Structured_Cabling_and_Installation_Services.pdf

RFP ISD-20261906

STRUCTURED CABLING AND INSTALLATION

SERVICES

County of San Mateo

455 County Center, 3rd Fl undefined

Redwood City, CA, CA 94063

RELEASE DATE: November 10, 2025

DEADLINE FOR QUESTIONS: November 24, 2025

RESPONSE DEADLINE: December 8, 2025, 1:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/smcgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of San Mateo

Structured Cabling and Installation Services

1. Introduction

2. Scope of Work

3. Evaluation Phases

4. Requirements, Documents, and Local Business Preference Ordinance

Attachments:

A - Attachment_A_RFP-20261906_Structured_Cabling_and_Installation_Services

B - Attachment_B_Price_Proposal_Template

C - Attachment_C_References_Template

D - Attachment_D_Standard_Contract_Template

E - Attachment_E_SMC_Local_Preference_Self-Attestation_Form

1. Introduction

1.1. Summary

The County of San Mateo (County) is seeking proposals from qualified partners to provide comprehensive cabling services throughout all departments in both existing and new facilities on an as needed basis. These cabling services will include copper, fiber and other cable types as requested by individual departmental representatives with oversight and standard compliance validation performed by members of the Information Services Department technical staff. The County intends to obtain a per-foot cost for these services, including all required labor and materials. The County will not guarantee any minimum utilization or expenditure during the proposed agreement period.

1.2. Contact Information

Jason Li Contract Administrator Email: isd_solicitations@smcgov.org Phone: (650) 363-4548

Department:

Information Services

Department Head:

Director/Chief Information Officer

1.3. Timeline

Release Project Date November 10, 2025

Pre-Proposal Meeting (Non-Mandatory) November 17, 2025, 1:00pm

For Administrative Questions Only.

1:00pm-1:30pm Microsoft Teams Meeting Meeting ID: 214 004 301 213 0 Passcode: 9H8cB2HK

Question Submission Deadline November 24, 2025, 1:00pm

Proposal Submission Deadline December 8, 2025, 1:00am mailto:isd_solicitations@smcgov.org tel:(650)363-4548

2. Scope of Work

2.1. Project Scope and Documents

See Attachments.

https://procurement.opengov.com/portal/smcgov/projects/191300/document?section=1777417

3. Evaluation Phases

3.1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Minimum Qualifications

1. Minimum three (3) years’ experience implementing the proposed solution(s), performing similar services as those detailed in this RFP.

2. Minimum three (3) successful implementations for government agencies of similar size and requirements within the last five (5) years.

3. Provide evidence the proposer is registered in the Department of Industrial Relations.

4. Provide evidence of the insurance requirements for each of the checked categories as outlined in Section IV-Insurance.

5. Provide evidence the proposer is registered, active, and in good standing with SAM.gov and is not barred from public contracting by any federal or state authority. Incomplete registrations will not meet this requirement.

6. Provide at least three (3) references from successfully completed projects of similar nature to that described in this solicitation, including the name of the organization for which work was performed, and the name, phone number, and e-mail address of an individual at the organization who was responsible for managing and accepting the work.

Pass / Fail 100 (100% of Total)

3.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points) file:///C:/Users/jsandhar/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/5YEFEFSV/sam.gov/SAM/

1. Organizational Capacity and Experience

A. Organizational Capacity:

(1) Titles and names of staff members who will be on the team responsible for the project, as well as the expected availability of the various individuals. If requested, include the resume of a dedicated, full-time project manager.

(2) All applicable licenses and license numbers relevant to the project, the names of the holders of those licenses, and the names of the agencies issuing the licenses.

(3) If portions of work will be performed by subcontractors, names of proposed subcontractors other than suppliers and descriptions of their respective responsibilities.

B. Experience:

(1) The number of years providing services similar to those contemplated.

(2) The number of years providing services to government entities.

Points Based 30 (27.3% of Total)

2. Method and Approach

• Apparent understanding of the scope of services to be provided

• Appropriateness of the proposed solution/services

• Completeness and alignment with scope of work

Points Based 40 (36.4% of Total)

3. Price

• Overall cost competitiveness and value

Points Based 30 (27.3% of Total)

4. Preferential Points

Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best value" solicitation), five percent (5%) of the total evaluation points awardable will be added to the proposal score for each Local Business or

Local Non-Profit score for evaluation purposes.

In the event of a tie between a Local Business or Local Non-Profit and another bidder, the

Local Business or Non-Profit shall be awarded the Contract, assuming agreement on other contract terms.

An additional three percent (3%) preference shall be given to a Local Business or Local

Non-profit (for a total of eight percent (8%) of total points awardable) if the proposer is a

Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points awardable) if the proposer is a Micro Business or Micro Non-

Profit.

Points Based 10 (9.1% of Total)

4. Requirements, Documents, and Local Business Preference Ordinance

4.1. Minimum Qualifications and Requirements: The Proposer confirms a minimum three (3) years’ experience implementing the proposed solution(s), performing similar services as those detailed in this RFP.*

The Proposer confirms the minimum qualification is met, and the proposal contains a detailed response.

☐ Please confirm

*Response required

4.2. Minimum Qualifications and Requirements: The Proposer has a minimum three (3) successful implementations for government agencies of similar size and requirements within the last five (5) years.*

The Proposer confirms the minimum qualification is met, and the proposal contains a detailed response.

☐ Please confirm

4.3. Minimum Qualifications and Requirements: • Provide evidence the Proposer is registered in the

Department of Industrial Relations.*

The Proposer confirms the minimum qualification is met, and a copy of Registration has been uploaded.

4.4. Minimum Qualifications and Requirements: • Provide evidence of the insurance requirements for each of the checked categories as outlined in Section IV-Insurance. The Proposer understands that expired certificates will not meet this requirement.*

The Proposer confirms this minimum qualification is met, and a copy of the Certificate of Insurance

(COI) has been uploaded. Proposer has reviewed the COI, and confirms all coverage limits meets or exceed the RFP requirements

*Response required

4.5. Minimum Qualifications and Requirements: • Provide evidence the proposer is registered, active, and in good standing with SAM.gov and is not barred from public contracting by any federal or state authority. Incomplete registrations will not meet this requirement.*

The Proposer confirms the minimum qualification is met, and has provided evidence in the form of a printed report or snapshot from the SAM.gov website. Proposer acknowledges the uploaded document must clearly show the proposer with an Active Registration status, and the Unique Entity ID number.

4.6. Proposal: •Comply to the proposal content requirements stated in Attachment A, Section 2.2.*

(Do not include pricing in this area)

4.7. Attachment B: Price Proposal Template*

The Proposer confirms Attachment B: Price Proposal Template has been completed and uploaded.

(Upload Attachment B)

*Response required

4.8. Attachment C: References*

The Proposer confirms Attachment C: References has been completed and uploaded.

(Upload Attachment C)

*Response required

4.9. Attachment D: County Standard Contract Template (Part 1)*

If requested redlines are not submitted, the proposer confirms their acceptance to the terms and conditions in the County's Standard Contract Template without modifications.

If requesting redlines for County's consideration, proposer has included them with the proposer's submission. Please refer to #10 for instructions on how to upload.

☐ Please confirm

*Response required

4.10. Attachment D: County Standard Contract Template (Part 2)*

Proposer's requested redlines to the County Standard Contract Template are submitted for County's review and consideration. Proposers should not rely on the County's agreement to modified terms.

(Upload proposed redlines. Microsoft Word is preferred)

*Response required

4.11. Procurement Preference for Local Businesses and Local Non-ProfitsBusinesses

The board of Supervisors adopted the Local, Local Small and Micro Business ordinance on November 19, 2024. The purpose of this ordinance is to promote a strong local economy by giving preference to local businesses, and local small and micro businesses, to the extent consistent with the law and interests of the public.

4.11.1. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please complete Attachment E: San Mateo County Local Preference Self-Attestation Form, and upload. If this designation is not applicable, please leave blank.

4.11.2. Is the Proposer a Non-Profit?*

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.11.3. Is the Proposer a "Local Non-Profit"?*

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please complete Attachment E: San Mateo County Local Preference Self-Attestation Form, and upload. If this designation is not applicable, please leave blank.

*Response required

4.11.4. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please upload the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.11.5. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.