Station X Fire Department Building and Pole Barn.pdf

COUNTY OF MOORE

NORTH CAROLINA

INVITATION FOR FORMAL BIDS

ISSUE DATE: August 12, 2026 IFB#: 2027-01

TITLE: STATION X FIRE DEPARTMENT BUILDING AND POLE BARN

ISSUING DEPARTMENT:

County of Moore

Attn: Terra Vuncannon

103 W. Saunders Street

Carthage, NC 28327

Sealed Bids will be received until 4:00 p.m., Thursday, September 3, 2026 from qualified vendors for Station X Fire Department and Pole Bard Project for the County of Moore Public

Safety Department.

For your convenience, a Bid Drop-Off Box is located in the lobby at 103 W. Saunders

Street. All inquiries for information concerning Instructions to Bidders, Bid Submission

Requirements or Procurement Procedures shall be directed to (in writing):

Terra Vuncannon, Purchasing Manager

103 W. Saunders Street

Carthage, NC 28327

(910) 947-7118 tvuncannon@moorecountync.gov

Sealed Bids shall be mailed via FedEx/UPS or hand delivered to the Issuing Department shown above, and the envelope shall bear the name and number of this Invitation for Bids.

It is the sole responsibility of the Bidder to ensure that its bid reaches the Issuing

Department by the designated date and hour indicated above.

In compliance with the Invitation for Bids and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services and install the goods described in accordance with the attached signed bid.

Firm Name: _________________________________________ Date: ____________________

Address: ____________________________________________ Phone: ___________________

____________________________________________ By: ______________________

(typed)

By: ______________________

(signed) mailto:tvuncannon@moorecountync.gov

TABLE OF CONTENTS

INSTRUCTIONS TO BIDDERS Page 3

SPECIFICATIONS REQUIRED Page 7

BID FORM Page 9

NON –COLLUSION AFFIDAVIT Page 10

E-VERIFY AFFIDAVIT Page 11

FORM W-9 Page 12

INSTRUCTIONS TO BIDDERS

1. Sealed Bids shall be submitted to the Issuing Department- Attn: Terra Vuncannon and include the enclosed Bid Form. In order for a bid to be considered, it shall be based on the terms, conditions and specifications contained herein and shall be a complete response to this Formal Bid. The County of Moore (County) reserves the right to make an award in whole, or in part, and to reject any and/or all bids, and to waive any informality in bids unless otherwise specified by the Bidder. The Bidder shall sign the bid correctly and bids may be rejected if they show omissions, alterations of form, additions not called for, conditional proposals or any irregularities of any kind.

2. All labor costs, direct and indirect, shall have been determined and included in the proposal. The cost and availability of all equipment, materials, and supplies associated with performing the services described herein shall have been determined and included in the proposal. All price quotes shall include delivery to the delivery point, installation, and set-up charges, as necessary. Goods shall be set in place ready for owner’s use. All goods shall be new and of industry standard quality. No remanufactured, refurbished or used goods will be accepted.

3. After the Bid issue date, all communications between the Issuing Department and prospective Bidders shall be in writing. No oral questions shall be accepted. Any inquiries, requests for interpretation, technical questions, clarifications, or additional information shall be directed to Terra Vuncannon at the address listed on page one if this solicitation or via e-mail to tvuncannon@moorecountync.gov. All questions concerning this Formal Bid shall reference the section and page number. Questions and responses affecting the scope of the goods will be provided to all prospective Bidders by issuance of an Addendum. All written questions shall be e-mailed to tvuncannon@moorecountync.gov no later than 4:00 pm Thursday, August 20, 2026.

Please include “IFB 2027-01” in the subject header of the e-mail. NO

EXCEPTIONS. This includes any request for substitution or “or equal” items. All addenda pertaining to this Bid will be posted on the County website at www.moorecountync.gov within 24 – 48 business hours after the deadline for questions. It is the bidder’s responsibility to check the website for the addenda.

4. The County will not be responsible for any oral instructions. Should a Bidder find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, s/he should at once notify the Issuing Department in writing, and a written addendum shall be issued. Acknowledgement of any Addendum received during the time of the bid shall be noted on the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall become a part thereof. It is the Bidder’s responsibility to assure that all addenda have been reviewed and, if need be, signed and returned with the bid.

5. Bids will be examined promptly after opening and award will be made at the earliest possible date. The prices quoted shall be held firm, and no bids may be withdrawn until mailto:tvuncannon@moorecountync.gov http://www.moorecountync.gov/

90 days after proposal opening date. The County reserves the right to conduct any test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as appropriate, conform to specifications.

6. Pursuant to North Carolina General Statutes Section 143-129, “award shall be made to the lowest responsible, responsive bid or bidders, taking into consideration quality, performance and the time specified in the proposals for the performance of the contract.”

7. The materials/supplies/equipment furnished under any resulting contract shall be covered by the manufacturer’s most favorable commercial warranty. Each Bidder shall plainly set forth the warranty for the goods in the proposal. Operations and maintenance manuals for equipment shall also be provided, as specific and appropriate.

8. All purchases for goods or services are subject to the availability of funds for this particular purpose.

9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing and competitive bidding, are made a part hereof.

10. The County of Moore is committed to creating and maintaining an environment free from harassment and other forms of misconduct that fundamentally compromise the working environment of the County. All contractors performing work/services at a County facility shall take all necessary steps to assure that none of its employees engage in harassment or intimidation relating to personal beliefs or characteristics of anyone on the County’s premises, including but not limited to, race, religion, age, color, sex, national origin, or disability. Such harassment is unacceptable and will not be condoned in any form at the

County of Moore. If such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future occurrence. This policy shall be strictly enforced.

11. For all the work being performed under this Contract, the County of Moore has the right to inspect, examine, and make copies of any and all books, accounts, records, and other writing relating to the performance of the work. Audits shall take place at times and locations mutually agreed upon by both parties, although the Bidder/contractor must make the materials to be audited available within one (1) week of the request for them.

12. Bidders are cautioned that this is a formal bid, not a request for contract, and the County of Moore reserves the right to reject any and/or all bids. It further reserves the right to waive informalities insofar as it is authorized so to do where it deems it advisable in protection of the best interests of the County.

13. Bids will be tabulated, evaluated and a recommendation presented to the County of

Moore Board of Commissioners for their approval.

14. Any and all exceptions to the Specifications must be stated in writing, giving complete details of what is to be furnished in lieu of requested Specifications.

15. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole or in part, without penalty, upon forty-five (45) days’ notice to the Bidder(s). Any contract cancellation shall not relieve the Bidder(s) of the obligation to deliver any outstanding services issued prior to the effective date of the cancellation.

16. Bids in one (1) original and one (1) copy will be received from each bidder in a sealed envelope or package. Each original shall be signed and dated by an official authorized to bind the form. Unsigned bids will not be considered.

17. Upon receipt by Moore County Financial Services, your Bid is considered a public record except for material which qualifies as “trade secret” information under N.C. Gen. Stat.

66-152 et. seq. After the Bid opening, your Bid may be reviewed by the County’s evaluation committee, as well as other County staff and members of the general public who submit public records requests. To properly designate material as trade secret under these circumstances, each Bidder must take the following precautions: (a) any trade secrets submitted by a Bidder must be submitted in a separate, sealed envelope marked

“Trade Secret — Confidential and Proprietary Information — Do Not Disclose Except for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality designation must be stamped on each page of the trade secret materials contained in the envelope.

In submitting a Bid, each Bidder agrees that the County may reveal any trade secret materials contained in such response to all County staff and County officials involved in the selection process, and to any outside consultant or other third parties who serve on the evaluation committee or who are hired by the County to assist in the selection process. Furthermore, each Bidder agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material which the Bidder has designated as a trade secret. Any Bidder that designates its entire Proposal as a trade secret may be disqualified.

18. The County Dispute Resolution policy is located at https://www.moorecountync.gov/262/Purchasing.

19. Bidder shall comply with the North Carolina Workers’ Compensation Act and shall provide for the payment of workers’ compensation to its employees in the manner and to the extent required by such Act. In addition, the Provider shall maintain, at its expense, the following minimum insurance coverage:

General Liability - $2,000,000

Auto Liability - $2,000,000

Umbrella Coverage - $5,000,000

Nothing contained in the specifications shall be construed as creating any contractual relationship between any subcontractor and the County of Moore. The Contractor shall be as https://www.moorecountync.gov/262/Purchasing fully responsible to the County of Moore for the acts and omissions of the subcontractors and of persons employed by them as it is for acts and omissions of persons directly employed by it.

20. Bid Bond of 5% of total bid price must accompany bid response. PLEASE NOTE BID

BOND INCLUDED ON OUTSIDE OF SEALED BID RESPONSE.

21. Performance and Payment Bonds will be required form the awarded vendor prior to contract execution.

22. Contractor must have active North Carolina General Contractors License.

23. Contractor must be registered with the NC Secretary of State.

24. Contractor must provide list of subcontractors. The County reserves the right to reject any subcontractor with due cause. The Contractor shall be fully responsible for the performance and behavior of its subcontractors while on the County’s property or on private property and the Contractor agrees to remove any subcontractor from the project at the request of the County for failure to perform or inappropriate actions.

The Contractor shall not sublet the work herein contemplated or assign by power of attorney or otherwise any portion of said work to another firm as the primary responsible party, unless by previous written consent of the County, and such request shall only be related to incidents such as: prolonged medical illnesses or death of key staff members, loss of Contractor’s business location, or loss of equipment to fire or natural disaster.

25. The following must be included in the Bid Packet to be considered a responsive bid:

Signed Bid Form (must acknowledge addenda)

Bid Bond

List of Sub-contractors

Notarized Non-Collusion Affidavit

Notarized E-Verify Affidavit

W-9 Form

SPECIFICATIONS REQUIRED

The County of Moore is soliciting bids for the construction of a fire department and pole barn for the County of Moore Public Safety Department. The site location is 1052 J Dowdy Road, Carthage, NC 28327.

Please refer to Engineered Plans and Site drawings located at:

https://www.moorecountync.gov/bids.aspx for detailed specifications.

ALL questions should be in writing to tvuncannon@moorecountync.gov, with

“IFB 2027-01” in the subject header of the e-mail.

Do Not contact County Personnel nor engineering firms with questions.

SECTIONAL OVRHEAD DOOR SPECIFICATIONS

Provide and install commercial sectional overhead doors.

1. Door size shall he 14'-0" wide x 14'-0" high.

2. Door shall be commercial-grade, insulated sectional steel construction with a minimum thermal performance of R-17. Door sections shall be minimum 24-gauge steel with a factory-applied, baked-on polyester finish suitable for exterior service.

3.Door shall include a full horizontal row of insulated, double-pane vision (lookout) windows installed at approximately eye level.

4. Door shall be furnished with standard lift track unless field conditions require otherwise.

5. Door shall be equipped with heavy-duty commercial hardware, including galvanized track, commercial-grade rollers, and heavy-duty hinges.

6. Door shall be provided with high-cycle torsion springs rated for a minimum of 50,000 operating cycles.

7. Provide a full-width EPDM bottom weather seal and full perimeter weatherstripping.

8. Furnish and install one LiftMaster medium-duty commercial door operator complete with required controls, safety devices, limit adjustments, and mounting hardware.

9. Operator shall include an emergency disconnect for manual operation during power outages.

https://www.moorecountync.gov/bids.aspx

10. Provide a minimum of two wireless remote transmitters.

11. Provide exterior-mounted antenna(s) as required.

12. Provide one interior three-button wall-mounted control station (Open/Close/Stop), one exterior keyed control station, and one wireless keypad.

13. Include photoelectric safety sensors and automatic reversing capability in accordance with

UL 325.

14. Meet required wind load and applicable North Carolina Building Code.

15. Electrical: Operator shall be 120-volt, single-phase for plug-in connection to a dedicated 120-volt receptacle provided by others. Door contractor shall provide factory-approved power cord

(pigtail) and all low-voltage wiring.

16. Furnish all labor, materials, supports, weather seafs, hardware, and accessories for a complete installation.

17. Test, adjust, provide owner training, manuals, and warranty documentation.

18. Submit product data, shop drawings, and wind-load certification.

19. Provide manufacturer's standard warranties and a one-year workmanship warranty.

STATION X FIRE DEPARTMENT/POLE BARN PROJECT

BID FORM

This Bid consists of all equipment, labor, materials, and traffic control for the Station X Fire

Department and Pole Barn Project. Use this format for submitting Bids. No alterations, changes in Bid format will be allowed. All items should be priced for the units and quantities specified. The County of Moore shall reserve the right to reject any and/or all Bids.

General Contractor License No. ______________

TOTAL BID COST: __________________________

I certify that the contents of this bid are known to no one outside the undersigned, and to the best of my knowledge all requirements have been complied with.

Date: ____________________________

Authorized Signature: ____________________________________

Authorized Signatory Name/Title: __________________________________________

Authorized Signatory E-mail: ______________________________________________

Receipt of the following addendum (if applicable) is acknowledged:

Addendum No. _________________ Date: ______________________

Addendum No. _________________ Date: ______________________

NON-COLLUSION AFFIDAVIT

State of North Carolina

County of Moore

I _______________________________________, being first duly sworn, deposes and says that:

He/She is the __________________________ of ____________________________, the

Bidder that has submitted the attached bid;

He/She is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid;

Neither the said Bidder nor any of its officers, partners, owners’ agents, representatives, employees or parties of interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder or to fix overhead, profit or cost element of the bid price of any other Bidder or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Moore or any person interested in the proposed contract; and, The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Title

County of _________________

Subscribed and sworn before me, This ______ day of __________, 2026

Notary Public

My commission expires: _______________________

Moore County E-Verify Affidavit

STATE OF NORTH CAROLINA

AFFIDAVIT

COUNTY OF MOORE

I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of

________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with

NCGS§64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES _____, or

b. NO _____

4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

Executed, this ____ day of _______________, 2026.

Signature of Affiant

Print or Type Name: _________________________

County of _____________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 2026

My Commission Expires:

Notary Public

(A ffix

O fficial/N o tarial S eal)