Supply_and_Delivery_of_Three_(3)_Electric_Vehicle_Chargers.pdf

Invitation for Quote (IFQ)

To Provide

SUPPLY AND DELIVERY OF THREE (3) ELECTRIC VEHICLE

CHARGERS

Due

April 23, 2026, 2:00 pm

Issued by

WEST BASIN MUNICIPAL WATER DISTRICT

17140 South Avalon Boulevard, Suite 210

Carson, California 90746

Issue Date

March 31, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/westbasin https://procurement.opengov.com/portal/%7bproject.government.code%7d

West Basin Municipal Water

REQUEST FOR QUOTATION

Supply and Delivery of Three (3) Electric Vehicle Chargers

1. Introduction

2. Specifications (Good Description)

3. Quantity and Delivery Information

4. General Information & Terms

5. Small and Local Business Enterprise Program

6. Bid Response

7. Pricing Proposal

Attachments:

A - ct4000-ds

B - Vendor Information Request Form

Y - Purchase Order Template-Goods-No LC-(2023)

1. Introduction

West Basin is a public agency that provides imported drinking water and recycled water to 17 cities and nearly one million people in the coastal Los Angeles area. West Basin is a member agency of the Metropolitan Water District of Southern California. West

Basin's mission is to provide a safe and reliable supply of high-quality water to its customers and communities with a commitment to water reliability, water quality, sound financial and resource management, customer service and environmental stewardship. West Basin is an internationally recognized leader in water recycling, conservation, water education and water resource management. To learn more about

West Basin please visit www.westbasin.org.

1.1. Summary

West Basin Municipal Water District (West Basin) is inviting Qualified Bidders to submit

Quotations for Supply and Delivery of Three (3) Electric Vehicle Chargers.

1.2. Background

The electric vehicle chargers will be stationed at our Edward C. Little Water Recycling

Facility.

1.3. Contact Information

Tikneshea Hicks, Contracts Administrator II

Email: tiknesheah@westbasinca.gov

Phone: (310) 660-6207

17140 Avalon Blvd, Carson, CA 90746

1.4. Timeline

Solicit Quotes: March 31, 2026

Last Day for Comments or Questions: April 16, 2026, 4:00pm

Quotes Due: April 23, 2026, 2:00pm

2. Specifications (Good Description)

2.1. Specifications

The following specifications should be considered for the electric vehicle charging stations:

• Charging Station Type: ChargePoint model CT4021-GW1, associated mounting kit, and activation fee

• Power Output: The charging stations should provide 30A http://www.westbasin.org/

• Quantity: 3

• Optional Cloud Plan: Service plans should include a 3-year Prepaid Commercial

Cloud Plan with the term concluding in 2029

• Optional Maintenance Plan: Service plans should include a 3-year Prepaid

Assure Maintenance and Management plan for CT4000 stations with the term concluding in 2029.

3. Quantity and Delivery Information

The selected vendor shall supply and deliver one (3) new, ChargePoint commercial charging stations to the address below:

West Basin Municipal Water District

Edward C. Little Water Recycling Facility

1935 S. Hughes Way, El Segundo, CA 90245

Attn: Jason Kung, Operations Analyst II

Contact Phone: (310) 661-6298

Contact Email: JasonK@WestBasinCA.gov

4. General Information & Terms

4.1. Quotation Validity

Bidders Quotation shall be valid for a period of at least 90 days from the closing date and time of this solicitation.

4.2. Review of Solicitation Documents

Bidder is strongly encouraged, and it is their responsibility, to review this Solicitation and all its attachments in their entirety.

4.3. Questions / Clarifications

Respondent Questions, Request for Clarification and Exceptions

In the event that the Respondent has any questions or requests for clarification, the

Respondent should notify West Basin with their concerns no later than the date and time noted in the timeline. Questions and Requests for Clarification must be submitted by this date through the OpenGov Question and Answer Module.

West Basin will respond to questions and requests for clarifications and exceptions via the OpenGov Question and Answer Module.

mailto:JasonK@WestBasinCA.gov

4.4. Purchase Order Award

A. The Purchase Order will be awarded to the Bidder with the lowest responsive quotation.

B. Purchase Order award may be subject to the approval of West Basin’s Board of

Directors.

4.5. Terms and Conditions

West Basin’s Purchase Order Terms and Conditions have been included in the

Attachments Section for your review and are a part of this IFQ. These Terms and

Conditions shall apply to the Purchase Order that will be executed upon award to the successful bidder. Submission of your quote in response to this IFQ constitutes your acceptance of all Specification(s), Terms and Conditions of this IFQ and all its attachments provided that a proposer may state exceptions to terms and conditions with its proposal, and provided further that exceptions to terms and conditions not included with a proposal shall, at the District’s option, be deemed waived.

5. Small and Local Business Enterprise Program

5.1. Small and Local Business Enterprise

The District encourages the utilization of small and local businesses. To promote the participation of Small and Local Business Enterprises in the competitive Solicitation process, the District has established a program that provides incentives to encourage small and local Vendors to participate in District Solicitations

5.2. Definition of Terms - The following definitions shall apply:

• Local Business Enterprise (LBE) - To be considered as a local business enterprise, a firm must provide evidence, in the form of a business license, that the firm is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose. The firm must be located either within the

District’s service area or within 25 miles of the District’s Carson headquarters for a minimum of one year.

Click HERE to verify your firm’s Local status under the Small and Local Business

Enterprise Program on the "Doing Business with West Basin" page.

• Small Business Enterprise (SBE) - To be considered as a Small Business

Enterprise and to encourage maximum participation, the District will accept a

Vendor that meets and is certified to the federal U.S. Small Business

Administration (SBA) size standards or the SBE standards set by the California

Department of General Services (DGS). In addition, the District will accept a https://procurement.opengov.com/portal/westbasin/projects/240555/document?section=2291857 https://www.westbasinca.gov/about-west-basin/doing-business-with-west-basin

Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification.

5.3. Verification

To qualify as a Small and/or Local Business Enterprise, the Respondent must provide verification of their Business Enterprise status in the Bid Response Section of this IFQ.

5.4. Evaluation Scoring

For the purpose of evaluation of Informal and Formal competitive Quotations, the

Quotations of SBEs or LBEs will be reduced by 3% of SBE or LBE participants who propose as Prime Contractors. If the participant is both a small and a local business, the

Quotation will be reduced by 6%.

If a Prime Supplier includes a SBE or LBE as a Sub(s) in its Quote, the District will reduce the Prime’s Quotation by 1% for participation from either SBE or LBE Sub(s) only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).

If, after this adjustment, the SBE or LBE is determined to be the most competitive

Quotation, the actual Contract amount will be the amount originally quoted.

6. Bid Response

Quote Submittal Instructions / Details

• Bidder shall provide price, delivery, technical, and other information as requested.

• Quotations shall be submitted online through the e-procurement system. NO

OTHER FORM OF SUBMISSION WILL BE ACCEPTED

• Quotations received later than the due date and time specified herein will be rejected.

• At West Basin’s sole discretion, West Basin reserves the right to reject any or all

Bids.

• The Bidder must guarantee the minimum standards identified in the

Specification(s).

• West Basin reserves the right to terminate any agreement to provide the offered Services when termination is deemed necessary. This includes but is not limited to improper insurance (when applicable), poor workmanship or untimely performance.

6.1. (3) Electric Vehicle Chargers Quote* If possible, please include any applicable tariffs in the pricing proposal.

*Response required

6.2. Small Business Enterprise Verification*

Do you qualify as Small Business Enterprise?

Small Business Enterprise (SBE): To be considered as a Small Business Enterprise and to encourage maximum participation, the District will accept a Vendor that meets and is certified to the Federal U.S. Small Business Administration (SBA) size standards, or the SBE standards set by the California Department of General

Services (DGS). In addition, the District will accept a Vendor’s self-certification of any local agency within the State of California. All certifications are subject to verification.

If yes - respondent must attach documentation of Small Business certification.

☐ Yes

☐ No

*Response required

When equals "Yes"

6.2.1. Upload SBE certification.*

*Response required

6.3. Local Business Enterprise Verification*

Do you qualify as Local Business Enterprise?

Local Business Enterprise (LBE): To be considered as a Local Business Enterprise, a Vendor must provide evidence, in the form of a business license, that the Vendor is located at a fixed commercial or residential address where administrative, clerical, professional or other productive work is performed relative to its commercial purpose. The Vendor must be located either within the District’s service area or, within

25 miles of the District’s Carson headquarters for a minimum of one year.

Please click HERE to determine if your firm is considered Local, under Small and Local

Business Enterprise Program.

If yes - respondent must attach current copy of the firm's business license.

☐ Yes

☐ No

*Response required

When equals "Yes"

6.3.1. Upload business license.*

*Response required https://www.sba.gov/federal-contracting/contracting-guide/size-standards/size-standards-tool?ms=fp https://www.dgs.ca.gov/PD/Resources/SCM/TOC/12/12 https://www.dgs.ca.gov/PD/Resources/SCM/TOC/12/12 https://www.westbasinca.gov/about-west-basin/doing-business-with-west-basin

6.4. Sub(s) Small and Local Business Enterprise Verification* Do you have a Sub Supplier, Subcontractor or Subconsultant that qualifies as

SBE or LBE?

Participation from either SBE or LBE Sub(s) qualify only if at least 30% of the total compensation paid by the District under the terms of the contract are allocated to and received by the SBE or LBE Sub(s).

The Prime must include the Sub(s) services and compensation in its Price Form.

If yes - the Prime (respondent) must attach current copy of the Sub(s) business license and/or SBE certification.

☐ Yes

☐ No

*Response required

When equals "Yes"

6.4.1. Upload Sub(s) business license and/or SBE certification.* *Response required

6.5. Made in America Survey*

Are the materials your company provides made in America?

(Note: This is not a requirement for bidding.)

☐ Yes

☐ No

☐ Not Applicable

*Response required

6.6. Acceptance Conditions*

By clicking Yes below, I, on behalf of the Respondent submitting this Proposal, quotation, or bid acknowledge that I have read and understand the subject solicitation and all its attachments. I further acknowledge that, by submission of a proposal, quotation, or bid in response to the subject solicitation, the Respondent accepts all the terms and conditions set forth in the subject solicitation and its attachments, including, but not limited to, the Sample Agreement or the Purchase Order Standard Terms and

Conditions, except as specifically identified in an exception submitted concurrently therewith.

☐ Yes

☐ No

*Response required

6.7. How did you first hear about this project?*

☐ Direct email / notification from OpenGov

☐ West Basin's Website

☐ West Basin Procurement Newsletter

☐ Industry Outreach Event

☐ West Basin's Virtual Outreach Webinar

☐ Construction Bid Platform (Ebidboard, Dodge Data, ConstructConnect, etc.)

☐ Social Media

☐ Other

*Response required

6.8. [FOR NEW VENDORS ONLY] Attach Company W-9

6.9. [For New Vendor Only] Attach New Vendor Form The New Vendor Form is located in the Attachments section, Attachment B.

7. Pricing Proposal

REQUIRED ITEMS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 CT4021-GW1 [*] 3 ea

2 Bollard Concrete Mounting Kit

(CT4001-CCM) [*]

3 ea

3 Activation Fee [*] 3 ea

[*] Denotes item is taxable

Sales Tax (@ 9.5%)

TOTAL

OPTIONAL ITEMS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 CPCLD-COMMERCIAL (3-Years

Prepaid) 6 ea

2 CT4000-ASSURE (3-Years

Prepaid) 3 ea

Line Item Description Quantity Unit of

Measure Unit Cost Total

TOTAL