STEP FY2017 Program Announcement 05-11-2017 v1.docx

U.S. Small Business Administration Office of International Trade State Trade Expansion Program

Funding Opportunity Announcement No. OIT-STEP-2017-01

U.S. Small Business Administration Office of International Trade

STATE TRADE EXPANSION PROGRAM

FY 2017

Funding Opportunity Announcement No.

OIT-STEP-2017-01

The purpose of this Funding Opportunity Announcement is to invite proposals for funding from eligible state entities interested in and capable of providing assistance and guidance to eligible small business concerns to increase the number of such firms that export and the value of small business exports.

Proposals responding to this Funding Opportunity Announcement must be posted to www.grants.gov by 11:59 p.m. Eastern Time, June 10, 2017. No other method of submission will be permitted. Proposals submitted after the stipulated deadline will be rejected without being evaluated.

Opening Date: May 11, 2017 Closing Date: June 10, 2017

Table of Contents

Section 22(1) of the Small Business Act (15 U.S.C. 649(1)

The maximum award amount that can be proposed for this funding opportunity by any Applicant is $900,000 and the minimum amount is $100,000.

Per the statutory authority above, an Applicant eligible for this funding opportunity must be a “State,” defined as one of the several States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, Commonwealth of Northern Mariana Islands, or American Samoa.

Based upon the latest data available from the U.S. Department of Commerce, the 10 States with the highest number of small business exporters shall receive no more than 40 percent of the total Federal fiscal year appropriation. For purposes of this Program Announcement, these states are: California, Florida, Texas, New York, Illinois, New Jersey, Ohio, Pennsylvania, Michigan, and Georgia.

The Federal share of project cost for a State that has a high export volume will be 65%. For purposes of this program announcement, these states are: Texas, California, and New York. Refer to Section 2.6 Matching Requirement for calculation of required match.

The Federal share of project cost for a State that does not have a high export volume will be 75%. Refer to Section 2.6 Matching Requirement for calculation of required match.

The State must match the remainder of project cost. The match must be comprised of not less than 50% cash and not more than 50% of in-kind contributions. For FY 2017, staff salary/fringe costs provided by an Applicant will be considered as a cash contribution. Matching funds may not be derived from any Federal program or Program Income.

If an insular area Applicant is an agency or instrumentality of the area’s government, pursuant to 48 U.S.C. § 1469a, SBA will waive up to $200,000 of the matching funds requirement if a STEP award is made to American Samoa, Guam, the U.S. Virgin Islands, or the Commonwealth of Northern Mariana Islands. If an insular area Applicant is not an agency or instrumentality of the area’s government, the full matching funds requirement applies.

Email: STEP@sba.gov. States may submit questions to the STEP email inbox for 5 business days after the date of the Funding Opportunity Announcement. SBA will post answers to the questions on SBA.gov. No additional questions will be answered.

1.2 Introduction

The Trade Facilitation and Enforcement Act of 2015 (HR 644), signed into law on February 24, 2016, made the State Trade Expansion Program a permanent provision of the Small Business Act to make grants to States, and the equivalent thereof, to carry out projects that help develop exports by eligible small business concerns (ESBC). The intended outcomes of STEP are to increase the number of US small businesses that export and to increase the dollar value of exports by those small businesses that currently export.

1.3 Background

Since its inception in 1953, SBA has served to aid, counsel, assist and protect the interests of small businesses. While SBA is best known for its financial support of small businesses through its many lending programs, the Agency also plays a critical role in providing funding opportunities that deliver technical assistance in the form of counseling and training to small business concerns and nascent entrepreneurs in order to promote growth, expansion, innovation, increased productivity and management improvement.

The mission of SBA’s Office of International Trade, which bears responsibility for administering the State Trade Expansion Program, is to build the capacity of current and future small business exporters to compete in the global marketplace through capital, counseling, and the advancement of commercial interests at home and abroad.

1.4 Purpose

The underlying premise of the STEP is to supplement Applicant funds for export activities, not to substitute Federal funds to cover costs Applicants would normally or otherwise cover. Per 2 C.F.R. Section 200.408, Applicants’ proposed use of Federal funds for the STEP will be limited to the below statutory uses of funds that directly benefit ESBCs to become an exporter and/or increase their export sales.

Eligible organizations (as defined in Section 3.1) may apply to SBA for cooperative agreement awards under this Announcement to fund proposed activities from the following list of allowable activities to carry out export development projects that assist ESBCs:

1. Participation in foreign trade missions;

2. Subscription to services provided by the Department of Commerce;

3. Payment of website fees (specifically, translation to foreign languages, localization for foreign markets, and search engine optimization);

4. Design of marketing media;

5. Trade show exhibition (foreign trade shows appropriate for ESBC export development and domestic trade shows, according to the domestic trade show policy as specified in Section 4.2.2);

6. Participation in export training workshops;

7. Reverse trade mission which brings foreign buyers to the United States to meet with potential suppliers of U.S.-manufactured goods and services. Proposals for this activity are limited to costs borne directly by ESBCs to participate in a reverse trade mission or paid for by a STEP Awardee which directly benefit ESBCs (e.g., meeting space, audio/visual support). Payment of any costs associated with travel (transportation, lodging, etc.) of foreign buyers is not allowed;

8. Procurement of consultancy services (after consultation with the Department of Commerce to avoid duplication of services); and,

9. Other export initiatives determined appropriate by SBA’s Associate Administrator of the Office of International Trade that do not duplicate the services available from SBA, SBA resource partners, or other applicable Federal trade agencies. For example, foreign market sales trips have been determined as an appropriate use of STEP funds. Inclusion of this use would be indicted as an item 9.

Proposed use of Federal funds not directly supporting development of new ESBC exporters and ESBC export market expansion will not be approved (e.g., proposed activities not drawn from the above list, national/regional association dues, passport/visa fees,) Applicants may propose efforts that comprise financial assistance awards (e.g., vouchers, stipends) for reimbursements to STEP Clients for participation in approved export activities.

Each Applicant is expected to design a proposal that reflects the export development needs of their State export economy and is encouraged to promote export development to a broad range of small businesses, to include the following four small business communities:

i. Owned and controlled by socially and economically disadvantaged individuals;

ii. Owned and controlled by women;

iii. Owned and controlled by veterans and/or service-connected disabled veterans; and/or,

iv. Rural small businesses.

Applicants who receive a STEP award must collect these small business attributes for required reporting during the award year and report to SBA the findings only at the end of the award year.

Applicants must reflect in their Technical Proposal and Budget Narrative the use of at least 85 percent of their proposed Federal award for the purpose of providing direct benefit to ESBCs, drawn from the list of allowable activities above. An application with less than 85 percent will be considered “not responsive” to the Funding Opportunity Announcement requirements and will not be evaluated. Proposed costs that directly benefit ESBCs are composed of:

i. Costs directly borne by an ESBC to participate in an approved export activity, according to an approved Financial Assistance Plan;

ii. Approved travel by state STEP personnel listed on the Attachment A-10 and with the funding designated on the SF 424A to develop the pipeline of ESBCs and to assist ESBCs on trade missions and trade shows; and,

iii. Approved contract services that directly support ESBCs (e.g., interpreters that are engaged for meetings between ESBCs and foreign buyers, companies engaged for ESBC website development, providers of export training).

1.5 Collaboration and Leveraging of Resources

Non-Federal entities selected for awards under this Announcement are strongly expected to leverage SBA funding by working in conjunction with other Federal, state, local and tribal government export development programs and activities provided by SBA’s District Offices, U.S. Export Assistance Center trade finance specialists and SBA’s resource partners such as Small Business Development Centers (SBDC), SCORE, Women’s Business Centers, Veterans Business Outreach Centers, Small Business Investment Companies, Certified Development Companies, and SBA lenders; universities, colleges, and other institutions of higher education; or private organizations such as chambers of commerce and trade and industry groups and associations. SBA is particularly interested in demonstrated collaboration with other Federal agencies, such as U.S. Commercial Service.

Examples of working in conjunction include joint planning, coordination, or execution of export activities between the Applicant and the above entities.

1.6 SBA Roles and Responsibilities

STEP is the statutory responsibility of the Associate Administrator, Office of International Trade. On behalf of the Associate Administrator, the Director of STEP:

i. Establishes program policy, planning, review, coordination, and evaluation;

ii. In collaboration with the Office of Grants Management, manages the award of cooperative agreements in accordance with a competitive merit-based review process;

iii. Directs program management and monitoring activities executed by SBA Program Managers and other agency resources;

iv. Ensures effective use of program funds; and,

v. Resolves issues, problems, and/or disputes.

For assigned STEP non-Federal entities, under direction of the Director of STEP, the Program Manager, Office of International Trade:

i. Has the delegated authority for full programmatic execution of the program;

ii. Serves as the Grants Officer’s Technical Representative (GOTR)

iii. Serves as liaison between the Office of International Trade and their assigned STEP non-Federal entities;

iv. Maintains communication with the District International Trade Officer;

v. Receives copies of all official project documents and maintains project files containing copies of the applications, proposals, budgets, notices of award, web-site information, client follow-up plans, financial, statistical and narrative reports, correspondence, modification requests, travel requests, payment requests, notes, etc.; and,

vi. Recommends or denies requests for programmatic and budgetary changes to awards and requests for advance of Federal funds and reimbursement of expenditures to the Grants Management Officer.

For assigned STEP Award non-Federal entities, the Grants Management Officer, Office of Grants Management:

i. Has full responsibility for financial management of grants;

ii. Is responsible for issuance of the notices of award, terms and conditions, and approval of programmatic and budgetary modifications; and,

iii. Reviews and approves all requests for advance of Federal funds and reimbursement of expenditures incurred under the grant.

For assigned STEP non-Federal entities, the District International Trade Officer, SBA District Offices:

i. Serves as SBA’s local point of contact for coordination of the non-Federal entities efforts and activities with other SBA resource partners;

ii. Assists STEP non-Federal entities with eligibility determinations of prospective small business concerns; and,

iii. Acts as advocate for the non-Federal entities STEP project within the district, referring clients to the non-Federal entities project, and helping other SBA personnel and resource partners understand which of their clients are best served by referral to the project.

For assigned STEP non-Federal entities, the Trade Finance Specialist, U.S. Export Assistance Center:

i. Has lead area responsibility for providing support and assistance regarding SBA’s export-focused loan programs; and,

ii. Guides the non-Federal entity, as necessary, in identifying sources of export-related financial assistance that may be appropriate for STEP Client needs.

1.7 Changes or Cancellation

SBA reserves the right to amend or cancel this Announcement, in whole or in part, at the Agency’s discretion. Should SBA make material changes to this Announcement, the Agency will extend the Closing Date as necessary to afford Applicants sufficient opportunity to address such changes.

SBA expects to issue $18,000,000 worth of awards under this Announcement.

The maximum award amount that can be proposed for this funding opportunity by any Applicant is $900,000 and the minimum award is $100,000.

2.2 Expected Number of Awards

SBA anticipates making up to 40 awards under this Announcement, subject to the availability of appropriations.

2.3 Period of Performance/Budget Periods

Awards will be made for a base project period of 12 months and may be extended by one option period of 12 months, depending on funding availability and Agency decision.

2.4 Funding Information

In accordance with 2 C.F.R. Section 200.408, allowability of costs is restricted to the statutory export activities, specified in Section 1.4 above.

In addition, all costs proposed in an Applicant’s budget must meet the tests of reasonableness, allowability, and allocability set forth in the applicable Office of Management and Budget (OMB) cost principles. SBA will not reimburse Applicants for their proposal preparation costs, but Applicants may request preaward costs. Preaward costs must directly relate to the conduct of the project and meet the tests of allowability, allocability, and reasonableness.

Funds provided under STEP must be used solely for the purposes stipulated in this Announcement and the Notice of Award and may not be commingled with any other monies.

2.5 Funding Instrument

The funding instrument used will be a Grant

2.6 Matching Requirement

i. The Federal share of project cost for states that have high export volumes will be 65% and State matching funds required will be 35% of the sum of the Federal award plus the Recipient match amount. High export volume was determined based upon U.S. Census Bureau export data for small and medium sized exports by state. This means that for every $1 of Federal funds proposed, these Recipients must provide $.53846 in match. For purposes of this Program Announcement, the high export volume States are: Texas, California and New York.

ii. The Federal share of project cost for States that do not have high export volume will be 75% and State matching funds required will be 25% of the sum of the Federal award and Recipient match amount. This means that for every $1 of Federal funds proposed, these Recipients must provide $.333333 in match.

iii. If an insular area Applicant is an agency or instrumentality of the area’s government, pursuant to 48 U.S.C. § 1469a, SBA will waive up to $200,000 of the matching funds required if a STEP award is made to American Samoa, Guam, the U.S. Virgin Islands, or the Commonwealth of Northern Mariana Islands. If the insular area Applicant is not an agency or instrumentality of the area’s government, the full matching funds requirement applies.

iv. Matching funds must be comprised of not less than 50% cash and not more than 50% of indirect and in-kind contributions. Matching funds may not be derived from any Federal program. For FY 2017, Applicant personnel salary and fringe proposed as match will be counted as cash.

v. Applicants may not use program income for the purpose of meeting their match.

2.7 Program Income (reference 13 CFR 143.25, 2 CFR 200.80, 2 CFR 200.307) Program income is gross income from fees or any other monies collected by a STEP non-Federal entity or a partner entity from a STEP eligible small business concern. For STEP, Program Income must be:

i. Included in the applicant-proposed and SBA-approved budget,

ii. Accounted for separately from other Federal and Non-Federal monies,

iii. Added to the approved STEP Federal award amount, and

iv. Used to directly benefit STEP ESBCs for activities approved by the assigned SBA STEP Program Manager.

Fees paid by a STEP ESBC directly to a recognized provider of export services are not Program Income. The provider can be an independent entity (e.g., Dept. of Commerce, trade show organizer, export trainer). The entity can be under contract to a STEP non-Federal entity to provide export related services.

Program income may not be used for the purpose of meeting match requirement and may not be used to support salaries of personnel associated with the project.

When Applicant intends to serve solely as a fiscal agent and simply receive monies from ESBCs and then provide 100% of the collected costs to third party for services for those ESBCs, rather than using the monies to recoup costs the Applicant has already paid, this approach can be requested, approved and not considered Program Income.

The Trade Facilitation and Trade Enforcement Act of 2015 provides that STEP grants may be awarded only to “States,” meaning any of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, the Commonwealth of Northern Mariana Islands, and American Samoa. Therefore, only applicants that meet this definition are eligible for an award under this Funding Opportunity Announcement.

For purposes of this Funding Opportunity Announcement, the term “eligible applicant” means a State agency or other entity that, prior to the date of application for this Announcement, has been officially designated by the State governor, or equivalent thereof (e.g., Mayor of the District of Columbia), as the sole applicant and lead entity for conducting the State’s trade and export activities.

i. The organizational structure of the State’s designated international trade arm must show an official agency relationship with State government, and the State must provide financial backing in meeting the required match amount and show support for program activities.

ii. Only those proposals accompanied by the written designation of the State Governor, or his/her designee, may submit an application for evaluation and funding consideration.

iii. Should the Governor, or equivalent thereof, assign to a designee the signatory responsibility for the designation letter, the designation letter must include an acknowledgement that the Governor, or his/her equivalent, has authorized the designee to sign the letter on his/her behalf.

iv. For insular areas, the equivalent of a State Governor is the appropriate signatory.

3.2 Ineligible Applicants

The following organizations will automatically be considered ineligible and their applications will be rejected without being evaluated:

i. Any organization that has not been officially designated by a State Governor as the sole applicant and lead entity for conducting the State’s trade and export activities (See Section 3.1 Eligible Applicants, above.);

ii. Any organization that owes an outstanding and unresolved financial obligation to the Federal government;

iii. Any organization that is currently suspended, debarred or otherwise prohibited from receiving awards of contracts, grants, or cooperative agreements from the Federal government;

iv. Any organization with an outstanding and unresolved material deficiency reported under the requirements of the Single Audit Act or OMB Circular A-133 within the past three years;

v. Any organization that has had a STEP grant or cooperative agreement involuntarily terminated or non-renewed by SBA for cause within the past two years;

vi. Any organization that has filed for bankruptcy within the past five years;

vii. Any organization that proposes to serve as a pass-through and permits another organization to manage the day-to-day operations of the project; and/or

viii. Any organization that was convicted, or had an officer or agent acting on its behalf convicted, of a felony criminal violation under any Federal law within the past two years.

i. A State may submit only one proposal in response to this Funding Opportunity Announcement.

ii. Any additional applications from a State will automatically be rejected without being evaluated. (Only the latest application successfully submitted by an eligible non-Federal entity to grants.gov will be screened for potential evaluation for an award.)

iii. Non-Federal entities must round all monetary values to the nearest whole dollar in all budgetary and financial document submissions.

4.2 Application Instructions

All applications successfully submitted to SBA via Grants.gov will undergo a screening process, consisting of a review for Applicant eligibility and application completeness. Applications will be rejected without further evaluation if they are submitted by ineligible entities or they are non-responsive to the requirements of this Funding Opportunity Announcement.

For Applicant convenience, a technical proposal template and application checklist is provided to ensure the elements of the application package follow the order listed in the Funding Opportunity Announcement. In addition, the required application forms and letters with some samples of completed forms are available on the STEP webpage at www.sba.gov/STEP.

Applications must include the following elements:

· 4.2.1 - Cover letter (signed)

· 4.2.2 - Proposed activities, milestones, and outcomes (Attachment A)

· 4.2.2 - Technical proposal template (Attachment B)

· 4.2.3 - Budgetary information;

· 4.2.4 - Certifications, forms and assurances; and

· 4.2.5 - Additional attachments and exhibits

The following documents are incorporated as part of the electronic application form on Grants.gov: 1) SF-424, Application Federal Assistance, 2) SF-424A, Budget Information, 3) SF-LLL, Disclosure of Lobbing, and 4) SF-424B, Budget Information (Non-Construction).

There are approximately 15 attachment fields to upload application documents in Grants.gov. Please attach documents using the exact name and standard order outlined below. The Applicant elements should be saved with the Attachment number [#], Applicant’s State abbreviation, and name of document. For example: [1] [State abbreviation] Cover Letter

Funding Opportunity Announcement Section(s), File name and Format structure (recommended) Required Application Elements

4.2.1

Attachment [1] [State abbreviation] Cover Letter

Word format Cover Letter – Maximum 1 page The first element of the application must be a cover letter containing a summary of each Applicant’s key proposed export activities, which will be sent to Congress and appear on the SBA’s STEP webpage. Submit the Cover Letter electronically in Word format. The cover letter must be one page and include the following information:

i. Non-Federal entities name and address (which must match the Governor’s Letter of designation);

ii. Non-Federal entities website address;

iii. Non-Federal entities STEP webpage, if already extant;

iv. Name, telephone number, fax number, and email address of the non-Federal entities designated point of contact (the Authorized Organizational Representative);

v. Dollar amount of Federal assistance being requested;

vi. A one paragraph summary (110-125 words) of the proposed export activities supporting the proposed milestone goals. Use the following language to start this requirement:

The (fill in State name) will use STEP award funds to support export development for eligible small business concerns to include (insert the proposed export activities)

4.2.2

Attachment [2] [State abbreviation] Attachment A

Excel format Proposed Activities, Milestones, and Outcomes (Attachment A) Attachment A serves as the data blueprint for the non-Federal entities proposed export activities including, milestone goals, supporting activities, and outcomes. Attachment A must reflect the proposed Federal award amount, project milestone goal description (with supporting activities) numbered in sequence that are quantitative and measurable, and spread across each quarter, as appropriate.

i. List each milestone goal followed by all supporting export activities consecutively, regardless for which quarter an activity is planned;

ii. Assign a sequential number to each milestone (e.g., Goal 1, Goal 2, etc.);

iii. Complete all blue-color columns, avoiding overuse of “multiple” and “various;”

iv. Ensure all export activities included in the Technical Proposal narrative are also reflected in Attachment A;

v. Ensure the Total Federal Expense (column O) on the bottom summary row matches the proposed Federal STEP award amount on the SF 424 Application (block 15A) for Federal Assistance and SF-424A Budget Information (block 6 K); and,

vi. Do not overwrite the orange-color total columns or the bottom summary row.

Attachment [3] [State abbreviation] Technical Proposal

Word format Technical Proposal template (Attachment B) Maximum 10 pages To expedite the proposal review process, Applicants must submit Technical Proposal using the template provided on https://www.sba.gov/STEP website. The proposal elements must be in the same order as the requirements of Section 4.2.2 and the evaluation criteria in Section 5.2 of the Funding Opportunity Announcement. The proposal may not exceed 10 pages (not including title page) of double spaced text using 8 ½ x 11 inch paper with a one inch margin and pagination on all pages. A minimum 10 point font is required. Non-Federal entities do NOT need to address every allowable statutory export activity (identified in Section 1.4). Non-Federal entities are strongly encouraged to prepare focused proposals including, milestone goals and supporting activities that can realistically be achieved within the 12 month award period.

i. Introduction - Start the Technical Proposal with an ‘Introduction’ section that summarizes in no more than one (1) paragraph, your organization’s requested Federal and Non-Federal award amount, targeted number of eligible small business concerns, brief description of proposed statutory activities that will be achieved with STEP funds in FY 2017, the total expected export sales and anticipated return on investment that is realistic and achievable.

ii. Organizational Competency: In an estimated 1-2 pages, labeled with the main heading ‘Organizational Competency’, this section includes: Non-Federal entities program management, current and/or previous STEP exporting experience if applicable (using sample ‘Key Performance Indicators’ chart provided in template), and proven competency for building a pipeline of ESBCs.

This section should demonstrate how credible and impactful the non-Federal entities organization can recruit, prepare and assist ESBCs (“building the pipeline’) and experience with producing new small business exporters, expanding ESBC markets, increasing ESBCs export sales; as well as, promoting export services to a broad range of small business communities.

iii. Project Design & Direct Benefit - In an estimated 1-4 pages, labeled with the main heading ‘Project Design and Direct Benefit’, this section consist of two sections: Part I - Milestone Goals & Supporting Export Activities (w/required Matrices); and Part II - Financial Assistance Plan. This section should outline the non-Federal entities specific plan of action for directly benefiting ESBCs through the execution of allowable export activities (identified in Section 1.4) that is expected to result in tangible and measurable outcomes (e.g., producing new small business exporters, expanding ESBC markets, and increasing ESBCs export sales).

· Milestone Goals & Supporting Export Activities - must provide a brief narrative description of each proposed milestone goal and supporting activity outlined in the Technical Proposal followed by an accompanying matrix (using the format provided in technical proposal template).

· Financial Assistance Plan - must outline the eight parameters (detailed in technical proposal template) for ESBCs seeking assistance with award funds.

iv. Collaboration & Leveraging of Resources - In an estimated 1 page, labeled with the main heading ‘Collaboration and Leveraging of Resources’, this section should address specifically how the non-Federal entity lead organization will collaborate and leverage resources to accomplish the proposed milestone goals and supporting export activities with each prospective partner identified in Section 5.2.3 (outlined in table format as provided in technical proposal template).

v. Financial Management & Past Performance - In an estimated 1 page, labeled with the main heading ‘Financial Management and Past Performance’, this section should address

· Financial management structure and systems;

· Internal process controls related to the financial assistance plan; and

· Experience of staff member responsible for financial recordkeeping, reporting, and expenditure of funds.

vi. Data Collection & Measurement of Outcomes - In an estimated 1-2 pages, labeled with the main heading ‘Data Collection and Measurement of Outcomes’, this section must address the required data collection elements identified in Section 5.2.5 (noted in technical proposal template); and, the quality of Applicant’s ability to quantitatively measure progress towards achieving proposed outcomes. STEP’s proven results are measured by an increase in the number of firms and value of ‘actual’ export sales. Refer to Technical Proposal template for more details.

Applicants are encouraged to discuss the benefit that can be realized to Your state’s economy as a result of job created and/or job retained stemming from ESBCs participation in export activity to specific countries and industries. To the extent possible, please explain whether the number of jobs created/retained can be captured; and if so, include a question on your STEP Client Application to collect this data. The purpose of this data collection is for SBA to track “jobs supported” for performance measure purposes. This data collection is optional.

Each Applicant must provide budget information according to the specific instructions for each item. Submit budget information documents bundled together in the following order, with the file name labeled as follows: Attachment [# ], [State abbreviation], and the document name.

Attachment [4] [State abbreviation]

SF-424

Online and Pdf format Standard Form (SF) 424, Application for Federal Assistance. SF 424, Application for Federal Assistance. This standardized form requires basic information about your organization.

a. Block ‘f’ must reflect the name of the STEP Director of the Applicant organization, not a grant writer or any other contact person.

Attachment [4]

SF-424A

Online and Pdf format SF-424A, Budget Information (Non-Construction Programs) - this form requires an estimate of the Applicant's total cost of executing STEP activities described in the technical proposal.

a. Do not show non-Federal funds overmatch. Include only Applicant staff travel in the “Travel” cost category and ESBC travel in the “Other” cost category;

b. For Section A, fill in columns (a) with ‘STEP’, (b) with 59.061, (e), (f), and (g);

c. For Section B, place the proposed Federal award in column (1), required Non-Federal match in column (2), and any in-kind contribution (from Applicant or a third party) in column (3);

d. For Section C, fill in columns (a) with ‘STEP’, (b), and (e); and

e. In Section D, enter a realistic reflection of the quarterly total Federal and Non-Federal amounts; avoid merely dividing the total amounts by four. The amounts should be divided by quarter in accordance with the total proposed activity amounts on your Attachment A.

Attachment [4] [State abbreviation] A 10-12

Excel /Pdf format Attachments A-10 through A-12 (Budget Detail Worksheets)

a. Non-Federal entity STEP Project Director must devote at least 50% of his/her time (computed quarterly) to the STEP project (ensure “STEP Project Director” is applied to one Applicant staff member);

b. On the A-10, identify all personnel who will be funded by Federal and Non-Federal amounts or who will support the STEP project without project funding (follow the sample shown on the A-9 ‘Supplementary Instructions’ for personnel calculations; do not include the A-9 instruction page in the application package);

c. For each cost category on the A-11 and A-12 enter both the Federal and Non-Federal amounts;

d. All totals on the A-10 through A-12 must match the totals on the SF-424;

e. All subtotals and totals on the A-10 through A-12 must match all dollar amounts reflected on SF-424A; and,

f. Non-Federal entities may substitute its own forms or spreadsheets in place of the A-10 through A-12, provided these alternate forms include all the same cost elements and columns in the same order as the A-10 through A-12.

Attachment [4] [State abbreviation] Budget Narrative

Excel/Pdf format Budget Narrative

a. Provide a detailed explanation of the components of each budget cost category listed in the SF-424A;

b. Explain how each cost component directly benefits ESBCs;

c. Indicate which cost category (item and dollar amount) comprise the proposed Non-activity Federal Expense that was entered at the bottom row in the Attachment A.

Attachment [4] [State abbreviation] Match Certification

Pdf format Match Certification

a. Provide a match certification letter that reflects the Applicant’s match components composed of the following elements:

-match dollar amount -type of match (cash, indirect expense, or in-kind) -description

A sample match certification letter is included in the Application Forms Package located on the SBA STEP webpage: www.sba.gov/STEP

b. Include as attachments any commitment letter(s) from sources which the Applicant intends to obtain in-kind matching funds.

Attachment [4] [State abbreviation] Commitment letter Pdf format Commitment letter(s) from sources which the non-Federal entity intends to obtain in-kind matching funds (if applicable).

Applicant must complete and submit the following financial certification forms must be signed by Authorized Organizational Representative in the following order and include “Attachment #[ ]”, “State Abbreviation’, and the document name.

Attachment [5] [State abbreviation] SBA 1623 Debarment Pdf format SBA Form 1623 Certification Regarding Debarment, Suspension and Other Responsibility Matters (must be signed)

Attachment [5] [State abbreviation] SF-LLL Lobbying Pdf format SF-LLL, Disclosure of Lobbying Activities (signed) - this form request disclosure of any lobbying activities pursuant to 31 U.S.C. 1352.

If there is nothing to disclose in blocks 10a-b, only blocks 1-9 need be completed. The form must be signed and dated in block 11. Federal funds under this award may not be used for lobbying activities.

Attachment [5] [State abbreviation] SF-3881 Payment Form Pdf format

SF-3881 ACH Vendor/Miscellaneous Payment Enrollment Form (signed) Applicant must complete the Payee Information and Financial Institution sections only. The Agency Information section will be completed by SBA.

Attachment [5] [State abbreviation]

SF-424B

Assurances

Pdf format SF-424B Assurances for Non-Construction Programs (signed) – this form is required to certify that the organization will comply with all applicable requirements of the Federal laws, executive orders, regulations, and policies governing the grant program. It must be signed.

Attachment [5] [State abbreviation] CFO Certification

Pdf format Chief Financial Officer (CFO) Certification letter - verifies that the Applicant has an established organizational infrastructure with an internal financial management system that meets OMB cost principles (2 C.F.R. 200.302. The certification letter must be on letterhead, signed and dated by the CFO, or equivalent thereof, holding analogous responsibilities, and having analogous expertise.

A sample CFO Certification letter is included in the Application Forms Package located on the SBA STEP webpage: www.sba.gov/STEP

Applicants must attach the following attachments in the following order and include “Attachment #”, [State Abbreviation] and the document name.

Attachment [6] [State abbreviation] Designation Letter

Word format

Designation Letter - Governor’s letter, or equivalent thereof (e.g., Mayor of the District of Columbia), designating the Applicant as the State’s sole applicant and lead entity for conducting the State’s trade and export activities.

· Address letter to:

Mr. Eugene Cornelius, Deputy Associate Administrator Office of International trade 409 3rd Street, S.W.

Washington, D.C. 20416

· For insular areas, the Governor, or equivalent must state that the Applicant is an agency or instrumentality of the area’s to receive the waiver of matching funds.

Attachment [6] [State abbreviation] Consultation Letter

Word format

Consultation Letter – This is a letter documenting consultation with the applicable trade agencies of the Federal Government on the export activities and contract services the non-Federal entity proposes to carry out using a STEP award to reduce duplication with existing Federal services. At a minimum, non-Federal entities must consult with:

a. The SBA District Office serving the non-Federal entities State (or the District Office that serves the non-Federal entities State capitol or is located nearest to the non-Federal entities office for States with multiple SBA District Offices); and,

b. The Department of Commerce US Commercial Service US Export Assistance Center (USEAC) serving the non-Federal entity State capitol or located nearest to the non-Federal entities office for States with multiple USEACs.

c. American Samoa, the Commonwealth of Northern Mariana Islands, and Guam should consult with the SBA District Office and the USEAC located in Hawaii.

Use the Consultation template letter for this purpose, which is available in the Application Forms Package located on the SBA STEP webpage: www.sba.gov/STEP.

Attachment [7] [State abbreviation] Organizational chart Pdf format Organizational chart(s) included as a separate attachment identifying the non-Federal entities (including, STEP Project Director and all key and other personnel) listed on the SF-424A and A-10. Include this chart as a separate submission. Do NOT include Organizational chart in technical proposal.

Attachment [7] [State abbreviation] Facilities locations Pdf format

List of Applicant facilities and locations used to 1. Manage the proposed STEP project, and 2. Conduct proposed STEP activities.

Attachment [7] [State abbreviation] Board of Directors

Pdf format

List members of Board of Directors (if applicable)

Attachment [7] [State abbreviation] Resumes PDs

Pdf format

Résumés and position descriptions for ALL key personnel (including vacant positions) supporting the STEP project.

a. Résumé of STEP Project Director should reflect knowledge and experience with both administering a Federal award and executing the proposed export activities;

b. Other résumés must reflect experience and education relevant to the proposed STEP project;

c. Résumés and position descriptions for board members, contractors, and consultants need not be submitted unless they are also key personnel; and Résumés may not be more than one page in length.

Attachment [7]

Contract Lists

Pdf format

List of Contractual and Consulting Agreements - List of all extant or anticipated contractual and consulting agreements that directly support the Applicant’s proposed export activities which must include:

a. Contract provider name or TBD if contractor is anticipated;

b. Manner in which the provider was or will be selected (i.e., competitively or sole source);

c. Summary of support provided;

d. Actual or estimated contract cost to support the proposed STEP activities;

e. Identity of the employee or official of the Applicant organization who will be responsible for overseeing the agreements; and,

f. Description of oversight process.

Non-Federal entity may follow their own procurement policies and procedures when contracting with Project Funds, but must comply with the requirements of 2 C.F.R. §§ 200.317-200.326. The following additional rules apply to contracts involving $3,000 or less in Project Funds:

a. Do not submit copies of the proposed contracts for approval before executing them.

b. The contracts are not required to be awarded via competition if the non-Federal entity considers their prices to be reasonable.

The following additional rules apply to contracts between $3,001 and $150,000 in Project Funds:

a. Non-Federal entity does not need to submit copies of the proposed contracts for approval before executing them.

b. Non-Federal entity must obtain price quotes (either orally or in writing) from at least three qualified sources and inform SBA of these quotes in the corresponding payment requests/financial reports.

c. If non-Federal entity does not choose to go with the lowest price quote, the non-Federal entity must explain why.

The following additional rules apply to contracts involving more than $150,000 in Project Funds:

a. Non-Federal entity must submit copies of the proposed contracts for approval before executing the contract.

b. The contracts must be awarded via competition. Non-competitive contracting at this level is only allowed if Applicant can demonstrate to SBA’s satisfaction either: (i) there is only one possible source for a particular good or service or (ii) there is an emergency involving the risk of imminent damage to property or injury to people.

If non-Federal entity does not propose any contract support for this award, include this attachment marked “N/A.”

Attachment [7] [State abbreviation] Add Contract List

Pdf format List of contracts that the non-Federal entity proposes to charge against the project as a direct cost or to meet matching funds requirement that will be outside the indirect cost rate agreement (e.g., a facilities lease).

a. Contract provider/lessor name

b. Summary of support provided

c. Actual or estimated contract cost If Applicant does not propose such charges for this award, include this attachment marked “N/A.”

Attachment [8]

Tax ID Pdf format Tax identification documentation issued by the Internal Revenue Service (IRS). The form must be on official IRS letterhead. Do NOT submit W-9; it is not acceptable and will be rejected.

A sample Tax Identification form is included in the Application Forms Package located on the SBA STEP webpage: www.sba.gov/STEP

Attachment [8] [State abbreviation] Cost Policy

Pdf format Cost Policy Statement - This statement must describe non-Federal entities general accounting policies and a description of their cost allocation methodology (how each type of proposed cost is allocated: direct, indirect, or match). This policy must be signed by the Chief Financial Officer (or equivalent thereof, holding analogous responsibilities, and having analogous expertise).

Attachment [8] [State abbreviation] A-133 Audit Pdf format A-133 Audit Report - Attach the most recent A-133 audit report. If the non-Federal entity is not subject to the requirements of the Single Audit Act, non-Federal entity must instead submit a copy of its most recently audited financial statement and the CPA opinion of this audit (e.g., unqualified, qualified, adverse, etc.)

Note: if the non-Federal entities A-133 or most recent financial statement audit is large, provide a website link and instruction on where to locate the audit.

Attachment [8]

ICRA

Pdf format

Indirect Cost Rate Agreement or extension letter (if applicable) - For non-Federal entities that include indirect costs, provide a current, executed Indirect Cost Rate Agreement from the cognizant Federal agency or a letter from the non-Federal entities cognizant Federal agency approving an extension of a previous indirect cost rate for a period of time that covers the period of performance for this award.

If the non-Federal entity does not propose such charges for this award, include this attachment marked “N/A.”

Attachment [8]

Drug-free Agrt.

Pdf format Drug-free Workplace Agreement - This agreement requires the non-Federal entity to certify that the organization will provide a drug-free workplace by adhering to certain conditions.

Attachment [9] [State abbreviation] Data Collection

Pdf format

Data Collection Instrument - Copy of non-Federal entities data collection instrument (DCI) used to collect data from STEP Clients on the results of STEP activities that clearly indicate, at a minimum, the following:

a. STEP Client’s level of export experience (“new-to-export” or “market expansion”) on the DCI and on the STEP Client application;

b. Actual export sales amount resulting from completed activities on the DCI;

c. Projected export sales amount within the following 12 to 18 months on the DCI;

d. A statement by the Client that conveys their certification of the reported data on the DCI. For example, “I hereby certify that all information provided in this document, as well as any accompanying documents, are true and complete;”

e. An indication how often these data will be collected from STEP Clients on the DCI and in the Technical Proposal; and,

f. The medium used to collect data (e.g., web-based, paper form, email, phone call) on the DCI and in the Technical Proposal.

Attachment [9] [State Abbreviation] STEP Client App

STEP Client Application - Copy of non-Federal entities application form used by small businesses applying to become STEP Clients.

Attachment [9] [State abbreviation] STEP Self-Rep Pdf format

STEP Client Self-Representation form - Copy of the STEP Client Self-Representation as an Eligible Small Business Concern form used by the Applicant.

Attachment [10] [State abbreviation] Updated FY 15 PPR

Updated Performance Progress Report – Separate submission reflecting updated results of FY 2015 STEP Awards, if awarded to the Applicant.

4.3 Submission Instructions

All proposals (narratives and forms) must be submitted electronically via the government-wide financial assistance portal www.grants.gov. NO OTHER FORM OF SUBMISSION WILL BE ACCEPTED.