Subsistence Award Decision Memo.pdf

U.S. Department of Justice Federal Bureau of Prisons

FCI Leavenworth 1300 Metropolitan Avenue Leavenworth, Kansas 66048

(913) 682-8700

September 3, 2026

MEMORANDUM FOR PROCUREMENT FILE

SUBJECT: Award Decision/Determination of Responsibility memo Fiscal Year 27, Quarter 1 Subsistence Requirement

RFQ #: 15B40826Q00000020

BPQ #: VARIOUS/SEE FILE

Purchase Order #: VARIOUS/SEE FILE

Set Aside:

As stated in the Request for Quote, this acquisition is set-aside for small business concerns. The NAICS for this requirement is 311999 with a small business size of 700 employees.

ALL VENDORS were verified to be a small business in accordance with NAICS 311999, small business size of 700 employees. See file for www.SAM.gov verification prior to award.

Evaluation Factors:

• 52.212-2, Evaluation-Commercial Products and Commercial Services The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price – The Government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.

(2) Past Performance – Go/No-Go Evaluation - The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: The offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a “No-Go” determination.

• Order Accuracy and Completeness: The offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as http://www.sam.gov/ missing or incorrect items – supported by customer complaints, returns, or input from other Contracting Officers – will be considered. A pattern of incomplete or inaccurate deliveries will result in a “No-Go” determination. Only offerors receiving “Go” rating under this factor will be considered eligible for award.

Past Performance:

ALL VENDORS must also have a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.

Therefore, all vendors have received a “Go” rating and will be eligible for any awards.

Price:

With the final pricing of all contractors, the abstract below represents the best price per line item.

See abstract below:

Line Item

Item Description Quantity Lowest Price

Total Line Price

Lowest Vendor

1 Black Beans 5,000 lbs. $0.48 $2,400.00 Shaver Foods 2 Great Northern Beans 2,500 lbs. $0.55 $1,375.00 Shaver Foods 3 Kidney or Red Beans 2,500 lbs. $0.67 $1,675.00 Shaver Foods 4 Pinto Beans 7,500 lbs. $0.50 $3,750.00 Shaver Foods 5 Canned Black Beans 56 cs. $23.85 $1,335.60 Shaver Foods 6 Rice 15,000 lbs. $0.45 $6,750.00 JNS Foods 7 Elbow Macaroni Pasta 4,400 lbs. $0.49 $2,156.00 Shaver Foods 8 Lasagna Pasta Noodles 400 lbs. $1.11 $444.00 Shaver Foods 9 Spaghetti Pasta 4,000 lbs. $0.49 $1,960.00 Shaver Foods 10 Corn Meal 400 lbs. $0.39 $156.00 Shaver Foods 11 Dry Milk 700 lbs. $1.85 $1,295.00 Shaver Foods 12 Hominy Grits 2,500 lbs. $0.47 $1,175.00 Shaver Foods 13 Rolled Oats 2,500 lbs. $0.45 $1,125.00 Shaver Foods 14 Butter, Bulk 250 lbs. $2.81 $702.50 Shaver Foods 15 Margarine, Bulk 500 lbs. $1.17 $585.00 Shaver Foods 16 Caesar Salad Dressing 144 cs. $33.29 $4,793.76 Shaver Foods 17 Mustard 192 cs. $15.00 $2,880.00 CJ Foods 18 Pickle Relish 240 cs. $29.25 $7,020.00 Shaver Foods 19 Cheese Pizza 14,000 ea. $0.38 $5,320.00 Matts Trading 20 Taco Shells 51,000 ea. $0.084 $4,284.00 Shaver Foods 21 Tortillas 27,500 ea. $0.14 $3,850.00 Shaver Foods 22 Tortilla Chips 1,000 lbs. $1.56 $1,560.00 Shaver Foods 23 Canned Tomatoes 461 cs. $22.49 $10,367.89 Shaver Foods 24 Canned Green Beans 224 cs. $22.13 $4,957.12 Shaver Foods 25 Canned Beets 56 cs. $26.59 $1,489.04 Shaver Foods 26 Canned Carrots 392 cs. $23.64 $9,266.88 Shaver Foods 27 Canned Corn 112 cs. $26.97 $3,020.64 Shaver Foods 28 Canned Mixed Vegetables 56 cs. $29.11 $1,630.16 Shaver Foods 29 Canned Mushrooms 56 cs. $69.80 $3,908.80 Shaver Foods 30 Canned Peas 392 cs. $22.68 $8,890.56 Shaver Foods 31 Canned Jalapeno Peppers 56 cs. $36.65 $2,052.40 Shaver Foods

32 Canned Spinach 168 cs. $38.05 $6,392.40 Shaver Foods 33 Soy Sauce 48 cs. $15.29 $733.92 Shaver Foods 34 Chili Powder 250 lbs. $2.34 $585.00 Shaver Foods 35 Garlic Powder 400 lbs. $1.70 $680.00 ThriveMed LLC 36 Paprika 150 lbs. $1.80 $270.00 ThriveMed LLC 37 Beef Bouillon 400 lbs. $0.99 $396.00 Shaver Foods 38 Chicken Bouillon 700 lbs. $0.99 $693.00 Shaver Foods 39 Vegetable Bouillon 200 lbs. $0.99 $198.00 Shaver Foods 40 Ground Beef 18,000 lbs. $2.60 $46,800.00 North Star Imports 41 Ground Beef Patties 5,000 lbs. $2.70 $13,500.00 North Star Imports 42 Beef Roast 2,500 lbs. $4.00 $10,000.00 North Star Imports 43 Chicken Breast 10,000 lbs. $1.386 $13,860.00 The Smooth Sailing Group 44 Chicken Tender 15,000 lbs. $1.0251 15,376.50 The Smooth Sailing Group 45 Chicken Leg Quarter 20,000 lbs. $0.617 $12,340.00 Pueblo Trading Co.

46 Chicken Fillet 5,000 lbs. $1.19 $5,950.00 Big Daddy Foods 47 Fish Fillet 5,000 lbs. $2.215 $11,075.00 Pueblo Trading Co.

48 Italian Sausage 2,000 lbs. $1.46 $2,920.00 Matts Trading 49 Pork Roast 2,500 lbs. $1.705 $4,262.50 The Smooth Sailing Group 50 Turkey Roast 8,000 lbs. $1.674 $13,392.00 Pueblo Trading Co.

51 Cheddar Cheese 2,000 lbs. $1.449 $2,898.00 Pueblo Trading Co.

52 Mozzarella Cheese 5,000 lbs. $1.449 $7,245.00 Pueblo Trading Co.

53 Parmesan Cheese 90 cs. $36.6 $3,294.00 National Food Group 54 Cottage Cheese 1,000 lbs. $0.00 $0.00 No Quotes 55 Sour Cream 500 lbs. $0.00 $0.00 No Quotes 56 Eggs 780 cs. $40.00 $31,200.00 The B2G Group

Best Value Analysis:

All vendors were reviewed for “go/no-go” ratings for small business size and past performance prior to price. As they received “Go” ratings for each size and past performance, best value is now based on price.

In accordance with the solicitation, the Government will make multiple awards, per line item.

Therefore, each vendor is the best value, per line item, and will win the respective awards above.

Responsibility Determination Per RFO FAR 9.103,

(a) Award contracts to responsible prospective contractors only.

(b) Do not award a contract award before making an affirmative determination of contractor responsibility. Without a clear indication of responsibility, make a determination of nonresponsibility. If the prospective contractor is a small business concern, comply with the subpart, Certificates of Competency and Determinations of Responsibility, at part 19.

(c) A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

In accordance with FAR 9.104-1, https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_103 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_104_1

To demonstrate responsibility, a prospective contractor must—

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

All vendors will reasonably have the financial resources, or the ability to obtain them, to perform this contract. They are gathering food for a 1-time delivery. After which, they will be paid.

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

All vendors will be able to comply with the required delivery schedule. We are calling for a 21-day ARO delivery, which is standard and achievable.

(c) Have a satisfactory performance record (see 9.104-3(b) and part 42). Do not determine a prospective contractor responsible or not responsible based solely on a lack of relevant performance history;

All vendors have a satisfactory performance record, or at least not any recent negative performance record.

(d) Have a satisfactory record of integrity and business ethics (see part 42);

All vendors have a satisfactory record of integrity and business ethics, according to www.SAM.gov.

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) (see 9.104-3(a));

All vendors have the necessary organization, experience, accounting and operational controls and technical skills, or the ability to obtain them for a 1-time food delivery order. This is a very low skill requirement.

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and All vendors have the necessary ability to obtain all food service items for a 1-time delivery. This is a very low skill requirement.

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108).

All vendors are otherwise qualified and eligible to receive an award under appliable laws and regulations.

Award Determination Memo Signature:

All information within this memo is complete and to the best of my knowledge.

Contract Specialist FCI Leavenworth