Stormwater Pipe Replacement Freeup Mini Storage.pdf

CITY OF HAVELOCK

Post Office Box 368

Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-131, the City of Havelock invites informal bids on the following:

Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule (including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:

“City of Havelock, Stormwater Pipe Replacement 400 McCotter Boulevard”

Address Bids to: Kimberly Walters, Finance Director City of Havelock P.O. Box 368 1 Governmental Ave.

Havelock, NC 28532 Fax: 252-447-0126 Email: Bids@havelocknc.us

Bids will be accepted until 2:00 PM (EST) on Monday, June 17, 2024 at which time they will be reviewed in the office of the City Finance Officer. Quotes are not subject to public inspection until the contract is awarded.

The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along with a Purchase Order. The performance period is 90 calendar days from the NTP.

Bidders are cautioned not to submit bids until the proposed requirements and specifications have been carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of the specifications. No proposal will be considered unless prices are submitted for all items requested in any section. The City reserves the right to change the amount of quantities.

All bids submitted should be to the desired specifications. Any exceptions to the specifications will be evaluated based on the best interest of the City. Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.

The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be acceptable.

The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in accordance with all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an isolated transaction completed within a period of six months, and not in the course of a number of repeated transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require a Certificate of Authority to Transact Business.

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section, with their bid. Bids that do not include this Affidavit will be considered non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract in the efforts to award the contract to the bidder it deems to be for the best interest of the City.

MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner within 72 hours after Bids are opened in accordance with NCGS § 143-129.1 Requests to withdraw a Bid will be subject to the requirements of NCGS §143-129.1 and in the sole discretion of the City of Havelock Finance Officer.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only responds to questions submitted in writing and sent via email to: Bids@havelocknc.us

Questions must be received by 2:00 PM (EST) on Friday, June 7, 2024. If questions are received, the City will respond no later than 12:00 PM (EST) on Wednesday, June 12, 2024.

This is the 31st day of May 2024

Published: Vendor Registry May 31, 2024

Kimberly Walters Finance Director http://www.havelocknc.us/ http://www.havelocknc.us/ file://COH-FP01/Finance/BIDS/Bid%20Cover%20letters,%20Tab%20sheets,%20Vendor%20list%20&%20forms/Cover%20letters%20and%20Addendum%20Templates/www.nctreasurers.com

STATE OF NORTH CAROLINA

AFFIDAVIT

I, ___________________________ (the individual attesting below), being duly authorized by and on behalf of __________________________________ (the entity hereinafter “Employer”) after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with

NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of employee through E-Verify in accordance with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES_____, or

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project, Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This _________ day of ________________________, 20________.

Signature of Affiant: _______________________________________

Print or Type Name: _______________________________________

State of North Carolina County of ____________________________

Signed and sworn to (or affirmed) before me, this the

_________ day of _____________________________, 20________.

Signature of Notary Printed Name of Notary

Bid Sheet

Base Bid: _____________________________

NC Sales Tax: _____________________________

Delivery Cost (if applicable): _____________________________

Total Cost to City: _____________________________

Bids must include an itemized schedule by quantity, unit price and total for each work element.

Company Name: ______________________________________________

Company Address: ______________________________________________

Contact Person: ______________________________________________

Telephone Number: ______________________________________________

Email Address: ______________________________________________

NC Contractor’s License Type and Number: ______________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the

Iran Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature: ____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title: ____________________________________________________

Address Bid to: Kimberly Walters, Interim Deputy Finance Officer City of Havelock P.O. Drawer 368 1 Governmental Avenue Havelock, NC 28532

Bids@Havelocknc.us Please indicate the Bid name on the outside of the envelope.

Stormwater Pipe Replacement 400 McCotter Boulevard Havelock, NC. 28532

Objective:

Removal and Installation of Water Drainage Pipe from McCotter Boulevard to McCotter Canal within the facility of Free Up Storage at 400 McCotter Blvd. in Havelock, NC. 28532. The City of Havelock will supply the 36” diameter Water Drainage Pipe which is to be installed, the contractor shall be responsible for piping transport, installation and additional installation materials.

Scope:

The current existing drainage piping is approximately 105 feet of 24” galvanized steel corrugated pipe. The current elevation of the base of the pipe is approximately four feet beneath the top of the asphalt. It is to be replaced with a 36” HDPE Bell and Spigot pipe. The City of Havelock will supply 120 feet of 36” HDPE Corrugated Bell and Spigot piping, see figure 2, it will be the responsibility of the contractor to load and move the piping from its current location at 41 Lynnwayne Circle to 400 McCotter Boulevard Havelock, NC. 28532., see section 1 for pipe removal, see Section 2 for pipe installation. Work hours for this project will be 7:00 am to 5:00pm Monday thru Friday, any work needed beyond these hours must be approved 48 hours in advance and is subject to approval by a representative of the City of Havelock. All measurements are approximate and contractor to verify. Contractor will be responsible for all locating services. Contractor will be responsible for damage to any and all utilities during the course of this project.. ABC or 57 stone will be brought to asphalt elevation and compacted to 95% standard proctor in eight in lifts.

There is a headwall at the upstream and downstream ends of the existing 24” piping.

These headwalls are to be removed and once the new 36” HDPE Corrugated Bell and Spigot piping is installed, new headwalls are to be poured in place on both the upstream and downstream ends. The existing headwall is approximately 24 feet long, 12 inches wide 4 feet deep; the new poured in place headwall will remain the same dimensions. Once the new headwall has cured and any forms are removed, Rip-Rap is to be placed on both the upstream and downstream ends of the pipe. Pavement restoration will be the responsibility of the contractor. All measurements are approximate and contractor to verify.

The City of Havelock shall not be held responsible for omissions or errors in description.

Disturbance of existing landscape features shall be held to a minimum and all disturbed areas returned to a condition equal or better when repair is complete. Care shall be taken so as not to damage existing features to remain such as roadways, curbs, driveways, sidewalks, etc. All features removed or damaged shall be replaced or repaired to existing condition or better. All demolished material shall become the property of the contractor and shall be removed from the work site and disposed of in accordance with all local, State, and Federal requirements. As-built documentation shall include a description of materials used and repair procedures completed at each site.

1. Removal of the existing 24” Drainage Pipe

a. Contractor shall create two straight lines on the asphalt which shall remain no less than sixteen inches away from any permanent structures. The total width between the two lines shall be five feet. On the downstream side of the drainage pipe there is a twelve by twenty-foot area of the asphalt that is deteriorating, this area must be cut back square.

b. Contractor shall utilize sheet piling when the excavation is closer than five feet from the existing buildings to stop any undermining of the existing structures. Any damage to the existing structures created by excavating will be the responsibility of the contractor.

Damage to any utilities due to the excavation will be the responsibility of the contractor.

c. A repair was made on this 24” Drainage Pipe several years in the past, as a preventative measure concrete was poured on the repair area. The contractor will be responsible for removal of approximately a 108 cubic foot block of concrete before the installation of the new 36” HDPE Bell and Spigot piping.

d. Contractor shall cut the asphalt following the straight lines with an abrasive blade that will leave a clean ninety degree cut.

e. Contractor shall excavate for the removal of the existing 24” drainage pipe. The trench that is to be excavated will be no less than five feet wide for the installation of the new 36” drain pipe.

f. Contractor will be responsible for bypass pumping of the flow coming into the area of excavation. Bypass pumping shall continue for the entirety of this project.

g. All removed pipe and excavated spoils become the property of the contractor and must be removed from site. In no way can any of the excavated spoils be reused for any portion of backfilling or compacting.

2. HDPE Corrugated Bell and Spigot Installation

a. Contractor shall excavate ten inches deeper than the elevation of the base of the 24” drainage pipe. The base elevation of the new HDPE piping will be four inches deeper than the base elevation of the removed 24” drainage pipe. The remaining six inches will be backfilled with 57 stone for HDPE pipe bedding, see figure 3.

b. The contractor will place the HDPE Corrugated Bell and Spigot Piping carefully on the prepared foundation of six inches of 57 stone bedding starting at the downstream end with the inside circumferential laps pointing downstream and with the longitudinal laps at the side of quarter points.

c. The contractor will be responsible for supplying and utilizing all coupling bands for the installation of the 36” HDPE Corrugated Bell and Spigot Piping.

d. If the excavation during the pipe removal or installation becomes deeper than five feet the contractor will be responsible for supplying a trench box per OSHA regulations.

e. The contractor shall be responsible for extending the 36” HDPE Bell and Spigot piping on the downstream end 5 feet beyond the headwall. Rip Rap shall be placed around and encompass the extended piping.

f. After setting the 36” HDPE Corrugated piping, the contractor shall backfill excavation with ABC stone to the top elevation of the asphalt. The twelve by twenty foot area of deteriorating asphalt must be filled with 57 stone and ABC stone to the top elevation of the existing asphalt.

g. ABC stone shall be compacted to 95% standard proctor, compacting will be completed in lifts of no more than eight inches. Contractor will not be responsible for restoration of any asphalt.

h. Contractor is responsible for all locating services.

3. Pouring Headwalls:

a. The existing headwalls that are surrounding the 24” drain pipe are 24 feet long, 4 feet high and 12 inches thick.

a. The headwall is to be poured in place encompassing the new 36” drain pipe, on both the upstream and downstream sides.

b. The contractor shall be responsible for suppling all materials for forming and pouring the new headwalls.

c. The contractor shall utilize 3500 pound concrete to pour the new headwalls

d. There will be no rebar, wire or fiber mesh required within the new headwalls.

e. The headwalls are to remain the same dimensions as the ones that were removed.

e. Upon curing of the concrete the forms shall be removed and Rip Rap shall be put on both the upstream and downstream sides. e contractor will place the HDPE Corrugated Bell and Spigot Piping carefully on the prepared foundation starting at the downstream end with the inside circumferential laps pointing downstream

4. Dewatering:

a. The contractor shall dewater as required for completion of work. Excavation shall be kept free of water at all times during pipe removal, pipe replacement, and backfill operation.

b. All dewatering shall flow through a sediment filter bag. Sediment filter bags shall be of Polypropylene non-woven geotextile fabric with a sewn-in sleeve of sufficient size to accept a 4-inch diameter discharge hose. The discharge hose shall be extended into the sleeve a minimum of six (6) inches and be tightly secured with a hose clamp or other suitable device to prevent leakage. Contractor shall size sediment filter bags as necessary to dewater excavations. Effluent to be directed to adjacent stormwater conveyance areas and Contractor shall remove any accumulation of sediment from such areas following dewatering operations.

5. Excavation and Shoring:

a. Contractor is responsible for the design and protection of all excavation and shoring.

Standard shoring practices including trench boxes, can be used and certified/stamped by manufacturer. If required, shoring shall be designed and sealed by a professional engineer registered in the State of North Carolina, as required by OSHA, CFR1926.

b. Contractor shall notify NC 811 for utility locations prior to any excavations.

c. In no case shall excavations exceed that which cannot be backfilled by the end of the work day.

6. Backfill and Compaction:

a. All excavations shall be backfilled with either ABC or select fill material. Contractor shall be responsible for removal and disposal of all excavation material and construction debris.

b. Compaction in embankment shall be to 95% standard proctor.

c. Compaction in roadways, driveways, and sidewalks shall be to 98% standard proctor.

7. HDPE Corrugated Piping:

a. Pipe bedding shall consist of a six-inch (6”) depth of # 57 stone under pipe and #57 or ABC stone to top of pipe (Figure 3).

b. The remainder of the excavation shall be filled with ABC Stone to the top elevation of the existing asphalt.

8. Erosion and Sediment Control and Restoration:

a. The contractor shall be responsible for the installation and maintenance of all erosion and sediment control in accordance with the NC DEQ Erosion and Sediment Control Manual.

b. Construction activities shall be completed in such a manner that erosion of disturbed areas and off-site sedimentation is absolutely minimized.

c. All disturbed areas shall be restored as soon as construction is complete. Seed or sod type shall match existing grass in maintained areas. Follow the NC DEQ Erosion and Sediment Control Manual for type or as directed by City of Havelock representative.

9. Bypass Pumping:

a. Bypass pumping shall be required for completion of repairs. If required, contractor shall design and furnish all material, labor, equipment, power, fuel, fuel storage, maintenance, etc. to implement a temporary bypass arrangement for the purpose of diverting flow around the work area on a daily basis for the duration of the repair. The bypass system shall meet the requirements of all codes and regulatory agencies having jurisdiction. Contractor shall be held liable for any and all fines imposed by local, State, and/or Federal agencies for failure to maintain flows or contain spills and/or overflows. Bypass to be run from existing manhole N19 on Berkshire Dr. down to N17 on Nottingham Dr. See Figure 2.

10. Asphalt Restoration:

a. Replacement of asphalt is the responsibility of the contractor.

b. A trench shall be excavated only wide enough to allow adequate room to remove and replace existing drain pipes.

c. Engineered select fill shall be utilized from eight inches above the top of the replaced pipe to within three and a half inches of the existing pavement and be compacted to 98% standard proctor in a maximum of eight-inch lifts.

d. Asphalt base course shall be a minimum of two inches thick and meet the requirements of B25.OB per NCDOT Standards for Roads and Structures.

e. Asphalt tack coat shall be applied on the existing asphalt where the new asphalt is to tie in, and shall be in accordance with section 605 asphalt tack coat of the NCDOT Standard Specifications for Roads and Structures.

f. The asphalt surface course shall be S9.5B at one and a half inches thick per NCDOT Standards for Roads and Structures. Prior to placement of the asphalt surface course, the base course shall be inspected and approved by a City of Havelock representative.

11. Performance Period

a. The performance period is 90 days from the listed date on the Notice to Proceed.

b. It will be the contractor’s responsibility to set a start date with a representative from the City of Havelock to begin a project within the 90 days from the date of the Notice to Proceed.

c. The contractor shall work diligently to complete the project from the arranged start date.

Work hours shall be 7am to 5pm, Monday through Friday. No work shall be performed on City holidays. Work outside established work hours must be scheduled with the City, 48 hours in advance and is subject to approval.

d. The contractor will be responsible for contacting a representative of the City of Havelock in the event that a project will be extended outside of the arranged performance period.

Contact must be in the form of an email and acceptance of the extension of the performance period from a representative of the City of Havelock must also be in the form of an email.

12. Access:

a. Access to project site is within the Free Up Mini Storage facility and a City of Havelock right of way.

13. Termination Clause:

a. Any agreement and issuance of purchase orders shall be terminated upon the expiration of (90) thirty days without work commencing. At the end of thirty days the City of Havelock will give written notice to the other party of its intention to terminate.

b. Any intent to begin a project (30) days or more after a purchase order has been issued must be submitted in writing and approved by a representative of the City of Havelock.

14. Warranty:

a. Contractor will be held responsible for the materials and workmanship utilized within this project for a term of one year from the time that the equipment is put back into service.

b. The City of Havelock will be responsible for the warranty of any materials that are supplied to the contractor by the City of Havelock during the course of this project.

General Provisions:

a. Contractor shall comply with all requirements of OSHA 1926.

b. Work hours shall be 7am to 5pm, Monday through Friday. No work shall be performed on City holidays. Work outside established work hours must be scheduled with the City, 48 hours in advance and is subject to approval.

c. Contractor will obtain all necessary permits. Permits required by City of Havelock are provided free of charge.

d. Roadway repair is the responsibility of the contractor.

e. Contractor shall control erosion and sediment release while this project is under construction.

f. The contractor is to clean and remove all debris at the end of each work day.

g. All underground utilities are to be 811 located, prior to work being started.

h. Contractor is responsible for all damage to existing roads, driveways, drainage, or utilities that occur as a result of the construction project.

i. Contractor is responsible for all damage to City property that occurs as a result of the construction of the project.

j. Contractor shall provide safety measures during the entire length of the project.

k. Contractor is responsible for the storage and safety of materials and equipment on jobsite.

l. Submittals must be approved by the City of Havelock prior to any work starting.

m. The performance period is 90 days from the Notice to Proceed.

Liquidated Damages:

The Contractor agrees to pay the owner $300 per day in liquidated damages for each day beyond the period of performance.

Figure 1: Trench Location area map.

Figure 2: Picture of 36” HDPE Corrugated Bell and Spigot Piping

Figure 3: Pipe Bedding.

Figure 4: Work area Image Looking Towards the Upstream Inlet

Figure five: Work Area Looking Towards the Downstream Outlet