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E-25-26

SURPLUS SALE OF CITY-OWNED PROPERTY - 3425 CHRISTENSEN

ROAD

City of Cheyenne

2101 O'Neil Ave., Room 309

Cheyenne, WY 82001

RELEASE DATE: April 15, 2026

DEADLINE FOR QUESTIONS: May 1, 2026

RESPONSE DEADLINE: May 11, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

undefined #E-25-26 Title: Surplus Sale of City-Owned Property - 3425 Christensen Road https://procurement.opengov.com/portal/cheyennecity https://procurement.opengov.com/portal/cheyennecity

City of Cheyenne undefined

Surplus Sale of City-Owned Property - 3425 Christensen Road

I. Introduction II. Invitation to Bid

III. Scope of Work IV. Pricing Proposal V. Vendor Questionnaire

Attachments:

A - BID E-25-26 PHOTOS OF PROPERTY

B - BID E-25-26 PROPERTY INFORMATION

C - BID E-25-26 SAMPLE PURCHASE AND SALE AGREEMENT

1. Introduction

Sealed bids will be received via the City's eProcurement Portal until the date and time set for opening, for the items shown below.

1.1. Summary

The City of Cheyenne is conducting a Sealed Bid Surplus Sale of a City-Owned Property located at 3425

Christensen Road, Cheyenne, WY. The Property was appraised at $490,000.00. The City will receive sealed bids for the property, and the award shall be made to the responsive bidder submitting the highest offer. There is not a reserve price / minimum price, however the City reserves the right to reject all bids if an acceptable offer is not received.

1.2. Contact Information

TJ Barttelbort

Purchasing Manager

2101 O'Neil Ave, Room 309

Cheyenne, WY 82001

Email: tbarttelbort@cheyennecity.org

Phone: (307) 773-1045

Department:

Purchasing

1.3. Timeline

Release Project Date April 15, 2026

Legal Advertisements (3) April 17, 24, & May 1, 2026

Property Preview / Walk Through (Non-

Mandatory)

April 29, 2026, 10:00am

3425 Christensen Road, Cheyenne, WY.

The Property will be open for a walkthrough from

10:00am to 11:00am.

https://maps.app.goo.gl/AoYcS9udrJZSKDTH8

Question Submission Deadline May 1, 2026, 5:00pm

Addendum Response Deadline May 4, 2026, 5:00pm mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045

Bid Submission Deadline May 11, 2026, 2:00pm

TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.

Topic: Bid E-25-26 / ZOOM Bid Opening / Surplus

Sale of City-Owned Property - 3425 Christensen

Road

Time: May 11, 2026 02:00 PM Mountain Time (US and Canada)

Join Zoom Meeting https://us02web.zoom.us/j/87478692913?pwd=iv

UcHANuSuFxBPeMRq3jQ6efIEM7mB.1

Meeting ID: 874 7869 2913

Passcode: 2101

Agreement Placed on Agenda for Governing

Body Review

May 20, 2026, 12:00pm

City Council Referral (Meeting #1) May 26, 2026, 6:00pm

Finance Committee (Meeting #2) June 2, 2026, 12:00pm

City Council Final Approval / Disapproval

(Meeting #3)

June 8, 2026, 6:00pm

Execute Purchase & Sale Agreement /

Schedule Closing

If approved at City Council 6/8/2026, execute agreement and schedule closing.

https://us02web.zoom.us/j/87478692913?pwd=ivUcHANuSuFxBPeMRq3jQ6efIEM7mB.1 https://us02web.zoom.us/j/87478692913?pwd=ivUcHANuSuFxBPeMRq3jQ6efIEM7mB.1

2. Invitation to Bid

2.1. BID REQUEST:

The City of Cheyenne is conducting a Sealed Bid Surplus Sale of a City-Owned Property located at 3425

Christensen Road, Cheyenne, WY. The Property was appraised at $490,000.00. The City will receive sealed bids for the property, and the award shall be made to the responsive bidder submitting the highest offer. There is not a reserve price / minimum price, however the City reserves the right to reject all bids if an acceptable offer is not received. in accordance with the attached specifications. The City reserves the right to evaluate variations from the specifications and to award the bid that best meets its needs at the HIGHEST cost.

2.2. PROPERTY PREVIEW / WALK THROUGH:

Property Preview / Walk Through (Non-Mandatory):

April 29, 2026, 10:00am

3425 Christensen Road, Cheyenne, WY.

The Property will be open for a walkthrough from 10:00am to 11:00am.

It is requested that any interested bidder wishing to conduct an Inspection of the property do so at this time.

2.3. ADDENDA:

Questions shall be directed to the City Purchasing Manager, via the City's eProcurement Portal.

Questions will be received until Friday, May 1, 2026 local time on 5:00 pm, after which no additional questions will be accepted.

Questions shall be submitted via the 'Questions and Answers' section of the Bid Posting. E-mailed questions will not be accepted. Documents or literature required to supplement a question, may be e-mailed to the Purchasing Manager after a question has been posted.

tbarttelbort@cheyennecity.org

Any or all changes, additions, or clarifications in connection with this Bid shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City. If any Addenda are issued, each Bidder must acknowledge of Receipt of Addenda via the

City's eProcurement Portal.

THE CITY WILL CONSIDER AS INCOMPLETE ANY BID IN WHICH ALL ADDENDA ARE NOT ACKNOWLEDGED, mailto:tbarttelbort@cheyennecity.org

AND THIS WILL BE A BASIS FOR BID REJECTION. The City posts all Addendum directly to the individual Bid

Posting on the City’s eProcurement Portal. Any 3rd Party Sources such as plan-houses may not have the most current, or up-to-date content. The City is not responsible for any misinformation provided via 3rd

Party Sources.

2.4. BID GUARANTEE / BID DEPOSIT:

Each bid shall be accompanied by a bid deposit equal to One Thousand Dollars ($1,000.00). Deposits may be in the form of a Cashier's Check, certified check, bank money order or personal or company check with sufficient funds, drawn on a local bank and made payable to the City of Cheyenne. Bid deposits of unsuccessful bidders will be returned promptly. The successful bidder shall remit the balance of their bid at the time the property is scheduled to close. If the buyer fails to close on the property the bid deposit shall be forfeited in favor of the City, and the surplus item(s) will be re-advertised for sale. This is inclusive of the buyers inability to secure funding for the closing.

3. Scope of Work

3.1. BACKGROUND:

The City of Cheyenne is conducting a Sealed Bid Surplus Sale of a City-Owned Property located at 3425

Christensen Road, Cheyenne, WY. The Property was appraised at $490,000.00. The City will receive sealed bids for the property, and the award shall be made to the responsive bidder submitting the highest offer. There is not a reserve price / minimum price, however the City reserves the right to reject all bids if an acceptable offer is not received.

Included with this Surplus Sale, are all available documents relating to the property, and photographs taken September 2023.

Information on the property can be found, here:

https://maps.terragis.net/laramie/map#zcr=9.720057393904879/781290.35/236249.45/0&lyrs=publicla nds,ownership,impsonly,roads&filter=(pidn%20in('14653030300100'))

3.2. AS-IS / WHERE-IS:

The property being sold, shall be sold in it's present condition: As-Is, Where-Is.

3.3. BUYER & SELLER EXPECTATIONS:

The purchase and sale agreement will be subject to the following terms:

All closing costs associated with the sale of the property, to include title work and appraisal, shall be the responsibility of the purchaser/buyer.

A sample Purchase and Sale Agreement is included with this Bid for review by bidders. The successful bidder will be required to enter into a Purchase and Sale Agreement with the City of Cheyenne, as a part of this Surplus Sale.

Upon acceptance of a bid, the City will work with the buyer to complete the Purchase and Sale

Agreement. The final Purchase and Sale Agreement will require approval by the Governing Body, prior to execution. Upon Governing Body approval, and Purchase and Sale Agreement execution, the property closing can be scheduled.

3.4. GENERAL PROVISIONS:

BID FORMS

Bidders failing to use the bid form provided by the City will be disqualified. Each bidder may submit only one bid. To be considered, the bid must be signed with the bidder's legal signature, and must be accompanied by the required bid deposit. E-mailed or faxed bids will not be considered.

BID OPENING

All bids will be opened at the time and date specified. No bid received after that time will be considered.

AWARD

https://maps.terragis.net/laramie/map#zcr=9.720057393904879/781290.35/236249.45/0&lyrs=publiclands,ownership,impsonly,roads&filter=(pidn%20in('14653030300100')) https://maps.terragis.net/laramie/map#zcr=9.720057393904879/781290.35/236249.45/0&lyrs=publiclands,ownership,impsonly,roads&filter=(pidn%20in('14653030300100'))

Bid award will be to the highest responsible bidder in accordance with Wyoming Statute 15-1-112. The

City reserves the right to reject all bids or to waive any formalities in the bidding in the interest of the City.

In the event of a tied high bid, the City will open a 2nd round of sealed bidding. Only bidders having participated in the original Bid will be eligible to bid on the 2nd round.

In the event of a tied high bid, on the 2nd round of sealed bidding: award shall be made by a drawing by lot limited to those bidders (drawing slip of paper with Bidders name on it). If time permits, the bidders involved shall be given an opportunity to attend the drawing. The drawing shall be witnessed by at least three persons, and the contract file shall contain the names and addresses of the witnesses and the person supervising the drawing.

BID DEPOSIT

Each bid shall be accompanied by a bid deposit equal to One Thousand Dollars ($1,000.00). Deposits may be in the form of a Cashier's Check, certified check, bank money order or personal or company check with sufficient funds, drawn on a local bank and made payable to the City of Cheyenne. Bid deposits of unsuccessful bidders will be returned promptly. The successful bidder shall remit the balance of their bid at the time the property is scheduled to close. If the buyer fails to close on the property the bid deposit shall be forfeited in favor of the City, and the surplus item(s) will be re-advertised for sale. This is inclusive of the buyers inability to secure funding for the closing.

PREQUALIFICATION / VERIFICIATION OF FUNDS

As a part of the bid submission, a Letter of Prequalification from a Mortgage Lender or Letter of Verified

Funds from a Financial Institution, shall be uploaded for review by the City. This is to demonstrate the

Buyer's financial ability to close on the property if they are the selected high bidder.

FORCE MAJEURE

The performance of the Agreement by either party shall be subject to force majeure including, but not limited to, acts of God, fire, flood, natural disaster, war or threat of war, acts or threats of terrorism, civil disorder, unauthorized strikes, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the Centers for Disease Control, or local government authority or health agencies (including, but not limited to, the health threats of COVID-19, H1N1, or similar infectious diseases), curtailment of transportation facilities, or other similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or unreasonably delay the performance required by this Agreement. The Agreement may be cancelled by either party, without liability, damages, fees, or penalty, and any unused deposits or amounts paid shall be refunded, for any one or more of the above reasons, by written notice to the other party.

REVISED 4/15/2026

4. Pricing Proposal

SURPLUS SALE OF CITY-OWNED PROPERTY - 3425 CHRISTENSEN ROAD

All closing costs associated with the sale of the property, to include title work and appraisal, shall be the responsibility of the purchaser/buyer. The cost listed here is the total offer made to the City by the

Buyer for the property.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Surplus Sale of City-Owned Property -

3425 Christensen Road 1 Lump Sum

TOTAL

5. Vendor Questionnaire

5.1. BID DEPOSIT*

BID DEPOSIT:

Each bid shall be accompanied by a bid deposit equal to One Thousand Dollars

($1,000.00). Deposits may be in the form of a Cashier's Check, certified check, bank money order or personal or company check with sufficient funds, drawn on a local bank and made payable to the City of Cheyenne. Bid deposits of unsuccessful bidders will be returned promptly. The successful bidder shall remit the balance of their bid at the time the property is scheduled to close. If the buyer fails to close on the property the bid deposit shall be forfeited in favor of the

City, and the surplus item(s) will be re-advertised for sale. This is inclusive of the buyers inability to secure funding for the closing.

UPLOAD:

Upload a copy of your Check Here. Care should be taken to ensure the Check is legible & clear.

Check shall be postmarked NO LATER than the day of the Bid Opening.

MAIL OR HAND DELIVER ORIGINAL:

Check shall be mailed or hand delivered to the City at the following address:

City of Cheyenne - Purchasing

Cheyenne Botanic Gardens

710 S. Lions Park Drive, 2nd Floor (Periscope Room)

Cheyenne, Wyoming 82001

Attn: TJ Barttelbort

The City will hold the Check of the successful bidder, until the property closes.

The City will re-issue a check to all unsuccessful Bidders, Check made out to the submitting Bidder, as soon as possible upon receipt.

*Response required

5.2. PREQUALIFICATION / VERIFICIATION OF FUNDS*

As a part of the bid submission, a Letter of Prequalification from a Mortgage Lender or Letter of Verified

Funds from a Financial Institution, shall be uploaded for review by the City. This is to demonstrate the

Buyer's financial ability to close on the property if they are the selected high bidder.

*Response required

5.3. FIRM / BIDDER INFORMATION

5.3.1. FIRM / BIDDER NAME*

Name of Company Submitting Bid.

*Response required

5.3.2. BIDDERS PHYSICAL ADDRESS*

Please provide, Street Address, City, State, and Zip Code.

*Response required

5.3.3. FIRM / BIDDER PHONE NUMBER*

Please provide phone number for Firm / Bidder.

*Response required

5.3.4. FIRM / BIDDER E-MAIL ADDRESS*

Please provide e-mail address for Firm / Bidder.

*Response required

5.3.5. BIDDERS SIGNATURE (NAME & TITLE)*

Please type the Name & Title of person authorized to submit a Bid on behalf of the Firm / Bidder.

*Response required