Statement of Work(SOW).pdf

25 June 2025

STATEMENT OF WORK

FOR

A/C UNIT RENTAL

NORFOLK NAVAL SHIPYARD

PORTSMOUTH, VA

STATEMENT OF WORK (SOW)

(A/C Unit Rental)

1. Scope:

1.1. Title: A/C Units with Heaters

1.2. Job Order/Key Op: 38AMP03506 S04

1.3. Purpose of Request: Service/Rental from vendor to provide Five (5) 65-70 ton A/C Units with Heaters meeting the specifications outlined below.

1.4. Location of work:

1.4.1. Norfolk Naval Shipyard (NNSY), Portsmouth, VA 23709

2. Reference:

2.1. N/A

3. General Specifications:

3.1. General Specification for A/C Units with Heaters.

3.1.1. Design must be electrical powered, either 120/440V. Capable of starting and running on a 400-amp circuit breaker. Camlock end connections are required. Refer to Appendix A.

3.1.2. The units will be exposed to everyday weather and saltwater air. It is the contractor’s responsibility to provide any protective coverings for the units.

4. Equipment Requirements:

4.1. Unit must be air-cooled.

4.2. Provide a minimum of 780,000 BTU/hr cooling capacity. Unit must provide at least a 30-degree temperature drop at 12,000 CFM.

4.3. Provide at least 12,000 Cubic Feet per Minute (CFM) at 5” Static Pressure.

4.4. Unit must have at least four (4), 20” Vent duct inlet connections.

4.5. Unit must have at least four (4), 20” Vent duct outlet connections (Dampered).

4.6. Must be capable of running 24 hours/day, 7 days/week.

4.7. Unit must be a complete system, incorporating all the requirements outlined herein, and shall not use external equipment to meet this SOW.

4.8. Contractor to adhere to the rigging requirements as outlined in this SOW for contractor equipment at Norfolk Naval Shipyard.

4.9. Unit must be free standing and must have forklift slots (capable of being moved with a forklift).

4.10. Unit must be affixed with a metal tag designating the supplying company, a POC responsible for repairs and maintenance, and a phone number of the POC who is responsible for repairs and maintenance.

4.11. Unit must provide at least the following heating capacity. In-line heaters are not acceptable.

4.11.1. Power Requirements: 460 V/ 3 phase/ 60HZ

4.11.2. Provide a minimum of 60 kW heating capacity

4.11.3. Input Rating: 200,000 BTU or better

4.11.4. Air Output: 5,000 CFM minimum

4.11.5. Temperature Control: 40° F Temperature Rise minimum

4.11.6. Thermostatic Controller: Heating and cooling elements must be thermostatically controlled.

4.12. Contractor must include brochure or technical data sheet for the unit model that will be rented to

NNSY.

4.13. Contractor must acknowledge the ability to meet the required delivery date of 08 December 2025 or provide closest date that unit can be delivered.

5. Period of Performance:

5.1. 15 December 2025 through 14 December 2026.

5.2. Vendor is to provide two (2) option periods to allow NNSY to continue rental of air conditioner(s) in one (1) year increments.

6. Contractor Requirements:

Vendor certifies that vendor’s service meets or exceeds all specifications and contractor responsibilities stated in this solicitation, in their entirety, with no exceptions. Vendor is to provide a “Technical Submission Doc” outlining how the requirements listed herein will be met.

6.1. Equipment delivery and removal must be included in contract price. The Government will not pay additional delivery/removal fees after award. Units are to be delivered to Drydock 3 at Norfolk Naval shipyard. Final placement is to be determined and specified by the Temporary Service Zone Manager (TSZM) at during delivery of the units.

6.2. Upon arrival to NNSY for A/C Unit delivery, the contractor shall contact the Temporary Service Zone Manager (TSZM) for information regarding AC unit placement on the job site.

6.3. Provide all parts requiring repair or replacement under circumstances of normal equipment wear and tear at no additional charge.

6.3.1. If the use of a transformer to step up voltage/protect contractor supplied AC Units is desired it must be provided by the contractor at no additional cost.

6.4. Contractor is responsible for ensuring that all preventative maintenance is performed on equipment prior to delivery to the government as well as performing preventative maintenance as specified by the equipment’s manufacturer preventative maintenance schedule during the term of the rental period with the government.

6.4.1. Contractor shall provide a monthly report to the COR on preventative maintenance performed.

6.5. Post contact information for service/repair of equipment directly on the rental equipment. Contact information must be packaged to withstand being located in an outdoor environment.

6.6. The contractor shall dispatch a representative in response to a service request within two (2) hours to repair an air conditioner within four (4) hours of notification by NNSY at no additional charge, regardless if the request is placed during normal business hours. The contractor shall dispatch a representative in response to a service request to replace an air conditioner within eight (8) hours of notification by NNSY at no additional charge, regardless if the request is placed during normal business hours. Contractor is responsible for providing service technicians that are able to meet the badging and security requirements of Norfolk Naval Shipyard/NOB. NNSY Project Team has the authority to swap units if deemed necessary due to shipboard conditions.

6.7. Contractor personnel shall contact the Temporary Service Zone Manager (TSZM) for authorization prior to any work or maintenance on rental unit.

6.8. Contractor will not operate equipment without direct authorization from the Temporary Service Zone Manager (TSZM).

6.9. “Per FAR 22.102-1(a) entitled ‘Safety’, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements for site specific location of the contract.

6.9.1. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for Hazardous Energy Control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact

(TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use of machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

6.9.2. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

6.9.3. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set for the elsewhere in this award document.”

6.10. “Per FAR Clause 52.217-8: The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extensions of performance hereunder shall not exceed 6 months.

6.11. When the equipment is required to be removed to the contractor’s facility for repair or replacement, the contractor shall be responsible for loss or damage from the time it leaves the government site until it is returned to the government.

6.12. Provide start up training of equipment to the government. Contractor is responsible for all travel associated with providing startup training of equipment to the government.

6.13. Clean the air conditioner unit(s) prior to delivery to the following requirements:

6.13.1. Air conditioners shall be cleaned to a degree of cleanliness that results in a surface free of grease, oil, flux, scale, dirt, loose particles and any other matter foreign to the base metal.

Adherent light superficial rust on steel surfaces, caused by short time exposure to the atmosphere, is acceptable.

6.13.2. For uncoated surfaces: Adherent corrosion products typical on surfaces of the type material being considered (e.g. flash rust on steel) are acceptable. Loose corrosion products are not acceptable and must be removed.

7. Government Responsibility:

7.1. Temporary Service Zone Manager (TSZM) and Technical POCs will inspect equipment upon delivery to ensure equipment requirements are met.

7.2. Provide operators for equipment.

7.3. Perform basic monitoring/visual checks and minor adjustments as required.

7.4. Equipment movements within Norfolk Naval Shipyard.

7.5. Lost items and equipment damage beyond normal wear and tear.

8. Requirements for Lifting of Equipment:

8.1. The equipment shall be outfitted with suitable attachments for overhead lifting.

8.1.1. For multiple point lifts each lifting attachment shall be capable of supporting one half the gross weight of the equipment with a design factor of five to one based on ultimate strength.

For single point lifts the lifting attachment shall be capable of supporting the gross weight of the equipment with a design factor of five to one based on ultimate strength.

http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

8.1.2. For multiple point lifts, each lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting one half the gross weight of the equipment. For single point lifts, the lifting attachment shall be designed to accept a standard anchor shackle (Federal Specification RR-C-271D, type IVA) which is capable of supporting the gross weight of the equipment.

8.1.3. Design of the lifting attachments shall be such that the attachments and shackles are not side loaded more than 10° out of the plane. Lifting attachments shall be located such that the lifting slings do not contact the equipment, or alternatively a spreader beam certified to NAVFAC P-307 shall be provided. Whenever practical, the lifting attachments shall be located above the center of gravity, and such that the lifting slings do not contact the equipment housings.

8.1.4. Each lifting attachment shall be conspicuously marked in a contrasting color “Lift Here.”

Letters shall have a minimum height of 1”.

8.2. The equipment shall be marked in a prominent location with the gross weight. Sand hoppers, tubs, or other containers that may contain material shall be marked with the empty and full weight (or alternatively the empty weight and working load limit). Marking shall be upper case letters of a contrasting color, with a minimum height of 1”. Marking shall include the units (i.e. “pounds”, “long tons”, etc.).

8.3. The equipment shall be provided with a lifting sketch / rigging diagram that meets the requirements as outlined below:

8.3.1. The lifting sketch shall detail any specific requirements and / or configurations that must be met prior to lifting (i.e. “engage swing lock”, “Tilt mast back fully”, “Rotate lifting basket over side”, “Utilize 10’ minimum length slings”, “Spreader beam required”, etc.).

8.3.2. The lifting sketch shall include the location of the center of gravity of the equipment (full fuel, hydraulic tanks, etc.), equipment model/manufacturer, and gross weight.

8.3.3. A copy of the lifting sketch shall be permanently posted on the equipment, and a copy of all lifting sketches shall be forwarded to Code 714 for approval

8.4. If specialized handling gear other than shackles, standard slings, or chainfalls (i.e. spreader beams, special lift rigs, etc.) is required, the contractor shall furnish it. This handling gear shall be provided verified in accordance with NAVFAC P-307, with written documentation of proof testing.

9. Rigging Sketch Requirements:

9.1. Rigging sketches, at a minimum, shall identify the following:

9.1.1. The weight of the load.

9.1.2. The location of the center of gravity.

9.1.3. The minimum crane capacity.

9.1.4. The minimum capacity / length of slings.

9.1.5. The minimum capacity of other standard rigging gear.

9.1.6. The attachment (lifting) points for the load.

9.1.6.1. The attachment points for multiple leg lifts shall be sized such that each attachment point can support half the load’s weight at the anticipated lift angle.

9.1.6.2. The attachment point for single leg lifts shall be sized such that the attachment point can support the entire load’s weight.

9.2. Limitations on allowable orientations for any parts making up the lifting assembly.

9.3. For single leg vertical lifts using twisted rope (wire or synthetic), two parallel ropes each capable of supporting the entire load alone shall be required unless a method is used to prevent unlaying the rope.

9.4. A minimum D/d ratio of one (1) shall be required where wire rope slings pass over any object, or in the eyes of wire rope slings. A minimum D/d ratio of two (2) shall be required where synthetic rope slings pass over any object, or in the eyes of synthetic rope slings.

9.4.1. “D” represents the diameter of the object the sling passes over.

9.4.2. “d” represents the diameter of the sling.

9.4.3. Table 14-2 of NAVFAC P-307 lists efficiency factors at various D/d ratios.

9.5. Components in each handling assembly shall be sized based on the worst case distribution of loads.

9.5.1. When making a two, three, or four point lift, the handling gear shall be sized so that two legs can support the load without exceeding the safe working load (SWL) at the lift angle expected, unless an equalizing method is used.

9.6. When non-standard gear is required (i.e. round stock lifting bars), written instructions shall be provided that ensure:

9.6.1. The proper material is being used.

9.6.2. The item is certified IAW NAVFAC P-307.

9.6.3. Any special requirements or dimensions are followed to ensure that engineering assumptions are met (i.e. eccentricity of the bearing points).

ADDITIONAL DETAILS:

1. New or used equipment may be provided. NNSY reserves the right to inspect the proposed equipment prior to contract award.

2. The units will be exposed to everyday weather, and saltwater air. It is the contractor’s responsibility to provide any protective coverings for the units.

3. The government reserves the right to return one or all units at anytime prior to the expiration of the rental period. The contractor agrees to prorate costs for the time the units are in use by NNSY only.

The government agrees to give the contractor at least twenty-four (24) hours’ notice for return of units prior to expiration of rental period.

After Hours Base Access – Contractors are to go to Gate 15 and let the guards know they are to provide services/support via a contract. It would be helpful to have a copy of the contract and contract number.

The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.

DBIDS:

1.1. Identification Badges and Installation Access.

• Any new contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued.

• Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017.

• Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personal/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

• If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

o Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

o The VCC will pull up your information in the computer, ensuring all information is current and correct.

o Once your information is validated, a temporary DBIDS credential is provided.

o Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 Days).

o For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purposed for base access when arriving at the Visitor Control Center.

o The representative will enter base access authorization and then you may proceed to work.

• If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

o Present a letter or official document from your government sponsoring organization that provides the purpose for your access.

o Present valid identification, such as a passport or Real ID Act-compliant state driver’s license.

o Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

o Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

o You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE

VISITOR CONTROL CENTER INFORMATION IS ALSO PROVIDED AT:

www.cnic.navy.mil/om/dbids.html

1.2. One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

PORTABLE ELECTRONIC DEVICES (PEDs):

In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A Portable Electronic Device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g. cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

http://www.cnic.navy.mil/om/dbids.html

APPENDIX “A”

Interface Requirements For Rental Equipment Hook-up

To NNSY Temporary Service

NOTE: All Rental Equipment received by NNSY must be supplied with proper interface connectors shown below to allow hook-up by NNSY Shop 99. There may be specific equipment that will require NNSY Shop 99 evaluation to determine proper cabling and connectors.

Mechanical Service: Shall have ½ inch male 6000# CPV Union End outlet connection interface.

110-120 VAC Service: Material Manufactured by Duraline 20 Amp or less- 3 foot tail of 12/3 cable w/3MT20 crowsfoot plug Over 20 Amp and up to 50 Amp : 3 foot tail of 6/3 cable w/3MT50 crowsfoot plug

440 VAC Service: Material Manufactured by Duraline 20 Amp or less- 3 foot tail of 12/4 cable w/ 4MT20 crowsfoot plug Over 20 Amp and up to 50 Amp- 3 foot tail of 6/4 cable w/ 4MT50 crowsfoot plug Above can also be used on 220VAC Any service over 50 Amp requires box cable

440 VAC 50-100 Amp Service: Material manufactured by Crouse Hinds 50- 100 Amps 3-5 foot length of 2/4 cable w/male camlock twist connectors:

Part Numbers:

Brass -A200036-2 Black Sleeve- A200706-7 White Sleeve- A200706-12 Red Sleeve-A200706-9

Over 100 and up to 225 Amps: 3- 5 foot length of 3 conductor 3/0 cable with camlock connectors:

Part Numbers:

Brass - A200038-2 Black Sleeve- A2000706-13 White Sleeve-A2000706-18 Red Sleeve- A2000706-15

Over 225 and up to 400 Amps: 5-15 length of 500 MCM cable w/camlock connectors:

Part Numbers:

Brass- A20028-2 Black Sleeve-A200056- White Sleeve-A200056-6 Red Sleeve- A200056-3