STRIDE-Sole Source Justification-Transportation Services Signed.pdf

OPOAM 3013.106-1(b)(1) Sole Source Justification (SSJ)

For Simplified Acquisitions (over the micro-purchase threshold and up to the Simplified Acquisition Threshold (SAT) pursuant to FAR 13.106, including Brand Name

Sole Source Justification for Simplified Acquisitions (over the micro-purchase threshold and up to the SAT) Template Rev. 1/30/2018 1-1

SSJ No.: FY24-00131

Date: March 28, 2024 PR Number: RUHC-24-SR003

1. Nature and/or description of the item/service being procured and anticipated cost:

Department of Homeland Security (DHS), Office of the Chief Human Capital Officer (OCHCO) intends to procure transportation services to support department level internship programs.

Strategic Talent Recruitment, Inclusive Diversity, and Engagement (STRIDE) is a division within OCHCO that oversees some of the departments internship programs. The internship program introduces new hires (cohorts) to the Departments leadership and mission. This is done by having cohorts participating in the program to visit the Washington D.C. area for over 3-4 days. This allows the cohorts to gain a deeper understanding of the DHS mission. During their D.C. visit, STRIDE provides a full schedule of multiple training sessions and component site visits with that 3-4 day time period. This 3-4 schedule is constricted and leaves little room for delays. The purpose of the transportation services is to ensure that cohort participants arrive at the same time to ensure the training sessions and component site visits are conducted in a timely manner. This also allows for component coordinators conducting site visit briefings to stay within their own daily schedule. The total contract cost is estimated at $231,840.00 this accounts for the anticipated schedule in the IGCE and any additional requirements, should the need arise.

2. Sole Source Justification Rationale in accordance with FAR 13.106-1(b)(1)(i) and (ii).

(Check one and explain below):

_____X___ Only one source reasonably available.

_____X_ Urgent and compelling circumstances exists.

_________ Exclusive licensing agreement exists.

_________ Brand name. If the brand name requirement applies to a portion of the procurement, please identify that portion.

_________ Industrial Mobilization _________ Other.

Explain:

Market research for this requirement was conducted from October 2023 to February 2024. While there are vendors who may be able to support this initiative, at this time Adventure Tours has supported this program previously and has met security screenings to enter DHS facility parking sites in the time required. No other vendor is capable of performing the services on April 16, 2024. Adventure Tours is the only vendor who can support on April 16, 2024. If competed any other vendor would need to not only go through security but may not be able to submit a quote due to the inability to allow the locations to be given to vendors until contract award. Advenrure Tours already knows the locations and have been performing the services and is ready to start

OPOAM 3013.106-1(b)(1) Sole Source Justification (SSJ)

For Simplified Acquisitions (over the micro-purchase threshold and up to the Simplified Acquisition Threshold (SAT) pursuant to FAR 13.106, including Brand Name

Sole Source Justification for Simplified Acquisitions (over the micro-purchase threshold and up to the SAT) Template Rev. 1/30/2018 1-1 day 1. Adventure Tours has also proven to be a reliable vendor in meeting the timelines set forth during cohort visits. Lastly, the next cohort visit is scheduled for April 16–18, 2024. Due to the urgency of this upcoming cohort, it is necessary to acquire a vendor that can support STRIDE’s transportation requirement immediately.

3. The anticipated price will be determined fair and reasonable based on one or more of the price analysis techniques described below in accordance with FAR Part 13.106-3(a)(2). (Check one and provide short explanation or description of action taken):

_____X____ Market Research.

_________ Comparison of the proposed price with prices found reasonable on previous purchases.

_________ Current price List.

____X____ Comparison with similar items in a related industry.

_________ Comparison to IGCE.

_________ Contracting Officer’s personal knowledge.

_________ Other.

A comparison of the current and other vendors has been outlined and an averaged cost has been developed as the overall cost for this effort.

Also, Adventure Tours is a Women Owned Small Business (WOSB), the GSA Contractor Information is listed below:

Contract #: GS-33F-025DA Contractor: ADVENTURES BY DAWN L.L.C Address: 17517B INDIAN HEAD HWY

ACCOKEEK, MD 20607-2527

Phone: 301-868-1141 E-Mail: fedsales@abdtours.com Web Address: http://www.abdtours.com

SAM UEI: QZNYYTQ4BBM5

NAICS: 485999

4. Approval:

Contracting Officer Date