equipment.

5. Possession of the equipment must be made within fourteen (14) days of Notice of Award.

IN WITNESS WHEREOF, the parties have executed this Agreement.

Purchaser

Town Manager sample

BILL OF SALE

The Town of Amherst, in consideration of the sum of $ for one

, hereby sells to

Said equipment is sold in “as is” condition.

Date:

Town of Amherst

COMMONWEALTH OF MASSACHUSETTS

HAMPSHIRE, SS:

Then personally appeared

And acknowledged the foregoing to be the free act and deed of the Town of Amherst, before me.

Notary Public

My commission expires

CERTIFICATE OF TAX COMPLIANCE

Pursuant to Massachusetts General Law chapter 62C, sec 49A, I hereby certify under penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Social Security or Federal I.D. number Signature: Individual or Corporate Officer

Date

PLEASE PRINT

Corporate Name: ________________________________________________

Address: _______________________________________________________

City, State, Zip Code: _____________________________________________

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person, business, partnership, corporation, union committee, club or other organization, entity or group of individuals.

Signature of individual submitting bid or proposal

Name of Business

CERTIFICATE OF AUTHORITY

At a duly authorized meeting of the Board of Directors of the

______________________________________ held on_________________________________

(Name of Corporation)

(Date)

At which all the Directors were present or waived notice, it was voted that, (Name)

(Officer) of this company, be appointed and is hereby authorized to execute contracts and bonds in the name and behalf of said company, and affix its Corporate Seal thereto, and such execution of any contract or obligation in this company’s name on its behalf by said officer, under seal of the company, shall be valid and binding upon this company.

A TRUE COPY,

ATTEST: _______________________________

(Clerk)

Place of Business: ________________________

DATE OF THIS CONTRACT: _________________________________________

I hereby certify that I am the Clerk of the _________________________________________ that ______________________ is the duly elected_________________________________ of said company, and the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

(Clerk) (Corporate Seal)

TOWN OF

Amherst Massachusetts

OFFICE OF THE SUPERINTENDENT OF PUBLIC WORKS

586 SOUTH PLEASANT STREET

AMHERST, MA 01002

TEL. 413-259-3050 FAX 413-259-2414