Suicide Preventon Meeting Space 2023 PWS.docx

PERFORMANCE WORK STATEMENT (PWS) FOR

Suicide Prevention Forum, Reno NV 08 September 2023

PART I: GENERAL INFORMATION

1. Introduction The Nevada National Guard has a requirement for Training room meeting space to facilitate a Suicide Prevention Forum, on Friday, September 08, 2023. The facility will accommodate a training space for approximately 250 Nevada National Guard Service Members, Spouse/Significant Other, and Veterans.

1.1 Scope

The contractor shall provide adequate Training space, tables and chairs, A/V support equipment, restrooms, and parking necessary to meet criteria defined in this Performance Work Statement (PWS) to hold a Suicide Prevention Event for 250 attendees.

1.2 Background

The mission of the Integrated Primary Prevention Workforce is to reduce the prevalence of sexual assault, domestic abuse, child abuse, harassment, retaliation, and suicide. The DoD is using integrated primary prevention to prevent multiple harmful behaviors, including sexual assault, harassment, retaliation, domestic abuse, child abuse, and suicide. It is the intent of the National Guard Bureau to establish a DoD Primary Prevention force to reduce risk factors and promote protective factors to help reduce multiple forms of harm and abuse. Therefore, providing a continuum of support and high standard of care for the Army and Air National Guard members, their families, and Veteran Community.

1.3 Period of Performance (PoP)

The Suicide Prevention Forum shall take place on Friday, September 08, 2023.

1.4 Place of Performance

Performance shall be at an appropriate venue, such as a non-gaming hotel (3-Star minimum), a ballroom, or convention center within a 25-mile radius of the Reno area.

1.5 Hours of Operation

The contractor shall provide a ballroom/training space from approximately 6:00 am to 6:00 pm Pacific Time on Friday September 08, 2023.

PART II: GENERAL REQUIREMENTS

2. This section describes general requirements for the Suicide Prevention Forum Event, Reno.

2.1 The Contractor shall ensure compliance of the following during the event:

2.1.1 The Contractor must provide an on-site representative at the venue during the event (event coordinator). Venue staff shall either carry proper identification or wear clothing with venue logo which identifies them as staff for the venue at all times during the event.

2.1.2 Contractor shall have clear standard emergency evacuation notices posted in all training rooms.

2.1.3 Contractor shall provide a facility site map/layout that includes floor plans of training room(s).

2.1.4 Contractor shall provide access to facility for support staff during the week prior to the event for a walk through. This will be to plan/coordinate outside resources (pop-up tables, extension cords, etc.) that the support staff plans to bring.

PART III: PERFORMANCE REQUIREMENTS

3. Specific Tasks and Work Requirements The contractor shall perform the following tasks to deliver the required services. The contractor shall meet these specifications to demonstrate its technical, operational, and administrative expertise in support of the Nevada National Guard Primary Prevention Program objectives.

3.1 Event Setting

3.1.1 Contractor shall provide training space that is conducive to safety and learning.

3.1.2 Venue location shall be within a 25 mile radius of the Reno area, a non-gaming hotel (3-star minimum), ballroom, or convention center.

3.1.3 Day parking on September 08, 2023, to attend the event shall be included in the inclusive event pricing under this purchase order, not charged to the individual attendee.

3.1.4 Location shall be approximately 10 miles from a hospital or emergency room.

3.1.5 The contractor shall provide all training area locations. All costs or fees required to access training locations shall be included in the packaged price.

3.2 Training room /Meeting Services: These requirements are for the duration of the Event.

3.2.1 Four (4) training rooms. One main training space to accommodate up to 250 guests to be used for general training sessions. Three (3) break out rooms to accommodate up to 75 guests each to be used for training/breakout sessions.

3.2.2 Training room space must be size appropriate for personnel to move around freely from the tables and chairs.

3.2.3 Set-up round tables and table linen with chairs of 8 per table for main training room, and 75 chairs facing podium and A/V equipment in the 3 other training/breakout rooms.

3.2.4 A/V Equipment

PART IV: SPECIAL REQUIREMENTS

4. This section describes general requirements for the Suicide Prevention Forum, Reno.

4.1 Business license. At a minimum, the contractor will hold and maintain a valid business and operator’s license, in accordance with their local regulations. A copy of this license/s must be onsite and available for review during the duration of the Event.

4.2 Compliance. The contractor shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance under this contract and shall be solely responsible for all costs associated with said compliance. Any and all licenses associated with the Contractor and the location must be available for the duration of the event and provided upon request of the Contracting Officer Representative.

4.3 Location shall be approximately 10 miles from a hospital or emergency room.

PART V: SAFETY AND SECURITY

5. This section describes the security and safety for the Suicide Prevention Forum. The following sub-section provide details of various considerations for this event.

5.1 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)). This requirement shall be incorporated into the contractor’s safety and health program. The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP).

PART VI: QUALITY

6. Quality Assurance Surveillance Plan (QASP) The Government shall monitor the Contractor’s performance under this Purchase Order in accordance with the Government’s QASP for Acceptable Quality Level for performance (see Appendix 1).

PART VII: DELIVERABLES

procedures All rooms to have Emergency Evacuation Procedures posted.

4.1 4.2 4.3 4.4

location Provide a google map of the hotel proximity to a hospital and/or emergency room.

PWS

SUBJECT: Suicide Prevention Forum, Reno NV Friday, September 08, 2023

Appendix 1 Performance Requirements Summary This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Acceptable Quality Levels (AQLs)

September 08, 2023

AQL: 100%

How: Provided in proposal

Who: COR

within the Reno Area How: Provided in proposal

AQL: 100%

How: Provided in proposal

AQL: 100%

How: Provided in proposal

How: Provided in proposal

How: Inspected by Primary Prevention Specialist

Who: Jezalea Segura

How: Inspected by Primary Prevention Specialist

How: Inspected by Primary Prevention Specialist

Substitutions

4.1 4.2

4.3 4.4

AQL: 100%

AQL: 100%

How: Provided in proposal