Supply_and_Delivery_of_Materials_for_the_Donnie_Distribution_Substation_(Re-Bid).pdf

ITB#202637 Page 1

INVITATION TO BID

FOR

SUPPLY AND DELIVERY OF MATERIALS FOR THE

DONNIE DISTRIBUTION SUBSTATION (RE-BID)

ITB#202637

Submittal Due Date:

Tuesday, October 27, 2026 at 2:00 pm, EST

Non-Mandatory Pre-Submittal Meeting:

undefined, EST

ISSUED BY:

Procurement & Contract Services Department

450 SE 6th Avenue Homestead, FL 33030

Date Issued: Friday, September 25, 2026

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofhomestead https://secure.procurenow.com/portal/%7bproject.government.code%7d

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TABLE OF CONTENTS

1. INTRODUCTION

2. SPECIAL TERMS & CONDITIONS

3. GENERAL CONDITIONS

4. SCOPE OF WORK

5. METHOD OF AWARD

6. INSURANCE REQUIREMENTS

7. PRICING

8. VENDOR SUBMISSION

Attachments:

A - Donnie_Material_Specs

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1. INTRODUCTION

1.1. Summary

The City of Homestead Power System (HPS) is soliciting bids for the supply and delivery of materials and equipment required for the Donnie Avocado 138kV/13.2kV Substation Project. To support the project schedule and maintain greater control over equipment procurement, HPS will purchase major substation components directly from qualified manufacturers and suppliers.

This solicitation is intended to secure critical long-lead electrical equipment and associated materials needed for the construction of the new substation. By procuring these materials directly, HPS can ensure timely delivery, compliance with project specifications, and compatibility with existing utility infrastructure.

Vendors shall provide pricing, technical information, lead times, and all other requirements identified in the solicitation documents for the materials specified herein.

The City of Homestead is an Equal Opportunity Employer and encourages participation from

MBE/WBE/DBE businesses.

1.2. Background

The City of Homestead Power System (HPS) is developing the Donnie Avocado 138kV/13.2kV

Distribution Substation to support continued growth, enhance system reliability, and increase electrical capacity within its service territory. The new substation will be located in Homestead, Florida, and will serve as a critical component of the City's electric utility infrastructure.

The facility is being designed as a 138kV/13.2kV distribution substation with a loop-in/loop-out transmission configuration and will ultimately support an approximate capacity of 89 MVA through the installation of two power transformers and associated distribution feeders.

As part of this project, HPS is seeking qualified manufacturers and suppliers to furnish and deliver substation equipment and materials in accordance with the specifications and requirements contained in this solicitation. The equipment procured under this bid will be utilized in the construction and commissioning of the Donnie Avocado Substation and must meet all applicable industry standards, utility requirements, and project specifications.

The City intends to procure high-quality equipment that supports long-term system reliability, operational efficiency, and compatibility with existing utility assets.

1.3. Contact Information

Lissandra Kmoch

Procurement Specialist II

450 SE 6th Ave

Homestead, FL 33030

Email: lkmoch@homesteadfl.gov

Phone: (305) 224-4620 mailto:lkmoch@homesteadfl.gov tel:(305)224-4620

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1.4. Timeline

Release Project Date: September 25, 2026

Question Submission Deadline: October 21, 2026, 5:00pm

Submission Deadline: October 27, 2026, 2:00pm

JOIN THE VIRTUAL BID OPENING

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/28670268

3963416?p=IC1DTXYL8WGbmBsj87

Meeting ID:286 702 683 963 416

Passcode: vd2n6vc9

Dial in by phone

+1929-346-7292,,82320494#

Phone conference ID:823 204 94#

Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

Council: Tentative: November 2026

2. SPECIAL TERMS & CONDITIONS

2.1. SOLICITATION INFORMATION:

The City’s Procurement and Contract Services Department is the official source to obtain information relating to City of Homestead procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

Solicitation documents are available for download from the City's e-Procurement Portal

("Portal"): https://procurement.opengov.com/portal/cityofhomestead

You may also contact the Procurement and Contract Services Department at (305) 224-4620 or visit us during normal business hours, to obtain award information and other documents at:

City of Homestead https://teams.microsoft.com/meet/286702683963416?p=IC1DTXYL8WGbmBsj87 https://teams.microsoft.com/meet/286702683963416?p=IC1DTXYL8WGbmBsj87 https://procurement.opengov.com/portal/cityofhomestead

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Procurement and Contract Services Department

450 SE 6th Avenue

Homestead, FL 33030

Please remember, email notification is provided as a courtesy to our Respondents, but it is the

Respondent's responsibility to check with the City of Homestead’s Portal at:

https://procurement.opengov.com/portal/cityofhomestead for current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Homestead.

2.2. PROJECT LOCATION:

Lat/Long: 25.490960, -80.450354 Homestead, FL 33030

2.3. PLANS:

There are no plans associated with this project.

2.4. BID BOND:

All bids must be accompanied by a Bid Bond in the amount of 10% of the total bid submitted, to be in the form of a Cashier’s Check (which shall be tantamount to a Bid Bond) made payable to the City of Homestead; a bond written by a surety company authorized to do business in the State of Florida and shall comply with State Statute 287.0935. The Bid Bond must be fully executed, signed by both the Bidder and the surety, and must be uploaded in the designated submittal section at the time of bid submission. The bond of all unsuccessful bidders will be returned after bid award. The Bidder shall not withdraw their Bid after Bid Opening for the period stipulated as the Bid guaranty period. Bidders will give these assurances that all bids offered will be held open and are not revocable for lack of consideration during the time stipulated herein.

2.5.1 Attorneys-in-fact, who sign the Bid Bond, Performance Bond and Payment Bond, must file with such Bonds, certified copies of their current power of attorney to sign such Bonds. All

Bonds must be countersigned by an agent of the Surety licensed in the state of Florida, with a copy of the agent's current identification card, as issued by the State of Florida Insurance

Commissioner, attached thereto.

2.5. GUARANTEED DELIVERY TIME:

Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays.

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Bidder(s) needs to specify in the Pricing Table the estimated delivery time (in calendar days) for each item. The delivery time should be your best estimate, as orders will be placed based on that information

2.6. LIQUIDATED DAMAGES:

If the successful Bidder fails to deliver within the specified delivery time, it is understood that

1% of the unit price per calendar day per item will be deducted, as liquidated damages, for each day beyond the specified delivery time up to a maximum of 25%.

This is imposed as liquidated damages, not as a penalty, in recognition of the difficulty of ascertaining actual damages.

2.7. REFERENCES:

Each Bid should be accompanied by a list of references (minimum of six [6]) for clients or government organizations for which the Bidder is currently furnishing or has previously furnished similar products or services. The reference list should include, the name of the company, a contact person, telephone number, email address, Purchase Order or Contract Number.

The City further reserves the right to verify and confirm any information submitted in this process.

Such verification may include, but is not limited to, contacting current or former clients, reviewing relevant documentation, conducting site visits, and performing other independent confirmation of data.

2.8. BIDDER'S QUALIFICATIONS:

To be considered responsive, Bidders shall submit documentation demonstrating their ability to successfully furnish the materials specified in this solicitation. The Bidder shall provide a

Company Profile that includes, at a minimum, the following information:

A. Length of time the company has been in business and the location of its principal place of business.

B. Description of the Bidder's experience supplying materials of similar type, size, and complexity as those specified herein.

C. Identification of the proposed Project Manager, Account Representative, or primary point of contact responsible for coordinating material procurement and delivery.

D. Description of the Bidder's organizational capacity, including available personnel, warehouse facilities, distribution network, and other resources necessary to fulfill the requirements of this solicitation.

E. Evidence of the Bidder's financial capability to perform and fulfill purchase orders issued under this Contract.

F. Disclosure of any claims, defaults, contract terminations, or other matters that may affect the Bidder's ability to perform.

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G. Disclosure of any pending or past litigation involving the Bidder, its principals, or officers and the City of Homestead.

H. A list of at least three (3) references for projects completed within the last five (5) years involving the supply of similar materials. Include the client name, contact person, telephone number, description of materials supplied, and contract value.

The Bidder shall complete and submit the Bidder Qualifications Form included in the Vendor

Submission section of the solicitation document.

Bidders must be actively registered and in good standing in the federal System for Award

Management (SAM.gov) at the time of bid submission and throughout the term of the Contract, if applicable.

Failure to submit the required qualification information and forms with the bid may result in the bid being deemed non-responsiv

2.9. PAYMENT:

Full payment will be made upon receipt and acceptance of a complete unit(s). No down or partial down payments will be made. All Bid prices must be F.O.B./C.I.F. destination, freight prepaid

Homestead, Florida with delivery to the location specified at the time of order.

All invoices must reference the purchase order number issued by the City. No work shall be performed without issuance of a Purchase Order.

2.10. AVAILABILITY OF FUNDS:

It is understood and agreed between the parties herein that the City shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this contract.

3. GENERAL CONDITIONS

3.1. BID TABULATIONS:

Bid tabulations are posted on the City website at:

https://procurement.opengov.com/portal/cityofhomestead.

3.2. NO BID:

Bidders who choose not to submit a response are encouraged to indicate their intent not to participate through the OpenGov procurement portal and, if desired, provide a brief reason for declining. Repeated failure to respond to solicitations without sufficient justification may result in the supplier’s status being reviewed and could lead to removal from the City's supplier notification list. Submission of a "No Response" notification through OpenGov by the solicitation due date and time will be recognized as an acknowledgment of the solicitation and the supplier’s decision not to participate.

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3.3. BILLING INSTRUCTIONS:

Invoices, unless otherwise indicated, must show the purchase order number and respective Bid number and shall be submitted to the City of Homestead (100 Civic Court Homestead, FL 33030) with the requesting Department labeled on the mailing envelope.

3.4. TAXES:

The City of Homestead is exempt from all Federal Excise and State taxes. The applicable tax exemption number is shown on the Purchase Order.

3.5. EQUIVALENTS:

If a Bidder proposes equipment, materials, or supplies other than those specifically identified in the solicitation, the Supplier shall clearly identify the proposed equivalent product within its submission. Any proposed equivalent shall conform to or exceed the quality, design, construction, performance, and functional requirements specified. Brand Names: Catalog numbers, manufacturers’ names, and brand names referenced in this solicitation are provided solely to establish a minimum standard of quality, performance, and design and shall not be construed as an endorsement of a particular product or manufacturer. Bidders may propose equivalent products from other recognized manufacturers, provided they submit sufficient information to demonstrate compliance with the solicitation requirements. When proposing an equivalent product, the Bidder shall identify the manufacturer, brand name, model number, and any deviations from the stated specifications within its submission. The Bidder shall also upload complete descriptive literature, technical specifications, brochures, test results, or other supporting documentation necessary to evaluate the proposed equivalent. Failure to provide adequate supporting documentation may result in the proposed equivalent being deemed non-responsive and not considered. If no alternate manufacturer, brand, model, or deviation is identified in the Bidder's submission, the City will assume the Bidder is offering products that fully comply with the specifications as stated. Manufacturer names, brand names, and model numbers used in these specifications are intended solely to establish minimum requirements for quality, performance, and design. Equivalent products may be offered and will be evaluated to determine whether they meet or exceed the requirements of the specified item. The City reserves the right to determine the acceptability of any proposed equivalent.

3.6. MISTAKES:

Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the Bidder’s risk.

3.7. CONDITIONS AND PACKAGING:

It is understood and agreed that any item offered or shipped as a result of this bid shall be latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.

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3.8. QUALITY:

All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship.

3.9. CANCELLATION:

RESERVED

3.10. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:

If the Bidder is awarded a contract under this solicitation, all pricing submitted in the Bidder’s response shall remain fixed and firm for the entire term of the contract, including any approved renewal periods, unless otherwise specified herein. The Bidder may, at any time during the contract term, offer incentive discounts, reduced pricing, or other cost-saving opportunities to the

City; however, such discounts shall not result in prices exceeding those originally submitted and awarded under the contract.

3.11. COMPLETE PROJECT REQUIRED:

These specifications describe the various items or classes of work required, enumerating or defining the extent of same necessary, but failure to list any item or classes under scope of the several sections shall not relieve the contractor from furnishing, installing or performing such work where required by any part of these specifications, or necessary to the satisfactory completion of the project.

3.12. PRICES QUOTED:

Bidder should deduct trade discounts and quote firm net prices and give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. / C.I.F. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s).

3.13. UNDERWRITERS’ LABORATORIES:

Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be

UL listed or re-examination listing where such has been established by UL for the item(s) offered and furnished.

3.14. AMERICAN MADE:

The City Council of Homestead, acting in session on June 20, 1983, adopted Resolution No. 83-

06-21 which states, “That it is the intent and policy of the City Council of the City of Homestead, Florida, that the needs of the City of Homestead for supplies, materials and equipment be met using only those supplies, materials and equipment manufactured in the United States of America

ITB#202637 Page 10 when same are available and when the price of same and the bid of same is consistent with the bidding procedures of the City Code of the City of Homestead.”

3.15. NON-CONFORMANCE TO CONTRACT CONDITIONS:

Items may be tested for compliance with specifications. Items delivered, not conforming to specifications, may be rejected and returned at vendor’s expense. These items and items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market.

Any increase in cost may be charged against the Bidder. Any violation of these stipulations may also result in:

A. Vendor’s name being removed from the vendor list.

B. All departments being advised not to do business with vendor.

3.16. DISPUTES:

In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the buyer shall be final and binding on both parties

3.17. LEGAL REQUIREMENTS:

Federal, state, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the Bidder will in no way be a cause for relief from responsibility.

3.18. PATENTS AND ROYALTIES:

The Bidder, without exception, shall indemnify and save harmless the City of Homestead, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Homestead, Florida. If the Bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or costs arising from the use of such design, device, or materials in any way involved in the work.

3.19. OSHA:

The Bidder warrants that the product supplied to the City of Homestead, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract.

Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the Bidder responsible for same.

3.20. ANTI-DISCRIMINATION:

The Bidder certifies that he/she is in compliance with the non-discrimination clause contained in

Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin.

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3.21. DEFAULT:

In the event of default on a contract, the successful Bidder shall pay all attorneys’ fees and court costs incurred in collecting any liquidated damages.

3.22. SUBSTITUTIONS:

The City of Homestead, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the Bidder’s expense.

3.23. BIDDER’S FACILITIES:

The City reserves the right to conduct site visits to Contractor’s business location(s) at any time with prior notice and/or may request that Contractor participate in live presentations. The selection of a contractor may be based wholly or in part upon the results of site visits or live presentations.

3.24. DISCLAIMER:

The City of Homestead may, in its sole and absolute discretion, accept or reject, in whole or in part, for any reason whatsoever any or all Bids; re-advertise this Bid; postpone or cancel at any time this Bid process; or, waive any formalities of or irregularities in the bidding process. Bids that are not submitted on time and/or do not conform to the City of Homestead’s requirements will not be considered. After all bids are analyzed, organization submitting bids that appear, solely in the opinion of the City of Homestead, to be the most competitive, shall be submitted to the City

Council, and the final selection will be made shortly thereafter with a timetable set solely by the

City of Homestead. The selection by the City of Homestead shall be based on the bid, which is, in the sole opinion of the City Council, in the best interest of the City of Homestead. The issuance of this bid constitutes only an invitation to make presentations to the City of Homestead. The City of

Homestead reserves the right to determine, at its sole discretion, whether any aspect of the bid satisfies the criteria established in this Bid. In all cases the City of Homestead shall have no liability to any contractor for any costs or expense, incurred in connection with this bid or otherwise.

3.25. EVIDENCE:

The submission of a Bid shall be prima facie evidence that the Contractor is familiar with and agrees to comply with the contents of this Bid Project

3.26. DEMONSTRATION OF COMPETENCY:

Pre-award inspection of the Bidder’s facility may be conducted prior to contract award. The City will evaluate whether the Bidder is regularly engaged in the business of providing the goods and/or services described in this Solicitation. Bidders must demonstrate a satisfactory record of performance over a reasonable period and possess sufficient financial capacity, equipment, and organizational resources to ensure successful performance of the Contract. The terms “equipment and organization” as used herein shall be construed to mean a company that is adequately equipped and established in accordance with generally accepted industry practices, as determined by the City based on the information provided and any additional information requested.

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The City may consider any available evidence regarding the financial, technical, and other qualifications and abilities of a Bidder, including past performance with the City, in determining the responsibility of the Bidder and in making an award in the best interest of the City.

The City may require Bidders to provide proof of their authorization as representatives of a manufacturer or supplier, where applicable. The City may also request product information from the source of supply regarding the quality, packaging, and characteristics of the products to be furnished. Any material inconsistencies between such information and the Bidder’s submission may result in a determination of non-responsibility or rejection of the Bid as non-responsive. The

City reserves the right to request additional information or clarification from any Bidder as necessary to determine responsibility.

During the term of any resulting Contract, the City may review the Contractor’s performance to ensure continued compliance with the requirements of this section. If the City determines that the

Contractor no longer possesses the necessary financial capacity, equipment, or organizational resources required to perform the Work, the City may take appropriate action, including placing the Contractor on probationary status or initiating termination procedures in accordance with the

Contract.

3.27. ASSIGNMENT:

The Contractor agrees not to enter into subcontracts and shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Homestead

3.28. INDEMNIFICATION:

Contractor shall indemnify and hold harmless the City of Homestead and City’s officers and employees to the fullest extent authorized by Section 725.06 (2), Florida Statutes, which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein

3.29. OPTIONAL CONTRACT USAGE:

This Contract may be made available for use by other governmental entities, including but not limited to municipalities, counties, special districts, school boards, and other public agencies within the State of Florida, as well as other states, where permitted by law. Such use shall be at the sole discretion of the Contractor and the requesting governmental entity. The City of

Homestead shall not be a party to any transactions between the Contractor and any other governmental entity, and shall bear no liability or responsibility for any obligations, payments, or performance associated with such use. Any governmental entity electing to use this Contract shall do so in accordance with its own procurement policies and procedures, and any terms and conditions mutually agreed upon between the Contractor and the participating entity, provided such terms are consistent with the scope of this Contract. Nothing herein shall be construed to require the Contractor to extend pricing or terms to any entity other than the City of Homestead.

This provision is intended to comply with applicable Florida law, including Florida Statutes

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287.042(16), and to promote intergovernmental cooperation and efficiency in public procurement.

The Contractor must indicate by providing a yes or no response "yes" or "no" if they agree to offer the same services and materials awarded by this solicitation to other governmental agencies.

3.30. SPOT MARKET PURCHASES:

It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be “Spot Market Purchased” may be purchased by other methods, i.e. Federal, State or local contracts.

3.31. SUNSHINE LAW:

As a political subdivision, the City of Homestead is subject to the Florida Sunshine Act and Public

Records Law. By submitting a Bid, Contractor acknowledges that the materials submitted with the

Bid and the results of the City of Homestead’s evaluation are open to public inspection upon proper request. Contractor should take special note of this as it relates to proprietary information that might be included in its Bid.

3.32. FORCE MAJEURE:

The performance of any act by the City or Contractor hereunder may be delayed or suspended at any time while, but only so long as, either party is hindered in or prevented from performance by acts of God, the elements, war, rebellion, strikes, lockouts or any cause beyond the reasonable control of such party, provided however, the City shall have the right to provide substitute service from third parties or City forces and in such event the City shall withhold payment due Contractor for such period of time. If the condition of force majeure exceeds a period of 14 days the City may, at its option and discretion, cancel or renegotiate this Agreement. .

3.33. COLLUSION:

By offering a submission pursuant to this Invitation to Bid, the Bidder certifies the Bidder has not divulged, discussed or compared his Bid with other Bidders and has not colluded with any other Bidder or parties to this Bid whatsoever. Also, the Bidder certifies, and in the case of a joint bid, each party thereto certifies, as to his own organization, that in connection with this Bid.

Any prices and/or cost data submitted have been arrived at independently, without consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any other Bidder or with any competitor.

Any prices and/or cost data quoted for this Bid have not knowingly been disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to the scheduled opening, directly or indirectly to any other Bidder or to any competitor.

No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition.

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The only person or persons interested in this Bid, principal or principals is/are named therein and that no person other than therein mentioned has any interest in this bid or in the contract to be entered into.

No person or agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee accepting bona fide employees or established commercial agencies maintained by the Bidder for the purpose of doing business.

3.34. ELIGIBILITY:

All agents, employees and subcontractors of the Bidder retained to perform services pursuant to this bid shall comply with all laws of the United States concerning work eligibility.

3.35. TIE BIDS:

Whenever two or more Bids which are equal with respect to price, quality and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a Bid received from a business that certifies that is has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the action that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’ policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1).

D. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

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F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

3.36. PROPERTY:

Property owned and in the possession of the City of Homestead is the responsibility of the City of Homestead. Such property furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Homestead. Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City of Homestead shall be the responsibility of the

Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property if any.

3.37. TERMINATION FOR DEFAULT:

If Contractor defaults in its performance under this Contract and does not cure the default within

30 days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice without penalty to the City of Homestead. In such event the Contractor shall be liable for damages including the excess cost of procuring similar supplies or services:

provided that if, (1) it is determined for any reason that the Contractor was not in default or (2) the

Contractor’s failure to perform is without his or his subcontractor’s control, fault or negligence, the termination will be deemed to be a termination for the convenience of the City of Homestead under Section 3.38.

3.38. TERMINATION FOR CONVENIENCE:

The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in the best interests of the City of Homestead. If this Contract is for supplies, products, equipment, or software, and so terminated for the convenience by the City of Homestead the Contractor will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Homestead shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. In no event shall City be liable for consequential damages, including anticipated lost profits on work not performed on this or any other project. The City Manager may terminate this Contract immediately for public health, safety and welfare.

3.39. CONFIDENTIALITY:

As a political subdivision, the City of Homestead is subject to the Florida Sunshine Act and Public

Records Law. If this Contract contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon court order.

3.40. GOVERNING LAW AND VENUE:

The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall take place in Miami-Dade County, Florida.

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3.41. ATTORNEY’S FEES:

In connection with any litigation, mediation and arbitration arising out of this Contract, the prevailing party shall be entitled to recover its costs and reasonable attorney’s fees through and including appellate litigation and any post-judgment proceedings.

3.42. NO PARTNERSHIP OR JOINT VENTURE:

Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City of Homestead and Contractor, or to create any other similar relationship between the parties.

3.43. PARTIAL INVALIDITY:

If any provision of this Contract or the application thereof to any person or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law.

3.44. PROVISIONS BINDING:

Except as otherwise expressly provided in this Contract, all covenants, conditions and provisions of this Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns.

3.45. HEADINGS AND TERMS:

The headings to the various paragraphs of this Contract have been inserted for convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way the expressed terms and provisions hereof.

3.46. ENTIRE AGREEMENT:

The contract consists of this City of Homestead Bid and specifically this Section III, Contractor’s

Response and any written agreement entered into by the City of Homestead and Contractor, and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any, made by and between the parties. This Contract may be modified only by a written agreement signed by the City of Homestead and Contractor.

3.47. AUDITS:

The City shall have access to all books, records, and documents of the successful Bidder which directly relate to the Work to be performed for the purpose of inspection and auditing upon reasonable written notice during normal business hours at the office of the Contractor or at some location mutually agreed upon by the City and the Contractor.

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3.48. WITHDRAWAL OF BIDS:

No Bid can be withdrawn by a Bidder after it is filed with the Clerk, during the period stipulated in the advertisement for Bids, unless the Bidder makes the request in writing to the City Clerk and the request is received prior to the time set for the opening of Bids.

3.49. REJECTION OF BIDS:

Responses that do not contain completed and properly executed forms, affidavits, certifications, and other required documents as specified in this solicitation may be rejected by the City.

Responses that are not responsive to the requirements of this solicitation shall be rejected by the

City.

Responses may be considered irregular and may be rejected if they contain omissions, unauthorized alterations, conditions, exceptions, unauthorized alternate offers, or other material irregularities.

In addition, any of the following may be considered sufficient cause for rejection of a Response:

• Submission of more than one Response for the same solicitation by an individual, firm, partnership, or corporation under the same or different names;

• Affiliated entities are defined as business concerns that are affiliates of each other when, either directly or indirectly, one concern controls or has the power to control the other, or a third party controls or has the power to control both;

• Indicators of control include, but are not limited to, interlocking management or ownership, shared facilities and equipment, or common use of employees;

• Identical pricing submitted by ostensibly separate entities shall be considered sufficient evidence of a lack of independent price determination and may result in the rejection of all affected Responses;

• Evidence of collusion among Respondents;

• Previous participation in collusive bidding or proposal activities on work for the City;

• Submission of materially unbalanced pricing in which the prices proposed for certain items are disproportionate to the prices proposed for other items;

• Lack of competency or qualifications of the Respondent. Award will be made only to a

Respondent determined by the City to be capable of performing the required work. The

City reserves the right to determine a Respondent ineligible at any time during the solicitation process if developments arise that, in the City's judgment, adversely affect the

Respondent's ability to successfully perform the work and fulfill its contractual obligations;

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• Lack of capability as demonstrated by the Respondent's past performance on City projects, including quality of work, timeliness, and contract compliance;

• Existing contractual commitments which, in the City's judgment, may hinder or prevent timely performance under any resulting contract;

• Being in arrears on any existing contract with the City, having defaulted on a previous contract, having failed to complete required work, punch list items, or warranty obligations, or having been subject to legal action to enforce the City's contractual rights;

• Failure to provide pricing, information, or documentation required by this solicitation;

• Failure to provide a bid bond, proposal guaranty, or other security when specifically required by the solicitation documents.

3.50. ORDER OF PRECEDENCE:

In the event that a conflict arises between the General Terms and Conditions, Special Conditions, the Technical Specifications, the Bid Submittal Section, or any addendum issued, the order of precedence shall be the last addendum issued, the Bid Submittal Section, the Technical

Specifications, the Special Conditions, and then the General Terms and Conditions.

4. SCOPE OF WORK

4.1. TECHNICAL SCOPE OF WORK Material Procurement: Long-Lead Substation

Equipment

1. General Scope & Project Overview

The City of Homestead is seeking competitive, sealed bids from qualified manufacturers for the engineering, fabrication, factory testing, packaging, and FOB Destination delivery of major long-lead 138kV transmission and 13.8kV distribution equipment.

This procurement is strictly a material-supply contract. Installation, civil foundation construction, field wiring, and final commissioning are outside this Scope of Work and will be performed by the City's electrical construction contractor. The Contractor (Supplier) shall be solely responsible for delivering fully compliant, utility-grade equipment matching the exact technical boundaries defined herein.

2. SCHEDULE OF EQUIPMENT & QUANTITIES

The Supplier shall furnish the following equipment:

Item Equipment Description Manufacturer / Model Reference Quantity

2.1 138kV Circuit Switcher – Vertical Break, SF6 Siemens Energy / CPV2-145-40 2

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2.2 138kV Motor-Operated Disconnect Switch Southern States / EV-2H Series 2

2.3 138kV Manual Disconnect Switch Southern States / EV Series 1

2.4 138kV Inductive Potential Transformers – Bus Protection Grade Hitachi Energy / IMB 4

2.5 138kV Multi-Core Current Transformers Hitachi Energy / IMB 6

2.6 13.8kV Main Circuit Breaker – 2000A Outdoor Vacuum Siemens / Hitachi / SDV7 Series 1

2.7 13.8kV Feeder Circuit Breakers – 1200A Outdoor Vacuum Siemens / Hitachi / SDV7 Series 6

3. DETAILED TECHNICAL SPECIFICATIONS GENERAL ENVIRONMENTAL &

STRUCTURAL CONSTRAINTS (ALL ITEMS)

Because this equipment will be installed in a coastal environment within South Florida's High-

Velocity Hurricane Zone (HVHZ), all supplied equipment, enclosures, terminal boxes, and structural support stands must satisfy the following baseline criteria:

All equipment supplied under this solicitation shall be suitable for installation in a coastal South

Florida environment and shall comply with the following minimum requirements:

• Wind Loading: Structurally engineered and certified by a Professional Engineer (PE) licensed in the State of Florida to withstand an ultimate design wind speed (Vult) of 175

MPH, Exposure Category C, Risk Category IV per the Florida Building Code.

• Corrosion Isolation: All external hardware, bolts, nuts, latching pins, and hinges must be

Grade 316 Stainless Steel. Enclosures must be NEMA 4X Stainless Steel or marine-grade aluminum.

• Insulator Creepage: All high-voltage bushings and station post insulators must feature extra-heavy leakage profiles with a minimum creepage distance of 31 mm/kV (131 inches minimum) to prevent tracking or flashovers from coastal salt-fog.

3.1 138kV Circuit Switchers (Siemens Energy Type CPV2-145-40)

Electrical Ratings

145kV Maximum Voltage; 650kV BIL; 40kA Symmetrical Interrupting Capacity; 3-Cycle

Interrupting Time. Continuous current rating to be specified on the final data sheet

(1200A/2000A).

Operating Drive

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Siemens FA-series mechanical spring-spring stored energy mechanism. Tripping and closing functions must be purely mechanical-spring driven (no hydraulics or pneumatics allowed).

Control voltage shall be 125 VDC.

Gas Monitoring System

Temperature-compensated gas density switches inside the control cabinet containing two separate sets of dry contacts: one for a “Low Gas Pressure” SCADA pre-alarm, and one for a hardwired “Low Gas Lockout.”

Accessories

Standard NEMA 4-hole or 6-hole terminal pads; minimum 8A/8B auxiliary contact blocks wired to terminal strips; ground pads.

3.2 138kV Motor-Operated Disconnect Switches (Southern States EV-2H Series)

Electrical Ratings

138kV Nominal (145kV Max); 650kV BIL; 2000A Continuous Current; 63kA Symmetrical 1-

Second Short-Time Withstand.

Mechanical Action

Three-pole, group-operated vertical break action utilizing counterbalanced blades enclosed in an ice-shielded jaw/hinge structure. Contacts must feature self-cleaning, silver-to-copper reverse-loop architecture.

Motor Operator Enclosure

Weatherproof NEMA 4X Stainless Steel control enclosure operating on 125 VDC for the drive motor and 120/240 VAC single-phase for space heaters.

Controls & SCADA

Integrated manual override handle with an automatic power cut-off safety switch; minimum 12

Type 'a' and 12 Type 'b' auxiliary contacts completely wired out to terminals.

3.3 138kV Manual Disconnect Switch (Southern States EV Series)

Electrical & Structural

Match all electrical, BIL, short-time withstand, and 175 MPH wind load criteria defined for the motorized variants in Section 3.2.

Mechanism

Manual mechanical pipe-driven swing-handle or manual worm-gear operator. The operating pipe must be heavy-duty Schedule 40 or Schedule 80 hot-dip galvanized steel.

Safety Provisions

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Padlocking provisions in both the fully OPEN and fully CLOSED positions. The assembly must include a flexible tinned-copper grounding braid bonding the operating handle to a dedicated steel personnel grating/grounding platform. It must include mounting configurations for mechanical key interlocks (Kirk Keys).

3.4 138kV Inductive Potential Transformers (Hitachi Energy Type IMB)

Application

Dedicated strictly to station bus protection and relaying loops. No revenue-grade metering cores or power line carrier (PLC) accessories are required.

Electrical Performance

Primary Voltage: 138,000/√3 (79,674 V Phase-to-Ground); double secondary windings providing outputs of 115/√3 V and 120/√3 V. Thermal burden capacity of 1,500 VA minimum.

Accuracy

Relay accuracy class of 0.3 for standard ANSI protection burdens W, X, Y, and Z; 1.2 accuracy class for heavy ZZ burden profiles.

Insulation & Enclosure

Hermetically sealed oil-filled top design incorporating stainless steel expansion bellows to completely eliminate ambient air/moisture contact. Base-mounted NEMA 4X Stainless Steel terminal junction box equipped with internal secondary fuses.

3.5 138kV Current Transformers (Hitachi Energy Type IMB)

Design Type

Top-core, hairpin tank-type current transformer incorporating an oil-and-quartz-sand matrix insulation strategy for enhanced physical stabilization under through-fault currents.

Electrical Performance

Multi-ratio configuration (e.g., 1200:5A or 2000:5A multi-ratio as dictated by the IFC package), 5A secondary output, 650kV BIL.

Core Layout

Minimum 4-Core or 5-Core configuration (as defined on the finalized project drawings).

Protection cores must satisfy IEEE C800 accuracy performance metrics to protect against high-current saturation.

Secondary Terminal Box

Base-mounted NEMA 4X Stainless Steel junction box factory equipped with heavy-duty shorting-type terminal blocks (GE Type EB-27 or approved utility-grade equivalent) on all secondary taps.

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3.6 & 3.7 13.8kV Main and Feeder Circuit Breakers (Siemens/Hitachi SDV7 Series)

Voltages & Continuous Current

Maximum Equipment Voltage: 15.5kV; BIL: 110kV Peak. Item 3.6 (Main) must be rated for

2000A Continuous Current. Item 3.7 (Feeders) must be rated for 1200A Continuous Current.

Short-Circuit Interrupting

Minimum 40kA Symmetrical short-circuit interrupting capacity with a 3-cycle total clearing execution time.

Feeder Duty Cycle

Feeder breakers must support a rapid automated reclosing duty cycle of: O – 0.3s – CO – 15s –

CO to clear transient line faults.

Mechanism & Space Controls

Stored-energy spring operator (125 VDC control circuit). Enclosures must be outdoor, rain-tested, weatherproof steel coated with a UV-stabilized industrial finish, complete with a separate low-voltage P&C compartment pre-wired to accept standard utility feeder relays (e.g., SEL-751 series) and SCADA communication equipment.

4. QUALITY CONTROL & FACTORY ACCEPTANCE TESTING (FAT)

The Contractor shall perform standard production and design qualification tests at the manufacturing plant in strict accordance with applicable IEEE/ANSI/NEMA standards. No equipment shall ship from the facility until factory test logs have been formally reviewed and approved by HPS Engineering.

• Instrument Transformers (CTs/PTs): Must undergo certified dielectric power factor insulation verification (< 0.5%), partial discharge tracking (< 10 pC at 1.5x phase-to-ground parameters), and excitation/saturation curve checks.

• Breakers & Switchers: Must pass mechanical timing checks, contact resistance validation, and auxiliary contact alignment certification.

5. SUBMITTALS AND ENGINEERING DATA

Within a contractually agreed period following the formal Notice to Proceed (NTP), the

Contractor shall provide detailed digital documentation for City approval:

• Approval Drawings: Dimensioned physical outline drawings, electrical schematics, wiring connection tables, nameplate graphics, and structural anchor-bolt footprint plans.

• Certified Calculations: Structural wind load calculation reports confirming compliance with the 175 MPH hurricane requirements, signed and sealed by a Florida PE.

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• Final Packages: Certified factory test results, comprehensive Instruction Manuals, and

O&M literature provided prior to or alongside the equipment shipment.

6. DELIVERY, PACKAGING & SHIPPING…