Superior Supervisors Office Statement of Work.pdf

Superior Supervisors Office Statement of Work

LAWNMOWING SERVICES GENERAL SPECIFICATIONS

SCOPE OF WORK:

The Contractor shall provide all labor, tools, equipment, fuel, supervision, transportation, materials and supplies necessary to perform the following:

The work shall consist of mowing and trimming the grass and weeds AS SHOWN ON THE

DRAWINGS and as described in the specifications. Trim weeds growing in cracks of sidewalk and parking lot. Contact the front desk at (218) 343-8972 to gain access into Fleet warehouse fenced area to trim weeds inside the fenced area.

LOCATION: The Superior National Forest Supervisor's Office & Vehicle Storage Warehouse

Compounds 8901 Grand Avenue Place, Duluth, MN 55808

The Contractor shall mow/trim areas around the office, shed, and Fleet warehouse as shown in diagram.

Trim around these same areas plus trees and signs. Trim weeds growing through cracks in sidewalk or parking lot. Grass shall be cut to a uniform height between 2 and 4 inches.

Mowing/trimming frequency shall be approximately weekly, but frequency will vary depending on weather conditions affecting growth. Variations from the mowing schedule shall be determined by the Contracting Officer’s Representative.

Mowed area shall not be scalped, rutted, or cut unevenly. Prior to mowing, any trash or litter must be placed in garbage or recycle receptacle. Any branches or sticks must be removed from lawn area and placed in wooded area before mowing. Grass clippings shall be swept off sidewalks immediately after mowing. Grass must be dry when mowed, i.e. after dew has lifted or precipitation has dried.

Trimming around objects must be accomplished to match the height and appearance of the surrounding mowed grass. Trees and shrubs must not be damaged by trimming operations. Trees or shrubs which are killed or damaged because of Contractor's work must be repaired or replaced by the Contractor at no cost to the Government. Trimming operations shall be accomplished on the same day as grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished.

All equipment for mowing/trimming/weeding must be furnished by the Contractor. All equipment used in the performance of this contract must have all safety features in place and operational. Contractor must carry liability insurance.

Work shall be completed on any day Monday to Friday by 4PM.

WORK PROGRESS:

Mowing will be performed as needed to keep the grounds looking neat and trim. It is anticipated that mowing services will be required weekly from early May through early October provided that adequate precipitation is received.

DAMAGE TO PROPERTY:

The Contractor shall be responsible for any damage caused by his/her personnel or equipment to any existing property, structures, vehicles (private or public) or appurtenances located on the compounds.

Damaged items shall be repaired or replaced by the Contractor at no additional cost to the

Government

SAFETY OF CONTRACTOR PERSONNEL:

The Contractor shall comply with all safety rules and regulations of the Occupational Safety and

Health Administration (OHSA) for this type of work.

POLLUTION AND EROSION CONTROL:

During all operations, the Contractor shall take all appropriate measures to prevent soil erosion and pollution of water and other resources. All refuse, including garbage, rubbish and solid/liquid wastes found on the compounds or as a result of the Contractor's operations shall be removed by the Contractor and disposed of properly.

OTHER:

The compounds listed above are leased to the US Government and appropriate work attire is required.

Wearing items of clothing such as shorts, tank tops or going shirtless is strongly discouraged.

Improper language will not be tolerated.

CONTRACTOR'S EQUIPMENT:

All equipment proposed for use in the performance of the work shall be of the size & type and in such condition to properly pursue the requirements of the contract.

All mowers and trimmers shall be equipped with spark arrestors and safety guards to prevent flying debris from striking persons or damaging property.

Contractor personnel shall be equipped with and wearing proper Personal Protective Equipment

(PPE) at all times during the performance of the work.

Equipment used for trimming shall be adequate to provide close trimming.

If at any time during the course of this contract any equipment is deemed to be unsatisfactory by the Government, it will be replaced or repaired at the Contractor's expense.

MEASUREMENT & PAYMENT:

INSPECTION -All work will be inspected by a Government Representative on a weekly basis for compliance with the specifications of the contract. Deficiencies from the specifications will be reported to the Contractor.

MINIMUM ACCEPTABLE STANDARDS-The Contractor shall meet the following minimum inspection standard for Government Acceptance: No more than 2 deficiencies per month.

PAYMENT- All invoices must be submitted electronically through the invoice processing platform IPP.

The Contractor shall follow the invoicing instructions included on their contract when submitting invoices for services performed.

Work not meeting the minimum specifications of this contract will either be reworked at the

Contractor's expense or accepted by the Government at a reduced price.

DELIVERIES OR PERFORMANCE:

CONTRACT TIME

The Contractor shall begin work on the effective date of the Notice to Proceed. The Contractor shall continue the performance of the work under the contract without delay or interruption except by causes beyond the contractor's control or by a Notice of Suspension issued by the

Government.

Failure to do so shall be cause for Default.

INCENTIVE/DISINCENTIVE

Performance of work to acceptable standards 90% of the time will result in a favorable performance rating which can be used for bidding future work with the Government.

The Contractor shall correct all deficiencies brought to his/her attention at no additional cost to the Government.