Statement of Work Vitek2.pdf

Statement of Work

1.0. PROVIDING/CONSUMABLES:

The contractor shall provide, 22226/VITEK 2 TEST CARD AST-GP67, 424703/VITEK 2 AST-N809 TEST CARD, 420915/VITEK 2 TEST CARD AST-ST02 for the Navy Medicine Readiness &Training Command (NMRTC) Yokosuka Laboratory Department as well as BHC Iwakuni for use in government owned equipment. These are critical supply items that enable the department to perform essential analysis for the purposes of patient treatment, and care of active duty, family members and other eligible beneficiaries assigned to U.S. Forces Japan. The supplies to be delivered by the Contractor shall have the manufacturer's designated as longest shelf-life as possible. No item should expire prior to receipt of the next shipment of that item to ensure continuous in-dated coverage of all lab supplies.

2.0. PACKAGING AND MARKING:

The supplies shall be delivered in manufacturer's standard packaging and marking for domestic shipment and protected in a manner to prevent deterioration and damage during shipment from manufacturer to the destination.

3.0. ADDITION/DELETION OF ITEMS:

Discontinued Items: The contractor agrees to provide the Government with immediate, written notification when an item is to be discontinued by the manufacturer, including a recommendation for any potential substitute or replacement items. If the Government elects to include a substitute or replacement item in the contract, the contract will be modified accordingly. If an item is discontinued without replacement, the notice should include a recommendation concerning the availability of items that are comparable in form, fit, and function. The terms of such order(s) will be negotiated by the parties, including changes to the delivery schedule and maximum quantity available for shipment.

4.0. DELIVERY:

The Contractor shall deliver consumable products directly to the NMRTC Yokosuka and BHC Iwakuni.

The Contractor shall deliver the products consistently, as itemized according to delivery schedule.

4.1. Period of Performance & Shipment Schedule:

Basic Year:

Period of Performance for Iwakuni Maintenance Service and Iwakuni Installation Service: 01 Oct 2024 through 30 Sep 2025 Period of Performance for Yokosuka Maintenance Service: 01 Nov 2024 through 30 Sep 2025 Shipment Schedule: FIRST WEEK OF JAN2025 and APR2025 and JUL2025

Option Year I:

Period of Performance Yokosuka and Iwakuni Maintenance Service: 01 Oct 2025 through 30 Sep 2026 Shipment Schedule: FIRST WEEK OF OCT2025, JAN2026, APR2026 and JUL2026

Option Year II:

Period of Performance Yokosuka and Iwakuni Maintenance Service: 01 Oct 2026 through 30 Sep 2027

Shipment Schedule: FIRST WEEK OF OCT2026, JAN2027, APR2027 and JUL2027

The Contractor shall perform preventive maintenance annually. If the Contractor is unable to perform the maintenance within that month due to unforeseen circumstances, they need to notify Laboratory EPO to schedule the new date.

The Contractor shall provide consistent brands of Biomerieux consumables manufactured exclusively for Biomerieux Vitek 2 to avoid any interruption of services provided by the laboratory.

The Contractor shall be able to provide emergency orders in cases where unexpected workload increases deplete the stocked supply items as well as abide by the service agreement.

4.2. Delivery Point:

(Refer to attached Delivery Schedule to determine which consumables correspond to which location)

(For items designated for NMRTC Yokosuka address is listed below)

NMRTC Yokosuka

SUPPLY AND EQUIPMENT PETTY OFFICER

MMD WAREHOUSE RECEIVEING BLDG. E-18

1 HON-CHO YOKOSUKA, KANAGAWA 238‐0041

(For items only designated for BHC Iwakuni Listed below)

BHC IWAKUNI, MMD, BLDG. 110, BOX 1877

1 MISUMI MACHI, IWAKUNI,

YAMAGUCHI 740-0025

4.3. Time of Delivery:

The supplies shall be delivered according to the delivery schedule provided. Deliveries should occur between the hours of 0800-1500 from Monday thru Friday except American Federal Holidays.

5.0. CONTRACTOR'S RESPONSIBILITY:

5.1. Providing Biomerieux Consumables:

The contractor shall provide, 22226/VITEK 2 TEST CARD AST-GP67, 424703/VITEK 2 AST-N809 TEST CARD, 420915/VITEK 2 TEST CARD AST-ST02 to the designated addresses by the requested dates, ensuring appropriate time remains before items expire. Any Biomerieux consumables made for Biomerieux Vitek 2 that is unacceptable to the Government upon delivery, due to defect/damage/short shelf life prior to Government acceptance shall be the responsibility of the Contractor to replace at no expense to the Government.

5.2 Set up Vitek 2 Compact:

The Contract shall install Vitek 2 Comact (SN VK2C23925) at BHC Iwakuni The following tests are required after installation:

1. Wiring and start-up tests

2. Various diagnostic tests and operation check

3. Software upgrade version 9.04

5.3. Annual Preventative Maintenance:

The Contractor shall perform annual preventative service maintenance on the Biomerieux Vitek 2 Compact laboratory analyzer located at NMRTC Yokosuka and BHC Iwakuni, Japan. The service includes adjustment and calibration of system and update of advanced software when it becomes available in accordance with the manufacturer’s instructions. The services shall be performed on site annually during the performance period with mutually agreed upon schedule between the Contractor and the requiring activity. Authorized Laboratory Personnel and Biomedical Repair personnel are authorized to coordinate and schedule PM services. Such services shall include but are not limited to, technical inspection, adjustment, cleaning and other service to keep the equipment in good condition.

Product Serial Number Equipment Control Number (ECN) Vitek 2 Compact Analyzer VK2C19191 085146 Vitek 2 Compact Analyzer VK2C23925 090549

5.4. On-Call Repair Services:

The Contractor shall on-call repair services which include all necessary labor, materials and transportation to repair inoperative equipment and replace parts. The on-call repair services shall be provided upon request on oral or written notification by the authorized Laboratory Personnel and Biomedical Repair personnel. This contract includes unlimited emergency on-call repair services during the performance period. The Contractor shall respond to the on-call repair services or arrive at the equipment site within 48 hours after such a call except Saturday, Sunday, Japanese holidays and New Year Holiday season from 29 December to 04 January of every year.

5.5. Service Report Submission:

The Contractor shall provide a service report upon the completion of maintenance service. The service report shall be written in English. The service report should include the following:

- Technician’s Printed Name and Telephone Number and Signature

- Date and Time of Arrival

- Time Expended Repairing Service, Labor Hours and replacement material used

- ECN and Serial Number

- Summary of Work Performance and Accepted by End-User with (Government Representative’s Printed Name and Signature)

5.6. Contractor Experience/Training:

The Contractor shall provide upon documentation that the service personnel have received training and experience in repairing and/or maintaining the equipment covered herein.

6.0. INSPECTION AND ACCEPTANCE:

The NMRTC Yokosuka Laboratory Department personnel and/or appointed personnel will conduct inspection and acceptance upon each delivery.

7.0. POINTS OF CONTACT:

8.0. EMERGENCY CONTACT INFORMATION:

In case of any emergency on Government compounds and/or inside military bases while in Contractor's possession, the Contractor shall be responsible to immediately notify NMRTC Yokosuka Laboratory Dept.

9.0. INVOICE INSTRUCTION:

The Contractor shall attach Copy of invoice with Contract Number/Delivery Order Number at

PIEE/WAWF

1. Copy of invoice with Contract Number/Delivery Order Number

2. Packing Slip which shows details of consumable shipment

3. Proof of Delivery

10.0. U.S. Legal Holidays:

If the holiday falls on a Saturday, the preceding Friday is observed as the holiday; if the holiday falls on a Sunday, the following Monday is observed as the holiday. The following is a list of U.S. legal holidays:

Holiday Date New Year's Day Birthday of Martin Luther King Jr.

President Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

1st January 3rd Monday of January 3rd Monday of February Last Monday of May 3rd Monday of June 4th July 1st Monday of September 2nd Monday of October 11th November 4th Thursday of November 25th December