MINUTES_for_PreProposal_Conf_Life_Ins_Service.docx

MINUTES for PRE-PROPOSAL CONFERENCE

The above-listed attendees met to discuss the solicitation package. The following were discussed:

1- G. Lewis welcomed all attendees and introduced the U.S. Government staff.

2- M. Yalhi explained the purpose of the meeting is to provide an opportunity for all firms to understand U.S. Government solicitation procedures, rules and the Statement of Work (SOW). The following information was provided:

a. Sections of the solicitation such as Section I-Prices, Section 3-Instructions and Section 4- Evaluation Factors were reviewed.

b. How to fill-in SF33 form, unit prices (in TL) and how to submit the proposal submittal in 2 separate binders was conveyed. First binder will be for SF33 and Prices, and the second binder will be the technical proposal.

c. The offerors are to provide their unit prices for base and all four option years in the proposal; these prices are not subject to re-negotiation. The only mechanisms for changing the rates can be made if the conditions stipulated under Economic Price Adjustment clause are met.

d. Offerors should convey all inquiries related to the solicitation in writing and any changes to the RFP will be made in writing as an amendment.

e. Invoices will be submitted a monthly basis and should clearly include the contract number, the month of service rendered, and breakout details of the insured.

f. U.S. Government will conduct evaluation consisting of compliance review, technical acceptability, price evaluation and responsibility determination. Award will be made to the lowest priced, technically acceptable offeror who is a responsible contractor.

3- N. Stafford stated that while the retirement age is 65 years for all employees, the retirement age for the local guard staff is 57.

4- The questions posted during this meeting and their replies are as follows:

a. Can we have the claims ratio for the last 5 years? Statistically, there have been 7 deaths from 2007 until 2011; two of them being traffic accidents and the others from natural causes. No deaths have occurred in 2012; in 2013, there was one death. The claims ratio is as follows:

0%

b. Can we provide a percentage in lieu of unit prices for the premiums of each person? No, the section for Prices are to consist of premiums as fixed prices in TL.

The Pre-Proposal Conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.