Stephan's_Technologies_Sole_Source_Vendor_Letter.pdf

This document is a sole source vendor letter from Stephans Technologies, Inc., addressed to the City of Winter Park, Florida, confirming the company's exclusive manufacturing rights and patent ownership of the pipe repair products being procured. The City of Winter Park is seeking Sectional Liner Repair Products, specifically the NewLife Liner System, through a single source procurement process. The procurement was posted on January 20, 2026, with a submission deadline of February 2, 2026. The products must meet specific technical requirements, including availability in sizes up to ten feet without liner joints, utilization of a releasing agent rather than plastic wrapper, incorporation of Velcro strips and cable ties for diameter alignment, sealed plastic protective containers, and reusable storage containers for resins that permit partial kit usage and resealing. In accordance with Florida Statute 287.057, the posting remains active for fifteen business days to allow other potential suppliers to demonstrate comparable or equivalent products, with written notifications regarding requirements that may restrict competition due no later than five business days prior to the February 2, 2026 proposal deadline.

Stephans Technologies, Inc., represented by Vice President Brian Barton, is identified as the sole source vendor and incumbent supplier holding the original patent on the pipe repair method used by the City. The estimated annual spending for this procurement is less than $100,000, and the City has certified that this purchase will not obligate it to the vendor for future purchases and that no additional benefits are anticipated from the single source designation. Market research comparing products from competing manufacturers, including Maxliner, PrimeLiner, and Perma-Liner, determined that these alternatives lack all required technical features. The procurement does not specify set-aside designations or restrictions limiting participation to particular organization types or disadvantaged enterprises. No specific pricing terms, contract duration, renewal options, or detailed funding amounts are provided in the procurement documentation.