Substance_Use_Disorder_Community-Based_Outreach_Services_for_Washington_County_residents_discharging_from_the_Emergency_Department..pdf

LETTER OF INTEREST

SUBSTANCE USE DISORDER COMMUNITY-BASED OUTREACH

SERVICES FOR WASHINGTON COUNTY RESIDENTS DISCHARGING

FROM THE EMERGENCY DEPARTMENT.

(NO. 2026.091-LOI)

FOR

Washington County, Oregon

RELEASE DATE: September 25, 2026 DEADLINE FOR QUESTIONS: October 8, 2026

RESPONSE DEADLINE: October 9, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency

Department.

1. Introduction

2. Scope of Work

3. Vendor Questionnaire

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency Department.

1. 1. Introduction

1. 1.1. Summary

Washington County Health and Human Services, Behavioral Health Division, Addictions Program, seeks to contract with a qualified provider to deliver Substance Use Disorder (SUD) Community- Based Outreach Services to Washington County residents discharging from the Emergency Department from July 1, 2027 – June 30, 2032.

2. 1.2. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

HHS

3. 1.3. Timeline

Release Project Date September 25, 2026

Question Submission Deadline October 8, 2026, 5:00pm

Submission Deadline October 9, 2026, 4:00pm

Contractor Selection Date October 16, 2026 mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency Department.

2. 2. Scope of Work

1. 2.1. Overview and Purpose

Washington County Health and Human Services, Behavioral Health Division, Addictions Program, seeks to contract with a qualified provider to deliver Substance Use Disorder (SUD) Community- Based Outreach Services to Washington County residents discharging from the Emergency Department from July 1, 2027 – June 30, 2032.

2. 2.2. Scope of work, any plans and/or specifications.

Employ Outreach Specialists to provide SUD Community-Based Outreach Services to individuals discharging from a hospital Emergency Department who have problematic substance use or are diagnosed with a substance use disorder (SUD). The goals of community-based outreach services are to reduce unnecessary Emergency Department admissions, coordinate post-discharge care, and improve access to community services and SUD treatment/recovery support in order to facilitate recovery and enhance overall well-being. Community-based outreach services will be client-centered, trauma-informed, and strength-based. Community-Based Outreach services will prioritize individuals who have problematic substance use, or who are recovering from substance misuse.

Community-Based Outreach services will include, but are not limited to, the following:

• Meet at locations that are convenient to individuals, such as in individuals’ homes and/or wherever individuals’ are living (e.g., car, shelter, recovery housing, etc.); and,

• Assess individuals’ SUD treatment/recovery services and other needs, and assist individuals to access services (e.g., insurance, health services, housing, food).

The Provider shall be responsible for the following:

1. Serve a minimum of 100 individuals each fiscal year;

A. Inform individuals of their rights, program overview, rules for participation, and process for filing grievances in accordance with 42 CFR Part 2;

B. Train community-based outreach staff on recovery community resources in Washington

County;

C. Ensure services provided are evidence-based and/or follow promising practice guidelines for SUD community-based outreach services;

D. Develop and implement quality assurance and quality improvement processes to improve the quality of services progressively;

E. Maintain regular communication and participate in regular contract check-ins with

Washington County Addictions;

F. Participate in program audits and service compliance reviews;

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency Department.

G. Submit a quarterly report in accordance with Washington County contract expectations;

and, H. Submit invoices in accordance with Washington County contract expectations.

Funding for these services will be provided by the Washington County Addictions Program.

Washington County does not guarantee equal funding for each contractor. Contract amounts will be based on services provided, utilization, capacity to deliver services, and negotiated budget, with the ability to increase based on the need for services and the county's need to disperse. Contract terms are for each year with an option to renew for five years. Contracts are subject to the availability of funds.

3. 2.3. Itemized Requirements

To qualify for the work outlined in this LOI, proposers must meet the following criteria at the time the proposal is submitted:

A. Provider must meet all required certifications set forth in the OARs prior to submitting a response;

B. Provider must have and maintain General Liability ($500K), Worker’s Compensation, Automobile Liability w/ additional insured endorsement ($1M/$2M), Professional Liability ($1M/$3M), Cyber-Security Insurance, and Sexual Abuse & Molestation Liability ($3M coverage required when providing services to vulnerable populations) prior to contract execution. If insurance requirements change, the provider must adhere to the new requirements;

C. Provider must have at least two (2) years experience working with Washington County residents who use substances; and, D. Provider must have at least two (2) years experience providing evidence-based community-based outreach services for Washington County residents discharging from Emergency Departments.

4. 2.4. Unique Considerations

Qualified providers interested in providing Community-Based Outreach Services for individuals discharging from the Emergency Department should submit a response to this LOI by 4:00 pm on October 9, 2026. Responses should be submitted on the OpenGov procurement portal at:

https://procurement.opengov.com/portal/washington-county-or

The LOI response must include all of the following:

A. Confirmation that the respondent will deliver the Scope of Work as described herein;

B. Confirmation that the respondent will adhere to the responsibilities outlined herein, and;

C. Confirmation that the respondent meets all qualifications outlined in the Scope of Work.

If necessary, a “Request for Proposal” process will be engaged post-LOI process. All LOI respondents will be notified regarding qualifications to provide the Scope of Work described above and subsequent RFP process, if needed.

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency Department.

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency Department.

3. 4. Vendor Questionnaire

The County reserves the right to request references and verify qualifications prior to contract award.

1. 1. Letter of Interest* I acknowledge that submitting a response to this Letter of Interest signifies interst in performing the service(s) and submitting a proposal to an RFP if one is issued these services.

☐ Yes

☐ No *Response required

2. 2. Electronic Submittal* By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Suppliers's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

3. 3. Information* Provide individual or business name, contact: name, phone number, and email address.

*Response required

4. 4. Credentials* By submittal of this electronic form I certify that I meet the minimum qualifications for performing the service(s) as outlined in this Request for Interest.

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency Department.

☐ Please confirm *Response required

5. 5. Insurance Requirements* Provider agrees to comply with the insurance requirements below.

Provider must have and maintain General Liability ($500K), Worker’s Compensation, Automobile Liability w/ additional insured endorsement ($1M/$2M), Professional Liability ($1M/$3M), Cyber-Security Insurance, and Sexual Abuse & Molestation Liability ($3M coverage required when providing services to vulnerable populations) prior to contract execution. If insurance requirements change, the provider must adhere to the new requirements;

☐ Yes

☐ No *Response required

6. 6. Experience* Provider has at least two (2) years experience working with Washington County residents who use substances?

☐ Yes

☐ No *Response required

7. 7. Experience* Provider has at least two (2) years experience providing evidence-based community-based outreach services for Washington County residents discharging from Emergency Departments.

☐ Yes

☐ No *Response required

8. 8. Past Employment* Have you or a member of your staff been employed by Washington County in the last six months?

☐ Yes

☐ No *Response required

9. 9. Tax* The responder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Responder understands that Washington County may terminate any contract if contractor fails to comply with any tax laws during the term of the contract.

Substance Use Disorder Community-Based Outreach Services for Washington County residents discharging from the Emergency Department.

☐ Yes

☐ No *Response required

10. 10. Oregon Secretary of State Business Registry* Enter your registry number without dashes or spaces. If you are not currently registered enter N/A. If you are the successful bidder you will be required to register with the Secretary of State in order to contract with the County, per OAR 125-246-0330.

*Response required

11. 11. Solicitation Awareness* How did you find out about this opportunity?

Select all that apply

☐ Oregon Buys

☐ Link was emailed directly to me

☐ Washington County Website

☐ DJC Oregon, Portland Tribune or other printed media

☐ Twitter, Facebook or other social media

☐ Planning Center, Plan room. etc

☐ Tradeshow/ Outreach Event

☐ Trade or Outreach printed publication *Response required