Statement of Work X-ray Machine Sept 21.pdf

Statement of Work

(SOW)

X-ray Machine for Passenger Terminal, Bldg.

at

Royal Air Force (RAF) Mildenhall September 2021

1.0 Introduction

1.1 Mission

The 727 AMS is a subordinate unit of the 721 Air Mobility Operations Group (AMOG) and is the sole Air Mobility Command (AMC) en route location in the United Kingdom. 727 AMS is a component of AMC under the combatant command (COCOM) of US Transportation Command (USTRANSCOM) and operates the Arial Port for the movement of cargo and passengers.

1.2 Background

The 727 Air Mobility Squadron is looking to procure a new passenger baggage x-ray machine for its AMC Passenger Terminal at, Bldg. 598, RAF Mildenhall. This Statement of Work (SOW) is to provide baggage x-ray machine for the unit, installation of equipment, and Contractor maint support for 12 months.

1.3 Scope

Contractor will provide an x-ray machine with applicable software and roller tables. Tunnel size must be able to accommodate 70 linear inches baggage, outsized duffle or DoD roller deployment bags. Minimum dimensions required 60 cm or 24 inches by 40 cm or 16 inches.

1.3.1 The X-ray machine must include a 12 month warrantee after installation and acceptance of the machine.

1.3.2 The x-ray machine shall be included on the approved Air Cargo Screening Technology List (ACSTL) as qualified TSA approved security programs.

1.3.3. One year’s maintenance cover is required as part of this contract from the date of acceptance of installation.

1.4.Specifications X-ray machines must include:

TSA and European certification Machine certified for Hold Luggage and Carry-on Automatic Detection of Explosives

(2) Two Dual color monitors (Min 19") Conveyor load – 330+ pounds 500mm input/output rollers High Resolution sensor technology Enhancement of Images via software image filters Dual View x-ray system Auto marking of organic materials Minimum tunnel size must be no less than 29.5”wide and

27.7 high* X-Ray external dimensions no more than 62" wide, 78" tall, Length upto 140" (to include belt rollers).

Accessory: 2 x 500mm attachable roller tables to same height as x-ray belt rollers.

*Dimensions of military bags found (in inches, Length, Width, Height).

• Single M16 rifle case 50.5 x 14 x6

• Sea bag 36 x 24

• Deployment bag 33 x 17 x13

• Expandable deployment bag 36 x 18 x 15

1.5. Contractor Support:

The contractor shall provide all personnel, equipment, tools, materials, and replacement parts necessary to accomplish initial preventative/as-required maintenance for passenger baggage screening x-ray machines. Support will be for 12 months after acceptance of the baggage x-ray machine installation.

1.5.1. The contractor shall provide product life-cycle support to ensure the Government is always utilizing current contractor supported hardware and software.

1.5.2. The contractor shall provide full hardware and software warranty.

1.5.3. The contractor’s warranty shall include ongoing sustainment/maintenance that implements software patches, updates, and continuous functionality of the spectrum monitoring software.

1.5.4. The contractor shall identify additional hardware/software life-cycle options for future upgrades.

1.5.5. The contractor shall provide a copy of the initial radiation survey to the Passenger Terminal Point of Contact (POC), in contractor format, at each location as well as affix a copy to each machine.

1.5.6. Inoperable Machines Help Desk. The contractor shall respond and provide technical support within two hours of initial notification of an inoperable x-ray machine, Monday - Friday, 0730-1630 (local time). On-site attendance should take place within 8 hours if technical issue can not be resolved virtually.

1.5.7. On-location Preventive Maintenance and Restoration Services. The contractor shall provide all services between 0730 to 1630 (local time), Monday through Friday, as coordinated with the Passenger Terminal POC.

1.5.8. The contractor shall restore capability within 7-10 days of notification by the Government.

Periods greater than 10 days should be coordinated with Passenger Terminal POC for acceptance.

1.5.9. The contractor shall coordinate site visits to restore inoperable x-ray upon notification by the Passenger Terminal POC. The contractor shall be responsible for obtaining and submitting required documentation with sufficient lead-time to obtain installation access approval prior to scheduled preventive maintenance.

1.5.10. The contractor will disconnect and remove the old x-ray machine in situs from sight as part of the installing of the current machine. In addition they will also collect and remove from the Passenger Terminal a previous disconnected Astrophysics x-ray that needs decommissioning.

Government shall provide lifting equipment/operator to move x-ray machine from location within Terminal to transportation vehicle (flatbed or similar). Provision of vehicle for removal of x-ray is the responsibility of the contractor.

2.0 General Requirements

2.1 Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration

1292544894U Highlight

The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management

The Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work

Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time. Working outside these times can be arranged if required by contractor.

3.0 Specifications/Installation/Delivery Requirements

3.1 The contractor shall provide all equipment and material for installation and acceptances. The contractor shall submit a detailed material list to the Government that will include manufacturer, model number, and quantity. No material shall be procured by the contractor until approved by the Government in writing. After approval, the contractor shall provide monthly material/inventory list that includes: manufacturer, model number, and quantity to the Government facility. In addition, the contractor shall be required to provide equipment warranties from the Original Equipment Manufacturer (OEM) if available from OEM.

3.2 The contractor shall inspect, conduct power tests, and other reasonable dead on arrival tests for all applicable equipment to minimize any schedule delays with faulty equipment and materials. The contractor shall notify the Government of any faulty material via telephone or written correspondence when identified.

3.3 Commercial shipping to unit is required however government will assist with any required downloading and positioning of x-ray machine into position with the Passenger Terminal. Unit will consider acceptance complete when baggage X-ray machine is operational, initial training has been completed and initial radiation survey is completed.

3.4 The contractor shall develop and deliver operator training manuals and one page quick reference guides for all systems installed. The contractor shall conduct training upon installation of the equipment to the end-user at the Government site (Minimum six personnel will receive training on how to operate the new x-ray equipment). The contractor shall prepare training course materials prior to conducting the training.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Security

Contractors will be escorted by members of the 727th. Contractors require photographic ID proving nationality at all times when on government installations. Contractors will be escorted through the search barn and onto site, and off the installation at the end of the working day. Anticipated duration of works is a maximum of 10 days.

4.1.1.1 Operational Security (OPSEC)

The Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access

to. The required CIIL can be provided by the Contracting Officer. No photography is allowed of the flight line area while the contractor is installing this equipment.

4.1.2 Safety

The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations

Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees who do not possess a valid installation access pass will be restricted from the workplace until the pass is activated. The contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. The Government will provide the Contractor with the required information and documents for installation access passes. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 75 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions/Consolidation Point

Any materials required for this project should be sent to Bldgs. 598. If required a storage space can be provided to secure equipment to be installed within these facilities.

4.4 Government Furnished Material

Mains power will be available within a 2 meter distance of any new or existing locations where work may need to be carried out by the use of power tools. All required high reach equipment if needed would be the responsibility of the contractor. Any new ceiling tiles that might be damaged during the installation of any new cabling will be furnished by the contractor to match existing.

4.5 Environmental Requirements

The disposal of the wrapping materials and old access control readers, cabling etc. would be the responsibility of the contractor. These should be removed from site and disposed of correctly following UK guidelines and regulations.

Applicable Directives:

ACSTL list

5.0 Appendix: Related Documents: N/A