STATEMENT OF WORK Water Tanks.docx

STATEMENT OF WORK

NATIONAL LABORATORY CENTER

Black and Blue Water Tanks Repairs and Paint

NATIONAL LABORATORY CENTER 6000 AMMENDALE ROAD BELTSVILLE MD,

1. OVERVIEW

This contract is to adequately by industry standards “prep, strip, sand, repair” then “primer, sealer and paint” the 3 water storage tanks utilized by Fire Research Laboratory technicians at the National Laboratory Center in Beltsville MD. The Paint on the towers is well past its expected life cycle and currently falls short of the EPA regulations. These tanks are an essential part of a mission critical piece of equipment and is need of immediate remediation.

2. MISSION

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a principal law enforcement agency within the United States Department of Justice dedicated to preventing terrorism, reducing violent crime, and protecting our Nation. The men and women of ATF perform the dual responsibilities of enforcing Federal criminal laws and regulating the firearms and explosives industries. They are committed to working directly, and through partnerships, to investigate and reduce crime involving firearms and explosives, acts of arson, and illegal trafficking of alcohol and tobacco product

3. INTRODUCTION

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Department of Justice, is seeking a contractor to provide all equipment, materials, specialty services, management, supervision, quality control, labor to repair and paint the interior and exterior of the 3 water storage tanks at the National Lab in Beltsville MD. The ATF building manager will be the on-site primary POC for the project to include site visits, inquiries, change orders, progress reports, daily inspections, and security /access issues. ATF can provide drawings as a “guide” to the contractor, but ATF is not responsible for actual on-site field measurements.

4. GENERAL INFORMATION

4.1 INVENTORY

Environmental Control Plant: (ECP)

· Environmental Control Plant contains a water recycling system, which collects contaminated water associated with the test burns. Since the contaminated water is anticipated to contain large quantities of ash and soot, in this document it is called "Blackwater". The system then pumps it through the (ECP) where the water is filtered and purified to use again for fire suppression. Once the “Blackwater” is processed it is referred to as “Bluewater”. In FY 22 this system recycled the same water 151 times amounting to 4.6million gallons of water to be reused, saving ATF an estimated $125,000 that year.

· Blackwater: Consists of 2 (two) tanks, 1 (one) - H20’xD28’ 94,999-gallon tank

· & 1-(one) H20’xD22’ 60,670-gallon tank.

· Bluewater: Consists of 1 (one) H33’xD25’tank 122,865-gallon tank.

· There are epoxy coatings on both the interior and exterior to protect the water storage tanks from corrosion. The original interior coating is Thermothane 7000, a substance often used for the inside walls of tanks holding landfill leachate.

DESCRIPTION OF WORK

Prep and paint the Interior and Exterior of the 3 Water Storage Tanks affiliated with the Environmental Plant

· Erect scaffolding around the perimeters of the three tanks to properly gain access, A boom lift may also be used, but may have areas of restricted access.

· Options for working around or removing the ladders and/or any brackets bolted on the tanks to be determined by Contractor and should be thoroughly explained on proposal.

· Any seals or gaskets removed for access inside the tank to replaced with new by Contractor. On-site ATF O&M staff will assist.

· Prep any areas exhibiting a gloss with an SSPC-SP1 Solvent wipe and SSPC SP2/SP3 hand tool and power tool clean to where no matter can be removed with a dull putty knife.

· Pressure wash with a minimum of 5000 PSI with PPG Dura Prep 88 Cleaner.

· Apply 1 coat of PPG AMER or equivalent lock.

· Apply 1 coat of PPG AMER or equivalent lock 2 - Surface Tolerant Epoxy

· Apply 2 coats of PPG DURETHANE DTM or equivalent.

· Prep and seal interior of tanks with Thermothane 7000 or equivalent.

· Remove and replace with new decals labeling each of the towers.

· Clean up and remove all job-related debris.

· Contractor is responsible for damages caused by equipment, human error, weather, and any product used in the project.

· The contractor is responsible for all field measurements, quantifying materials, and parts, including all incidental materials required to complete the project in a manner that meets or exceeds industry accepted standards as identified by the Government.

NOTE: The color and sheen of this system should last approximately 5 years with the adhesion lasting approximately 14 years

QUALITY ASSURANCE

Contractor shall establish and maintain a quality assurance plan base on the pressure vessel trade or industry standards for the work covered to assure compliance with all requirements herein. Contractor is to provide a 5-year (all-encompassing including labor) warranty on final product from day of completion and material warranty as supplied by the manufacture.

5.0 EQUIPMENT

The contractor shall furnish all necessary equipment, labor, and materials to complete the project. No ATF equipment will be used. A designated area for set up and storage will be assigned by the Building Manager. Any deviation of equipment, labor or materials must be presented to ATF for consideration. ATF will review the types of equipment proposed for the project.

6.0 PLACE OF PERFORMANCE

The place of performance is the National Laboratory Center 6000 Ammendale Road Beltsville Md. 20705

7.0 PERIOD OF PERFORMANCE

The period of performance shall be 180 calendar days from the date of issuance of the Notice to Proceed.

8.0 CERTIFICATIONS AND INVOICES

The Payment Office listed on the first page of the Award Document will make payment.

Invoices/vouchers will be completed and submitted in accordance with ATF-14 – Electronic Invoicing. The final invoice will be paid upon Government acceptance of the final Deliverable. Please also provide a copy of the invoice to the Contracting Officer.

Upon certification, the COTR will forward the invoice/voucher to the Payment Office, as appropriate.

The Invoice/Voucher shall be on the Company’s letterhead and include:

(a) Contract or other authorization number

(b) Product or service description.

(c) Quantities received, if applicable.

(d) Date(s) property or services rendered.

(e) Signature, printed name, title, phone number, and mailing address of the receiving official.

(f) POC to discuss invoice issues.

9.0 CONTRACT DATA REQUIREMENTS

The following ATF points of contact have been established to assist in executing and administering this contract. All requests for interpretation and assistance should be referred to:

(a) Contracting Officer (CO)/Contract Specialist. The CO/CS is responsible for the contract administration. The CO/CS is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. In the event the contractor modifies the direction of a person other than the CO/CS, the change will be considered to have been without authority. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The CO/CS will be identified at time of award. During any absence of the CO/CS, identified for this award, other warranted COs from ATF may authorize work under the contract.

(b) Contracting Officer's Technical Representative (COTR): The COTR will be identified at time of award. The COTR will be designated on authority of the Contracting Officer (CO) to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COTR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required. A letter of designation will be issued to the COTR, with a copy supplied to the Contractor, stating the responsibilities and limitations of the COTR. This letter will clarify to all parties of this contract the responsibilities which would result in a modification to the (c) scope of work; changes in cost or price totals or estimates; changes in delivery dates; changes in any other mutually agreed upon term or provision of the contract.

10.0 SYSTEM FOR AWARD MANAGEMENT (SAM): The selected contractor shall have an active registration in the SAM database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

11.0 SECURITY: In accordance with (IAW) Clause #ATF-04, ‘Background Investigations (BI) Requirements’, the nature and specific degree of background investigation or facility review will be determined by ATF’s Personnel Security Branch (PSB) as required, depending upon the nature and degree of risk associated with the requirement and the position. Individuals may require access to ATF- sensitive information, IT systems, or unescorted access to ATF facilities.

However, if the contractor’s employee will require escorted access to a government facility to fix a problem, a criminal police check shall be conducted by the local field office or ATF Headquarters Physical Security Programs Branch as required. ATF Form 8620.5 shall be provided for completion prior to escorted access to ATF facilities. The contractor shall follow any other facility requirements provided by the Physical Security Branch or other authorized ATF facilities point of contract.

12.0 INSPECTION AND ACCEPTANCE:

12.1 Inspection and Acceptance:

12.1.1 Supplies or services delivered under this requirement shall be inspected and accepted by the respective COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this requirement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause.

12.1.2 The basis for acceptance shall be compliance with the requirements, objectives and other terms and conditions set forth in this SOW.

12.1.3 Deliverable items rejected shall be corrected IAW the applicable clause(s) or SOW specifications.

12.2 Acceptance Criteria

12.2.1 The respective COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the SOW. The Contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the Contractor, at no additional cost to the Government.

12.2.2 Unless otherwise indicated, the government will require seven (7) business days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it for correction.

12.3 Rejection Procedures

12.3.1 If the respective COR rejects any deliverable, that rejected document will be handled in the manner described in this Section and the SOW.

12.3.2 After notification that the deliverable did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

12.3.3 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject SOW.

12.3.4 Any rework of rejected deliverables will be completed at no additional cost to the Government - no payments will be issued against rejected deliverables, until they are corrected and accepted by the Government.

13.0 ATF POLICIES, PROCEDURES AND STANDARDS:

13.1 The contractor shall conform to all ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures. The following guidelines are applicable to this requirement:

a. Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

b. NIST Special Publication 800-53

c. ATF Minimum Security Requirements for Contractor Off Site Labs

d. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users

e. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

10.0 INVOICE PAYMENT

Payment for all supplies and services shall be made upon Government acceptance, in a accordance with the appropriate Payments Clause, FAR 52.232-7. The contractor must be registered online in the Central Contractor Registration database controlled by the Department of Defense (www.CCR.gov) to receive an award. Registration is valid for 12 months

(a) Payments will be made by the Finance Branch.

(b) Electronic Invoicing (Month 2023)

(c) ATF strongly encourages contractors to invoice electronically. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

(d) Each invoice must be a proper invoice in accordance with FAR 32.905. Contractors able to submit invoices electronically should submit each invoice to FinanceBranch@ATF.gov with a copy to the COTR. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at (202) 648-7860.

(e) Mandatory Use of Government Electronic Mail. Unless exempted by the CO, in writing, communication after contract award with Government agencies shall ordinarily be transmitted via electronic mail (e-mail).

(f) Final payments will be based on final Government acceptance of all deliverables.

(g) The contractor must submit a copy of the weight tickets along with the monthly invoices to the Building Manager//COR before the invoices can be certified for payment. If the copy of the weight tick is not submitted the invoice will not be paid.

10.0 CENTRAL CONTRACTOR REGISTRATION

The Government makes all payments via electronic funds transfer. The Department of Treasury requires all contractors to register in the Central Contractor Registration (CCR). The CCR is an Internet accessible database (www.ccr.gov) where the contractor inserts approximately twenty fields of the company’s business information such as the company’s name, address, telephone number, and financial institution information.

18.0 CONTRACT POINTS OF CONTACT

Contracting Officer and Administrator:

Bureau of Alcohol, Tobacco, Firearms & Explosives 99 New York Ave., NE Washington, DC 20226