Information_Technology_Infrastructure_Remediation_(ITIR)_RFQ.pdf

2 | P a g e

Table of Contents

SF-18 COVER SHEET ATTACHED

SECTION 1 - THE SCHEDULE

SECTION 2 - CONTRACT CLAUSES

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

SECTION 3 - SOLICITATION PROVISIONS

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

SECTION 4 - EVALUATION FACTORS

ADDENDUM TO EVALUATION FACTORS

SECTION 5 REPRESENTATION AND

CERTIFICATIONS (DEC 2012)

3 | P a g e

SF-18 COVER SHEET ATTACHED

4 | P a g e

Embassy of the United States of America

Trinidad and Tobago

Communications Cabling Statement of Work (SOW)

Information Technology Infrastructure Remediation (ITIR)

Project

5 | P a g e

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-18

RFQ NUMBER STD550-16-Q-0002

1 Introduction

The following is a Request for Proposal (RFP) for Information Technology Infrastructure

Remediation Embassy Project (ITIR).

The U.S. Government intends to award a contract to the responsible offeror submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposal, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

1.1 Purpose

This Statement of Work describes the requirements of the United States Embassy in Port of

Spain, Trinidad and Tobago (Embassy) for installation of plenum rated category (CAT) 6, optical fiber, RG6 coaxial cabling and infrastructure in support of voice and data transmissions.

All conduits will be electrical metallic tubing (EMT) for this project, which will begin on or after

October 2016.

All materials listed in Bill of Materials (BOM) will be provided by the Embassy to the contractor. The contractor will provide the technicians, tools, safety equipment, and transportation required to complete this project.

1.2 Background

The current voice and data cabling doesn’t meet department specific standards, resulting in a mismatched network installation leading to cross talk and loss of network performance. The incorrect cabling type which is not suited for its environment also poses a fire hazard. Poor layout of cabling infrastructure results in an insufficient amount of network drops per user location limiting the work space. Finally there is no labeling scheme to easily identify or troubleshoot connection points.

6 | P a g e

1.3 Scope

Remove all existing horizontal and vertical communication cables CAT5, CAT5e, CAT3, coaxial and unused external cable. All new network drops will be fitted with four CAT6 modules, with each module color coded to identify its service type, labeled and certified. Cable trays and electric metallic tubing (EMT) conduit along the proposed cable route will service end to end communication from the IDF / systems room to the end point.

The information technology infrastructure remediation project will cover three buildings total:

1. Chancery

One hundred and sixty nine CAT6 drops

Four Multi Mode fiber drops (6 cores each)

One Multi Mode fiber (24 cores)

One Single Mode fiber drop (12 cores)

Ten RG6 drops

2. Management Annex

Sixty five CAT6 drops

Six Multi Mode drops (6 cores)

Four RG6 drops

3. Briar Place Annex

Seventy CAT6 drops

One Single Mode fiber drop (12 core)

Seven RG6 drops

Each connection point will be populated with four CAT6 mini com modules. Network cable installation will follow the Department’s standard color code guidelines.

Total number of drops could change depending on site survey and recommendations.

1.3.1 General Description of Requirements

1. Project Management, Scheduling, and Quality Assurance

2. Access Requests For All Visitors To Buildings

3. Installation Activities

4. Periodic Field Observations Reports

5. Inspections and Tests

6. Final Acceptance and Work Closeout

7 | P a g e

7. Safety

8. Deliverables - Test Reports, Schedule, etc.

1.3.2 Requirements

Infrastructure installation tasks include:

1. Cablofil cable trays to be supported in ceiling using 3/8” anchors, beam anchors and threaded rods attached to cablofil cable tray brackets.

2. Cutting cable trays to make bends along the proposed cabling route. Cablofil bolts and nuts for maintaining bends. Large radius bends only, no 90 degrees vertical bends along route a maximum of 45 degrees for a vertical transition.

3. Seismic bracing along heavily loaded cable trays.

4. 1” electrical metallic tubing (EMT) conduit installation from cable trays to the user drop.

Attach conduit to the cable trays using recommended conduit kit.

5. Bending electrical metallic tubing (EMT) conduit, large radius bends with no more than three

90 degree bends on a single run. Joining and terminating electrical metallic tubing (EMT) conduit using only compression type joiners and ends.

6. Grounding cable trays.

7. Wall mounting conduit to the user ends. May involve cutting gypsum walls were necessary.

8. Network cabinets must be mounted using the approved anchors.

9. Installation of fire stops where necessary.

Some of the Infrastructure materials and description

1. Cablofil cable trays – CF54 18”, 12”, 6”

2. Cablofil center hang brackets – FAS

3. Tele poles blank for cubicles with brackets

4. 3/8” threaded rods, nuts, washers and beam clamps

5. Cablofil conduit clamp kit

6. 1” EMT conduit, joiners and ends compression type

7. 1” EMT clamps

8. ¼” wall anchors

Cabling tasks include:

1. Voice and data cabling; four cables per drop.

2. Installation of plenum rated CAT 6 (4 Pair).

3. These cables will be laid on the cable trays with each cable grouped by color and service type.

8 | P a g e

4. Pulling cables into electrical metallic tubing (EMT) conduit maintaining cables per 1” conduit.

5. Labeling will be machine labeled wrapped six inched from the terminated module on the user end and 1’ on the patch panel end. Drops and network cabinets will be labeled with the agreed labeling scheme.

6. Terminations will be done to ANSI/EIA/TIA-568-B (T568B) Color Code.

7. Certification of all drops must meet the cable parameters.

Some of the cabling materials and description provided by the USG

1. Panduit modular minicom patch panel

2. Panduit minicom modules

3. Panduit minicom LC modules

4. Corning LC connectors

5. Panduit faceplates

6. Plenum CAT6 cable

7. Plenum riser fiber

8. Plenum RG6

9. Bare copper 8AWG-10AWG

1.3.3 Cable Environmental Requirements

The following list gives examples of the kinds of cables which the offeror will be installing.

1. Plenum rated, riser-rated cables for riser installations. Fiber and copper application.

2. Plenum rated CAT6 horizontal cables.

3. Plenum rated coaxial cable RG6.

4. Bare copper for ground cable in ceiling.

Pre-proposal conference including site visits will be held on August 22, 2016. Interested parties should contact Embassy POC by August 18, 2016. This is the only time a site visit will be held.

1.3.4 Cable Testing Requirements; Category 6 Copper Cable

The Category 6 (CAT 6) portion of the cabling system shall comply with the link and channel performance requirements of ANSI/TIA/EIA 568-B.2-1 “Performance Specifications for 4-pair

100 Ohm Category 6 Cabling.”

All CAT 6 installations shall meet performance standards and verified using an automated test set. This test set shall be capable of testing for the continuity, connectivity, cross-talk and length parameters for installed cables.

9 | P a g e

Test results shall be printed directly from the test unit or from a download file using an application from the test equipment. The printed test results shall include all tests performed, the expected test result and the actual test result achieved.

1.3.5 Cable Testing Requirements: Fiber Optic Cable

Each fiber strand shall be tested for attenuation with an optical power meter and light source.

Cable length shall be verified using sheath markings. No splices are to be used in the installation of fiber optic cables. Test set-up and performance shall be conducted in accordance with

ANSI/TIA/EIA-526-14 Standard, Method B. Fiber optic cabling tests must be within maximum attenuation coefficient (dB loss) of 3.5 db for 850nm and 1.5 db for 1300nm wavelengths. (TIA-

568-C Standards)

1.4 Hours of Operations

Official working hours at the Embassy is Monday – Friday, 7:30am – 4:30pm (except holidays).

The contractor is expected to conduct installations between the hours of 8:00am – 4:00pm, with one hour break for lunch.

2.1 Project Management Requirements

2.1.1 Personnel

The Embassy has strict security requirements for all contractors working on the compound. All technicians MUST be cleared at least 3 days prior to reporting to work. If there are back-up technicians, their information should be submitted at the same time.

All personnel must be escorted at all times while on Embassy compound. The Embassy will provide escorts.

The contractor shall submit the following information for all technicians, project managers, or other staff employed by the contractor who will be involved in any capacity with this project, within 5 days of the contract award:

• Full name

• Date of birth

• National ID number

• Current address

• Telephone number

• Technical certifications

10 | P a g e

The contractor shall designate a Project Manager who will be on site during the installation and reachable at all times via mobile phone. Resume of the Project Manager must be submitted with the proposal. The Embassy’s main point of contact will be the Contracting Officer’s

Representative (COR), William White, Information Management Officer.7

The contractor shall submit the following information for all vehicles that may need to enter the

Embassy compound.

• Driver information, if not already provided

• Vehicle number

• Vehicle make, model, color

• Purpose of entering the compound

The offeror has ultimate responsibility for managing the personnel to achieve expected performance results and for determining the appropriate support staffing.

• The offeror shall provide experienced and certified personnel to perform the required services. The core project team should be composed of qualified professionals with strong technical cable and wiring backgrounds and experience in performing large, complex cable and wiring installations.

• The offeror shall ensure that its employees have all required professional certifications and licenses (current and valid) for each applicable task and labor type category before commencement of work.

• The contractor must adhere to local Occupational Safety and Health standards.

Personnel must take standard precautions for electrical, trip and fall hazards, and appropriate safety equipment must be provided by the contractor.

• Offeror’ s personnel shall conform to standards of conduct and code of ethics, which are consistent with those applicable to the Embassy employees.

• The COR may require the offeror to remove from the job site any employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

• The offeror-supplied personnel are employees of the offeror and under the administrative control and supervision of the offeror. The offeror, through its personnel, shall perform the tasks prescribed herein. The offeror must select, supervise, and exercise control and direction over its employees (including subcontractors) under this order. The offeror is accountable to the Embassy for the action of its personnel.

The offeror shall provide the Embassy a furnished installation schedule for all cable and wiring tasks. The schedule will at a minimum identify material receipt, pulling cable horizontals and verticals, installation of equipment racks, termination of cable, work area outlet cable terminations, test of network drops, and manning levels for assigned tasks. The schedule shall be provided in digital format (Microsoft Word, Excel or Project) no later than one week after

11 | P a g e contract award.

The offeror shall submit a status report twice a week.

Project Management/Kick-Off Meeting: Within seven (7) business days following the task award date, the offeror shall attend a Kick-Off Meeting to review task order goals and objectives, and to discuss technical requirements, administrative matters and security requirements Embassy of the

United States of America Furnished Information milestone schedule and review. At the meeting the offeror shall present its plan for controlling the task costs and schedules.

2.1.2 Project Schedule

The proposal must include a polished project schedule for each of the locations in section 1.3

Scope. An acceptable project schedule would require an attendance to the pre-proposal conference and in-depth site survey, as explained in Section ,1 Introduction. Floor Plans will

NOT be available prior to the award of the contract. Floor Plans will only be provided to the contractor after award and security background check.

The contractor’s project manager must submit a weekly status report with detailed information on which areas were completed, amount of materials used, list of unused materials, following week’s schedule with a request for materials, and any other outstanding issues.

All materials will be inventoried and managed by the Embassy. The contractor’s project manager is responsible for coordinating with the COR to request materials required for the week.

Changes or modifications to the SOW can only be made by the Contracting Officer with COR approval.

2.2 Task 2 Technical Cable and Wiring Requirements

The following subtasks shall be performed by the offeror in accordance with the general requirements described below.

Clean-up of work area shall be performed daily. Offerors are responsible for disposal of refuse generated in the performance of their duties.

Seal all openings and penetrations created during the installation to meet or exceed applicable local fire code regulations.

The offeror shall understand that this task will not be considered as fulfilled until every aspect of this SOW, installation and final acceptance testing is completed and determined to be in compliance and acceptable by the COR.

The offeror shall repair or replace any items they have damaged or destroyed during the performance of this task.

12 | P a g e

2.2.1 Subtask 1 - Installation of Equipment Racks and Trays

Offeror will install cable trays in ceiling and over the designated equipment racks in the communications rooms. Cable trays will be cablofil wire basket; cable tray must be installed using manufacturers support and grounding requirements. Offeror will install cable tray along the entire perimeter of the data closets interior at a height to match the cabinets that are provided for routing of horizontal cable. The data closet cable tray supports shall be secured into wall studs/anchors or ceiling mounted. Offeror will mount equipment racks in specified locations

(IDF, telecom room, wiring closet) and install punch down blocks inside the cabinets.

2.2.2 Subtask 2 - Network Infrastructure

The fiber network cabling portion of this task shall consist of installing a traditional fiber optic distribution system to backbone. Multimode and CAT 6 cabling shall be plenum/Indoor-outdoor as required. Installed cabling, including patch panels shall be labeled per the cable run using machine-generated labels.

Fiber network enclaves will be terminated with industry standard LC color-coded, keyed connectors and cabling. CAT 6 shall be terminated with color coded RJ-45 modules. No deviations from the specified installation methodology or parts/material list are permitted without prior approval of the Project Manager or Embassy Contract Representative.

Cabling criteria: Each network connector must be color coded and keyed to system classification using a numbering standard, such those developed by TIA/EIA, ANSI and others to clearly identify each network enclave. The connector color-codes will be provided during installation.

The offeror shall segregate network cables in cable tray system by bundling each network’s cable with Velcro into separate groupings.

The offeror shall provide a service loop for each cable pulled at each end of ten (10) feet.

The offeror shall install equipment cabinets, patch panels, punch down blocks and cable trays with brackets placed at 3 foot intervals to support CAT6 cabling as required.

2.2.3 Subtask 3 - Testing

The offeror shall provide all required tools and test equipment. Each CAT6 cable installed shall be tested to ensure compliance for end-to-end continuity, crosstalk, return Loss, length estimate and RL graphs.

2.2.4 Subtask 4 - Labeling Scheme

13 | P a g e

The offeror shall be provided an approved labeling scheme for the cable installation. All outlets and cables shall be labeled using the same labeling scheme. At a minimum, the labeling system shall clearly identify all components of the system: racks, cables, panels and outlets. The labeling system shall designate the cable origin and destination and a unique identifier for each cable within the system. Racks and patch panels shall be labeled to identify the location within the cabling system infrastructure. The labeling shall be machine-generated and affixed to the cable, faceplate, patch panel, rack or other hardware.

The offeror will be liable for additional work required if cables are not labeled properly.

2.2.5 Subtask 5 - Install CATV Cabling

The offeror shall install, label CATV cable run and update locations on floor plans.

This effort will consist of installation of RG-6 cables. The offeror shall provide a service loop for each cable pulled at the data closet end of ten (10) feet.

The offeror shall machine label all cable run. The offeror will be liable for additional work required if cables are not labeled properly.

14 | P a g e

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS

(MAY 2015), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items. (Jun 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation

(FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

(Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept

2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015)

(41 U.S.C. 3509).

_N/A_ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5)

(Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier

Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

15 | P a g e

___ (5) [Reserved]

_X__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014)

(Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-

Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015)

(31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding

Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award

(Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone

Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15

U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003)

(15 U.S.C. 644).

16 | P a g e

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15

U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15

U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C.

644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C.

637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15

U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small

Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

___ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul

2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec

2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women-Owned Small

Business Program (Dec 2015) (15 U.S.C. 637(m)).

17 | P a g e

__X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies

(Feb 2016) (E.O. 13126).

___ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

___ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C.

4212).

___ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

(29 U.S.C. 793).

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C.

4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) (E.O. 13496).

__X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22

U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O.

13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O.

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in

22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

18 | P a g e

___ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming

Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration

Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging

Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun

2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec

2007) (42 U.S.C. 8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal

Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

__X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 25.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (45) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter

83).

___ (46) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade

Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-

78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

19 | P a g e

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (47) 52.225-5, Trade Agreements (Feb 2016) (19 U.S.C. 2501, et seq., 19

U.S.C. 3301 note).

__X_ (48) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

(E.O.’s, proclamations, and statutes administered by the Office of Foreign

Assets Control of the Department of the Treasury).

___ (49) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense

Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (50) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov

2007) (42 U.S.C. 5150).

___ (51) 52.226-5, Restrictions on Subcontracting Outside Disaster or

Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.232-29, Terms for Financing of Purchases of Commercial Items

(Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (53) 52.232-30, Installment Payments for Commercial Items (Oct 1995)

(41 U.S.C. 4505, 10 U.S.C. 2307(f)).

___ (54) 52.232-33, Payment by Electronic Funds Transfer— System for

Award Management (Jul 2013) (31 U.S.C. 3332).

___ (55) 52.232-34, Payment by Electronic Funds Transfer—Other Than

System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (56) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (57) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

20 | P a g e

___ (58) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial

Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.

13495)

___ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C.

chapter 67.).

___ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014)

(29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor

Standards -- Price Adjustment (Multiple Year and Option Contracts) (May

2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor

Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or Repair of Certain

Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor

Standards to Contracts for Certain Services--Requirements (May 2014) (41

U.S.C. chapter 67).

___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015)

(E.O. 13658).

21 | P a g e

___ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit

Organizations. (May 2014) (42 U.S.C. 1792).

___ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31

U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR

22 | P a g e clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct

2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15

U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include

52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014)

(E.O. 13495). Flow down required in accordance with paragraph (1) of

FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C.

4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul

2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38

U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National

Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C.

chapter 67).

23 | P a g e

(xi) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015)

(22 U.S.C. chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter

78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract

Labor Standards to Contracts for Maintenance, Calibration, or Repair of

Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract

Labor Standards to Contracts for Certain Services--Requirements (May

2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O.

12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec

2015).

(xvi) 52.225-26, Contractors Performing Private Security Functions

Outside the United States (Jul 2013) (Section 862, as amended, of the

National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C.

2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit

Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag

Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C.

2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

24 | P a g e

(End of Clause)

25 | P a g e

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/far/index.html or http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the FAR is not available at the locations indicated above, use of an internet search engine (for example, Google, Yahoo, Excite) is suggested to obtain the latest location of the most current FAR clauses.

The following Federal Acquisition Regulation clauses are incorporated by reference:

CLAUSE TITLE AND DATE

[Note to Contracting Officer: If contractor personnel on USG property add, 52.204-9, below clause.]

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-12 DATA UNIVERSAL NUMBERING SYSTEM NUMBER MAINTENANCE

(DEC 2012)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JULY 2013)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

http://acquisition.gov/far/index.html http://farsite.hill.af.mil/vffara.htm

26 | P a g e

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.229-6 FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

The following FAR clause(s) is/are included in full text:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 30 th

September of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 th until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

The following DOSAR clause(s) is/are provided in full text:

CONTRACTOR IDENTIFICATION (JULY 2008)

27 | P a g e

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1. Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support

Contractor”);

2. Clearly identify themselves and their contractor affiliation in meetings;

3. Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4. Contractor personnel may not utilize Department of State logos or indicia on business cards.

(End of Clause)

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original and one copy to the office identified below. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

28 | P a g e

Financial Management Office

15 Queen’s Park West, Port of Spain

(c) Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Information Management Officer (IMO) , William

White.

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

(a) The Contractor warrants the following:

29 | P a g e

(1) That is has obtained authorization to operate and do business in the country or countries in which this contract will be performed;

(2) That is has obtained all necessary licenses and permits required to perform this contract; and,

(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.

(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause.

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN

THE UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

652.228-71 Worker’s Compensation Insurance (Defense Base Act) – Services (JUN 2006) – if this clause is inserted mark paragraphs b, c, d, e, and f as “RESERVED.”]

30 | P a g e

SECTION 3 - SOLICITATION PROVISIONS

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (OCT 2015)

is incorporated by reference (see SF-, Block 27A).

ADDENDUM TO 52.212-1

A. SUMMARY OF INSTRUCTIONS. Each offer must consist of the following:

A.1. SF-18. A completed solicitation, in which the SF-18 cover page has been filled out.

The total price must include the cost of fulfilling all of the requirements of 1.3 to 1.35 of

Section 1 of the solicitation. The details of the total cost should be included as an attachment to the SF-18

A.2. INFORMATION. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Project Manager (or other liaison to the U.S. Embassy/Consulate) who understands written and spoken English;

(2) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and financial resources needed to perform the work;

(3) The offeror shall address its plan to obtain all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and permits, a copy shall be provided.

4) A polished project schedule for each of the locations in section 1.3 Scope. An acceptable project schedule would require an attendance to the pre-proposal conference and in-depth site survey, as explained in Section 1 Introduction.

(5) Plan of ensuring quality of services including but not limited to contract administration and oversight; and

(6) (1) If insurance is required by the solicitation, a copy of the Certificate of

Insurance(s), or (2) a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

31 | P a g e

7) List of clients over the past 2 years, demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Trinidad then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

Quality of services provided under the contract;

Compliance with contract terms and conditions;

Effectiveness of management;

Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

8) Any other written information that will provide proof of the company’s technical and financial responsibility

ADDENDUM TO SOLICITATION PROVISIONS

FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm http://www.acquisition.gov/far/

32 | P a g e

These addresses are subject to change. If the FAR is not available at the locations indicated above, use of a network “search engine” (for example, Google, Yahoo, Excite) is suggested to obtain the latest location of the most current FAR provisions.

The following Federal Acquisition Regulation solicitation provisions are incorporated by reference:

PROVISION TITLE AND DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(NOV 2014)

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991)

52.237-1 SITE VISIT (APR 1984)

The site visit will be held on August 23 rd

, 2016 at 10 a.m. at 15 Queen’s Park West, Port of

Spain. Prospective offerors/quoters should contact Narine Pooran at poorannk@state.gov for additional information or to arrange entry to the building.

[Note to Contracting Officer: Include 52.225-19 Contractor Personnel in a Designated

Operational Area or Supporting a Diplomatic Mission Outside the United States (MAR 2008) in accordance with FAR 25.3 if location is danger zone]

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at:

http://www.acquisition.gov/far/ or, http://farsite.hill.af.mil/vffara.htm mailto:poorannk@state.gov http://www.acquisition.gov/far/

33 | P a g e

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition Website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an internet search engine (for example, Google, Yahoo, Excite) to obtain the latest location of the most current

FAR.

The following Federal Acquisition Regulation clause(s) is/are incorporated by reference:

CLAUSE TITLE AND DATE

52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN—

http://www.statebuy.state.gov/

34 | P a g e

SECTION 4 - EVALUATION FACTORS

The Government intends to award a contract/purchase order resulting from this solicitation to the lowest priced, technically acceptable offeror/quoter who is a responsible contractor. The evaluation process shall include the following:

(a) COMPLIANCE REVIEW. The Government will perform an initial review of proposals/quotations received to determine compliance with the terms of the solicitation. The

Government may reject as unacceptable proposals/quotations that do not conform to the solicitation.

(b) TECHNICAL ACCEPTABILITY. Technical acceptability will be assessed on the information as defined in Section 3, A.1 and A.2 (1 to 8) inclusive of the project schedule, a review of past performance and any technical information provided by the offeror with its proposal/quotation.

(c) PRICE EVALUATION. The lowest price offered for fulfilling all of the requirements of 1.3 to 1.35 of Section 1 of the solicitation. The details of the total cost should be included as an attachment to the SF-18. The Government reserves the right to reject proposals that are unreasonably low or high in price.

(d) RESPONSIBILITY DETERMINATION. The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

Adequate financial resources or the ability to obtain them;

Ability to comply with the required performance period.

Satisfactory record of integrity and business ethics;

Necessary organization, experience, and skills or the ability to obtain them;

Necessary equipment and facilities or the ability to obtain them; and

Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

35 | P a g e

ADDENDUM TO EVALUATION FACTORS

FAR AND DOSAR PROVISION(S) NOT PRESCRIBED IN PART 12

THE FOLLOWING FAR PROVISIONS ARE PROVIDED IN FULL TEXT:

52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using the exchange rate used by the Embassy in effect as follows:

a. For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

b. For acquisitions conducted using negotiation procedures—

1. On the date specified for receipt of offers, if award is based on initial offers; otherwise

2. On the date specified for receipt of proposal revisions.

36 | P a g e

SECTION 5 REPRESENTATION AND

CERTIFICATIONS (DEC 2012)

The following DOSAR provision(s) is/are provided in full text:

652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 1999) (DEVIATION)

(a) The Department of State’s Competition Advocate is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged to first contact the contracting office for the respective solicitation.

If concerns remain unresolved, contact the Department of State Competition Advocate on

(703) 516-1696, by fax at (703) 875-6155, or write to:

Competition Advocate

U.S. Department of State

A/OPE

SA-15, Room 1060

Washington, DC 20522-1510

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the Contracting

Officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official.

The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, [Note to Contracting Officer: Insert name], at [Note to Contracting Officer:

Insert telephone and fax numbers].

37 | P a g e

For a U.S. Embassy or overseas post, refer to the numbers below for the Department

Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State

Acquisition Ombudsman at (703) 516-1696, by fax at (703) 875-6155, or write to:

Acquisition Ombudsman

U.S. Department of State

A/OPE

SA-15, Room 1060

Washington, DC 20522-1510

Additional Instructions:

A. This solicitation requires the submission of pricing in local currency.

B. Separate charges, in any form, are not solicited.