Supplier Questionnaire_21 May 2025.pdf

Sources Sought # B670505 Supplier Questionnaire May 21, 2025

Supplier Questionnaire

Short-Term Rental of Commercial Ships with Marine Crane Capability

Instructions for Submission

This questionnaire is designed to assess the ability of suppliers to meet the requirements outlined in the Statement of Work (SOW) for the short-term rental of commercial ships with marine crane capability.

Please provide detailed responses to each question and return the questionnaire along with supporting documentation to Stephanie Gallardo (gallardo11@llnl.gov) and Yvonne Garcia (garcia288@llnl.gov) by the deadline specified in the SAM.gov Sources Sought. Include additional pages if necessary.

Section 1: General Information

1. Company Name:

2. Contact Person:

o Name:

o Title:

o Phone Number:

o Email Address:

3. Company Address:

4. Are you a U.S.-flagged vessel operator?

o Yes o No

5. Do your vessels have American Bureau of Shipping (ABS) classification?

o Yes o No

6. Years of Experience in Commercial Ship Rentals:

7. What is your company type (e.g. broker, vessel rental company, etc.).

May 21, 2025

Section 2: Vessel Specifications

6. Does your company have access to vessels for rent with the following specifications?

Please check all that apply.

o Length of 200 feet – 350 feet o Fully operational ABS-class marine crane with a minimum lifting capacity of 3 tons at

Sea State 4 o Seaworthy, maintained, and compliant with all applicable safety and regulatory standards o Minimum of 2,500 sq ft of deck space to accommodate offshore auxiliary and operational equipment o Accommodate the installation of a Sensitive Compartmented Information Facility

(SCIF)

o Accommodations for the required crew and a minimum of four LLNS personnel o Onboard communications capabilities, including satellite internet and phone services o Electrical power of 208v, 100amp, 3-phase o Ability to mount communications equipment at various ship locations o Other Comments:

Section 3: Rental Duration

7. Can you provide rental terms ranging from 1 to 6 months?

o Yes o No o If No, please explain why and provide details on available rental terms:

May 21, 2025

8. Can you arrange the following rental phases?

o Mobilization: Two weeks of laytime at port for equipment setup.

Yes

No

If No, please explain why and provide details on alternative mobilization timelines:

o Demobilization: Two weeks of laytime at port for equipment removal.

Yes

No

If No, please explain why and provide details on alternative demobilization timelines:

Section 4: Operational Readiness

9. From the time an order is placed with your company, what is the estimated lead time to provide a vessel that is ready for operation? Please explain.

10. Do all ship personnel hold active Transportation Worker Identification Credential (TWIC) cards?

o Yes o No o If No, please explain why and provide details on personnel credentialing:

11. Can you provide daily meals for all crew members and LLNS staff for the duration of the rental?

o Yes o If No, please explain why and provide details on meal arrangements:

May 21, 2025

12. Can you provide laundry services onboard?

o Yes o No o If No, please explain why and provide details on alternative arrangements:

13. If the vessel is equipped with a crane, can you provide certified crew members to operate the crane?

o Yes o No o If No, please explain why and provide details on crane operator availability:

14. Is the crane inspected and certified by the U.S. Coast Guard prior to delivery?

o Yes o No o If No, please explain why and provide details on inspection and certification plans:

15. Does your company have access to vessels for rent that have a minimum berthing capacity for four LLNS personnel?

o Yes o No o If No, please explain why and provide details on available berthing capacity:

16. Does your company operate in the Pacific and Atlantic regions including Hawaii and the Kwajalein Marshall Islands?

o Yes

May 21, 2025

Section 5: Compliance

25. Does your company have access to vessels for rent that comply with the maritime regulations listed in the provided SOW?

o Yes o No o If No, please explain why and provide details on compliance plans:

Section 6: Responsibilities

26. How will your company ensure compliance with LLNS’ scope requirements including timely delivery of the vessel to the designated location on the agreed-upon date?

Please explain.

27. Does your company have personnel on staff who can support vessel operations (e.g.

maintenance, technical support, etc.)?

o Yes o No o If No, please explain why and provide details.

Section 7: Pricing

28. Provide details on your pricing structure (e.g., is it a fixed price, is it inclusive of all costs to cover the requirements in the SOW)?

May 21, 2025

29. Provide estimated pricing for a 30-day operation from Port Canaveral, FL with a breakout of estimated fuel costs.

30. If you are a broker, what is your process to solicit vendors, and how will pricing be determined?

Section 8: Past/Current Performance

32. Does your company have experience fully staffing vessels for operations?

o Yes o No o If No, please explain why and provide details on staffing capabilities:

33. Does your company have experience installing marine cranes on vessels?

o Yes o No o If No, please explain why and provide details.

34. How does your company validate the quality of services from suppliers?

35. Does your company currently have vessels under lease? If yes, please provide details including the quantity of vessels.

May 21, 2025

36. Does your company have access to vessels under lease that are underutilized and possibly open for subleasing?

Section 9: Additional Information

34. Are there any additional features or capabilities your company can provide that will benefit the LLNL program (e.g., relationships with vessel charter companies, specialized personnel/crew, knowledge of the industry, other services that can be provided)?

35. Please provide any additional comments or clarifications regarding your ability to meet the requirements outlined in the SOW.

36. Does your company have any recommendations to add to our requirements?