Summer Painting.pdf

Memorandum From Operations

Letter of Instruction For RFP #153.VAR.26.FAC.11

To: Prospective Parties

Thank you for your interest in the Brunswick County Schools. Please review the following instructions prior to submitting your proposal.

• All submittals must be organized and indexed according to the section number and required subject matter. The information contained in your submittal should be indexed and easily accessed by Brunswick County Schools. Brunswick County Schools is not required to seek clarification on any proposal that does not meet these minimum requirements.

• Prior to submitting and executing the proposal, please make sure you read and understand the terms and conditions referenced. All proposals are subject to the terms and conditions outlined herein. All responses will be controlled by such terms and conditions and the submission of other terms and conditions, price lists, catalogs, and/or other documents as part of an offeror’s response will be waived and have no effect either on this Request For

Proposals or on any contract that may be awarded resulting from this solicitation. The attachment of any other terms and conditions by the Offeror may be grounds for rejection of that proposal. Offeror specifically agrees to the conditions set forth in the above paragraph by signature to the proposal.

• Brunswick County Schools will adhere to strict deadlines as indicated in the solicitation document and thus will not make exceptions to these dates and times.

• Please read carefully the section titled CONFIDENTIALITY AND PROHIBITED

COMMUNICATIONS DURING THE RFP PROCESS. All questions should be directed to Cherie Suther at csuther@bcswan.net.

• Offerors are cautioned that this is a request for offers, not a request to contract, and

Brunswick County Schools reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of Brunswick County Schools.

• In submitting a proposal, the Offeror agrees not to use the results there from as part of any news release or commercial advertising.

• Submit one (1) signed, original executed proposal responses, along with 2 photocopies and

1 electronic copy (emails not accepted) of your proposal simultaneously to the address identified below.

Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date.

Address the package(s) for delivery as shown in the table below. If Vendor is submitting more than one (1) proposal, each proposal shall be submitted in separate envelopes and marked accordingly. For delivery purposes, separate envelopes from a single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the information above included on the outside of the proposal package.

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NOTICE TO VENDORS

Sealed Proposals, subject to the conditions made a part hereof, will be received at this office and placed in the bid box at (199 Session Dr, Bolivia, NC 28422) until 2:00 p.m. on the day of opening and then opened, for furnishing and delivering the commodity as described herein.

Proposals submitted via facsimile (FAX) machine in response to this Invitation for Proposals will not be acceptable. Proposals are subject to rejection unless submitted on this form.

EXECUTION

In compliance with this Invitation for Proposals, and subject to all the conditions herein, the undersigned offers and agrees to furnish and deliver any or all items upon which prices are proposed, at the prices set opposite each item within the time specified herein. By executing this proposal, I certify that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated business entity have been convicted of any violations of Chapter 78A of the

General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Failure to execute/sign proposal prior to submittal may render bid invalid. Late proposals are not acceptable.

VENDOR: FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE

NUMBER:

TOLL FREE TEL. NO

(800)

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT

FROM ABOVE

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:

AUTHORIZED SIGNATURE: DATE: E-MAIL:

Offer valid for 60 days from date of proposal opening unless otherwise stated here.

Brunswick County Schools

35 Referendum Drive

Bolivia, NC 28422

Request For Proposal #153.VAR.26.FAC.11

Contract Type: Open Market

Refer ALL Inquiries to: Cherie Suther

Telephone No: 910-782-5079

Commodity: Painting Services

E-Mail csuther@bcswan.net Using Agency Name: Brunswick County Schools

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Submit one (1) signed, original executed proposal response, along with 3 photocopies and 1 electronic copy (emails not accepted) of your proposal simultaneously to the address identified above.

Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3) the due date.

Address the package(s) for delivery as shown in the table above. Proposals are subject to rejection unless submitted with the information above included on the outside of the proposal package.

MAILING INSTRUCTIONS: Mail only one fully executed proposal with copies, unless otherwise instructed, and only one proposal package with copies per envelope. Address envelope and include proposal number as shown below. It is the responsibility of the Vendor to have the proposal in this office by the specified time and date of opening.

DELIVER TO: Bid Box

PROPOSAL NO. RFP 153.VAR.26.FAC.11

Brunswick County Schools

Operations Division

Attn. Megan Grissett

199 Sessions Drive

RFP SCHEDULE

The table below shows the intended schedule for this RFP. Brunswick County Schools will make every effort to adhere to this schedule.

Event Responsibility Date and Time

Issue RFP BCS APRIL 20, 2026

Attend Non Mandatory Pre-Proposal Meeting Vendor N/A

Questions submitted to dbarbour@bcswan.net

(Reference RFP # in subject line)

Vendor/BCS MAY 11, 2026 by 2:00PM

Provide Response to Questions BCS MAY 18, 2026

Submit Proposals Vendor MAY 21, 2026

PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions, in written form by the above due date. Brunswick

County Schools will not respond to questions via telephone or telephone message(s). Written questions shall be emailed to at date and time specified above. Vendors should enter “RFP #

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153.VAR.25.FAC.11 Questions” as the subject for the email. Questions submittals should include a reference to the applicable RFP section and be submitted in a format shown below:

Reference Vendor Question

RFP Section, Page Number Vendor question …?

Questions received prior to the submission deadline date, Brunswick County Schools’ response, and any additional terms deemed necessary by Brunswick County Schools will be posted in the form of an addendum to the Brunswick County Schools Operations website https://www.bcswan.net/departments/capital-projects/requests-for-bids-capital-projects, and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any Brunswick County Schools personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.

Proposal Evaluation

All proposals will be evaluated by representatives of Brunswick County Schools. Brunswick

County Schools may, at its sole discretion, ask for additional information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.

The painting services that are the subject of this RFP are not required to be bid under North

Carolina law, and none of the statutory requirements regarding public bidding apply to this RFQ/P.

Brunswick County Schools shall not be required to award the contract to the lowest proposed compensation; nor shall Brunswick County Schools have any obligation to explain its decision to recommend or not to recommend any particular vendor or to invite or exclude any particular vendor from consideration at any stage of the process. Instead of recommending that contracts be awarded to one or more vendors who presented proposals, Brunswick County Schools may, at its sole discretion, reject the proposals and repeat the process, enter into direct contract negotiations with one or more vendors or take any other action Brunswick County Schools deems advisable under all the circumstances.

Brunswick County Schools is expected to make any final selection(s) based upon evaluation criteria specified in this proposal.

Factors often considered include qualifications, relevant experience, fee, and ability to perform work in a timely manner. Brunswick County Schools retains sole discretion to award the contract to the vendor(s) it believes will best serve the interests of Brunswick County Schools based on criteria specified in this proposal. Brunswick County Schools shall not have any obligation to explain its decision to select or not select any individual vendors or to invite or exclude any individual vendors from consideration at any stage of the process. The decision of Brunswick County Schools to accept or reject any proposals and to award contract(s) to any one or more vendor(s) shall be final and not subject to further review.

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Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

• The submission of false or misleading information in the vendor’s proposal.

• Any efforts to dissuade or discourage other vendors from submitting proposals.

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

• Any form of bid collusion or bid rigging.

Prohibited Communications and Confidentiality

COMMUNICATION: Each vendor submitting a proposal (including its representatives, subcontractors and/or suppliers) is prohibited from having any communications with any person outside of the County department issuing this RFP. A vendor not in compliance with this provision may be disqualified from contract award.

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RFP 153.VAR.26.FAC.11 – Painting Services – North Group

ACKNOWLEDGMENT OF ADDENDA

As the person authorized to sign the statement, I certify that this firm acknowledges any and all addenda that may have been issued as part of this proposal.

ADDENDUM No. ________ Dated _______________

ADDENDUM No. __________ Dated _________________

Applicant’s Signature Date

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North Group Painting Services

General Conditions for Submitting Proposals

● Unsolicited Proposal Changes Any change to a proposal which is received after the closing date of this RFP and which is not specifically solicited by the Brunswick County Schools system, will be rejected.

● Costs for Proposal Preparation Any costs incurred by vendors in preparing or submitting offers are the vendor’s sole responsibility; the BRUNSWICK COUNTY SCHOOLS will not reimburse any vendor costs incurred prior to award.

● Oral Explanations The BRUNSWICK COUNTY SCHOOLS will not be bound by oral explanations or instructions given at any time during the competitive process or after award.

● Proprietary or Other “Confidential” Information

Any trade secrets or other similar proprietary data that the vendor does not wish disclosed beyond the Brunswick County Schools personnel involved in the evaluation or contract administration will be kept confidential if identified as described below:

Any section of the proposal, which is to remain confidential, must be marked “confidential.”

Cost information and other information that is considered public information may not be deemed confidential.

● Oral presentation

A vendor who submits a proposal in response to the RFP may, at the discretion of Brunswick

County Schools, be required to give an oral presentation and/or clarification of his/her proposal to Brunswick County Schools. This will provide an opportunity for the vendor to clarify or elaborate on his/her proposal but will in no way change the vendor’s original proposal. The cost of preparing for and attending the meeting will be at the vendor’s expense. Brunswick County Schools will schedule the time and location of each such presentation Brunswick County Schools determines that an oral presentation is necessary

● Offeror Response

Vendor shall review the Requirements and Specifications below and describe their proposed approach or ability to meet or exceed each specification or confirm and agree that they shall meet the specification. Vendor’s responses shall be complete and comprehensive with a corresponding emphasis on being concise and clear. Vendor may include additional materials in a separate appendix in their offer and reference these additional materials in the applicable response below.

● Proposal Evaluation

All proposals will be evaluated by representatives of Brunswick County Schools. Brunswick

County Schools may, at its sole discretion, ask for additional information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.

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SCOPE OF WORK & SCHEDULE

EXHIBIT 1 – SCOPE OF WORK

PRE-BID MEETING: A pre-bid meeting will not be held. Contractors can request a Site Visit by filling out the attached Site visit form attached as Exhibit 4 and email to David Barbour. That form will include the contractor’s firm name and indicate the time for the visit. The school administration will be advised of the contractor visit and arrangements will be made for school staff to accompany the contractor to required locations. After Contractor has visited sites any questions concerning this bid shall be emailed to David

Barbour at dbarbour@bcswan.net no later than MAY 11th, 2026 by 2:00 PM.

SCOPE OF WORK & SCHEDULE

The contractor is responsible for all items required to complete the scope of services, those items being included in the scope of services even if not listed below. It is expected that the contractors will visit the school and observe actual conditions prior to placing their bid. The contractor’s workmanship shall be equal to or exceed the workmanship of reputable contractors performing similar work in the Wilmington

Metropolitan Service Area.

All work shall be performed per the following specifications and per all applicable codes.

It is the intention of these specifications to have all areas identified by the Work Order List (attached) painted. All paint shall be applied at the manufacturer’s recommended mil thickness per coat. In any case, the application shall be sufficiently heavy to achieve pleasingly uniform color and lucid effect.

SCHEDULE:

Anticipated Project Start Date: Per issuance of Purchase Order – Anticipated July 1, 2026

Project to be completed prior to August 21, 2026.

NOTE:

If in the event that the contract completion date cannot be attained, the Contractor agrees to work with

Owner and work during evenings and on weekends until work of the contract is complete.

SCOPE OF WORK

1. Colors shall be selected and approved by the Brunswick County School District. 4 base colors

(Provided) will be used unless otherwise specified and approved. All paint products to be

Sherwin-Williams. All primer and paint will be purchased and paid for by Brunswick County

Schools’ Designee. The contractor will provide the quantities needed. Contractor will plan for paint to be delivered to each school or Contractor will pick up paint at paint supplier.

2. All paints shall be delivered to the job mixed and shall not be thinned on the job.

3. Contractors shall furnish all labor, materials, tools and equipment necessary for a complete repainting job.

4. All paint shall be applied by brush or roller except where other applications are permitted in writing by BCS.

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5. All previously painted areas shall be repainted. All articles affixed to buildings, such as hardware and light fixtures removed by painting contractor, shall be replaced after completing painting of that area. All electrical devices plates shall be removed stored carefully and replaced after paint has dried.

6. Miscellaneous pre-finished items such as grill, diffusers, etc. that does not blend with color schemes shall be painted as directed by Owner. All paints and materials shall be first line, brand name and approved by Owner before work is started. SEE THE ATTACHED PAINT

SPECIFICATION LIST

7. It shall be the responsibility of the contractor to provide approved storage for materials and equipment at a location approved by Owner. NO PAINT, MATERIALS OR EQUIPMENT

SHALL BE STORED WITHIN ANY BRUNSWICK COUNTY SCHOOLS BUILDING.

8. All staging, scaffolds, ladders, etc. shall always be maintained in a manner to meet OSHA

Safety Requirements and not be a hazard to Brunswick County School personnel. Adequate exits from all buildings shall be maintained in all areas to meet Fire Marshal’s regulations.

9. All non-painted areas, such as scrubs, floors, glass, etc. shall be protected. Upon completion of work, the contractor shall remove all splattering and remove all paint related rubbish from premises. The paint contractor shall be held responsible for any related damages.

General Specification for Cleaning and Preparation

1. Proper product selection, surface preparation, and application affect coating performance.

Coating integrity and service life will be reduced because of improperly prepared surfaces.

Selection and implementation of proper surface preparation ensures coating adhesion to the substrate and prolongs the service life of the coating system.

2. Selection of the proper method of surface preparation depends on the substrate, the environment, and the expected service life of the coating system. Economics, surface contamination, and the effect on the substrate will also influence the selection of surface preparation methods.

3. The surface must be dry and in sound condition. Remove oil, dust, dirt, loose rust, peeling paint or other contamination to ensure good adhesion.

4. Remove mildew before painting by washing with a solution of 1-part liquid household bleach and 3 parts of warm water. Apply the solution and scrub the mildewed area. Allow the solution to remain on the surface for 10 minutes. Rinse thoroughly with clean water and allow the surface to dry 48 hours before painting. Wear protective glasses or goggles, waterproof gloves, and protective clothing. Quickly wash off any of the mixture that meets your skin. Do not add detergents or ammonia to the bleach/water solution.

5. No exterior painting should be done immediately after a rain, during foggy weather, when rain is predicted, or when the temperature is below 50°F, unless products are designed specifically for these conditions. On large expanses of metal siding, the air, surface and material temperatures must be 50°F or higher to use low temperature products.

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6. Refer to the current MSDS/EDS for specific VOCs (calculated per 40 CFR 59.406). VOCs may vary by base and sheen.

General Specifications for Exterior Painting of School

1. Exterior surfaces shall be pressure washed @ 3000 psi to insure removal of chalk, mold, mildew, or any other foreign material. Wood surfaces shall be pressure washed @ a maximum of 3000 psi. Where needed other additional approved means, as may be necessary, shall be used to insure removal of all other foreign materials.

2. All surfaces after having been properly cleaned and de-scaled shall have all joints resealed by proper method and all areas that have been cleaned to the primary surface material shall be spot primed with a minimum of coat primer and two coats of finish, allowing an adequate amount of drying time before primary finish is applied.

3. Metal Surfaces: All metal surfaces shall be properly cleaned prior to application of finishing products by sandblasting, wire brush, sanding, water blasting, etc. and prepared for final finishes by applying the appropriate primer for the type of metal.

4. Caulking and Putty: Prior to any finish, all surfaces cleaned, loose caulking, putty, and masonry fillers shall be replaced with an Owner Approved material.

5. Masonry and/or concrete shall be washed with a minimum of 3000 psi to insure a clean prepared surface free of putty and masonry fillers etc.

6. Exterior painting shall not be done while surfaces are damp, wet, or frosted. Temperature must be above 50°F.

General Specifications for Interior Painting of School

1. Remove any scaling with wire brush, scraping tool or sand paper and spot prime or block fill apply finish coat(s).

2. Paint all walls with two finish coat per product specifications or until properly covered. If there is a change in color, always use two coats.

3. Neatly cut-in around all graphics to create appearance that no painting has been done.

4. Complete painting in one area of the school before moving to another area, staying ahead of

Plant Manager’s cleaning and/or in conjunction with other construction tasks or trades.

5. All metal and wood trim must be sanded with 180 grit-free sandpaper by 3M Company.

6. Check all walls for loose paint or caulking. Clean by wire brush. Spot prime with block filler, if necessary. Caulk any open mortar joint, expansion joint and doorframes. Repair all defects in drywall surfaces. Add scaling putty when missing. Strain all paint material from original containers and restrain all material left over from previous day.

113.41

Pro Industrial™

Pre-Catalyzed Waterbased Epoxy Semi-Gloss K46-1150 Series

CHARACTERISTICS

Pro Industrial Pre-Catalyzed Waterbased Semi-Gloss Epoxy is a single-component pre-catalyzed waterborne acrylic epoxy that offers the adhesion, durability and resistance to stains and most cleaning solvents usually characteristic of two-component waterborne acrylic epoxy products.

This product can be applied over a wide variety of primers on properly prepared interior metal, wood, masonry, plaster and drywall.

Features:

• Interior institutional - commercial high maintenance areas

adhesion

Schools

• Suitable for use in USDA inspected facilities For use on properly prepared:

Steel, Galvanized & Aluminum, Concrete and Masonry, wood and drywall.

Finish: 50-60 units @60°

70-80 units @85° Color: Most colors Recommended Spreading Rate per coat:

Wet mils: 4.0 Dry mils: 1.4 Coverage: 389 sq.ft. per gallon Theoretical Coverage: 545 sq. ft. per gallon

@ 1 mil dry Note: Brush or roll application may require multiple coats to achieve maximum film thickness and uniformity of appearance.

Drying Schedule @ 4.0 mils wet, @ 50% RH:

Drying, and recoat times are temperature, humidity, and film thickness dependent. * If this product dries 72 hours or longer it must be sanded before it is recoated

@77°F To Touch: 1 Hour

To Recoat: 8 hours Maximum recoat* 72+ hours

Full dry 5-7 days

Tinting with CCE only: Use SherColor Formulation System

Extra White K46W01151 (may vary by color)

V.O.C. (less exempt solvents):

less than 50 grams per litre; 0.42 lbs. per gallon

As per 40 CFR 59.406

Volume Solids: 34 ± 2% Weight Solids: 48 ± 2% Weight per Gallon: 10.39 lb Flash Point: N/A Vehicle Type: Acrylic Epoxy Shelf Life: 36 months, unopened

Mildew Resistant:

This coating contains agents which inhibit the growth of mildew on the surface of this coating film.

COMPLIANCE

As of 07/13/2020, Complies with:

OTC Yes OTC Phase II Yes SCAQMD Yes CARB Yes CARB SCM 2007 Yes Canada Yes LEED® v4 & v4.1 Emissions Yes LEED® v4 & v4.1 V.O.C. Yes EPD-NSF® Certified Yes MIR-Manufacturer Inventory No MPI® Yes

APPLICATION

Temperature:

minimum 50°F maximum 120°F air, surface, and material At least 5°F above dew point

Relative humidity: 85% maximum The following is a guide. Changes in pressures and tip sizes may be needed for proper spray characteristics.

Always purge spray equipment before use with listed reducer. Any reduction must be compatible with the existing environmental and application conditions.

Reducer: Not recommended Airless Spray:

Pressure 1800-2700 p.s.i.

Hose 1/4 inch I.D.

Tip .015 - .021 inch Filter 60 mesh Reduction Not recommended Brush Nylon-polyester Roller Cover 1/4-1/2 inch woven

If specific application equipment is listed above, equivalent equipment may be substituted.

Apply paint at the recommended film thickness and spreading rate as indicated. Application of coating above maximum or below minimum recommended spreading rate may adversely affect coating performance.

Not for use on surfaces continuously wet or under water, such as bath tubs, sinks, showers, or countertops. Not for floors.

SPECIFICATIONS

Steel:

1 coat Pro Industrial Pro-Cryl Primer or Kem Bonds HS 2 coats Pro Industrial Pre-Cat Epoxy Aluminum:

1 coat Pro Industrial Pro-Cryl Primer 2 coats Pro Industrial Pre-Cat Epoxy

Concrete Block (CMU):

1 coat Pro Industrial Heavy Duty Blockfiller or Loxon Acrylic Block Surfacer 2 coats Pro Industrial Pre-Cat Epoxy Concrete-Masonry:

1 coat Loxon Concrete & Masonry Primer or 1 coat Loxon Conditioner 2 coats Pro Industrial Pre-Cat Epoxy Drywall:

1 coat ProMar 200 Zero V.O.C. Primer 1-2 coats Pro Industrial Pre-Cat Epoxy Galvanizing:

1 coat Pro Industrial Pro-Cryl Primer 2 coats Pro Industrial Pre-Cat Epoxy Wood, interior:

1 coat Premium Wall and Wood Primer 2 coats Pro Industrial Pre-Cat Epoxy

The systems listed above are representative of the product’s use, other systems may be appropriate.

07/2020 www.sherwin-williams.com continued on back

Pro Industrial™

Pre-Catalyzed Waterbased Epoxy Semi-Gloss

SURFACE PREPARATION

WARNING! Removal of old paint by sanding, scraping or other means may generate dust or fumes that contain lead. Exposure to lead dust or fumes may cause brain damage or other adverse health effects, especially in children or pregnant women. Controlling exposure to lead or other hazardous substances requires the use of proper protective equipment, such as a properly fitted respirator (NIOSH approved) and proper containment and cleanup. For more information, call the National Lead Information Center at 1-800-424-LEAD (in US) or contact your local health authority.

Do not use hydrocarbon solvents for cleaning.

Remove all surface contamination by washing with an appropriate cleaner, rinse thoroughly and allow to dry.

Existing peeled or checked paint should be scraped and sanded to a sound surface. Glossy surfaces should be sanded dull. Stains from water, smoke, ink, pencil, grease, etc. should be sealed with the appropriate primer/sealer. Recognize that any surface preparation short of total removal of the old coating may compromise the service length of the system.

Iron & Steel - Minimum surface preparation is Hand Tool Clean per SSPC-SP2. Remove all oil and grease from surface per SSPC-SP1. For better performance, use Commercial Blast Cleaning per SSPC-SP6.

Primer recommended for best performance. Prime any bare steel within 8 hours or before flash rusting occurs.

Aluminum - Remove all oil, grease, dirt, oxide and other foreign material per SSPC-SP1. Prime the area the same day as cleaned.

Galvanizing - Allow to weather a minimum of six months prior to coating. Solvent Clean per SSPC- SP1. When weathering is not possible, or the surface has been treated with chromates or silicates, first Solvent Clean per SSPC-SP1 and apply a test patch. Allow paint to dry at least one week before testing adhesion. If adhesion is poor, brush blasting per SSPC-SP16 is necessary to remove these treatments. Rusty galvanizing requires a minimum of Hand Tool Cleaning per SSPC-SP2, prime the area the same day as cleaned.

Concrete Block - Surface should be thoroughly clean and dry. Air, material and surface temperatures must be at least 50°F before filling. Use Pro Industrial Heavy Duty Block Filler or Loxon Acrylic Block Surfacer. The filler must be thoroughly dry before topcoating.

Masonry - All masonry must be free of dirt, oil, grease, loose paint, mortar, masonry dust, etc. Clean per SSPC-SP13/Nace 6/ ICRI No. 310.2R, CSP 1-3.

Poured, troweled, or tilt-up concrete, plaster, mortar, etc. must be thoroughly cured at least 30 days at 75°F.

Form release compounds and curing membranes must be removed by brush blasting. Brick must be allowed to weather for one year prior to surface preparation and painting. Prime the area the same day as cleaned. Weathered masonry and soft or porous cement board must be brush blasted or power tool cleaned to remove loosely adhering contamination and to get to a hard, firm surface. Apply one coat Loxon Conditioner, following label recommendations.

Wood - Surface must be clean, dry, and sound. Prime with recommended primer. No painting should be done immediately after a rain or during foggy weather.

Knots and pitch streaks must be scraped, sanded and spot primed before full coat of primer is applied. All nail holes or small openings must be properly caulked.

Sand to remove any loose or deteriorated surface wood and to obtain a proper surface profile.

Drywall - Fill cracks and holes with patching paste/ spackle and sand smooth. Joint compounds must be cured and sanded smooth. Remove all sanding dust.

Prime the area the same day as cleaned.

SURFACE PREPARATION

Previously Painted Surface - If in sound condition, clean the surface of all foreign material. Smooth, hard or glossy coatings and surfaces should be dulled by abrading the surface. Apply a test area, allowing paint to dry one week before testing adhesion. If adhesion is poor, additional abrasion of the surface and/or removal of the previous coating may be necessary.

Retest surface for adhesion. If paint is peeling or badly weathered, clean surface to sound substrate and treat as a new surface as above. Recognize that any surface preparation short of total removal of the old coating may compromise the service length of the system.

Mildew- Prior to attempting to remove mildew, it is always recommended to test any cleaner on a small, inconspicuous area prior to use. Bleach and bleaching type cleaners may damage or discolor existing paint films. Bleach alternative cleaning solutions may be advised.

Mildew may be removed before painting by washing with a solution of 1 part liquid bleach and 3 parts water.

Apply the solution and scrub the mildewed area. Allow the solution to remain on the surface for 10 minutes.

Rinse thoroughly with water and allow the surface to dry before painting. Wear protective eyewear, waterproof gloves, and protective clothing. Quickly wash off any of the mixture that comes in contact with your skin. Do not add detergents or ammonia to the bleach/water solution.

PERFORMANCE

Extra White K46W01151

System Tested: (unless otherwise indicated) Substrate: Steel Surface Preparation: SSPC-SP6 Finish: 1 coat Pro Industrial Pro-Cryl 1 coat Pro Industrial Pre-Cat Epoxy Adhesion: Darker colors require longer cure time for same level of adhesion Method: ASTM D3359 Result: 4B Pencil Hardness:

Method: ASTM D3363 Result: 2B Scrub Resistance: with Stiff Bristle Brush and Pumice Scrub Media, with shim Method: ASTM D2486 Result: 450-600 cycles Water Vapor Permeance (US):

Method: ASTM D1653 Result: 17.93 grains/(hr ft2 in Hg) Block Resistance: 7 day cure @ 3 mils D.F.T.

Method: Lab assessment Result: Excellent Chemical Resistance Rating:

(1 hour direct exposure to dry film 28 day cure) Distilled water room temperature-Excellent Ethanol-Excellent 10% Acetic Acid-Excellent 25% Sodium Hydroxide-Excellent 50% Sulfuric Acid-Excellent 5% Phosphoric Acid-Excellent 10% Hydrochloric Acid-Excellent Methanol-Excellent *Motor oil / Vegetable oil-Excellent *Mineral Spirits-Excellent *2 hour exposure

Stain Resistance Rating:

(1 hour direct exposure to dry film 4 day cure) Mustard-Excellent Grape Juice-Excellent Red Crayon-Excellent Lipstick, Red-Excellent Ink-Limited Coffee-Excellent Tea-Excellent Ketchup-Excellent

SAFETY PRECAUTIONS

Before using, carefully read CAUTIONS on label.

Refer to the Safety Data Sheets (SDS) before use.

FOR PROFESSIONAL USE ONLY.

Published technical data and instructions are subject to change without notice. Contact your Sherwin-Williams representative for additional technical data and instructions.

CLEANUP INFORMATION

Clean spills, spatters, hands and tools immediately after use with soap and warm water. After cleaning, flush spray equipment with compliant cleanup solvent to prevent rusting of the equipment. Follow manufacturer’s safety recommendations when using solvents.

HOTW 07/13/2020 K46W01151 10 42

The information and recommendations set forth in this Product Data Sheet are based upon tests conducted by or on behalf of The Sherwin-Williams Company. Such information and recommendations set forth herein are subject to change and pertain to the product offered at the time of publication. Consult your Sherwin-Williams representative or visit www.paintdocs.com to obtain the most current version of the PDS and/or an SDS.

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NORTH GROUP

NORTH GROUP BID

BELVILLE ELEMENTARY $

BOLIVIA ELEMENTARY $

LINCOLN ELEMENTARY $

LELAND MIDDLE $

NORTH BRUNSWICK HIGH $

TOWN CREEK ELEMENTARY $

TOWN CREEK MIDDLE $

NORTH GROUP TOTAL $

RFP EVALUATION CRITERIA

A. Cost 50%

B. Timeline 30%

1. How many fulltime painters

2. Method for protecting furniture and floors

3. Method for disposing of paint cans

4. Explain your process for quoting projects

5. Explain your process for conducting background checks

C. Experience 20%

1. Provide references from (3) three customers from the past 5 year similar in scope, size and complexity to the services described in this RFP. Provide the following information for each customer.

a. Organization name and address

b. Contact name with email address and phone number

c. Time period in which work was performed

d. Short description of work

Belville Elementary

575 River Rd

Leland, NC 28451

Bolivia Elementary

4036 Business Hwy 17-E

Lincoln Elementary

1664 Lincoln Rd

Leland, NC 28451

Leland Middle

927 Old Fayetteville Rd NE

Leland, NC 28451

North Brunswick High

114 Scorpion Drive NE

Leland NC 28451

Town Creek Elementary

6330 Lake Park Dr Se

Winnabow, NC 28479

Town Creek Middle

6370 Lake Park Dr SE

Winnabow, NC 28479

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SAMPLE CONTRACT

BRUNSWICK COUNTY SCHOOLS

CONTRACT FOR PAINTING SERVICES

This contract for painting services (the “Contract”) is made and entered into this [DATE] day of [MONTH], 201_, between the Brunswick County Board of Education (the “Owner”), ___________________, and [CORPORATE NAME OF PROVIDER] (the “Provider”), [PROVIDER’S ADDRESS].

For and in consideration of the mutual promises set forth in the Contract the parties do mutually agree as follows:

1. Obligations of Provider. Provider hereby agrees to provide services to Owner as follows:

1.1. Provider shall provide the services described in the attached Exhibit A at designated times and sites as specifically requested and authorized by Owner. Work will be completed in a timely manner acceptable to Owner in full compliance with the terms and conditions of this Contract, including any documents incorporated by reference.

2. Obligations of Owner.

2.1. Owner hereby agrees to compensate Provider in the amount of ___________once all services have been rendered in accordance with the terms of this Contract.

3. Compensation. Owner hereby agrees to compensate Provider in the amount of $________ once all services have been rendered in accordance with the terms of this Contract. Provider shall provide Owner with invoice(s) itemized by service provided the number of hours worked and by whom, the date(s) that services were provided, and the amount owed, along with any supporting documentation that may be requested in advance by Owner. Owner shall process payments to Provider within forty-five (45) days of submission of such invoice(s). In the event of inclement weather, fire, power failure, or other similar occurrence, which may necessitate the cancellation of the delivery of the service(s), and an alternate date cannot be agreed upon, the School System will be under no obligation to compensate Provider for services not rendered.

4. Term. The services described in the Contract will be provided from [INSERT MONTH, DATE AND YEAR] through [INSERT MONTH, DATE, AND YEAR] unless sooner terminated as herein provided.

5. Termination for Convenience. The Owner may terminate this Contract at any time at its complete discretion upon twenty (20) calendar days’ notice in writing from the Owner to

Provider prior to the date of termination. In addition, all finished or unfinished documents and other materials produced by Provider pursuant to this contract shall, at the request of the Owner be turned over to it and become its property. If the contract is terminated by the

Owner in accordance with this section, the Owner will provide a prorated payment for all services performed as of the date of termination.

6. Termination for Default. At any time, the Owner may terminate this contract immediately and without prior notice if provider is unable to meet goals and timetables or if the Owner is dissatisfied with the quality of services provided.

7. Contract Funding. It is understood and agreed between Provider and the Owner that the

Owner’s payment obligation under this Contract is contingent upon the availability of

13 | P a g e appropriated funds from which payment for Contract purposes can be made.

8. Insurance. Provider agrees to maintain Commercial General Liability in amount of

$1,000,000 each occurrence with $2,000,000 General Aggregate. Provider shall maintain

$1,000,000 in automobile liability, and other appropriate insurance, as well as Workers

Compensation in the required statutory amount for all employees participating in the provision of services under this Contract. Provider also agrees to maintain $1,000,000 in professional liability insurance if the Provider is engaged in a professional service pursuant to this Contract. The Owner, Brunswick County Board of Education, shall be named by endorsement as an additional insured on the General Liability policy. Certificates of such insurance shall be furnished by Provider to the Owner and shall contain an endorsement to provide the Owner at least 10 days’ written notice of any intent to cancel or terminate by either Provider or the insuring company. Failure to furnish insurance certificates or maintain such insurance shall be a default under this contract and shall be grounds for immediate termination of this Contract.

9. Taxes. Provider shall pay all federal, state, and FICA taxes for all employees participating in the provision of services under this Contract.

10. Monitoring and Auditing. Provider shall cooperate with the Owner, or with any other person or agency as directed by the Owner, in monitoring, auditing, or investigating activities related to this Contract. Provider shall permit the Owner to evaluate all activities conducted under this contract as dictated by the Owner. Provider shall provide auditors retained by the Owner with access to any records and files related to the provision of services under this Contract. The Owner agrees that its auditors will maintain the confidentiality of any identified and actual trade secrets of Provider accessed during an audit conducted under this Contract.

11. Records and Confidentiality of Student Information. Provider agrees that all student records or personally identifiable information contained in student records that may be obtained in the course of providing services to the Owner under this contract shall be subject to the confidentiality and disclosure provisions of applicable federal and state statutes and regulations as well as the Owner’s policies. All student records shall be kept in a secure location preventing access by unauthorized individuals. Provider will maintain an access log delineating date, time, agency, and identity of individual accessing student records who is not in the direct employ of Provider. Provider shall not forward to any person other than parent or the Owner any student record or personally identifiable information obtained from a student record (including, but not limited to, the student’s identity) without the written consent of the Owner. Upon termination of this Contract, Provider shall turn over to the

Owner all student records or personally identifiable information about students obtained by

Provider while providing services under this Contract. Nothing in this Contract gives

Provider any right to access any student records or personally identifiable information.

12. Lunsford Act/Criminal Background Checks. Provider also acknowledges that G.S. § 14-

208.18 prohibits anyone required to register as a sex offender under Article 27A of Chapter

14 of the General Statutes from knowingly being on the premises of any school. Provider shall conduct or arrange to have conducted, at its own expense, sexual offender registry checks on each of its employees, agents, ownership personnel, or Providers (“contractual personnel”) who will engage in any service on or delivery of goods to school system property or at a school-system sponsored event, except checks shall not be required for individuals who are solely delivering or picking up equipment, materials, or supplies at: (1) the administrative office or loading dock of a school; (2) non-school sites; (3) schools closed

14 | P a g e for renovation; or (4) school construction sites. The checks shall include at a minimum checks of the State Sex Offender and Public Protection Registration Program, the State

Sexually Violent Predator Registration Program, and the National Sex Offender Registry

(“the Registries”). For Provider’s convenience only, all of the required registry checks may be completed at no cost by accessing the United States Department of Justice Sex Offender

Public Website at http://www.nsopw.gov/. Provider shall provide certification on the Sexual

Offender Registry Check Certification Form that the registry checks were conducted on each of its contractual personnel providing services or delivering goods under this Contract prior to the commencement of such services or the delivery of such goods. Provider shall conduct a current initial check of the registries (a check done more than 30 days prior to the date of this Contract shall not satisfy this contractual obligation). In addition, Provider agrees to conduct the registry checks and provide a supplemental certification form before any additional contractual personnel are used to deliver goods or provide services pursuant to this Contract. Provider further agrees to conduct annual registry checks of all contractual personnel and provide annual certifications at each anniversary date of this Contract.

Provider shall not assign any individual to deliver goods or provide services pursuant to this

Contract if said individual appears on any of the listed registries. Provider agrees that it will maintain all records and documents necessary to demonstrate that it has conducted a thorough check of the registries as to each contractual personnel, and agrees to provide such records and documents to the Owner upon request. Provider specifically acknowledges that the Owner retains the right to audit these records to ensure compliance with this section at any time in the Owner’s sole discretion. Failure to comply with the terms of this provision shall be deemed a material breach of the Contract.

13. Criminal Background Checks. Provider shall conduct criminal record and background checks on all Contractual Personnel who will perform services pursuant to this Contract on

Brunswick County Schools property or at Brunswick County Schools events. The criminal background checks shall be conducted within 30 days of Provider’s execution of the

Contract and prior to performing any services on Brunswick County Schools property. Provider shall provide the results of said checks to Owner within five (5) business days of receipt and shall not assign any Contractual Personnel to provide services under the

Contract if said worker has been convicted of or pled nolo contendre to (1) any felony; (2) any crime, whether misdemeanor or felony, involving violence, illegal drugs, theft, child abuse, sexual harassment, sexual abuse, or personal impropriety of a sexual nature with regard to any other person; or (3) any other crime or conduct reasonably indicating that the

Contractual Personnel poses a threat to the safety or well-being of Owner’s students, personnel, or property. In addition, Provider shall obtain all authorizations necessary for

Owner to conduct additional criminal record and background checks at its sole expense at any time during the term of this Contract. If Owner chooses to exercise this right, Provider shall, within five (5) business days of Owner’s request, provide the full name, date of birth, and state of residency for the past ten years for all Contractual Personnel providing services under the Contract, along with any other information reasonably requested by Owner for purposes of performing criminal record and background checks. Without modifying or waiving any of Provider’s obligations under this provision, Owner reserves the right to prohibit any Contractual Personnel from providing services under this Contract if the Owner determines, in its sole discretion, that said Contractual Personnel has not undergone a criminal record and background check in accordance with this provision or if the results of such criminal record and background check reasonably indicate that the said Contractual

Personnel may pose a threat to the safety or well-being of students, school personnel, or others.

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14. Indemnification. Provider shall indemnify and hold harmless the Owner and its agents and employees from and against all claims, actions, demands, costs, damages, losses, and/or expenses of any kind whatsoever proximately resulting from the omission or commission of any act, lawful or unlawful, by Provider or its agents and/or employees, including but not limited to court costs and attorney’s fees, incurred in connection with the defense of said matters. The parties agree that this indemnification clause is an “evidence of indebtedness” for purpose of N. C. Gen. Stat. § 6-21.2.

15. Relationship of Parties. Provider shall be an Independent Provider of the Owner, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of Provider be construed as an employee, agent, or principal of the Owner.

16. Compliance with Applicable Laws. Provider shall comply with all applicable laws and regulations in providing services under this Contract. In particular, Provider shall not employ any individuals to provide services to the Owner who are not authorized by federal law to work in the United States. Provider represents and warrants that it is aware of and in compliance with the Immigration Reform and Control Act and North Carolina law (Article

2 of Chapter 64 of the North Carolina General Statutes) requiring use of the E-Verify system for employers who employ twenty-five (25) or more employees and that it is and will remain in compliance with these laws at all times while providing services pursuant to this Contract.

Provider shall also ensure that any of its subcontractors (of any tier) will remain in compliance with these laws at all times while providing subcontracted services in connection with this Contract. Provider is responsible for providing affordable health care coverage to all of its full-time employees providing services to the School System. The definitions of “affordable coverage” and “full-time employee” are governed by the

Affordable Care Act and accompanying IRS and Treasury Department regulations.

17. Restricted Companies List. Provider represents that as of the date of this Contract, Provider is not included on the Final Divestment List created by the North Carolina State Treasurer pursuant to N.C. Gen. Stat. § 147-86.58. Provider also represents that as of the date of this

Contract, Provider is not included on the list of restricted companies determined to be engaged in a boycott of Israel created by the North Carolina State Treasurer pursuant to

N.C. Gen. Stat. § 147-86.81.

18. Anti-Nepotism. Provider warrants that, to the best of its knowledge and in the exercise of due diligence, none of its corporate officers, directors, or trustees and none of its employees who will directly provide services under this Contract are immediate family members of any member of the Brunswick County Board of Education or of any principal or central office staff administrator employed by Owner. For purposes of this provision, “immediate family” means spouse, parent, child, brother, sister, grandparent, or grandchild, and includes step, half, and in-law relationships. Should Provider become aware of any family relationship covered by this provision or should such a family relationship arise at any time during the term of this Contract, Provider shall immediately disclose the family relationship in writing to the Superintendent of Schools. Unless formally waived by Owner, the existence of a family relationship covered by this Contract is grounds for immediate termination by Owner without further financial liability to Provider.

19. Applicable Brunswick County Board of Education Policies. Provider acknowledges that the Brunswick County Board of Education has adopted policies governing conduct on all property owned by the Board of Education and agrees to abide by any and all relevant board policies while on its property. Provider acknowledges that these policies are available online on the school system’s website. In particular, Provider acknowledges that it has received

16 | P a g e copies of or has access to (via the Brunswick County Schools’ website) and will abide by all applicable Brunswick County Board of Education policies, including but not limited to policies related to…