Statement of Work Welin Lambie Davit Support Services.pdf

STATEMENT OF WORK

Task 3.5 - Coast Guard Technical Support

3.5.1. Scope

3.5.1.1 Intent. This task describes the requirements for the contractor to provide two Coast Guard-dedicated Welin Lambie Dual Point Davit Technical Representative support for six months.

3.5.2. Requirements

3.5.2.1 Technical Representatives. The contractor shall provide the Coast Guard Welin Lambie Technical

Representative (Tech Rep) services to address operational, safety, training, hydraulic, mechanical, and electrical aspects of the Type B Welin Lambie TW PIV davit systems.

3.5.2.1.1 The contractor shall ensure that the Technical Representatives are certified representatives of

Welin Lambie.

3.5.2.1.2 The contractor shall submit the Technical Representatives names, resumes, and original equipment manufacturers letters of certifications to the COR.

3.5.2.2 Work period (Standard Hours). The contractor shall provide Technical Representative (s) for a period of six (6) months within the core hours of 0600 and 1730, Monday through Friday, except Federal holidays.

3.5.2.3. Travel Hours. The contractor shall ensure the Technical Representative(s) are available for travel during those six (6) months. The Contracting Officer shall provide seven (7) calendar days advanced notice prior to travel. For emergent equipment casualty situations, the Contracting Officer may provide advanced notice of three (3) calendar days.

3.5.2.4 Travel Locations. Arrangements for travel to and from the work locations shall be the responsibility of the contractor and reimbursed by the government. Core hours may be changed at contractor’s request by written approval of the Contracting Officer. When in the best interest of the

Government the contractor may work at an offsite location in lieu of primary place of performance.

Additional travel to offsite work locations shall be reimbursed if performed at the government's request.

3.5.2.5 Employee conduct. The contractor Technical Representatives shall comply with all applicable

Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, etc.) when visiting or working at Government facilities.

3.5.2.5.1 Technical Representative removal. The Contracting Officer may direct the contractor to remove any Technical Representatives from performing work under this contract. Removal does not relieve the contractor of the responsibility to continue providing the services required in this work item. The

Contracting Officer will provide the contractor with a written explanation within a reasonable time after directing the removal.

3.5.2.5.2 Conflict of Interest. The contractor shall not employ any person who is an employee of the

United States Government if that employment would cause, or appear to cause, a conflict of interest.

3.5.2.6 Technical Representative identification. The contractor employees working on-site at

Government facilities shall wear a company issued identification badge. All contractor employees shall identify themselves as contractors when their status is not readily apparent and always display their badge in plain view above the waist.

3.5.2.7 Duties. The Technical Representative(s) shall be responsible and expected to conduct the following services.

• Perform remote or on-site casualty technical assistance on the Welin Lambie TW PIV Series davit as appropriate at any potential site where the USCG is present, worldwide. Within seven

(7) calendar days after the end of period of performance, provide the COR with a written assessment (Technical Assistance Summary) of assistance provided along with recommendations made and any courses of action taken to correct technical issues. Written assessment may be provided via e-mail or as e-mail attachments.

• Conduct 2-3 OEM Mechanical/Electrical and Operator training course sessions at times permitting and locations as coordinated and scheduled by the COR. Training sessions will typically be arranged on a quarterly basis but may occur more or less frequently based on Coast

Guard needs. Potential training locations include but are not limited to Portsmouth VA, St.

Petersburg FL, Alameda CA, or Seattle WA. Course curriculum and training programs shall be approved by the COR and shall include all updated training materials. Training materials used shall provide to the COR at least seven calendar days prior to training.

• Acknowledge receipt of Coast Guard-generated Request(s) for travel estimate within 24 hours.

• When requested by Coast Guard, conduct visits to cutter homeports to verify system configuration, conditions, and provide technical assistance as required. Within seven (7) calendar days of visit period of performance, the contractor shall provide the COR a written summary of homeport visits to include findings and recommendations.

• Maintain serial-tracked davit configuration electronically using Microsoft Excel. Provide configuration reports to COR within one (1) week of request.

• Alert and disseminate to the Coast Guard all advisories and service bulletins related to the Welin

Lambie TW PIV Series davit when such advisories and service bulletins become available. The

Coast Guard shall receive advisories/bulletins within one week.

• If requested by the COR, conduct a Maintenance Effectiveness Reviews (MER) for the Welin

Lambie TW PIV Series davit including Maintenance Procedure Card (MPC) validation. Submit a summary of findings to COR within 30 days of completing reviews/validations.

• Review and respond to Maintenance Publication change request forms (CG-22s) as they pertain to the Welin Lambie TW PIV Series davit and the associated Coast Guard Product Line when requested by the COR. Provide written response to COR within 45 days of request.

3.5.2.8 Monthly Report. On the seventh day of each calendar month the contractor shall provide a monthly report to the Contracting Officer and COR of no more than four (4) pages that identifies travel accomplished, work completed within the previous month and how approved overtime was used. The report shall also include upcoming travel planned work projected for the current month, status of the

Coast Guard davits undergoing overhauls, and newly manufactured Coast Guard davits. The report shall also identify any issues that the contractor perceives as adversely impacting their ability to satisfy requirements. The monthly report shall be in a contractor developed format approved by the COR.

3.5.3. Notes

3.5.3.1 Additional hours for overtime and premium time will be address on an as-needed basis as requested by the COR and approved by the KO.

3.5.3.2 While the Coast Guard is not requiring two (2) Tech Reps be specifically provided for the hours above, it is anticipated that it may be in the best interest of Welin Lambie to dedicate two (2) Tech Reps to provide the services for the hours needed. Welin Lambie shall have the right to provide these services in any manner they deem necessary provided the requirements of the contract are met.

Task 3.6 - Travel and Per Diem

3.6.1. Scope

3.6.1.1 Intent. This task describes the requirements for the contractor to provide documented travel expenses for reimbursement of travel for Welin Lambie Dual Point Davit Technical Representatives as required by Task 3.5 (Coast Guard technical support) for the entire period of performance. Travel costs shall be estimated by the contractor and approved by the Contracting Officer in advance of travel.

3.6.2. Requirements

3.6.2.1 Travel Hours. The contractor shall ensure the Technical Representatives are available for travel at any point during the period of performance. The COR or Contracting Officer shall provide seven (7) working days advanced notice prior to travel. For emergent equipment casualty situations advanced notice may be three (3) days.

3.6.2.2 Travel Expenses and Reimbursement. Travel expenses shall be reimbursed in accordance with

Federal Acquisition Regulation (FAR) 31.205-46.

3.6.3. NOTES

None.