Sundust Preserve Dog Park Public Water Supply Well.pdf

LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-119

Sundust Preserve Dog Park

Public Water Supply Well

Engineering | Drilling | Pump Installation

ST. CHARLES COUNTY GOVERNMENT

DEPARTMENT OF PARKS AND RECREATION

ST. CHARLES, MISSOURI

St. Charles County is seeking sealed bids for the design, permitting, drilling, construction, testing, and certification of a public water supply well and associated pumping equipment at Sundust Preserve Dog

Park. The County reserves the right to accept and/or reject any and all bids. Bid prices shall be guaranteed for ninety (90) days after the bid opening.

26-119 Sundust Preserve PWS Well Parks

Bid Response from (please complete)

Name of Company or individual

TABLE OF CONTENTS

Use the section headings and page numbers below to navigate this package. Complete and return the forms identified in the Bid Submission Checklist.

Contents

TABLE OF CONTENTS

BID INSTRUCTIONS

Submission and opening

Bid inquiries

Site visit and communications

Bid basis and proposed equals

Site information

BID SUBMISSION CHECKLIST

After award and before construction

TERMS AND CONDITIONS

Prevailing wage

Bonds

Insurance

Work authorization

Open records

Veteran friendly employment policy

PROJECT REQUIREMENTS

1 Project scope and limits

2 Scope interfaces

3 Contract administration

4 Schedule and submittals

5 Payment and quantity records

6 Site protection and restoration

7 Warranty and closeout

WELL TECHNICAL SPECIFICATIONS

1 Design basis

2 Engineering and construction authorization

3 Drilling and casing

4 Pressure grouting

5 Development and water sampling

6 Pumping test

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7 Pump and setting equipment

8 Pitless assembly and wellhead

9 Testing and acceptance records

10 Measurement and payment

BID FORM AND UNIT PRICE SCHEDULE

Bid acknowledgment and signature

BIDDER QUALIFICATIONS AND EXCEPTIONS

Qualifications

Similar project references

Exceptions and proposed equals

REQUIRED CERTIFICATIONS .................................................................... Error! Bookmark not defined.

Audit clause and vendor information ......................................................... Error! Bookmark not defined.

Anti Discrimination Against Israel Act certification

Veteran friendly employment policy

Affidavit of Work Authorization .................................................................. Error! Bookmark not defined.

Sample Contract Acknowledgment

American Made: .......................................................................................... Error! Bookmark not defined.

COUNTY-CONTRACTOR AGREEMENT

ARTICLE 1. CONTRACT PRICE

ARTICLE 2. SCOPE OF THE WORK

ARTICLE 3. TIME OF COMPLETION

ARTICLE 4. PROGRESS PAYMENT PROCEDURES

ARTICLE 4.a. LIQUIDATED DAMAGES

ARTICLE 5. FINAL PAYMENT AND ACCEPTANCE

ARTICLE 6. THE CONTRACT DOCUMENTS

ARTICLE 7. RATES OF PAY

ARTICLE 8. PERFORMANCE OF THE WORK

ARTICLE 9. SUPERVISION

ARTICLE 10. SAFETY

ARTICLE 11. INDEMNITY

ARTICLE 12. TERMINATION BY COUNTY OR CONTRACTOR

ARTICLE 13. AUDIT CLAUSE

GENERAL REQUIREMENTS

1. PURPOSE AND APPLICABILITY

2. SUMMARY OF WORK

3. GENERAL

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4. CONTRACT DOCUMENTS, DRAWINGS, AND CLARIFICATIONS

5. RECORD DRAWINGS

6. REFERENCE STANDARDS, CODES, AND LAWS

7. INSURANCE

8. BONDS

9. PERMITS, LICENSES, AND NOTICES

10. COORDINATION WITH COUNTY AND OTHER CONTRACTORS

11. CONTRACTOR PERSONNEL AND SUBCONTRACTORS

12. SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

13. SUBSTITUTIONS AND “OR-EQUAL” ITEMS

14. WORK LIMITS, ACCESS, AND PARK OPERATIONS

15. PUBLIC PROTECTION, TRAFFIC CONTROL, SIGNS, AND BARRICADES

16. EXISTING UTILITIES AND PROPERTY

17. INSPECTIONS

18. TESTING, CERTIFICATIONS, AND DELIVERY TICKETS

19. LABOR REQUIREMENTS AND JOBSITE POSTINGS

20. SAFETY AND EMERGENCY PROVISIONS

21. EROSION CONTROL, SPILL PREVENTION, AND ENVIRONMENTAL PROTECTION

22. PROGRESS SCHEDULE

23. PROGRESS REPORTS AND COORDINATION MEETINGS

24. PROGRESS PAYMENTS

25. HOURS OF WORK

26. PROTECTION AND MAINTENANCE DURING CONSTRUCTION

27. CLEANING AND HOUSEKEEPING

28. TEMPORARY FACILITIES AND MATERIAL STORAGE

29. HAULING AND USE OF STREETS, ROADS, AND TRAILS

30. PROJECT SURVEYS AND LAYOUT

31. CUTTING, PATCHING, AND RESTORATION

32. WORK IN EXISTING DRAINAGE AREAS

33. CHANGES IN THE WORK AND EXTRA WORK

34. USE OF ST. CHARLES COUNTY NAME IN ADVERTISING

35. PROJECT SUBMITTALS AND CLOSEOUT

35.1 Typical Preconstruction Submittals

35.2 Typical Closeout and Final-Payment Submittals

Acceptance of General Requirements

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Package organization

The Project Requirements and Well Technical Specifications define this project. The County-

Contractor Agreement and General Requirements establish the contractual and administrative requirements. The Bid Form provides a common pricing basis for all bidders. Project Exhibits identify the site and applicable wage schedule.

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BID INSTRUCTIONS

Submission and opening

Submit two (2) signed copies of the complete Bid in a sealed envelope. Mark one copy “Original.”

An authorized representative shall sign in blue ink. Mark the envelope “IFB 26-119 Sundust

Preserve Dog Park Public Water Supply Well” and show the bid-opening date and time in the lower left corner.

Submit bids to St. Charles County Finance Department, 201 North Second Street, Room 541, St.

Charles, Missouri 63301, before the bid-opening deadline.

Bid opening: 11/06/2026 at 11:00AM Central Time, in Room 115/116, St. Charles County

Administration Building, 201 North Second Street, St. Charles, Missouri 63301.

Submit complete pricing for the entire well project. Partial bids will not be accepted. The County intends to award one Contract to one responsive, responsible Bidder for the Work.

Bid results and addenda will be posted at https://www.sccmo.org/Bids.aspx . Select the applicable bid and related documents. The time required to post results depends on the complexity and cost of the project. No telephone requests for bid results, please.

Bid inquiries

Submit procurement questions in writing to:

Lenore Moore, Purchasing Coordinator

St. Charles County Government, Finance Department

201 North Second Street, St. Charles, Missouri 63301

636-949-7465 | lmoore@sccmo.org

Submit questions concerning the specifications in writing to:

Jake McDermott, Parks Project Manager

St. Charles County Government, Parks Department

201 North Second Street, Room 510, St. Charles, Missouri 63301 jmcdermott@sccmo.org | 636-949-7535

Reference the bid number and title on all correspondence. Questions must be received no later than 3:00PM Central Time on 10/29/2026. Questions received after the deadline may not be answered. Responses affecting the solicitation will be issued in writing through addenda. Check the County bid website frequently and acknowledge all addenda on the Bid Form.

https://www.sccmo.org/Bids.aspx mailto:lmoore@sccmo.org mailto:jmcdermott@sccmo.org

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Site visit and communications

Interested parties unable to attend may contact Jake McDermott at 636-949-7535 to request a site visit. The County will attempt to accommodate requests but does not guarantee availability. Site visits do not authorize entry into restricted areas or destructive investigation.

Contact with County representatives concerning this solicitation, other than through the procedure described in Bid Inquiries, is prohibited before bid opening. Representatives include elected and appointed officials, County employees, and agents. A Bidder engaging in prohibited communications may be disqualified at the County’s sole discretion.

Bid basis and proposed equals

Base the Bid on the specified scope and quantities. Complete the unit-price schedule, lump-sum items, addenda acknowledgment, and required forms. Clearly identify every exception, exclusion, and proposed substitution on the Exceptions and Proposed Equals form; enter “None” if there are no exceptions.

The named pitless assembly establishes the basis of design. Proposed equals shall be supported by drawings, dimensions, materials, compatibility, potable-water suitability, and performance data.

Submit requests for pre-bid clarification by the inquiry deadline. No oral statement, vendor quotation, or unaccepted qualification changes the Contract Documents.

Site information

Review the site and the County-issued location/access exhibit before bidding. Verify visible access restrictions, staging needs, utility conflicts, and protection requirements. Conceptual quantities describe the bidding basis; they do not constitute a subsurface investigation or guarantee the geology, water level, water quality, or sustainable yield.

Immediately notify the County of missing information or conflicts that prevent preparation of a common, complete Bid. Changes to the solicitation will be communicated to all bidders by addendum.

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BID SUBMISSION CHECKLIST

Before submitting the Bid, confirm that the sealed package contains the following items. Submit the required forms from this package; attach additional sheets where needed.

☐ Two signed copies; one marked “Original.”

☐ Completed and signed Bid Form and Unit Price Schedule for the entire well project, including the Total

Base Bid.

☐ Bid guaranty equal to 5% of the Total Base Bid.

☐ Acknowledgment of every addendum.

☐ Bidder qualifications, applicable Missouri well/pump contractor credentials, proposed engineering firm, and three references for similar projects completed within the last five years.

☐ Completed Exceptions and Proposed Equals form, including “None” where applicable.

☐ Signed Audit Clause and Vendor Information form.

☐ Anti-Discrimination Against Israel Act certification, when applicable.

☐ Affidavit of Work Authorization and E-Verify documentation, when not current on file with the County.

☐ Domestic Products Procurement Act Exhibit A and supporting information as applicable.

☐ Completed veteran-friendly employment policy response; attach the policy if one exists.

☐ Signed Sample Contract Acknowledgment and General Requirements acceptance.

☐ Authorized signatures in blue ink; prices and notations in blue ink or typewritten.

After award and before construction

The successful Bidder shall execute the Agreement, provide the required performance and payment bonds, certificates of insurance and endorsements, and preconstruction submittals. No field construction may begin before the County’s written Notice to Proceed and the required regulatory construction authorization.

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TERMS AND CONDITIONS

1. St. Charles County reserves the right to reject any and all bids or parts of a bid and waive technicalities, and to adjust quantities.

2. All bids will be considered final. No additions, deletions, corrections, or adjustments will be accepted after the time of bid opening.

3. All delivery costs or charges must be included in the F.O.B. destination bid price.

4. City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales made to

St. Charles County and must be excluded.

5. The executed Contract shall remain valid for twelve (12) months after the Notice of Award, and the

County may issue the written Notice to Proceed at any time within that period. The 60-consecutive-calendar-day Contract Time begins on the date stated in the Notice to Proceed.

6. The electronic version of this IFB is available upon request. The document was entered into WORD for

Microsoft Windows. The Purchasing Office does not guarantee the completeness and accuracy of any information provided on the electronic version. Therefore, respondents are cautioned that the hard copy of this IFB on file in the Purchasing Office governs in the event of a discrepancy between the information contained in or on the electronic version and that which is on the hard copy.

7. Vendors are required to clearly identify any deviations from the specifications in this document.

8. An authorized officer of the company submitting the bid must sign all bids, in blue ink.

9. Vendors must submit two (2) signed copies of their bid; one is to be an original and so marked.

10. All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must be crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing the bid.

11. St. Charles County will not award any bid to an individual or business having any outstanding amounts due from a prior Contract or business relationship with the County or who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

12. Sealed bids received after the designated time of the receipt of the sealed bids will be considered as

“No Bid” and “Void” and will not be opened.

13. The successful bidder is specifically denied the right of using in any form or medium the names of St.

Charles County or any other public agency of St. Charles County Government for public advertising unless express written permission is granted.

14. All bidders must possess the necessary and appropriate business and/or professional licenses in their field.

15. Award will be made to the low responsive, responsible Bidder for the entire well project, subject to the

County’s right to reject any and all bids.

16. The Bid shall include all items solicited. The County intends a single award for the complete Work.

Quantity adjustments after award shall be administered in accordance with the Contract Documents.

17. When applicable, provide unit prices and extension prices. Where there is disagreement in the unit and extension prices, the unit price shall govern.

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Prevailing wage

The proposal for this Contract shall be based upon the required payment by the Bidder for wages for each craft or type of workmen required to execute the Contract as determined by the Department of Labor and

Industrial Relations of Missouri, pursuant to Sections 290.210 to 290.340, RSMo. For those projects with a total cost greater than $75,000.00, a schedule of such prevailing hourly rate of wages as determined by the Department of Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made a part of this Contract, Annual Wage Order #33 effective May 28th, 2026, shall be used.

Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to the construction of public works for which either the engineer’s estimate or the bid accepted by the County for the total project is in the amount of $75,000.00 or less. For any awarded bid in the amount of $75,000.00 or less that becomes subject to a contract amendment that increases the total project cost in excess of

$75,000.00, the provisions of 290.210 to 290.340 shall apply only to that portion of the project that is in excess of $75,000.00.

The Contractor must comply with all provisions of the Prevailing Wage Law under Annual Wage Order #33 effective May 28, 2026, for this project. The contractor will forfeit a penalty to the County of $100 per day

(or portion of a day) if a worker is paid less than the prevailing rate for any work done under the contract by the contractor or by any subcontractor (see section 290.250, RSMo). Certified payroll shall be submitted with request for payment.

The applicable St. Charles County wage determination and its required attachments shall be included in

Project Exhibit 2. The Contractor shall furnish the required certified payrolls with each payment request and prevailing-wage affidavits at closeout.

Bonds

Bid guaranty: Provide a deposit equal to five percent (5%) of the Total Base Bid, in the form of a cashier’s check, certified check, or bid bond payable to St. Charles County.

Performance and payment security: Provide a performance bond for 100% of the Contract Price and a payment and materials bond for 100% of the Contract Price, in forms acceptable to the County. Sureties shall be authorized to do business in Missouri and approved by the County. Execute the Contract and required bonds in quadruplicate. Include all bond costs in the Base Bid; no separate payment will be made.

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Insurance

Worker’s Compensation and Employer’s Liability: Statutory WC limits as required by the Statutes of the

State of Missouri, (or a qualified self-insurer) and Employers Liability in an amount of no less than $1.0 million.

Automobile, General Liability and Property Damage: The Contractor shall maintain the following minimum amounts of automobile, general liability, and property damage insurance coverage during the life of the contract: $1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for automobile and general liability coverage; and property damage coverage of at least $1,000,000. A

Combined Single Limit Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage must include non-owned vehicles.

The Automobile & General Liabilities policies shall be endorsed to include the County as an additional insured and provide for 30 days advance written notice of any material change.

A Waiver of Subrogation in favor of the County shall be endorsed on each of the policies.

The required insurance shall be primary insurance with respect to any other insurance or self- insurance programs maintained by the County.

A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required endorsements shall be provided to the County prior to the commencement of any work.

It shall be the contractor’s responsibility to keep the respective insurance policies and coverages current and in force for the life of the contract.

Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not less than

1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by the Contract.

Coverage to be written on a claims-made basis.

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Work authorization

As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles

County to a business entity, the business entity shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program (E- Verify) with respect to the employees working in connection with the contracted services. Every such business entity shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and shall verify the employment eligibility of every employee in the employer’s hire whose employment commences after the employer enrolls in a federal work authorization program. The employer shall retain a copy of the dated verification report received from the federal government. Any business entity that participates in such program shall have an affirmative defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may choose to send the required documentation using one of the following options:

Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn: Purchasing

Manager, 201 N Second Street, Room 541, St. Charles, MO 63301 prior to responding to any solicitations;

OR

Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation response.

These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will remain current for one year from the date of the notarized affidavit.

Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E- Verify Memorandum of Understanding, completed and signed by the Contractor, and the

Department of Homeland Security - Verification Division

Open records

Any and all information contained in or submitted with the bid becomes a public record subject to the

Missouri Sunshine Law when the bids are opened. If the bidder believes that any information contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the bidder must clearly identify what information the bidder believes is so protected and must also clearly identify the legal basis thereof.

Veteran friendly employment policy

Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy of such policy to your response as a point of information.

"YES" our company has a veteran friendly employment policy.

"NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submission.

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PROJECT REQUIREMENTS

1 Project scope and limits

Provide engineering, regulatory coordination, construction authorization, mobilization, drilling, surface and production casing, pressure grouting, development, sampling, pumping tests, pumping equipment, pitless assembly, setting materials, labor, bonds, insurance, restoration, and certification for one public water supply (PWS) well at Sundust Preserve Dog Park.

The Work is limited to the well and pumping installation described in this package. General language requiring a complete installation applies within these stated limits. It does not add the excluded well house, permanent site distribution piping, permanent electrical infrastructure, or engineering for those excluded improvements.

Project location: 400 Foristell Road, New Melle, MO 63365. Proposed well location: Project Exhibit 1.

2 Scope interfaces

Component Well Contractor scope County or separate contract

Engineering and permits

Well and pump design; applications, review responses, and required well construction authorization.

System-wide/site infrastructure design and approvals outside the well scope.

Well and pump Bore, casing, grout, development, downhole pump and setting assembly, pitless assembly, wellhead protection.

Distribution system beyond the defined connection.

Permanent water connection

Terminate and protect the pitless outlet at the well; furnish connection data.

Permanent piping from the pitless outlet to park facilities.

Power and controls Pump cable termination, controls, and motor protection

Permanent electrical service, feeders, and site electrical infrastructure, except specifically included equipment.

Testing Temporary power, temporary controls, test pumping, sampling, discharge management, and test documentation.

Future integrated system startup after excluded infrastructure is complete.

Public operation Well completion/certification records and assistance for the well portion of approvals.

System Permit to Dispense and readiness of the complete park water system.

Excluded work: well house; permanent site piping; permanent electrical and other site infrastructure; and additional engineering for those excluded improvements.

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3 Contract administration

“County” and “Owner” mean St. Charles County, Missouri. “Bidder” means the entity submitting a Bid.

“Contractor” means the successful Bidder after execution of the Agreement. “Work” means the services, materials, equipment, and construction within the expressly defined project scope. The County’s

Representative is the Parks Project Manager or another designated representative.

Read the Contract Documents as complementary. Written amendments and Change Orders govern the matters they modify. Addenda govern the solicitation provisions they modify. The executed Agreement governs contractual terms; project-specific requirements supplement the General Requirements.

Approved plans and submittals do not change the Contract Price, Contract Time, or scope without the written authorization required by the Agreement. Refer unresolved conflicts to the County in writing before proceeding with affected Work.

Maintain the 90-day bid-price guarantee stated in the Invitation. Contract Time, the NTP issuance window, liquidated damages, payments, termination, and self-performance are governed by the Agreement.

General Requirements govern routine site administration unless supplemented here.

4 Schedule and submittals

Within ten calendar days after the Notice to Proceed, submit a detailed schedule addressing engineering, County review, DNR review, permits, procurement, mobilization, drilling, casing, grouting, development, testing, pump installation, certification, restoration, and closeout. Update the schedule biweekly and identify dependencies on work by others. Obtain written County approval for after-hours testing when a continuous pumping test requires work outside normal hours.

Submit permit-ready well-design documents within 30 calendar days after the Notice to Proceed. Allow ten business days for County review of design documents and routine submittals. Include agency review and correction cycles in the schedule. County review does not transfer professional design responsibility or authorize construction before required permits are issued.

Final Completion shall be achieved within 60 consecutive calendar days after the date stated in the written

Notice to Proceed. Contract Time includes design, review, permitting, procurement, construction, testing, correction of deficiencies, and closeout for the well scope.

The CONTRACTOR is expected to work closely with the COUNTY and prioritize this projects schedule as well as coordinate with 3rd party consultants as necessary.

5 Payment and quantity records

Invoices will be paid on a monthly basis. Show original Contract Price, approved changes, current and cumulative measured quantities, prior payments, retainage, and amount due. Withhold five percent (5%) retainage from partial payments, to be released upon County acceptance subject to the Contract

Documents and applicable law.

Provide an accepted current schedule, required erosion/discharge controls, and current certified payrolls as conditions of payment. Submit drilling logs, casing records, grouting records, and other quantity support with payment requests for unit-price items. Final payment follows the Agreement and completion of closeout requirements.

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6 Site protection and restoration

Before mobilization, document existing conditions of the well site, access routes, pavement, and nearby facilities with dated photographs. Obtain approval of access, staging, equipment setup, temporary facilities, and discharge arrangements. Protect utilities and comply with applicable locating requirements, including private utility coordination.

Provide temporary fencing and barricades around the drill site, open bore, equipment, and other hazards.

Keep the well secure and sanitary when unattended. Preserve emergency access and protect park users.

Provide the temporary water, power, sanitation, and other facilities necessary for the Work.

Submit an erosion-control and drilling-discharge management plan before ground disturbance. Contain drill cuttings, drilling fluids, grout waste, test water, and disinfection water; provide treatment, dechlorination, hauling, or disposal as required by applicable approvals. Do not discharge to streams, lakes, wetlands, storm sewers, adjacent property, or unapproved areas.

Remove surplus spoil and waste from County property unless the County expressly approves reuse or placement. Repair damage caused by the Work. Restore disturbed grades, drainage, topsoil, seed, mulch, pavement, and other surfaces to the specified condition or, where unspecified, substantially equal to or better than the preconstruction condition.

7 Warranty and closeout

Provide a minimum one-year warranty on materials, equipment, and workmanship beginning at Final

Acceptance, unless a longer manufacturer warranty applies. Deliver available longer manufacturer warranties to the County. Correct defective Work in accordance with the Contract Documents. Respond to urgent warranty conditions within 24 hours and routine requests within five business days; participate in an

11-month warranty inspection if requested.

Submit three paper copies and one electronic copy of operation and maintenance information, warranties, and product data. Submit record documents in searchable PDF, and editable CAD files when requested and applicable. Include final well location and elevation, total depth, casing sizes and depths, grout intervals, static/pumping water levels, pump model and setting depth, pump curve, electrical characteristics, and pitless connection details.

Provide drilling and geologic logs; casing and grout records; development and pumping-test data and interpretation; required laboratory results; applicable permit approvals and well/pump certification records;

the responsible engineer’s completion documentation where required; and outstanding approvals for work by others clearly identified.

Final Completion requires acceptable completion of the contracted well scope, correction of deficiencies, restoration, and submission of required records. The well shall remain secured and shall not supply the public until the County has obtained the required system authorization to dispense water. Well certification alone does not authorize public operation.

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WELL TECHNICAL SPECIFICATIONS

1 Design basis

Component Base bid quantity or characteristic

Surface casing 100 linear feet (LF);

Drilling 1,100 LF total well depth; nominal 6-inch well.

Production casing 560 LF of nominal 6-inch casing; material and wall thickness per approved design.

Pressure grouting 560 LF of cement pressure grouting associated with production casing.

Pumping equipment 15 horsepower; 230 volts; 90 gallons per minute (gpm) conceptual duty.

Pitless assembly Baker 6-inch × 5-foot × 3-inch × 3-inch assembly, or approved equal.

Setting material Complete for the approved pump setting and well configuration.

Regulatory work Engineering, DNR construction authorization, rock/water samples, pump test, and required certification.

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2 Engineering and construction authorization

Provide the engineering report, site evaluation, plans, specifications, calculations, applications, review responses, and professional certification required for the well scope. Confirm the public-water-system classification and applicable DNR standards. Identify well-siting setbacks, sanitary protection, flood exposure, and any conditions that prevent approval of the proposed location.

Obtain the applicable DNR construction permit or written construction authorization before drilling or other regulated construction. Maintain the well and pump contractor permits required for the Work. Coordinate

County permits and other approvals applicable to the well scope. Include engineering, application preparation, required filing/certification fees, and review responses in the Bid.

Submit the proposed drilling method, bore and casing profile, surface-casing details, production-casing details, grout mix and placement procedure, wellhead/pitless details, development procedure, sampling plan, pumping-test protocol, and discharge-management plan. Do not substitute conceptual depths for an approved sanitary casing and grouting design.

3 Drilling and casing

Drill one nominal 6-inch production well to the authorized depth using methods suitable for the geology and approved design. Provide enlarged bore sections necessary for casing installation and grouting.

Maintain an accurate daily log of depths, formations, water-bearing zones, water levels, drilling interruptions, and unusual conditions. Collect and submit rock samples required by DNR.

Provide the specified surface and production casing quantities for the bidding basis. Furnish new casing of the size, material, wall thickness, joint type, strength, and potable-water suitability required by the approved design. Provide joints, shoes, centralizers, sanitary seals, and other accessories needed for a sound and properly aligned installation.

Coordinate final casing depths with the engineer and DNR. Protect water-bearing formations from surface contamination and cross-contamination. Measure and record the actual installed casing lengths and final casing elevation. Do not conceal casing or grout Work requiring observation until required notification and inspection are complete.

4 Pressure grouting

Pressure grout and cement the production casing over the approved interval, using 560 LF as the bid quantity. Furnish the grout, mixing and placement equipment, labor, tremie or other approved placement system, and records required by the approved procedure. Include surface-casing sealing/grouting requirements in the surface-casing item unless expressly included in the production-grouting interval; do not bill the same work twice.

Submit grout batch/mix records, quantities, placement pressures where applicable, depths, times, and observed returns. Observe approved curing periods before resuming affected operations. Correct grout-placement deficiencies in accordance with the engineer’s and DNR’s requirements.

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5 Development and water sampling

Develop the well using methods compatible with the formation and approved design to remove drilling residues and improve production. Disinfect the well and installed pumping equipment as required by the applicable standards and approved procedures. Provide sampling taps or temporary sampling arrangements suitable for collecting representative samples.

Collect, preserve, transport, and submit all DNR-required rock and water samples. Provide required laboratory analyses, sampling documentation, chain-of-custody records, and reports. The engineer shall identify the required water-quality analytes and acceptance criteria in the approved sampling plan. Notify the County promptly of failed or adverse results; do not represent unaccepted water as suitable for public use.

6 Pumping test

Prepare and obtain acceptance of the pumping-test protocol before testing. Provide the test pump, power, controls, calibrated flow measurement, water-level measurement, piping, labor, and discharge management necessary to complete the required test. Coordinate witnessing and notices with the County, engineer, and DNR.

Conduct the required pumping and recovery test at the rate and duration required by DNR for the approved design. Record the static water level, pump setting, time, discharge rate, pumping water level, drawdown, recovery, and relevant observations. Submit the data and engineer’s evaluation, including sustainable yield and recommended pump duty and setting. Obtain written approval before changing the specified design target or installing a different pump.

If yield, water quality, geology, or other conditions require deeper drilling, revised casing/grouting, additional treatment, relocation, or abandonment, promptly notify the County and submit findings and recommendations. Do not proceed with additional work beyond authorized quantities or scope without written authorization under the Agreement.

7 Pump and setting equipment

Provide a complete submersible pumping and setting assembly based on 15 hp, 230 V, and 90 gpm, subject to the confirmed duty point and approved design. Submit manufacturer, model, certified performance curve, efficiency data, motor electrical characteristics, materials, dimensions, check-valve arrangement, and installation requirements. Demonstrate compatibility with the 6-inch well and pitless assembly.

Size and select the pump and motor for the accepted duty point, actual pumping water level, required delivery pressure, friction losses, and operating range. Provide drop pipe, couplings, supports, check valves, cable/support accessories within the confirmed scope, and all setting labor.

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8 Pitless assembly and wellhead

Provide one Baker pitless assembly identified conceptually as 6-inch × 5-foot × 3-inch × 3-inch, or an approved equal. Submit the manufacturer’s sectional detail and show compatibility with the casing, pump setting assembly, removal equipment, and future waterline connection.

Provide sanitary wellhead construction, cap, vents, seals, casing termination, and fittings required by the approved design. Protect the outlet connection for future work, exclude insects and surface water, and maintain access for removal and servicing of the pump. Provide identification and protective measures required by DNR and the accepted site design.

9 Testing and acceptance records

Demonstrate operation of the installed pump and well components with temporary facilities where permanent infrastructure is not available. Record flow, water levels, voltage/current where applicable, and observed performance. Correct defects attributable to the Contractor’s materials, equipment, or workmanship and repeat affected tests as necessary.

Submit the well and pump installation records and certifications required by DNR, applicable laboratory and pumping-test acceptance documentation, and construction completion documentation for the well scope. The Contractor remains responsible for correction of deficiencies in its Work; system-wide approvals involving excluded infrastructure shall be coordinated with the County.

10 Measurement and payment

Pay lump-sum items according to accepted progress under an approved schedule of values. Pay unit-price items using the accepted actual quantities installed within written authorization. The estimated quantities are for bid comparison; the Contract Price is adjusted for authorized increases or decreases using the accepted unit prices and the Agreement’s change procedures.

Drilling is measured once by vertical bore depth from ground surface to accepted bottom. Surface and production casing are measured by accepted installed lengths of the respective casing; production grouting is measured by the accepted grouted interval, not by cement volume. Include all associated materials, labor, equipment, overhead, profit, and incidentals in the applicable item. Allocate costs once;

do not duplicate mobilization, labor, bonds, insurance, bore enlargement, or grouting between items.

Include bore enlargement required for surface casing in Item 3 and enlargement required for production casing/grout in Item 5. Item 4 includes the nominal production bore. Item 6 includes production-casing pressure grouting. Include required surface-casing sealing in Item 3 unless it is the same work measured under Item 6.

Parks

BID FORM AND UNIT PRICE SCHEDULE

IFB 26-119 | Sundust Preserve Dog Park Public Water Supply Well

Bidder legal name ____________________________________________________

The undersigned submits this Bid for the entire Work described in the Contract Documents. Enter a price for every item. “Included” may be entered only for a lump-sum item, identifying the item that carries the cost; a numeric unit price is required for every LF item. LS = lump sum; LF = linear feet.

No. Description Qty Unit Unit price Amount

Engineering and DNR well construction authorization/permitting

1 LS — $________

Mobilization, demobilization, site controls, cleanup and restoration

1 LS — $________

Surface casing complete, including required enlargement and sealing

100 LF $________ $________

4 Nominal 6-inch well drilling, total bore depth 1,100 LF $________ $________

6-inch production casing complete, including required enlargement

560 LF $________ $________

6 Production casing cement pressure grouting 560 LF $________ $________

Well development, disinfection, DNR rock and water samples and laboratory testing

1 LS — $________

DNR pumping/recovery test and reporting, including temporary facilities

1 LS — $________

15 hp, 230 V, 90 gpm pumping equipment within specified scope

1 LS — $________

10 6” x 5’ x 3” x 3” Baker Pitless Adapter 1 LS — $________

Setting materials and pump installation labor complete

1 LS — $________

DNR certification, record documents, startup demonstration and closeout

1 LS — $________

13 Performance and Payment Bond 1 LS __ $________

TOTAL BASE BID including all bonds: $________________________________________________

Total Base Bid in words: __________________________________________________________

The Total Base Bid is the sum of all extended unit-price and lump-sum amounts.

Parks

Bid acknowledgment and signature

I have examined the Contract Documents and site information; included all labor, materials, equipment, design, permits, taxes as applicable, bonds, insurance, and incidentals required for the stated scope; and identified exceptions only on the Exceptions and Proposed Equals form. I agree to hold the Bid for ninety

(90) days after bid opening and to perform the Work within the Contract Time if awarded the Contract.

I acknowledge receipt of the following addenda. Enter “None” if no addenda were issued.

Addendum number Date Addendum number Date

Company legal name ____________________________________________________

Mailing address ____________________________________________________

City state and ZIP ____________________________________________________

Authorized representative printed name _______________________________________________

Title ____________________________________________________

Authorized signature ____________________________________________________

Date ____________________________________________________

Telephone ____________________________________________________

Email ____________________________________________________

Bid guaranty enclosed: $________________ Type: _________________________________

The County’s acceptance of a Bid does not constitute acceptance of undisclosed deviations or unapproved substitutions.

Parks

BIDDER QUALIFICATIONS AND EXCEPTIONS

Qualifications

Proposed Missouri well contractor and permit number ____________________________________

Proposed pump installer and permit number ____________________________________________

Proposed engineering firm (if applicable) _______________________________________________

Responsible Missouri professional engineer and license number ____________________________

On-site supervisor and telephone ____________________________________________________

Attach copies of current applicable credentials and a brief description of comparable public water supply well experience. Identify the proposed subcontractors and their scopes. The prime Contractor’s self-performance requirement is stated in Article 8 of the Agreement.

Similar project references

Provide three similar projects completed within the last five years. Include a contact who can verify performance, final well depth, and approximate capacity.

Reference 1

Project and location: ___________________________________________________________

Owner/contact: _______________________________________________________________

Phone/email: _________________________________________________________________

Completion year, depth, capacity, and scope: ________________________________________

Reference 2

Project and location: ___________________________________________________________

Owner/contact: _______________________________________________________________

Phone/email: _________________________________________________________________

Completion year, depth, capacity, and scope: ________________________________________

Reference 3

Project and location: ___________________________________________________________

Owner/contact: _______________________________________________________________

Phone/email: _________________________________________________________________

Completion year, depth, capacity, and scope: ________________________________________

Parks

Exceptions and proposed equals

List all exceptions, exclusions, qualifications, alternate interpretations, and proposed equals. Identify the affected section, reason, proposed change, and effect on scope, price, and time. Attach technical documentation for proposed equals. Enter “None” if no exceptions or substitutions are proposed.

Section or item: _______________________________________________________________

Exception or proposed equal: ____________________________________________________

Effect on price and time: _________________________________________________________

Section or item: _______________________________________________________________

Exception or proposed equal: ____________________________________________________

Effect on price and time: _________________________________________________________

Section or item: _______________________________________________________________

Exception or proposed equal: ____________________________________________________

Effect on price and time: _________________________________________________________

Authorized signature ____________________________________________________

Date ____________________________________________________

An exception may cause the Bid to be deemed nonresponsive. The County is not bound by an exception or substitution unless expressly accepted in writing.

Parks

THIS FORM MUST BE COMPLETED AND ENCLOSED WITH THE BID

Audit Clause for Contracts

Examination of Records

The Contractor's records must include, but not be limited to, accounting records (hard copy, as well as computer readable data), written policies and procedures, subcontractor files, indirect cost records, overhead allocation records, correspondence, instructions, drawings, receipts, vouchers, memoranda, and any other data relating to this contract shall be open to inspection and subject to audit and/or reproduction by the County Auditor, or a duly authorized representative from the

County, at the County's expense. The contractor must preserve all such records for a period of three years, unless permission to destroy them is granted by the County, or for such longer period as may be required by law, after the final payment. Since the Contractor is not subject to the

Missouri Sunshine Law (Chapter 610, RSMo), information regarding the Contractor's operations, obtained during audits, will be kept confidential.

The Contractor will require all subcontractors under this contract to comply with the provisions of this article by including the requirements listed above in written contracts with the subcontractors.

Vendor Information

Company Name: ___________________________________

Business Address: ______________________________________

Business Hours: ____________________________________

Phone: ___________________________________________

Fax:_____________________________________________

Email address: _____________________________________

Contact Person: ____________________________________

Authorized Signature: ________________________________

(Indicates acceptance of all bid terms and conditions)

Date: ____________________

Parks

Anti Discrimination Against Israel Act certification

Pursuant to Section 34.600 of the Revised Statutes of Missouri, St. Charles County shall not enter into a contract to acquire or dispose of services, supplies, information technology, or construction unless the contract includes a written certification that the company is not currently engaged in and shall not, for the duration of the contract, engage in a boycott of goods or services from the State of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the laws of the State of

Israel; or persons or entities doing business in the State of Israel.

This requirement shall not apply to contracts with a total potential value of less than one hundred thousand dollars or to contractors with fewer than ten employees.

Vendor affirms they have reviewed the requirements and definitions contained in RSMo. § 34.600. Vendor hereby certifies they have complied with the terms of RSMo § 34.600, as applicable to this agreement, and will comply for the duration of the contract period.

Applicability: ☐ Certification applies. ☐ Exempt because contract value is below $100,000.

☐ Exempt because company has fewer than ten employees.

Vendor ____________________________________________________

Authorized signature ____________________________________________________

Date ____________________________________________________

Veteran friendly employment policy

Indicate whether your company has developed a veteran-friendly employment policy:

☐ YES — attach a copy of the policy.

☐ NO — our company does not have such a policy.

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THIS FORM MUST BE COMPLETED AND ENCLOSED WITH THE BID

AFFIDAVIT OF WORK AUTHORIZATION

The bidder/contractor who meets the section 285.525, RSMo definition of a business entity must complete and return the following Affidavit of Work Authorization.

Comes now ________________________________________________________________

(Name of Business Entity Authorized Representative) as __________________________________________ (Position/Title), first being duly sworn on my oath, affirm that ________________________________________________________

(Business Entity Name) is enrolled and will continue to participate in the E-Verify federal work authorization program with respect to employees hired after enrollment in the program who are proposed to work in connection with the services related to contract(s) with the County for the duration of the contract(s), if awarded in accordance with subsection 2 of section 285.530, RSMo.

I also affirm that ______________________________________________________________

(Business Entity Name) does not and will not knowingly employ a person who is an unauthorized alien in connection with the contracted services provided to the contract(s) for the duration of the contract(s), if awarded.

In Affirmation thereof, the facts stated above are true and correct. (The undersigned understands that false statements made in this filing are subject to the penalties provided under section

575.040, RSMo.)

Authorized Representative's Signature Printed Name

Title Date

E-Mail Address

Subscribed and sworn to before me this _____________ of ___________________. I am

(DAY) (MONTH, YEAR)

commissioned as a notary public within the County of , State of

(NAME OF COUNTY)

_______________________, and my commission expires on _________________.

(NAME OF STATE) (DATE)

Signature of Notary Date

Parks

Sample Contract Acknowledgment

Sign below to indicate that you have read and agree to the terms of the County-Contractor Agreement included in this package, subject only to exceptions expressly identified in the Bid and accepted by the

County in writing. An official Agreement will be signed after award.

Contractor representative printed name _______________________________________________

Title…