Subsistence Award Decision Memo.pdf

U.S. Department of Justice Federal Bureau of Prisons

FCI Leavenworth 1300 Metropolitan Avenue Leavenworth, Kansas 66048

(913) 682-8700

June 1, 2026

MEMORANDUM FOR PROCUREMENT FILE

SUBJECT: Award Decision/Determination of Responsibility memo Fiscal Year 26, Quarter 4 Subsistence Requirement

RFQ #: 15B40826Q00000009

BPQ #: VARIOUS/SEE FILE

Purchase Order #: VARIOUS/SEE FILE

Set Aside:

As stated in the Request for Quote, this acquisition is set-aside for small business concerns. The NAICS for this requirement is 311999 with a small business size of 700 employees.

ALL VENDORS were verified to be a small business in accordance with NAICS 311999, small business size of 700 employees. See file for www.SAM.gov verification prior to award.

Evaluation Factors:

• 52.212-2, Evaluation-Commercial Products and Commercial Services The Government anticipates and intends to make MULTIPLE awards based on pricing per line item.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price – The Government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.

(2) Past Performance – Go/No-Go Evaluation - The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: The offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a “No-Go” determination.

• Order Accuracy and Completeness: The offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as http://www.sam.gov/ missing or incorrect items – supported by customer complaints, returns, or input from other Contracting Officers – will be considered. A pattern of incomplete or inaccurate deliveries will result in a “No-Go” determination. Only offerors receiving “Go” rating under this factor will be considered eligible for award.

Past Performance:

ALL VENDORS must also have a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.

Therefore, all vendors have received a “Go” rating and will be eligible for any awards.

Price:

With the final pricing of all contractors, the abstract below represents the best price per line item.

See abstract below:

Line Item

Item Description Quantity Lowest Price

Total Line Price

Lowest Vendor

1 Black Beans 7,500 lbs $0.43 $3,225.00 Shaver Foods 2 Black Eyed Peas 2,500 lbs $0.68 $1,700.00 Shaver Foods 3 Kidney or Red Beans 2,500 lbs $0.67 $1,675.00 Shaver Foods 4 Lentil Beans 2,500 lbs $0.655 $1,637.50 JNS Foods 5 Pea (navy) Beans 2,500 lbs $0.54 $1,350.00 Shaver Foods 6 Pinto Beans 2,500 lbs $0.42 $1,050.00 Shaver Foods 7 Kidney Beans, Canned 56 cs $19.98 $1,118.88 JNS Foods 8 Garbanzo Beans, Canned 56 cs $22.87 $1,280.72 Shaver Foods 9 Pinto Beans, Canned 56 cs $19.98 $1,118.88 JNS Foods 10 Great Northern Beans 56 cs $24.34 $1,363.04 Shaver Foods 11 Pasta – Elbow 1,500 lbs $0.47 $705.00 Shaver Foods 12 Pasta – Lasagna 150 lbs $1.06 $159.00 Shaver Foods 13 Pasta – Macaroni 1,200 lbs $0.49 $588.00 Shaver Foods 14 Pasta – Spaghetti 4,000 lbs $0.47 $1,880.00 Shaver Foods 15 Corn Meal 300 lbs $0.34 $102.00 Shaver Foods 16 Corn Starch 100 lbs $0.68 $68.00 Shaver Foods 17 Flour 3,000 lbs $0.34 $1,020.00 Shaver Foods 18 Cereal, Prepared 5,000 lbs $0.86 $4,300.00 Shaver Foods 19 Hominy Grits 1,500 lbs $0.44 $660.00 Shaver Foods 20 Cereal, Rolled Oats 10,000 lbs $0.40 $4,000.00 Shaver Foods 21 Peanut Butter 1,000 lbs $1.27 $1,270.00 Shaver Foods 22 Soy Protein Product 50 lbs $2.28 $114.00 Shaver Foods 23 Shortening 435 lbs $0.84 $365.40 JNS Foods 24 Oil, Salads 110 gal $8.48 $932.80 Shaver Foods 25 Butter, Bulk 600 lbs $2.63 $1,578.00 Shaver Foods 26 Butter Reddies 257,040 ea $0.034 $8,739.36 Shaver Foods 27 Margarine Bulk 1,500 lbs $1.17 $1,755.00 Shaver Foods 28 Salad Dressing, Italian 192 ga $3.40 $352.80 Elwood International 29 Mustard 24 cs $16.30 $391.20 Elwood International 30 Salad Dressing, Caesar 140 ga $7.00 $980.00 Elwood International 31 Fruit Jelly 324,000 ea $0.037 $11,988.00 Elwood International

32 White Sugar 1,000 lbs $0.63 $630.00 Shaver Foods 33 Taco Shells 1,000 ea $0.082 $82.00 Shaver Foods 34 Tortilla Chips 1,000 lbs $1.52 $1,520.00 Shaver Foods 35 Tomatoes Canned 112 cs $19.50 $2,184.00 California Healthy

Harvest 36 Tomato Paste 224 cs $25.00 $5,600.00 CJ Foods 37 Tomatoes Crushed 168 cs $19.50 $3,276.00 California Healthy

Harvest 38 Carrots, Canned 280 cs $23.74 $6,647.20 JNS Foods 39 Corn, Canned 504 cs $23.99 $12.090.96 JNS Foods 40 Mixed Vegetables 392 cs $22.49 $8,816.08 Highland Wholesale 41 Sweet Peas, Canned 168 cs $26.00 $4,368.00 Horseshoe Foods 42 Jalapenos, Sliced 56 cs $36.65 $2,052.40 Shaver Foods 43 Spinach 392 cs $2.66 $1,042.72 Shaver Foods 44 Basil 150 lbs $2.00 $300.00 ThriveMed LLC 45 Bay Leaves 100 lbs $3.35 $335.00 Shaver Foods 46 Cajun Seasoning 100 lbs $2.00 $200.00 Majestic International 47 Garlic Powder 300 lb $2.00 $600.00 ThriveMed LLC 48 Garlic Salt 500 lbs $0.85 $425.00 ThriveMed LLC 49 Ground Ginger 50 lbs $2.50 $125.00 Majestic International 50 Ground Onion Powder 100 lbs $2.00 $200.00 ThriveMed LLC 51 Parsley Flakes 100 lbs $4.00 $400.00 ThriveMed LLC 52 Red Pepper, Ground 100 lbs $2.50 $250.00 Majestic International 53 Thyme, Ground 100 lbs $3.00 $300.00 ThriveMed LLC 54 Chicken Bouillon 100 lbs $0.95 $95.00 Shaver Foods 55 Vegetable Bouillon 150 lbs $0.95 $142.50 Shaver Foods 56 Ground Beef 80% lean 12,000 lbs $3.0464 $36,556.80 Smooth Sailing Group 57 Ground Beef Patties 8,000 lbs $3.1871 $25,496.80 Smooth Sailing Group 58 Beef Roast, Top or Bottom 8,000 lbs $3.925 $31,400.00 Advanced Commodities 59 Boneless Skinless Chicken

Breast 8,500 lbs $1.44 $12,240.00 Matts Trading Co.

60 Boneless Skinless Chicken Tenders

10,000 lbs $1.0854 $10,854.00 Smooth Sailing Group

61 Chicken Leg Quarters 15,000 lbs $0.66 $9,900.00 National Food Group 62 Chicken Fillet 4-5oz 5,000 lbs $1.379 $6,895.00 Pueblo Trading Co.

63 Fish Fillet, Individuals, 4-7 oz 15,000 lbs $1.91 $28,650.00 Apex Food Group 64 Italian Sausage, 3.8-5 oz 4,000 lbs $1.44 $5,760.00 Pueblo Trading Co.

65 Pork Roast, Shoulder 8,000 lbs $1.749 $13,992.00 Pueblo Trading Co.

66 Boneless Skinless Turkey 7,500 lbs $1.728 $12,960.00 Pueblo Trading Co.

67 Cheddar Cheese 2,040 lbs $1.43 $2,917.20 Apex Food Group 68 Mozzarella Cheese 1,500 lbs $1.47 $2,205.00 Apex Food Group 69 Dairy Milk 286,000 ea $0.36 $102,960.00 ABNY Distribution 70 Eggs 520 cs $30.00 $15,600 The B2G Group 71 Ground Coffee 600 lbs $4.55 $2,730.00 Shaver Foods

Best Value Analysis:

All vendors were reviewed for “go/no-go” ratings for small business size and past performance prior to price. As they received “Go” ratings for each size and past performance, best value is now based on price.

In accordance with the solicitation, the Government will make multiple awards, per line item.

Therefore, each vendor is the best value, per line item, and will win the respective awards above.

Responsibility Determination Per RFO FAR 9.103,

(a) Award contracts to responsible prospective contractors only.

(b) Do not award a contract award before making an affirmative determination of contractor responsibility. Without a clear indication of responsibility, make a determination of nonresponsibility. If the prospective contractor is a small business concern, comply with the subpart, Certificates of Competency and Determinations of Responsibility, at part 19.

(c) A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

In accordance with FAR 9.104-1, To demonstrate responsibility, a prospective contractor must—

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

All vendors will reasonably have the financial resources, or the ability to obtain them, to perform this contract. They are gathering food for a 1-time delivery. After which, they will be paid.

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

All vendors will be able to comply with the required delivery schedule. We are calling for a 30-day ARO delivery, which is standard and achievable.

(c) Have a satisfactory performance record (see 9.104-3(b) and part 42). Do not determine a prospective contractor responsible or nonresponsible based solely on a lack of relevant performance history;

All vendors have a satisfactory performance record, or at least not any recent negative performance record.

(d) Have a satisfactory record of integrity and business ethics (see part 42);

All vendors have a satisfactory record of integrity and business ethics, according to www.SAM.gov.

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) (see 9.104-3(a));

All vendors have the necessary organization, experience, accounting and operational controls and technical skills, or the ability to obtain them for a 1-time food delivery order. This is a very low skill requirement.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_103 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_104_1

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and All vendors have the necessary ability to obtain all food service items for a 1-time delivery. This is a very low skill requirement.

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108).

All vendors are otherwise qualified and eligible to receive an award under appliable laws and regulations.

Award Determination Memo Signature:

All information within this memo is complete and to the best of my knowledge.