PR: 30493PR260000012

Statement of Work

Statement of Work: Main Building Flooring Replacement-USCG Station Quillayute River

1.0 GENERAL

1.1 BACKGROUND: Coast Guard Station Quillayute River requires the replacement of existing flooring to maintain its facilities and comply with U.S. Coast Guard standards.

The current flooring material has reached the end of its lifecycle and must be replaced to ensure a safe and operational environment for station personnel.

1.2 SCOPE: The scope of this project encompasses the removal and disposal of approximately 1,500 square feet of existing flooring (approximately 60% carpet and 40% tile) and the installation of new tile flooring at Coast Guard Station Quillayute River. The Contractor must provide all labor, materials, services, equipment, and supervision necessary to complete this work while ensuring minimal disruption to station operations.

1.3 OBJECTIVE: Provide a newly tiled 1,500 square foot flooring surface that meets U.S.

Coast Guard standards. Complete the removal of the old flooring and installation of the new tile seamlessly and eƯiciently.

1.4 CONTRACT TYPE:

This Statement of Work supports a Firm-Fixed-Price (FFP) contract.

1.5 APPLICABLE DOCUMENTS:

The Contractor must comply with the Federal Acquisition Regulations (FAR) and all applicable federal, state, and local laws, regulations, and policies.

2.0 SPECIFIC REQUIREMENTS / TASKS

2.1 Mobilize equipment and set up protective barriers to contain dust and debris, ensuring minimal disruption to station operations, verify all dimensions on-site.

2.2 Relocate all existing furniture and equipment from the 1,500 square foot project area prior to beginning demolition work.

2.3 Demolish, remove, and lawfully dispose of the 1,500 square feet of existing flooring

(approximately 60% carpet and 40% tile) and baseboards oƯ-site. Baseboards may be retained for reinstallation if in acceptable condition. The Contractor must dispose of all debris at a permitted Construction and Demolition (C&D) recycling or disposal facility.

2.4 Inspect, clean, and prepare the exposed subfloor. Perform any necessary patching, grinding, leveling, or moisture mitigation required to meet the tile manufacturer's specifications. The Contractor must comply with OSHA's Respirable Crystalline Silica standard (29 CFR 1926.1153) during any concrete subfloor grinding, cutting, or leveling, including the use of HEPA-filtered vacuums and wet methods.

2.5 Install appropriate underlayment or crack-isolation/uncoupling membrane over the prepared subfloor.

2.6 The tile should meet a high foot traƯic and equipment rating. Additionally, the following are desired characteristics of the tile: The tile should be ~12” by ~24”, the color should be similar to Alpe Ivory Quartzite Stone look or Unico Sand Matte, the material should be porcelain or ceramic, scratch resistant, chemical resistant and waterproof.

2.7 Install new tile and grout using materials recommended by the tile manufacturer. Grout color will be selected to coordinate with the installed tile. Grout spacing should be set as per manufacturer recommendations. Grout should be non-sanded and water and chemical resistant. A sealant/epoxy should be applied to the grout if recommended by the manufacturer.

2.8 Install new baseboards and appropriate transition strips at doorways and adjoining flooring surfaces. Baseboards should match existing style and design.

2.9 Clean the work site, restore the area, and conduct a final inspection with the Technical

POC.

3.0 CONTRACTOR PERSONNEL

3.1 Key Personnel: The Contractor must provide qualified personnel to perform all tasks outlined in Section 2.0.

3.2 CONTINUITY OF SUPPORT: The Contractor must ensure that the contractually required level of support is maintained at all times. The Contractor must ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staƯing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor must provide e-mail notification to the Contracting OƯicer’s Representative (COR) prior to employee absence. Otherwise, the Contractor must provide a fully qualified replacement.

3.3 Project Manager: The Contractor must provide a Project Manager who must be responsible for all Contractor work performed under this SOW. The Project Manager must be a single point of contact for the Contracting OƯicer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who must act for the

Contractor in the absence of the Project Manager, must be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate must have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates must be able to read, write, speak and understand English. Additionally, the Contractor must not replace the Project Manager without prior approval from the Contracting OƯicer.

The key personnel will be designated by the contractor as the POC for the contractor.

3.3.1 Contractor Key personnel must not be assigned by the Contractor to more than one key position for this requirement.

3.4 EMPLOYMENT IDENTIFICATION

3.4.1 FACILITY ACCESS: Contractor personnel do not require logical access to Government information systems or unescorted access to secure Government facilities. Therefore, Common Access Cards (CAC) will not be issued. If temporary physical access to a Government facility is required for meetings or site visits, Contractor personnel must comply with all local installation visitor control procedures, submit to standard security screening, and be escorted by Government personnel at all times.

3.4.2 IDENTIFICATION: Contractor personnel must clearly identify themselves as contractors at all times. This includes wearing visible corporate identification badges while at Government facilities, identifying themselves as contractors during telephone conversations and in meetings, and including a contractor designation (e.g., '[Contractor Company Name]') in all email signatures and electronic communications.

3.5 EMPLOYEE CONDUCT: Contractor’s employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “oƯ limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor must ensure Contractor employees present a professional appearance at all times and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Project Manager must ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS: The Government may, at its sole discretion (via the Contracting OƯicer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting OƯicer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 SECURITY: All work under this SOW is UNCLASSIFIED. The Contractor must coordinate installation access with the Technical Point of Contact (POC), (TBD at time of award) Security Risk and Background Investigation Form Requirements. The requirements oƯice anticipates the following:

Check Applicable Box

Tier Investigation

Risk Form

X 1 Low Risk, Non-Sensitive, Physical/Logical Access (HSPD-12 Credentialing)

SF85

2 Moderate Risk, Public Trust SF85P

3 Non-Critical Sensitive, L, Confidential and Secret Information

SF86

4 High Risk, Public Trust SF85P

5 Q, Top Secret, Compartmented Information, Critical Sensitive, Special Sensitive

SF86

Contractor access to classified information is not currently required under this SOW.

However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.1 PLACE OF PERFORMANCE: Coast Guard Station Quillayute River, 350 Main St., La Push, WA 98350.

4.2 PERIOD OF PERFORMANCE (PoP): 10 Days of premobilization followed by 30 days of on site work.

4.3 Hours of Operation: Contractor employees must generally perform all work between the hours of 0800 and 1700 PST, Monday through Friday (except Federal holidays).

However, there may be occasions when Contractor employees must be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 HAZARDOUS MATERIALS: If the Contractor encounters suspected Lead-Based Paint

(LBP) or Asbestos-Containing Material (ACM) during the performance of work, the Contractor must immediately stop work in the aƯected area and notify the Contracting OƯicer (KO) and Technical Point of Contact (POC).

4.5 TRAVEL: Any required contractor travel shall be included within the proposal. No additional reimbursement will be provided for travel.

4.6 POST AWARD CONFERENCE:

The Contractor must attend a Post Award Conference with the Contracting OƯicer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting OƯicer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via teleconference.

4.7 PROJECT PLAN:

The Contractor must provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, must include: (a) list of work to be performed;(b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor must provide a final Project Plan to the COR not later than 10 business days after the Post Award Conference.

4.8 PROGRESS MEETINGS:

The Project Manager must be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

5.0 GOVERNMENT FURNISHED RESOURCES: The Government will provide the following property to the Contractor for work required under this contract:

5.1 Parking for two vehicles

5.2 A location for a trash receptacle or dumpster

5.3 Use of restroom facilities

5.4 Electrical outlets

5.5 An area for storage of materials

5.6 An area to cut or otherwise prepare materials for installation

6.0 GOVERNMENT ACCEPTANCE PERIOD: The Technical Point of Contact (POC) will have

10 business days to review all deliverables. Final acceptance will be determined by the Contracting OƯicer (KO). If no comments are provided within 10 days, the deliverable is considered accepted.

7.0 DELIVERABLES

Item No. Deliverable Name Frequency/Date Format Submit To

1 Work Schedule With Project Plan Electronic Document Technical POC / KO

2 Product Data and Samples Prior to material ordering Physical/Electronic Technical POC / KO

3 Subfloor Preparation Plan Prior to flooring installation Electronic Document Technical POC / KO

4 Disposal Manifests Upon completion of demolition Electronic Document Technical POC / KO

5 Manufacturer's Warranty At project completion Electronic Document Technical POC / KO

Appendix A: Reference floor plan with general work areas noted: