Stream and Ditch Rehab 2024 ITB February 17, 2025_Final.pdf

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INVITATION TO BID

FOR

“City of Washington Stream and Ditch Rehabilitation 2024”

Washington, NC

1. INTRODUCTION

The City Of Washington is requesting bids from qualified firms for the following “City of Washington Stream and Ditch Rehabilitation 2024” see attached specifications for locations. The project includes the cleaning of approximately 2,000 linear feet of ditches/storm water conveyance. The project scope and specifications are enclosed.

This is an informal bid, your presence is not mandatory, but is welcomed.

(THIS BID WILL SERVE AS ACTING CONTRACT WHEN SIGNED)

Questions should be addressed to:

Mr. Wayne Black, Assistant Public Works Director

Monday–Friday 8:00am–5:00pm (252)975-9660

Mrs. Angela Flowers, Purchasing Agent

Monday–Friday 8:00am–1:00pm (252)975-9308

Site Inspection Requests can be scheduled by contacting Wayne Black, Assistant Public Works Director, (252)975-9660.

2. GENERAL TERMS AND CONDITIONS

2.1 Submit the BID marked “City of Washington Stream and Ditch Rehab”. Bids should be submitted to the City of Washington, Attention: Angela Flowers, 203 Grimes Rd., Washington, N.C. 27889. Bids should be submitted no later than 1:00pm on Monday, March 10, 2025. The bid opening will be conducted and made part of the public record at City Hall in the Public Works Conference Room, located on the second floor, 102 E. 2nd St. Washington, N.C. 27889, at 2:00 p.m. on Monday, March 10, 2025.

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Your presence is not mandatory, but is welcomed. Bids can be electronically submitted via email to aflowers@washingtonnc.gov, electronically submitted via the Electronic Vendor Portal (eVP), mailed, or dropped by the office Monday-Friday between 8:00am- 1:00pm. Bids must be submitted by the date and time specified, or they will remain unopened. The bidder is responsible for ensuring timely and correct delivery of the bid.

Bid packets may be obtained by potential bidders Monday thru Friday from 8:00am- 1:00pm from Angela Flowers, Purchasing Agent, at 203 Grimes Rd., Washington, N.C.

27889.

2.2 It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified herein.

2.3 All quotes are subject to the provisions of terms and conditions specific to this invitation to bid, and the specifications.

2.4 Failure to sign will render bid invalid.

2.5 Unless otherwise indicated, the offer shall be valid for 45 days from the date of bid opening.

2.6 The City of Washington reserves the right to accept or reject any or all bids in whole or in part and to waive any informality in the bid. Informality shall be defined as a deviation from a non-statutory requirement or a specification, neither of which affect the amount of the bid. Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail. The specification herein is intended to indicate the character, quality and/or performance of the goods or services desired. Reference to brand names is not intended to restrict the bidding, but to inform the bidder more clearly what is required for this project.

2.7 The City of Washington will assume no responsibility for oral instruction, suggestion, or interpretation. Any question regarding the bid documents, and/or specifications shall be directed to Wayne Black or Angela Flowers, and any material change will be submitted to all bidders in a written addendum. Bidders must acknowledge receipt of addendum(s) by signing the appropriate form that will be included in the bid.

2.8 Modification of, or corrections to quotes, are not acceptable after bids have been closed. Erroneous bids may be reclaimed or superseded any time prior to bid opening time. Any new bid must be marked on the outside of the sealed envelope with the notation “Supersedes all previous submissions” or an email that references this.

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2.9 Tabulations of quotes and award information are a matter of public record and are available upon request when accompanied by a self-addressed stamped envelope, or can be sent via email.

2.10 Awards shall be based on determination of the lowest, responsive, responsible bidder meeting specifications provided.

2.11 Historically Underutilized Business:

Is your organization registered with HUB office? Yes No

Is your organization a minority Contractor, small Contractor, physically handicapped Contractor, a woman Contractor, a disabled business enterprise, or a non-profit work center for the blind and severely disabled? Yes No

MBE requirements and 5% goal also apply on informal contracts EXCEPT the Owner, not the bidder, has the responsibility to make a good faith effort to solicit minority bids to attain the goal. (GS 143-131(b)). Documentation and data on MBE participation is required for informal projects and must be reported upon project completion to the Department of Administration - HUB Office.

2.12 Permit Fees: The Contractor shall obtain all permits.

The Contractor shall give all notices and comply with all laws, ordinances, rules, regulations, and orders of any public authority bearing on the performance of this work.

2.13 Performance Bond and Payment Bond are not required by awarded vendor.

2.14 Insurance Provisions:

a. Worker’s Compensation Insurance: Insurance covering all employees meeting statutory limits in compliance with the applicable state and federal laws. The policy must include the employers’ liability with a limit $100,000 each accident, $100,000 bodily injury by disease, $500,000 bodily injury by disease policy limit.

b. Comprehensive General Liability: Shall have minimum limits of $1,000,000 per occurrence combined single limit for bodily injury liability and property damage liability.

This shall include premises and/or operations, independent contractors, products and/or operations, independent contractors, products and/or completed operation, broad form property damage and SCU coverage, and a contractual liability endorsement.

c. Business Auto Policy: Shall have minimum limits of $300,000 per occurrence combined single limit for bodily injury liability and property damage liability. This shall include owned vehicles, hired and non-owned vehicles, and employee non-ownership.

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d. Builder’s Risk: Contractor shall have all risk coverage with limits of insurance equal to 100% of the completed value of the materials being installed for the City of Washington.

2.15 Termination of Contract: The contract may be terminated by the City if (a) the Contractor fails to prosecute the work as directed within the time specified, (b) fails to perform the work in a manner satisfactory to the City, or (c) if the Contractor shall become insolvent or be declare bankrupt.

The City of Washington shall give notice in writing to the Contractor and his surety of such delay, neglect or default, specifying the same and if the Contractor within ten (10) days after such notice has not complied, the City of Washington has full power and authority, without violating the contract to remove the work out of the hands of the Contractor and to appropriate or use any or all materials and equipment on the ground that may be suitable and acceptable. All costs and charges incurred by the City, together with the completion of the project shall be deducted from any monies due or which may become due to the Contractor. If the expenses incurred are greater than the amount which would be payable to the Contractor, then the Contractor and the Surety shall be liable and shall pay the City the amount of said excess.

3. SUPPLEMENTARY GENERAL CONDITIONS:

3.1 Cleaning of Area: The Contractor at all times shall keep the premises free from an accumulation of waste materials or rubbish caused by his operations. At the completion of the work, the Contractor shall remove all waste materials and rubbish from and about the project as well as his tools, construction equipment, machinery and surplus materials and shall leave all surfaces “broom clean” or its equivalent.

3.2 Contractor shall provide any and all equipment deemed necessary to complete work intended.

4. CONTRACTOR SAFETY REQUIREMENTS:

4.1 Contractor is required to comply with all current NCOSHA Safety and Health Standards that are applicable to the work being performed by the Contractor for the City of Washington.

4.2 Contractor agrees to submit the following documents:

- OSHA 300 log results for past 3 years

- OSHA citations for the past 3 years

- Workers’ Compensation experience modifier for the past 3 years

- Written safety program including documentation of certain types of training specified by the City due to the work involved in the contract

- Copy of drug and alcohol misuse prevention program

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*Exemption: If your company had 10 or fewer employees at all times during the last calendar year, you do not need to keep OSHA injury and illness records unless OSHA or the Bureau of Labor Statistics informs you in writing that you must keep records under§ 1904.41 or§ 1904.42.

4.3 The City shall have the right but not the obligation to stop work if a condition is observed that is considered immediately dangerous to the life or health of a Contractor’s employee. The job shall be closed until the situation is corrected. The City’s representative shall attempt to first contact the person designated by the Contactor to handle questions or situations concerning safety. However, the City does not have to allow this situation to persist to satisfy any requirement to contact this person. The City shall not be liable for any expense or damages incurred by the Contractor due to job closure that is the result of a condition that is immediately dangerous to life and health.

5. SITE SAFETY AUDIT:

5.1 The City’s Risk Manager or his/her designee shall have the right, but not the obligation, to periodically audit the Contractor’s job site to ensure compliance with the provisions of this contract.

6. ACCIDENT REPORTING REQUIREMENT:

6.1 Accidents that occur on the job site of a Contractor working for the City shall be reported to the City’s Risk Manager.

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7. SCOPE OF WORK:

7.1 Scope of Work 1 - Streamflow Rehabilitation Assistance Program

SCOPE OF WORK 1

Streamflow Rehabilitation Assistance Program

Site Location Linear Feet Per Site

Planned Repair and Removal from Floodplain

Cost Per Site

Strap

W 9th/10th 155 Vegetative and Sediment Removal

Strap

W 12th/13th 185 Vegetative and Debris Removal

Strap

E 13th/14th 400 Vegetative and Debris Removal

Strap

E 12th/13th 150 Vegetative and Sediment Removal

E 9th St 420 Vegetative and Sediment Removal

Bennett St 285 Vegetative and Sediment Removal

Fleming/ Washington

471 Vegetative and Sediment Removal

TOTAL COST – SCOPE OF WORK 1:______________

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Site Location Linear Feet Per Site

Planned Repair and Removal from Floodplain

Cost Per Site

Strap1 W 9th/10th 155 Vegetative and Sediment Removal

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Site

Planned Repair and Removal from Floodplain

Cost Per Site

Strap2 W 12th/13th 185 Vegetative and Debris Removal

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Site

Planned Repair and Removal from Floodplain

Cost Per

Strap3 E 13th/14th 400 Vegetative and Debris Removal

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Site

Planned Repair and Removal from Floodplain

Cost Per Site

Strap

E 12th/13th 150 Vegetative and Sediment Removal

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Site

Planned Repair and Removal from Floodplain

Cost Per Site

Strap5 E 9th St 420 Vegetative and Sediment Removal

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Site

Planned Repair and Removal from Floodplain

Cost Per

Strap6 Bennett St 285 Vegetative and Sediment Removal

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Site

Planned Repair and Removal from Floodplain

Cost Per Site

Strap

Fleming/ Washington

471 Vegetative and Sediment Removal

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8. DELIVERY, STORAGE AND HANDLING:

8.1 Products shall be delivered in the manufacturer’s original packaging or containers, undamaged and dry, with seals and labels intact and legible.

8.2 Materials shall be stored for the project with weather protective covering and off the ground.

8.3 Combustible materials shall be stored away from any ignition sources.

9. WARRANTY

9.1 Contractor shall stipulate his warranty for the work performed in this bid.

10. EXCEPTIONS TO SPECIFICATION

10.1 Please provide detailed information for all exceptions and any substitutions.

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11. COST /EXECUTION OF CONTRACT

11.1 By submitting this ITB, the potential contractor certifies the following:

ITB, Hold Harmless Statement for the City and is signed by an authorized representative of the firm.

Will obtain insurance certificate as required in the specified length of time following the notice of award.

Cost and availability of all equipment, materials, and supplies associated with performing the services described here in have been determined, and included, in the proposed cost.

All labor cost, direct and indirect, have been determined, and included, in the proposed cost.

Contractor has inspected the sight and is familiar with all aspects of the project and the specifications required.

If exceptions to the specifications exist, they must be clearly listed on page 13 – “Exceptions of Specifications.”

Therefore, in compliance with the Invitation to Bid, and subject to all conditions herein, the undersigned offers and agrees, if this ITB is accepted within a specified date from the date of opening.

Bidder: ______________________________________________________________

Address: _____________________________________________________________

City, State, Zip: ________________________________________________________

Telephone #:________________ Fax #:________________Cell #:________________

The following, if applicable:

Federal Employee Identification Number: ____________________________________

NC Contractor’s License Number: __________________________________________

Signature: ___________________________________

Title: _______________________________________

Typed or printed name: ________________________

Date: __________________

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CITY OF WASHINGTON

INVITATION TO BID

For “City of Washington Stream and Ditch Rehabilitation 2024”

The undersigned bidder hereby declares that he has carefully examined the requirements and specifications herein, has visited the site, examined all conditions affecting this project, and will provide all materials, equipment, and appurtenances required for the following sum:

Bid Package Cost Scope of Work 1 - Streamflow Rehabilitation Assistance

Program

TOTAL COST: $___________________________

If Awarded, This Project a Tentative Start Date:

Number of Calendar Days to Complete Project: