The University of Wisconsin-Stout

REQUEST FOR PROPOSAL

THIS IS NOT AN ORDER

NO PUBLIC OPENING

AGENT: Todd Pooler

Questions regarding this Proposal–see Section 2.7

For Submittal of Proposal Instructions–see Sections 2.2 and 2.3.

PROPOSAL NUMBER: STO-21-8118-P

ISSUE DATE: 3/24/21

DUE DATE: 5/20/21

If NO BID (check here) and return.

Proposal prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Proposal by the University. Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible.

Student Health Care Services for UW-Stout

In signing this proposal, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the University Procurement proposal document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer, competitor or potential competitor; that this proposal has not been knowingly disclosed prior to the opening of proposals to any other proposer or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this proposal is true and I understand that any false, misleading, or missing information may disqualify the proposal.

By submitting a proposal, the bidder certifies that no relationship exists between the proposer and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such proposer and another person or firm that constitutes a Conflict of Interest. Further, proposer certifies that no employee of the University whose duties relate to this request for proposal assisted the proposer in preparing the proposal in any way other than in his or her official capacity and scope of employment.

The proposer certifies by submission of the proposal that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

COMPANY NAME:

COMPANY STREET ADDRESS:

COMPANY CITY, STATE & ZIP:

SIGNATURE: DATE :

TYPE OR PRINT NAME:

TITLE:

TELEPHONE NUMBER: ( ) FAX NUMBER: ( )

EMAIL ADDRESS:

FEIN NUMBER: DUNS #:

Contents

GENERAL INFORMATION

Purpose The University of Wisconsin-Shared Services, through its Purchasing Services Department, hereinafter referred to as "Purchasing," on behalf of University of Wisconsin-Stout hereinafter referred to as "University" requests proposals for the delivery of health care services, specifically college age health care to the approximate 8,400 University students, pre Covid-19, on the University owned space that is currently being used by the University to provide health care services.

Scope It is the University’s intent to receive and evaluate proposals from external health providers to contract for the University's medical health care services. Proposals received should be at a minimum, to continue the same level of care currently being provided (See Attachment O). Transition from current model of health services delivery to awarded contractor needs to occur by January 2022.

Benefits of such a contractual relationship on the part of the University include the reduction of student fees; expansion of services; modernization of equipment; utilization of an Electronic Medical Record system; an affordable college student health service program. expanded insurance billing system and increased utilization of the University's health services. Maintaining a student-focused healthcare system, on campus, in its broadest sense will be a key objective of any contract for services.

The University has been providing medical care/health services to University students on campus since 1920. This health care program has been managed internally by UW Stout and the UW System. The University seeks industry expertise in how to convey the conversion and expansion of these services, technologies, equipment, facility, and staff, with a University partner. The University has expectations for the contractual partnership to benefit UW-Stout and offer a more enhanced overall health care program.

See Requirements and Specifications (Section 4) and/or Cost Proposal Form (Attachment C) for the minimum acceptable specifications for items/services desired. The estimated item quantities identified on the Cost Proposal Form are for proposal purposes only. The University does not guarantee to purchase any specific quantity or dollar amount. This contract must not be construed as mandatory upon any University campus, State agency or municipality. The University reserves the right to issue separate proposals when deemed in the best interest of the University.

The University reserves the right to negotiate with any contracted vendor(s) to establish additional discounts and/or lower prices for products determined to meet the requirements of a University-led initiative to set product standards. Contractor vendor(s) may be asked to provide new, lower prices for these standard products and configurations for a limited, fixed term, to fall within the term of the contract resulting from this Request for Bid/Request for Proposal.

All University of Wisconsin departments must be eligible to purchase from this contract.

Organization of this Solicitation Document This document is divided into five (5) main sections. The sections also refer to “Attachments” when such organization assists in making this document more fluid. The five (5) main sections are:

· Section 1 – General Information (generally states the intent of the solicitation and submittal instructions).

· Section 2 – Preparing and Submitting a Proposal.

· Section 3 – Terms and Conditions of Contract (contains performance clauses that will become part of any awarded contract).

· Section 4 – Requirements and Specifications (technical and other specifications for the proposal).

· Section 5 – Evaluation and Award of Contract(s) (contains details of the evaluation process).

Definitions The following definitions are used throughout this document:

Proposal

Means Request for Proposal.

E-Supplier Registration Registration on the State of Wisconsin’s Wisconsin e-Supplier Portal is available free of charge to all businesses and organizations that want to sell to the state or University system. Only vendors who are registered in Wisconsin’s e-Supplier Portal are guaranteed to receive notice of State of Wisconsin solicitation opportunities in their commodity or service area. To register with Wisconsin e-Supplier Portal navigate to: https://esupplier.wi.gov. Registration allows a vendor to:

· Register for a bidders list for commodities/services that the vendor wants to sell to the state.

· Receive an automatic e-mail notification each time a state agency, including the University of Wisconsin System campuses, posts a Request for Bid (BID) or a Request for Proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

· Receive an e-mail notification of addendums/amendments relative to the BID or RFP.

Parking University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through UW-Stout Parking Services at no additional Contractor costs will be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and/or towed.

Discriminatory Boycotts of Israel Effective October 27, 2017, consistent with 2017 Wisconsin Executive Order 261, contractor agrees it is not engaged in a boycott of the State of Israel and further, contractor will not during the term of the contract engage in a boycott of the State of Israel. State agencies may not execute a contract and reserve the right to terminate an existing contract with a business entity that is not compliant with this provision. This provision applies to all contracts of all values.

Reasonable Accommodations The University will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request.

1.

2.

2.1.

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

2.8.

2.9.

2.10.

2.11.

PREPARING AND SUBMITTING A PROPOSAL

Applicable Dates

Submittal Instructions PROPOSALS MUST BE EMAILED TO: Todd Pooler The University accepts completed proposals e-mailed to tpooler@uwsa.edu and kukukc@uwstout.edu provided they are date/time stamped prior to 2:00 p.m. CST/CDT on the stated bid due date.

Submitting a proposal in any manner other than to tpooler@uwsa.edu and kukukc@uwstout.edu does not constitute receipt of a valid proposal by Procurement. Proof of transmission does not constitute proof of receipt.

Email submissions may not be greater than 25 megabytes. Any email file greater than 25 megabytes will be rejected by the email server. It is the responsibility of the sending party to confirm emailed bid responses were received by the Procurement office prior to bid due date.

Proposal Response Format Proposals must be submitted electronically, should be typed, and submitted on 8.5 by 11-inch paper. The response should be organized and presented in the following order. Each section should be separated by tabs or otherwise clearly marked. The contents within each tab should reference the section or attachment number assigned in the RFP. Failure to submit as indicated may disqualify your proposal.

· Tab 1:

· Request for Proposal form signed by an authorized representative of proposing company - Cover Page, signed.

· Attachment A, Bidder Response Sheet

· Bidder Required Form (DOA-3832), Attachment B.

· Attachment K, Vendor References

· Attachment M, Executed Copy of Facility Use Agreement

RETAIN A COPY OF YOUR PROPOSAL RESPONSE FOR YOUR FILES.

Incurring Costs The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

Mandatory Site Visit If the Proposer intends to submit a solution that includes on-campus health services, in whole or part, Proposer must attend a Site Visit to assure themselves and the University that all requirements of the RFP are fully understood. The tour may take up to two (2) hours for all Proposers. The mandatory Site Visit will be held during date and time listed in 2.1 of this Solicitation Document. Attachment L – Facility Floor Plan, contains a map of the current on site Student Health Services Facility.

This site visit will include a tour of the current facility so that Proposers can see the current space that is utilized by UW-Stout’s internal staff and what the Institution’s expectations are moving forward. The site visit will not be an opportunity to ask questions about this solicitation, the process, etc. Those questions need to be submitted in writing as per Section 2.7 of this document and by the deadline stated in Section 2.1.

Proposers intending to participate in the mandatory site visits must contact Todd Pooler by email (tpooler@uwsa.edu) to confirm your attendance no later than April 5, 2021. Your confirmation must include a list of the attendees, with their name, title, phone number, and email. The date of the mandatory tour is listed in section 2.1 of this document.

Visitors attending the mandatory Site Visit shall comply with all University Covid-19 requirements, which include:

Prior to visiting campus, anyone coming onto campus must submit https://forms.office.com/Pages/ResponsePage.aspx?id=o4Eat5UvgUObicYjQ6ZgUkSqEGGnXvJNoLM35M63Qb5UM0NaOURGU1BaN1lRV00wMkJUM04wVjkxOC4u

· Proposer shall not send someone to the site that has tested positive for Covid-19 and has tested positive within fourteen days of the mandatory Site visit unless said employee has received a negative PCR test since testing positive or has received medical clearance to return to work.

· Wear either a reusable cloth face covering or a single-use disposable mask at all times while on campus during the visit.

· To the best of Proposer’s ability, maintain social distancing while traveling through university occupied spaces.

· Should a Proposer’s representative that attended the mandatory Site Visit test positive for Covid-19 within fourteen days after mandatory Site Visit, Proposer agrees to notify University within four hours of learning of the positive test.

· There will be one tour for all entities that are considering responding to this solicitation. For the safety of all attendees, your Company will be limited to a maximum of two attendees. Photos of the infrastructure and facilities will be permissible. However, photographing UWSA or UW-Stout employees will not be permitted.

· Proposer’s must print and bring a copy of Attachment E – Site visit Form to the tour (one per company). The document must be signed by a UW-Stout or UWSA employee to confirm attendance and a copy must be included in your Solicitation response. Failure to comply with these requirements will cause the rejection of your Solicitation submission.

· Proposers will not be allowed in the current facility when not accompanied by a UW-Stout Representative.

If within fourteen days of the mandatory site visit, the University learns a participant at the mandatory site visit tested positive, the University will inform all attendees of the mandatory site visit to facilitate contact tracing.

A copy of the executed Site Visit Form must be included with you RFP response. It is your responsibility to get it executed at the site visit.

Oral Presentations, Product Demonstrations, and Proposer Location Site Visits (Pre-Award) The University, at its sole discretion, may require oral presentations, product demonstrations and/or proposer location site visits to validate information submitted with the proposals. Failure of a proposer to conduct a presentation on the date scheduled or allow an on-site/proposer site visit may result in rejection of the proposal. These events cannot be used as an opportunity to alter submitted proposals.

Clarifications, Questions, and/or Revisions through Designated Contact All communications and/or questions regarding this request must be in writing and must reference the proposal number. Proposers are required to e-mail written questions to the Agent.

If a Proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, they have five (5) business days after the scheduled Proposer Conference to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the RFP document.

Todd Pooler tpooler@uwsa.edu

If a Proposer fails to notify the Procurement Office of an error in the RFP document which is known to the proposer, or which should have reasonably been known to the proposer, then the proposer shall submit a response at the proposer’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFP, supplements or revisions will be posted on http://vendornet.state.wi.us and publicnotices.wi.gov.

Any contact with University employees concerning this RFP are prohibited, except as authorized by the Agent during the period from date of release of the RFP until the intent to award is released. Contacting anyone other than the Designated Contact above may disqualify your proposal.

Multiple Proposals The University is seeking an on-campus Student Health Services provider. Proposers may submit more than one proposal however, each proposal must stand alone and independently comply with the instructions, conditions, and specifications of the request. If multiple responses are submitted, the University reserves the right to select the most advantageous proposal to the University.

Proprietary Information Any information contained in the Proposer’s response that is proprietary must be detailed separately on form DOA-3027. Marking of the entire response as proprietary will neither be accepted nor honored. The University cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 27.0). A copy of the form needed to designate portions of your submission as proprietary can be found at: http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc Appeals Process Notices of intent to protest and protests must be delivered in writing via e-mail or hard copy to the head of the procuring agency. Protestors should make their protests as specific as possible and should identify statutes and Wisconsin Administrative Code provisions that are alleged to have been violated.

For this RFP, any written notice of intent to protest the intent to award must be filed via e-mail with:

Todd Pooler North West Regional Assistant Purchasing Director tpooler@uwsa.edu

With Copy to:

Brent Tilton, Director UW System Office of Procurement btilton@uwsa.edu and received in his office no later than five (5) business days after the notices of intent to award are issued.

Any written protest must be received within ten (10) working days after the notice of intent to award is issued.

The decision of the UW System Director of Procurement may be appealed to the Director of the State Bureau of Procurement within five (5) working days of issuance. Any such appeal must allege a violation of a Wisconsin statute or a section of the Wisconsin Administrative Code.

TERMS AND CONDITIONS OF CONTRACT

Entire Contract A contract will be awarded based on the criteria established in this Request for Proposal, including attachments and any amendments issued. The RFP, the proposal response, and written communications incorporated into the contract constitute the entire contract between the parties. The hierarchy of documents in descending order for resolution is as follows:

Any other terms and conditions provided by the Proposer with the proposal or for future transactions against this contract, including but not limited to click on agreements accepted by the Customer; shrink wrapped agreements; or terms submitted with quotations, order acknowledgements, or invoices; will be considered null and void and will not be enforceable by the Contractor unless agreed to in a written amendment signed by the University Purchasing Department. Any exceptions to this RFP should be submitted with your response and alternative language proposed. (Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the proposal response as an attachment. Each deviation and exception must be identified by the section, page, and paragraph to which it applies. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidder/proposer shall be held liable.)

A Word copy of this exceptions document must be submitted with your electronic proposal response.

Submitting a standard Proposer contract or term and condition as a complete substitute or alternative for the language in this solicitation will not be accepted and may result in rejection of the proposal.

The University reserves the right to negotiate contractual terms and conditions or reject the Proposer‘s response and proceed to the next qualified proposer.

Procurement Manager and Contract Administrator Any correspondence must include reference to Contract number STO-21-8118-P and be sent to the Contract Administrator. The Contract Administrator is authorized to give the approvals required under this contract on behalf of the University.

A. The Procurement Manager for the University is:

B. The Contract Administrator for the University is:

Term of Contract It is the intent of the University to start the resulting Contract upon successful negotiations. The contract shall be effective on the contract execution date and shall run through June 30, 2024, with an option to renew for two additional one-year terms.

This contract shall automatically be extended into its fourth and fifth years unless the Contract Administrator is notified in writing by the Contractor; or the Contractor is notified by the Contract Administrator in writing one-hundred eighty (180) calendar days prior to expiration of the initial and/or succeeding contract term(s).

Contract Termination

Orders Under this contract, specific order(s), contract blanket order(s), or Purchasing Card order(s) may be issued to the Contractor(s):

Firm Prices Prices must remain firm for the initial contract term. Prices established may be lowered due to general market conditions or negotiations between the Contractor and the University.

Price increase requests proposed after the initial Contract term, along with an updated Price List, must be received by Purchasing in writing one hundred and twenty (120) calendar days prior to the beginning of the next contract term for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request. If Purchasing deems cost increases are not acceptable, it reserves the right to rebid the contract in whole or part. Acceptance of the price increases shall be in the form of an amendment to the contract.

Should price increases be proposed they should not be increased by more than the percentage shown by the “Consumer Price Index for All Urban Consumers, Midwest Urban – Size B/C, All Items (1996 = 100) as published by the United States Department of Labor, Bureau of Labor Statistics” using the most recently released data published on their website http://www.bls.gov/cpi. If the Consumer Price Index ceases to be published and there is no successor thereto, such other index as the parties may agree upon will be substituted for the Consumer Price Index.

Price increases must be labeled with the contract number and be submitted in the same format as the original Proposal. Any price increase requested that is not submitted in the proper format may be rejected.

Contractor should promptly notify Procurement of new or discontinued items/services.

Payment Terms Payment will not be made until the item/service is determined to meet all specifications and has been accepted by the University. The University will pay the Contractor Net 30 days as accepted by the University.

Invoicing Requirements

3.8.1 Invoices for Purchase Orders:

Contractor must agree that all invoices and purchasing card charges shall reflect the prices and discounts established for the items on this contract for all orders placed even though the contract number and/or correct prices may not be referenced on each order.

The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt by University Accounts Payable. Before payment is made, it also must verify that all invoiced charges are correct as per this Contract. Only properly submitted invoices will be officially processed for payment. Prompt payment requires that your invoices be clear and complete in conformity with the instructions below. All invoices must be itemized showing:

· Contractor name

· remit to address

· purchase order number

· date of service(s)

· a non-identifying patient number

· prices per the Contract

· CPT code

· Insurance amount deduction

· Insurance reason (such as co-insurance, copay, deductible, non-covered, etc.)

· total amount due

At the discretion of Procurement, invoices not reflecting the correct discount or net prices may be short paid or disputed. The original invoice must be sent to:

University of Wisconsin-Stout Account Services/Admn 125 712 South Broadway Menomonie, WI 54751

3.8.2 Purchasing Card:

Order confirmation shall contain the same detail as listed in Section 3.8.1 and should be sent to the address given at the time of the order is placed. Any fees charged for use of the University’s purchasing card program are not allowed.

Requirements for Criminal Background Checks Background Checks of Contractors:

This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

If, in the course of providing services to the UW, Contractor (or its employee) observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the Contractor (or its employee) has reasonable cause to believe that child abuse or neglect has occurred or will occur, Contractor must make a report of that abuse or neglect to law enforcement or to a county social service agency as provided in UW’s Policy on Mandatory Reporting of Child Abuse and Neglect (“the Policy”). If the suspected child abuse or neglect involves an allegation against a UW employee or agent (e.g., student, volunteer, Contractor, etc.), or the incident or threat of child abuse or neglect occurred on the UW campus or during a UW-sponsored activity, the Contractor shall also report to the UW Police Department or UW’s Office for Equity and Diversity.

Travel Per Diems All the Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility. Payment to the Contractor by the University shall not include an additional amount for this purpose.

Acceptance and Testing (Post Award) Acceptance testing will occur within ninety (90) days after the contract start date. Acceptance testing will be performed by the University and will consist of verification of the specifications and performance requirements.

If the item/service does not meet specification or performance requirements, the Contractor will have thirty (30) days to meet requirements. If after this time period the item/service still does not meet specifications or performance requirements, the Contractor agrees to stop services and return any payments that may have been made.

Insurance The Contractor shall maintain insurance levels as required below. A certificate of insurance must be provided upon award and provided on an annual basis throughout the term of the Contract.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an ‘additional insured’ under the commercial general, automobile and Contractor’s liability policies. The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

Additional insurance requirements for this proposal are as follows:

B. Commercial General Liability Each Occurrence / Gen. Aggr. Incl. Prdts/CO $1,000,000 / $2,00,000

More information on these insurance requirements can be found at the following link: https://www.wisconsin.edu/risk-management/manual/vendor-certificates Activity Reports Contractor must be able to report on a monthly basis all items/services purchased against this contract during the designated report period, including but not limited to:

· Money Spent

· Activities Conducted (Patient seen, procedures conducted, labs, prescriptions, Etc.)

· UW-Stout’s Health Services must also have access to the Electronic Medical Software Program.

This data will be used to audit your companies’ invoice and must be sent to a person designated by UW-Stout. This individual will be designated by UW-Stout. HIPAA data sent to anyone other than this designated individual may be grounds to terminate the contract.

Record and Audit The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract. All records must be kept in accordance with American College Health Association (ACHA) record requirements, American Medical Association (AMA) record requirements, and generally accepted accounting procedures (GAAP). Additionally, all procedures must be in accordance with federal, State of Wisconsin, and local ordinances.

The University shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents held by the Contractor related to this contract. The Contractor shall retain all applicable documents for a period of not less than five years after the final contract payment is made. The University reserves the right to inspect any facilities used to support this Contract.

Performance Meetings The Account Representative and/or Proposer Contract Administrator must be available to meet monthly with the University's Contract Administrator and/or day-to-day operations manager to evaluate contract implementation and performance and to identify continuous improvement.

Subcontracting

Fair Price Analysis Purchases made under this contract may require further fair price analysis. The awarded Proposer will be required to provide documentation (i.e., published price list, list of previous buyers, etc.) to allow the University to complete this analysis.

Severability If any provision of this contract shall be, or shall be adjudged to be, unlawful or contrary to public policy, then that provision shall be deemed to be null and separable from the remaining provisions and shall in no way affect the validity of this contract.

Environmentally Friendly (Green) Products Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life. The Proposer will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

Supplier Diversity Minority Business Enterprise Program (MBE) The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The University of Wisconsin Colleges and Extension is committed to the promotion of minority business in the state's purchasing program.

State of Wisconsin policy provides Wisconsin Certified minority-owned business enterprises the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

The supplier/contractor may be requested to provide information about its purchases from Wisconsin certified MBEs.

A listing of certified minority businesses, as well as the services and commodities they provide, is available from the Department of Administration, Office of the Minority Business Program, 608/267-7806. To view all MBE firms, go to https://wisdp.wi.gov/search.aspx select the MBE box and click search.

Woman Owned Business (WBE) The State of Wisconsin is committed to the promotion of Woman-Owned Businesses as outlined in 560.035, Wisconsin Statutes.

The State of Wisconsin policy provides that Woman-Owned Businesses certified by the Wisconsin Department of Commerce should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to Woman-Owned Businesses or by using such businesses to provide goods and services incidental to this agreement.

Disabled Veteran Owned Business (DVB) The State of Wisconsin policy provides that Disabled Veteran-Owned businesses certified by the Wisconsin Department of Commerce should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to Disabled Veteran-Owned businesses or by using such enterprises to provide goods and services incidental to this agreement.

Veteran Owned Business (VB) The State of Wisconsin encourages the participation of veteran-owned businesses (VBs) in the statewide purchasing program by inviting VBs to actively solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA). Applicants shall complete a Veteran-owned Business Request for Certification form (WDVA 1037).

Debarment Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this document, you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on debarment is available at the following websites: www.sam.gov and https://acquisition.gov/far/index.html see section 52.209-6.

Electronic Commerce / Online Ordering Customers of this contract may want to take advantage of electronic ordering and “E-Commerce” opportunities that may be offered by the Contractor. All electronic orders shall receive contract pricing and/or discounts.

Promotional Materials / Endorsements Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the University endorses either the Contractor or any party related to the Contractor or this Contract.

Additional Items / Services Similar items/services may be added to this Contract provided it was mutually agreeable to both Purchasing Services and the Contractor. Scope of work and pricing (including discounts) must be consistent with the current contract items/services.

REQUIREMENTS AND SPECIFICATIONS

Requirements that include the word "must" or "shall” describe a mandatory requirement. Failure to meet a mandatory requirement MAY disqualify your Proposal.

Only proposals submitted by Proposers that meet all mandatory specifications will be considered for evaluation.

The Proposers response to this Section must clearly demonstrate the capacity to handle the needs stated in this RFP in addition to the Proposers current workload. The University reserves the right to request supplementary information deemed pertinent to assure Proposers competence, business organization, and financial resources are adequate to successfully perform.

Mandatory Requirements

4.1.7. Proposer must provide their own network, telecommunications, and other communication related connections.

4.1.8. All equipment listed in Attachment L – Facility Floor Plan – Clinic Equipment shall remain the sole property of the University of Wisconsin – Stout.

4.1.9. All Proposals must include an execute Attachment M – Facilities Use Agreement.

Campus Climate, Culture, Mission, and Vision Contractor shall provide Health Services to students in a manner which reflects the image and reputation of the University and supports the academic mission of the University. It is vital that the contractor integrate into the campus culture, matching their operating schedules to the academic calendar of the university; create efficient staffing models to accommodate this calendar (see Attachment G); embrace student life; assess satisfaction; and build trusting relationships with our students and administration. It is also critical that the contractors' own culture, mission and vision compliment and mesh with that of the University as it relates to providing services to college-age students. Please (see Attachment H) the University of Wisconsin-Stout mission and vision statements. Based on this statement and the referenced documents, please answer the following questions.

4.2.1. Company Organization

4.2.1.1. Please provide a list and description of the departments that would be directly involved and/or responsible for providing services to the University. Specifically, state what their role would be and what the interaction types would be (i.e., Invoice related, customer service, technical questions, etc.). Please provide an organizational chart showing how these departments integrate into your overall company.

4.2.1.2. Provide historical background and capabilities of your company with special emphasis, on working with Universities or Companies of UW-Stout’s size and complexity. Include information about how the services were provided (i.e., On campus or off campus), Length of time services were provided, and any other relevant information.

4.2.1.3. Please provide a list of key position titles that will provide service or support to the University if your company is awarded. Also provide job descriptions and retentions calculations to show the amount of turn over that your company experiences, by position.

4.2.2. Implementation/Integration

4.2.2.1. Describe how your company will focus on the unique needs of the University students. If possible, provide examples of policies or procedures that you implemented at similar institutions that furthered this goal.

4.2.2.2. Describe how your company’s hiring/retention polices ensure that staff specializing in young adult’s health are assigned to this clinic.

4.2.2.3. Describe your company’s program(s) to retain and hire medical staff to ensure consistency to our students and ensure trust from them. Please provide specific details and/or documents demonstrating what policies, procedures, and/or programs you have in place.

4.2.2.4. Describe how your company will coordinate with the University's academic calendar, including how you would adjust the clinic hours during the various holidays, breaks, and winter/summer sessions. If there are discrepancies between your companies scheduled hours and our academic calendar/hours, please describe the process for negotiating these issues.

4.2.2.5. Describe how you company will assimilate into campus culture and life while becoming involved in the academic, health, and social environment of the University. Please provide examples that have occurred in the past at institutions like our University.

4.2.3. Enhanced Services and Initiatives

4.2.3.1. Describe how your company will partner with the University to provide support/collaboration on health education and preventative programs. Please provide a list of existing programs and examples of what is the program agenda includes.

4.2.3.2. Please describe you company’s policies and procedures to advocate for, provide services to, and support all members of our campus community regardless of race, nationality, faith, economic status, sexual and/or gender identity. Be specific and if possible, provide copies of policies and procedures that support your position.

4.2.3.3. Describe your organization's culture, mission, and vision and how it would complement and mesh with that of the University. What about your company makes you the best fit for this Institution?

4.2.3.4. Describe any experiences that your organization has working in an environment providing health services to college-age students. If possible, please provide examples for institutions that are of similar size and complexity of UW-Stout.

4.2.3.5. Describe the challenges and opportunities that present themselves in providing health services to a campus. Please pay particular attention to common issues that will show that you have an understand of the complexity of providing this service. Additional points will be grant for bidders that can go beyond the simple challenges and opportunities and provide a more in-depth analysis of the future.

Collaboration Several colleges and departments within UW-Stout could benefit from collaboration and partnerships with your organization. We have students who might be able to participate in clinicals, practicums, and internships with your organization.