Supply_and_Install_Enclosed_Metal_Building_(Addendum_#1_Revision).pdf

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/plantcitygov

IFB Invitation for Bids

25-044PD-JF-IFB

Supply and Install Enclosed Metal Building

Release Project Date April 7, 2025

Question Submission Deadline April 28, 2025, 5:00pm

Proposal Submission Deadline May 8, 2025, 2:00pm

Proposal shall be submitted via the City's OpenGov

E-Procurement Portal

Supply and Install Enclosed Metal Building

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City of Plant City

IFB Invitation for Bids

I. Bidder Instructions II. Scope of Work

III. Special Provisions IV. Bid Submission V. Vendor Questionnaire

Attachments:

A - Sketch of New Building

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1. Bidder Instructions

1.1. Bid Submissions

Bids shall be received for 25-044PD-JF-IFB Supply and Install Enclosed Metal Building through the City's e-Procurement located at https://procurement.opengov.com/portal/plantcitygov.

1.2. Valid Term

Bids shall be valid for no less than 90 days from the submittal deadline.

1.3. Rejection

The City reserves the right to reject any or all bids at any time and for any reason or no reason.

Bids submitted after the deadline shall be rejected. Bids submitted in an unsealed or incorrectly marked envelope or box shall be rejected. Fax, e-mail, or telephone bids shall be rejected. Bids that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.

1.4. Response Form

Bids shall be made only on the forms included in title Bid Submittals. Bid forms shall be signed by the owner or other authorized individual.

1.5. ITEMS THAT MUST BE INCLUDED WITH BID

A. Completed Bid Response Form

B. Evidence that the bidder is qualified to transact business in the State of

Florida.

C. A copy of the bidder’s State of Florida General Contractor’s License.

D. Current “ACORD” insurance certificate per instructions below.

E. Bidder references using forms under Bidder’s Qualification and References.

F. Completed form “SWORN STATEMENT UNDER SECTION 287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.”

G. Non-Collusion Affidavit

H. No Contact Form

I. Conflict of Interest Disclosure

J. Drug-Free Workplace Form

K. Immigration Certificate

L. W9

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1.6. Insurance Requirements

At a minimum, the contractor shall acquire and maintain until completion of the work the insurance coverage listed below, which constitutes primary coverage. The contractor shall not commence the work until the City of Plant City (City) receives and approves Certificates of

Insurance documenting required coverage. Contractor’s General Liability and Automobile

Liability policies shall include Endorsement CG 20101185, or equivalent, naming the City as

Additional Insured. All required policies shall also include (1) endorsement that waives any right of subrogation against the City for any policy of insurance provided under this requirement or any state or federal Workers’ Compensation or employer’s liability act; (2) endorsement to give the City no less than thirty days’ notice in the event of cancellation or material change. Certificates of Insurance must be accompanied by copies of the requested endorsements.

The contractor understands and agrees that the stipulated limits of coverage listed herein in this insurance section shall not be construed as a limitation of any potential liability to the City, or others, and the City’s failure to request, receive or retain, evidence of this insurance coverage shall not be construed as a waiver of the contractor’s obligation to provide and maintain the insurance coverage specified.

A. Workers’ Compensation Insurance: The contractor shall procure and maintain during the life of their contract Workers’ Compensation insurance for all of its employees to be engaged in work on the project, and in case any such work is sublet, the contractor shall require the subcontractor similarly to provide Workers’ Compensation insurance for all the subcontractor’s employees to be engaged in such work unless such employees are covered by the protection afforded by the contractor’s Workers’ Compensation insurance. In case any class of employees engaged in hazardous work on the project is not protected under the Workers’ Compensation statute, the contractor shall provide and shall cause each subcontractor to provide adequate insurance for the protection of such of its employees not otherwise protected. The contractor shall indemnify and hold the City harmless for any claim made by the subcontractor for Workers’ Compensation.

B. Comprehensive Liability and Property Damage Insurance: The contractor shall procure and shall maintain during the life of their contract Comprehensive Liability insurance in an amount satisfactory to the owner, but not less than $300,000.00 for injuries, including accidental death, to any one person, and subject to the same limit for each person, in an amount not less than $1,000,000.00, on account of one accident, and

Property Damage insurance in an amount not less than $1,000,000.00. This insurance shall be maintained with an insurance company or companies licensed to do business in the State of Florida. The City shall be named as additional insured on the policy.

C. Comprehensive Automobile Liability Insurance: The contractor shall procure and shall maintain during the life of their Comprehensive Automobile Liability insurance for

$500,000.00. This insurance shall be maintained with an insurance company or

25-044PD-JF-IFB P a g e | 5 companies licensed to do business in the State of Florida. The City shall be named as additional insured on the policy.

D. Subcontractor’s Comprehensive Liability and Property Damage Insurance: The contractor shall require each of its subcontractors to procure and maintain during the life of their contract Comprehensive Liability and Property Damage insurance coverage in amounts satisfactory to the contractor for its protection, with an insurance company or companies licensed to do business in the State of Florida.

E. Scope of Insurance and Special Hazards: The insurance required shall provide adequate protection for the contractor and its subcontractors, respectively, against damage claims which may arise from operations under their contract, whether such operations be by the insured or by anyone directly or indirectly employed by the insured, and also against any of special hazards which may be encountered in the performance of their contract.

The certificate of insurance shall include as a certificate holder:

City of Plant City

Attn: City Manager

302 West Reynolds Street

Plant City, FL 33563

1.7. Completeness

The City may reject bids that are incomplete, conditional, deficient in any way, or which contain unsolicited additions/alterations.

1.8. Review Documents

Bidders must review all specifications and contract documents related to this bid and project.

Failure to review all specifications, forms, contracts, addenda, or other documents shall not relieve a bidder from any obligations contained in this bid or their Contract with the City.

1.9. Familiarity with Project Area

Before submitting a bid, bidders shall become fully acquainted with the project areas. Please see Scope of Work for more detail about the project. Submittal of a bid shall serve as bidder’s acknowledgment that they are fully familiar with the service area.

1.10. Fill-In Required Forms & Seal Envelope

Bidders must accurately and fill in any bid form included in this packet in Bid Submittals and submit through the City's e-Procurement portal at:

https://procurement.opengov.com/portal/plantcitygov.

Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in the rejection of the bid.

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1.11. Certification

Submittal of a bid shall be deemed as certification that a bidder has fully considered all factors associated with this Invitation for Bids, including any addenda.

1.12. Project Owner

The City of Plant City, Florida owns this project. The City Manager or designee is the City’s authorized representative on this project.

1.13. Verification of Bidder's Capability

The City may, at its sole discretion, determine the bidder’s ability and capacity to perform the work specified in this bid based on, but not limited to, evaluation of the following:

A. Comparable prior project experience (particularly ones similar to this project size/scope).

B. Financial resources.

C. Prior bond history.

D. Licensure and certifications.

E. Equipment, machinery, and/or facilities.

F. Background & references.

Bidders deemed to be unqualified to perform the work may have their bid rejected.

1.14. Local Preference

The City has adopted a local preference policy (Section 2-161, Plant City Code). As part of this

Invitation for Bids, the local preference policy provides qualifying bidders with an amount not to exceed 1½ percent of the lowest bid, provided that the cost differential from the lowest bid shall not exceed $2,500. Non-qualifying bidders will not receive the 1½ percent. A bidder qualifies for a local preference if it meets all of the following:

A. Paid its applicable City business tax for the current year in which this Invitation for Bids is issued. Bidders that request local preference must include in their submittal packets a copy of the receipt proving payment of the City’s business tax.

B. Obtained a license issued by the State of Florida allowing it to engage in the business of providing the services requested in this Invitation for Bids.

C. Maintains a physical office located within the city limits of Plant City. The office must be staffed by at least one full-time equivalent employee and must have been established at least six months before the submittal deadline. Post Office boxes are not verifiable and will not be accepted as proof of a physical office location.

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D. A bidder that does not meet the criteria above will not receive 1½ percent calculated to the bid price submitted.

1.15. Waiver of Irregularities

The City may waive informalities or irregularities that, in the City’s opinion, do not materially affect a bid.

1.16. Notice of Award

Upon review of the bids and when a determination has been made as to the lowest responsive and responsible bidder, the Procurement Manager will issue a Notice of Intent to Award to the selected bidder via the City's e-Procurement Portal.

Once the bidder has completed registration, they will receive "Notice" notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any Notices at https://procurement.opengov.com/portal/plantcitygov.

This notice shall be sent to the recommended bidder with copies to all bidders.

1.17. Award

City personnel will evaluate the bids. Determination of the lowest responsive and responsible bid will be made after a review of all bids submitted. Bid award shall be made to the vendor submitting the lowest responsive and responsible bid meeting specifications for the base bid.

The City may award a Contract based on bid responses received from bidders without further discussion of such bids with the selected bidder. Therefore, bids should be submitted based on the most favorable terms available.

Bids that are not greater than $50,000.00 may be awarded by the City Manager. The City

Commission makes the final decision regarding the award or rejection of bids that are greater than $50,000.00.

1.18. Term

Not used.

1.19. Protest Procedures

Any bidder or proposer who is allegedly aggrieved in connection with the issuance of the

Procurement Manager’s recommendation and intent to make a competitive award of a contract may protest to the City Manager per Sec. 2-152. Protest Procedure, of the City’s Code.

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1.20. Revocation of Award

If the City discovers that the bidder has misrepresented anything in their bid or that the bidder

– in the City’s opinion – is no longer reasonably capable of performing the work as bid, then the

City may revoke the award at any time before issuing the formal Notice to Proceed. The

Procurement Manager will issue the revocation in writing.

1.21. Bid Interpretations

The City has the right to define and interpret bid terms, specifications, and conditions.

1.22. Contract Execution & Bid Bond

The selected bidder must sign and return the contract, any required bonds or letter of credit, insurance certificates, and all other required documents within 14 calendar days after the City sends the documents to the selected bidder. Once the City receives the signed contract and all other required documents back from the selected bidder, then the City’s authorized representative will sign the contract.

Failure to sign and return the contract and all other required documents within 14 calendar days may result in the City calling the bid bond or cashing the cashier’s check submitted by the selected bidder with its proposal; barring the selected bidder from consideration on future projects; or both. The City may then select another bidder to perform the work or provide the goods/services specified in this bid.

1.23. Sworn Statement on Public Entity Crimes

A person or affiliate as defined in Section 287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity above $25,000 for 36 months following the date of being placed on the convicted vendor list.

Bidders must fill out and sign the form titled “SWORN STATEMENT UNDER SECTION

287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.

1.24. Other Forms & Documents

Bidders are responsible for reviewing and understanding all specifications, forms or other documents associated with the products described in this bid. Submittal of a bid shall serve as the bidder’s acknowledgment that it has reviewed and understood all such documents.

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1.25. Notice to Proceed

Following contract signing by the City, a formal “Notice to Proceed” will be issued in writing to the contractor. The start date will be issued by the City’s Project Manager.

If the contractor begins work before receiving the Notice to Proceed or start date, then the City may stop work on the project, may require the work to be redone at the contractor’s expense and without additional compensation from the City, or both. The City also may revoke the project award and select another bidder to perform the work.

1.26. Changes or Modifications

The City may at any time make changes within the general scope of the contract in any of the following areas:

A. Time of Performance (i.e., hours of the day, days of the week, etc.).

B. Location of performance of the services.

C. Quantities to be ordered.

The contractor shall not commence the performance of additional work or other changes not covered by this contract without an executed notice to proceed or purchase order issued by the

City. If the contractor performs additional work beyond the specific requirements of this contract without an executed change order, it shall be at the contractor’s own risk. The City assumes no responsibility for any additional costs for work not specifically authorized by an executed change order.

1.27. Conditions of Performance

Bidders are required to inform themselves fully of the conditions relating to the performance of the work required, including but not restricted to labor and operating conditions under which the work will be or is now being performed; and the successful bidder must apply, so far as possible, such methods and means in carrying out the work that will not cause any interruption or interference with any other work, construction or operation the Owner has underway.

1.28. Insurance and Bonds

Insurance and bonds specified in this bid document and the contract shall conform to and shall be insured by companies meeting the criteria outlined below and within the contract document in Bid Submittals.

A. Insurance and bonds shall be countersigned by an agent licensed to do business in the

State of Florida.

B. A surety must be permitted to do business in the State of Florida and shall have been in business and have a record of successful, continuous operation for at least five years.

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C. The surety shall have at least the following minimum rating as listed in Best's Financial

Rating: Financial Strength Rating of “A”.

1.29. UNAUTHORIZED ALIEN(S)

The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and

Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.”

Employers may avail themselves of a program by the U.S. Immigration and Customs

Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to federal databases to help employers determine the employment eligibility of new hires and the validity of their Social Security numbers.

If your company wishes to avail itself of this program, you can register online for E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the registration process, you will be required to sign a Memorandum of Understanding (MOU) that provides the terms of the agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU. Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-

Verify, please visit E-Verify | USCIS or contact USCIS at 1-888-464-4218.

1.30. Indemnification

Section 1-16, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify bidders.

1.31. All-Inclusive Cost

The bid shall include all expenses necessary to complete the delivery of products or provide the services described in this Invitation for Bid. The awarded vendor will not be responsible for covering the cost of application fees or permit fees, of applicable permits. The City will pay such authorized fees directly. If selected by the City, the bidder must pay applicable sales tax on any goods or services it purchases. The City is exempt from paying federal and state taxes, including sales tax. The City’s sales tax exemption is not assignable and cannot be applied toward items the vendor purchases, regardless of whether the vendor transfers those items to the City.

https://www.dhs.gov/verify-employment-eligibility-e-verify

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1.32. Legal Requirements

Bidders are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that apply to the services being solicited in this bid. A bidder’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.

Submittal of a bid shall constitute the bidder’s affirmation that they are familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the bidder’s ignorance thereof. If a bidder believes provisions in the bid documents are contrary to or inconsistent with any law, ordinance, or regulation, then the bidder shall promptly report those provisions in writing to the City.

1.33. Public Records

Bidders understand that Florida has a broad public records law and that documents in the possession of the City can only be maintained confidential to the extent allowed under the

Florida Public Records Act, Florida Statute 119.

1.34. Contract Documents

The contract attached hereto is a draft of the contract required by the City to award the project described in this bid. It is the bidder’s responsibility to review and understand the contract. If the bidder requires any modifications or additional terms and conditions to the contract, the bidder shall detail the desired changes on a separate page titled “Additional

Terms/Modifications”. That page then must be attached to the bid response form and submitted as part of the bidder’s proposal. Contract modification requests after the bidder’s bid has been submitted shall not be considered.

1.35. Bid Preparation & Submittal Expenses

The City shall not be responsible for any expense incurred by a bidder in reviewing, evaluating, preparing, or submitting a bid. Bidders are solely responsible for the entire expense of responding to this bid.

1.36. Cooperative Procurement Agreement

Per Chapter 69-1119, Laws of Florida, Hillsborough County, all municipalities, local public agencies, boards and other authorities existing within Hillsborough County have the authority to purchase goods or services, at the same purchase price obtained by any other such public entity. The submission of a bid in response to this advertisement shall constitute a bid under the same conditions, during the effective period of the bid, to all the other public entities listed herein:

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Hillsborough County Board of

County Commissioners 601 E. Kennedy Blvd. #2500 Tampa, FL 33601 Phone: (813) 272-5790

FAX: (813) 272-6290

www.hillsboroughcounty.org

Hillsborough Co. Aviation

Authority P. O. Box 22287 Tampa International Airport Tampa, FL 33622-2287 Phone: (813) 870-8730

FAX: (813) 875-6670

www.tampaairport.com

Clerk of Circuit Court 601 E. Kennedy Blvd.-13th Floor P.O. Box 1110 Tampa, FL 33601 Phone: (813) 276-8100 Ext.7721

FAX: (813) 272-

5521www.hillsclerk.com

University of South Florida Procurement Services 3702 Spectrum Blvd. UTC135-P Tampa, FL 33612 813-974-2481 – Telephone 813-974-5362 – Fax

Tampa-Hillsborough County Expressway Authority 1104 East Twiggs St. Suite #300 Tampa, Florida 33602 813-272-6740 – Telephone 813-276-2492 – Fax

Tax Collector 601 E. Kennedy Blvd., 14th Floor Tampa, FL 33602 Phone: (813) 307-6222

FAX: (813) 307-

6521www.hillstax.org

Tampa Palms Community Dev.

Dist.

16311 Tampa Palms Blvd W Tampa, FL 33647 Phone: (813) 977-3933 Fax: (813) 977-6571 www.tpoa.net

Hillsborough Area Regional

Transit Authority 4305 E. 21st Street Tampa, FL 33605 813-623-5835 – Telephone 813-664-1119 – Fax

The Children's Board of Hills.

County 1002 E. Palm Avenue Tampa, FL 33605 Phone: (813) 229-2884

FAX: (813) 228-

8122www.childrensboard.org

Tampa Sports Authority 4201 N. Dale Mabry Highway Tampa, FL 33607 813-673-4300 – Telephone 813-673-4312 – Fax

Hillsborough Community

College 39 Columbia Drive Tampa, FL 33606 813-253-7060 – Telephone 813-253-7561 – Fax

Hillsborough Co. Sheriff’s

Office P.O. Box 3371 Tampa, FL 33601 813-247-8033 – Telephone 813-247-8246 – Fax

City of Temple Terrace P.O. Box 16930 Temple Terrace, FL 33687 813-506-6420 – Telephone 813-989-7185 – Fax

Tampa Port Authority P.O. Box 2192 Tampa, FL 33601 813-905-5164 – Telephone 813-905-5109 – Fax

Housing Authority of Plant

City 1306 Larrick Ln.

Plant City, FL 33563 813-752-0569

City of Tampa Housing Auth.

1614 Union Street Tampa, FL 33607 813-253-0551 – Telephone 813-4522 – Fax

Supervisor of Elections 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 276-8274

FAX: (813) 272-7043

www.votehillsborough.org

Property Appraiser 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 272-6100

FAX: (813) 272-

5519www.hcpafl.org

Hillsborough County School Board P. O. Box 3408 Tampa, FL 33601-3408 Phone: (813) 272-4329

FAX: (813) 272-4007

Community Redevelopment

Agency of the City of Plant City 302 W. Reynolds Street Plant City, Florida 33563

City of Tampa Procurement Department Tampa Municipal Office Building, 2nd Floor 306 E. Jackson St.

Tampa, FL 33602 https://www.hillsboroughcounty.org/ https://www.tampaairport.com/ https://www.hillsclerk.com/ https://www.hillstax.org/ https://www.tpoa.net/ https://www.childrensboard.org/ https://www.votehillsborough.org/ https://www.hcpafl.org/

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State Attorney’s Office Tampa, FL 33602 813-272-5400 – Telephone 813-272-7014 – Fax

2. Scope of Work

To provide the full scope of work as per the attached plans and specifications for the Supply and Install Enclosed Metal Building.

2.1. Supply and Install Enclosed Metal Building

Demo and dispose of existing RV port that was demolished by Hurricane Milton. Supply and install a fully enclosed 36x50x16 enclosed metal building, anchored to asphalt. Structure details include:

• Grey roof with black trim

• White gable end siding and wall siding

• Black gable end wainscot and side walls wainscot

• All siding is horizontal

• Colored screws

• 4' on center frame spacing

• Vertical style roof with a 3/12 pitch and a 6" overhang

• Triple wide trusses

• Double legs

• standard bracing

• 170 MPH wind rating

• 16' leg height

• (2) 14x14 chain hoist garage doors

• (2) 9x9 garage doors

• 1 walk-in side door

3. Special Provisions

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3.1. Closeout Submittals

Awarded vendor shall provide closeout submittals. Data will be used for Operations and

Maintenance Manuals. Submittals to include full product and service detailed information. For example, including manufactures, names, colors, designs, warranties, guarantees, certifications, distributors, operations and maintenance instructions, care and upkeep, shop drawings, as-builts, and with samples.

3.2. Time for Performance

Work is to commence 30 days after Notice to Proceed. The time for substantial completion on this project shall be 90 days from Notice to Proceed.

3.3. Amount of Liquidated Damages per day

Liquidated damages shall be $500.00 per day from date of substantial completion.

3.4. Contractor Qualifications

A. The company responding to this bid must be experienced in similar work and have a minimum of three (3) years’ experience in the same type of work before the bid date.

Appropriate documentation to be provided upon request by the City.

B. The company responding to this bid must demonstrate its similar work by listing a minimum of three (3) projects of similar size and scope. List to include a contact name, email address and telephone number of the client’s project manager for the work.

3.5. Additional Information

A. The contractor must provide City’s authorized representative with telephone number(s) and job title for all management personnel assigned to the project before work commences.

B. The contractor shall be responsible for performing the work necessary to meet City standards in a safe, neat, and good workmanlike manner, using only generally accepted methods in carrying out the work, and complying with all federal and state laws, and all ordinances and codes of the City relating to such work.

C. All work performed shall be subject to inspection and acceptance by the City’s appointed representative before payment. The contractor shall be required to correct any work determined to be unsatisfactory or below industry standards at no additional cost to the

City.

D. The contractor shall warrant against all defects in material and workmanship for one year after acceptance.

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3.6. Safety

The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state and federal requirements that are safety-related. The contractor shall be solely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work.

3.7. Cleanup

At the end of each workday, as well as after completion of all work on the project and before making an application for acceptance of the work, the contractor shall clean/police the site of operations, including any areas under the control of the City that have been used by the

Contractor in connection with the work. All debris shall be removed and hauled off by the

Contractor.

3.8. Definitions

Wherever used in any of the contract documents, the meaning shall be given to the terms herein defined:

A. The term “contractor” means the person, bidder or corporation to whom the herein

Contract is awarded by the Owner and who is subject to the terms hereof.

B. The term “subcontractor” means a person, bidder or corporation supplying services and materials, labor and materials, or only services or labor for work in connection with the project.

3.9. Accident Prevention

Precaution shall be exercised the use of modern safety rules and practices at all times for the protection of persons (including employees) and property, and hazardous conditions shall be guarded against or eliminated.

3.10. Qualifications for Employment

No person shall be employed in violation of the State or the National Labor Laws. No person under the age of sixteen years shall be employed on the project under their contract. No person whose age or physical condition is such as to make this employment dangerous to their health or safety or the health or safety of others shall be employed on the project under their contract;

provided, that shall not operate against the employment of physically handicapped persons, otherwise employable, where such persons may be safely assigned to work which they can ably perform.

3.11. Substitutions

Unless otherwise stated, the reference in the specifications to any article, device, product, materials, fixture, form, or type of construction, etc., by name, make or catalog number, shall be interpreted as establishing a standard of quality and shall not be construed as limiting

25-044PD-JF-IFB P a g e | 1 6 competition. The determination of whether an article, device, product, material, fixture, form or type of construction is equal to that named is solely in the determination of the Owner. No

Substitutions shall be permitted without the prior express written authorization from the Owner.

3.12. Patents

The contractor shall hold and save the owner and its officers, agents, servants, and employees harmless from liabilities of any nature or kind, including costs and expenses for, or on account of, any patented or unpatented invention, process, article or appliance manufactured or used in the performance of the contract, including its use by the owner at any time during the prosecution or after completion of the work unless otherwise specifically stipulated in the contract documents.

3.13. Use of Premises

The contractor shall confine his apparatus, storage of materials, and construction operations to such limits as may be directed by the Owner and shall not unreasonably encumber the premises with his materials. Any damage done to public or private property shall be repaired at the contractor’s expense to the preconstruction condition or better. A preconstruction video must be made to determine actual preconstruction conditions should a dispute arise. Be sure to note the address, type of sod, any existing damage and show these items on the video.

The contractor shall not load or permit any part of any structure to be loaded to such an extent as to endanger its safety.

The contractor shall provide and maintain at his own expense, in a sanitary condition, such accommodations for the use of his employees as is necessary to comply with the requirements and regulations of the State Department of Environmental Regulation and Health Department.

He shall commit no public nuisance.

3.14. Overtime Work by Owner Employees

Where the contractor elects to work on a Saturday, Sunday or a holiday, or longer than an eight-hour work shift on a regular working day, such work shall be considered as overtime work. On all such overtime work an inspector will be present. The contractor shall reimburse the owner for the full amount of the straight time plus overtime costs for employees of the owner required to work overtime hours. The Contractor by these specifications does hereby authorize the owner to deduct the cost of overtime work at the rate of 1.00 per hour from the amount due or to become due him.

Overtime due to special construction problems such as concrete, finishing, asphalt rolling, making live sewer hookups, alleviating traffic problems, etc., may not be charged if the City

Manager considers the overtime to be mutually justified. Normal engineering inspection hours are 7:00 a.m. to 5:00 p.m. Monday through Friday.

Recognized Holidays shall be as follows:

A. New Year’s Day

B. Martin Luther King Day

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C. Strawberry Festival Parade Day

D. Memorial Day

E. Independence Day

F. Labor Day

G. Veteran’s Day

H. Thanksgiving Day

I. Day after Thanksgiving

J. Christmas Eve’s Day

K. Christmas Day

3.15. References

Any reference in this document to any specification, publication, or test method shall be construed as meaning the latest edition, revision, change, or modification of same.

4. Bid Submission

Pursuant to and in compliance with your Invitation to Bid, Instruction to Bidders and other documents related thereto, the undersigned does hereby propose to furnish all labor, materials, supervision, equipment, tools, transportation and supplies necessary for the Supply and Install

Enclosed Metal Building, in accordance with all plans and specifications attached hereto. It shall be completed in accordance with the City of Plant City Standards, complete and ready to use;

as required by and in strict accordance with the specifications and all addenda.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Supply and delivery of new building

1 EA

2 Installation of new building 1 EA

TOTAL

5. Vendor Questionnaire

5.1. TIN #, D-U-N-S #, FEIN or SS#*

Please provide your Tax Identification Numbers.

*Response required

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5.2. Drug-Free Workplace*

The undersigned vendor per Florida Statute 287.087 hereby certifies that the vendor does:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation programs, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection (1).

D. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, a plea of guilty or nolo contendre to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through the implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

5.3. Conflict of Interest Disclosure*

For purposes of determining any possible conflict of interest, all bidders/proposers must disclose if any Plant City Commissioner(s), employee(s), is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “yes” (a City employee, an elected official is also associated with your business), or “no”. If yes, give person(s) name(s) and position(s) with your business.

☐ Yes

☐ No

25-044PD-JF-IFB P a g e | 1 9

*Response required

When equals "Yes"

5.3.1. Conflict of Interest "Yes" Response*

Please enter the following information:

Name(s):

Position(s):

Firm Name:

Title:

Address:

Telephone No.:

E-Mail Address:

*Response required

5.4. No Contact Clause*

The City of Plant City has established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the City through the City Procurement Division.

The period commences when the procurement document is received and terminates when the

City Commissioners, City Manager, or their designee, approves an award.

When the solicitation silence period is in effect, no oral or written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the City

Commissioners, the City Manager, City employees or members of the Approved Review

Committee. All questions or requests for information regarding the solicitation must be directed to the designated Procurement Representative listed in the solicitation.

Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed to the Procurement Manager or his appointed representative. It shall be the Procurement Manager’s decision whether to consider this information in the decision process.

Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process.

All proposers must agree to comply with this policy by signing the following statement and including it with their submittal.

Hereby agree to abide by the City’s “No Contact Clause” and understand the violation of this policy shall result in disqualification of my proposal/submittal.

☐ Please confirm

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5.5. Emergency Contact Information*

Please provide your Emergency Contact's information:

Contact Person:

Telephone Number:

Cell Phone Number:

*Response required

5.6. Evidence that the bidder is qualified to transact business in the State of Florida.*

Vendors shall include most recent Sunbiz document.

*Response required

5.7. The bidder's State of Florida General Contractor's License* Please upload a copy of your General Contractor's License

*Response required

5.8. Current "ACORD" Insurance Certificate*

Please upload your "ACORD" Insurance Certification

*Response required

5.9. Bidder References*

Please download the below documents, complete, and upload.

• BIDDERS_REFERENCES.docx

*Response required

5.10. SWORN STATEMENT UNDER SECTION 287.133(3)(A), FLORIDA

STATUTES, ON PUBLIC ENTITY CRIMES*

Please download the below documents, complete, and upload.

• SWORN_STATEMENT_PURSUANT_TO...

*Response required

5.11. Non-Collution Affidavit*

Please download the below documents, complete, and upload.

• NON-COLLUSION_AFFIDAVIT_OF_...

*Response required

5.12. W-9*

Please upload your W-9.

*Response required 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25-044PD-JF-IFB P a g e | 2 1

5.13. Person to execute contract*

Please answer the following with information regarding the person to execute the contract.

Name:

Title:

E-Mail Address:

*Response required

5.14. Payment (without service charge) will be accepted by Visa for any/all work associated with this bid?*

☐ Yes

☐ No

*Response required

5.15. AFFIDAVIT CERTIFICATION IMMIGRATION LAWS*

The City of Plant City will not intentionally award City contracts to any contractor who knowingly employs unauthorized Alien Workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324 A(E) {Section 274a(E) of The Immigration and Nationality

Act (“INA”).

The City of Plant City may consider the employment by any contractor of unauthorized Aliens a violation of Section 274a(E) of the INA. Such violation by the recipient of the employment provisions contained in Section 274a(E) of the INA shall be grounds for unilateral cancellation of the contract by the City of Plant City.

Bidder attests that they are fully compliant with all applicable immigration laws (Specifically to the 1986 Immigration Act and subsequent amendments).

☐ Please confirm

*Response required

5.16. Closeout Submittals*

Awarded vendor shall provide closeout submittals. Data will be used for Operations and

Maintenance Manuals. Submittals to include full product and service detailed information. For example, including manufactures, names, colors, designs, warranties, guarantees, certifications, distributors, operations and maintenance instructions, care and upkeep, shop drawings, as-builts, and with samples.

*Response required

5.17. Statement of E-Verify Requirements Compliance*

By confirming, I, the duly authorized representative/agent of the firm I am representing for this bid hereinafter referred to as Successful Respondent, by this Affidavit attest to the following:

The Successful Respondent acknowledges that Section 274A of the Immigration and

Nationalization Act and other relevant provisions of law prohibit the employment of

25-044PD-JF-IFB P a g e | 2 2 unauthorized aliens; that the U.S. Department of Homeland Security has established an E-Verify

System that allows employers to verify employee eligibility in an efficient manner; and that the

Office of the Governor of the State of Florida has issued Executive Order 11-116, encouraging public agencies not under the control of the Governor to include as a provision of contracts for the provision of goods or services a requirement that contractors and subcontractors utilize the

E-Verify System to verify employee eligibility. Successful Respondent hereby affirms and agrees that Successful Respondent is in compliance and shall at all times comply with Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens. Successful Respondent shall verify the eligibility of its current and prospective employees utilizing the U.S. Department of Homeland Security’s E-Verify System during the term of this Agreement. Successful Respondent shall include in all contracts with subcontractors related to this Agreement a provision requiring the subcontractor to comply with

Section 274A of the Immigration and Nationalization Act and other provisions of law with respect to the hiring of unauthorized aliens and to verify the employment eligibility of all the subcontractor’s current and prospective employees using the U.S. Department of Homeland

Security’s E-Verify System. The Successful Respondent shall maintain records showing its compliance with the requirements of this paragraph, and shall provide copies of all such records to the City upon request. Failure to comply with any requirement of this paragraph shall constitute a breach of this Agreement for which the City may immediately terminate the

Contract without penalty. In the event of such breach or termination, the Successful

Respondent shall be liable to the City for any costs incurred by the City as a result of the breach.

IN ACCORDANCE WITH § 837.06, FLA. STAT., SUCCESSFUL RESPONDENT

AC…