Statement of Work _ Various Dietary Food Items.pdf

STATEMENT OF WORK

SECTION 1: General Information

1.1 General Overview

The Indian Health Service (IHS), Great Plains Area Office (GPAO), Pine Ridge Service Unit (PRSU) has a need to establish a six-month contract for the purchase of miscellaneous subsistence and non-subsistence food items to be purchased on an “as needed” bases for Pine Ridge Service Unit, Dietary Department, Pine Ridge, South Dakota.

PRSU provides meals for patient care, which requires food on a regular basis. The primary purpose for this contract is to provide routine delivery of food products.

SECTION 2: SCOPE

2.1 Scope Overview

The Dietary department coordinates all aspects of patients’ nutritional care and provides attractive, nutritious meals made with high quality ingredients. In addition, we strive to offer a variety of menus to meet the preferences and needs of our patients. Menu options include vegetarian, heart-healthy, sodium restricted, diabetic, gluten-free, renal diets, dysphagia diets, pediatric or geriatric diets, allergy-safe diets, and Kosher diets.

Nutritional supplements are available upon request.

SECTION 3: GENERAL REQUIREMENTS

3.1 Delivery Schedule/Requirements

3.1.1 PRSU requires a weekly food order, however under certain circumstances, the PRSU may require two food deliveries in a week. Delivery will be made between the hours of 08:00 A.M. and 4:00 P.M., Monday through Friday.

Alternate delivery schedule will have to be discussed and agreed upon with the POC.

Vendor will be required to deliver all ordered line items directly to the Dietary department to be received by identified receiving staff.

3.1.2 The deliverables shall be the food and supplies listed on the attached Excel spreadsheet that are ordered by the PRSU staff through an established ordering system. The purpose of the personal contacts is primarily to deliver quality supplies to the PRSU. Factual information is exchanged as well as planning and coordinating issues such as substituted items, inventory or quality issues, recall procedures, etc. Methodological problems and possible solutions are discussed to clarify information wanted, to resolve problems.

Coordinates the schedule needed in order to meet the requirements with the Dietary Department. Four-week cycle menu with nutrient evaluation as required by hospital accreditation with ingredients available for the menu.

3.1.3 Perishable (produce) food item temperatures shall be 34 to 40 degrees when inspected. Perishable food items 32 degrees and below will be considered frozen and shall be returned; melons, apples, oranges, kiwi, grapes, berries, carrots, celery, leaf vegetables, fresh herbs, etc.

3.1.4 Frozen food items will be O to -10 degrees when inspected. Frozen food with temperatures above 25 degrees or visible yielding shall be returned;

pliable, bendable, tender, etc.

3.1.5 Identified food items with flawed packaging, frozen fresh produce, thawed frozen food, and adulterated foods will be returned to the contractor or representative upon delivery of food supplies or upon an agreed time and date for pick up. An invoice credit will be acknowledged and made to the same food invoice received.

3.2 Authorized Purchasers

3.2.1 Individuals authorized to purchase supplies are as listed:

Marilyn Parmenter, Dietary Supervisor, PRSU Rickta Brownlow, Work Leader, PRSU

3.3 Location and Hours of Work

Accomplishment of the results contained in this SOW requires work at Pine Ridge Service Unit. Normal workdays are Monday through Friday except US Federal Holidays. Core hours of work are from 0800 to 1630 daily. All employees are expected to be available during core hours. If there should be any change in normal working hours, this will be coordinated with the COR.

GOVERNMENT HOLIDAYS:

New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran's Day

Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see Federal Holidays (opm.gov)*).

SECTION 4: Deliverables and Performance

4.1 Period of Performance (POP):

The POP will be Date of Award through six-months. The Government may extend the period of performance in accordance with FAR Clause 52.217-9 - Option to Extend the Term of the Contract; upon written notification by the Contracting Officer before the contract expires.

4.2 Place of Performance

The contractor must provide the identified food items to the following facility:

IHS Pine Ridge Service Unit Attn: Dietary Department 607 Indian Health Road Pine Ridge, SD 57770

Contractor shall ensure accuracy of orders.

Inspection and acceptance will take place at time of delivery by appointed staff.

No damaged items will be accepted.

No items that are to be delivered to other facilities will be accepted.

SECTION 5: Point of Contact:

5.1 Primary Point of Contact: Marilyn Parmenter, Dietary Supervisor, marilyn.parmenter@ihs.gov, 605-867-3217 mailto:marilyn.parmenter@ihs.gov