Statement of Work v2 - Lodging and Meals - Pittsburgh PA.docx

SCOPE OF WORK STATEMENT (SOW)

HEADQUARTERS AND HEADQUARTERS DETACHMENT 336 MILITARY POLICE BATTALION

7100 LEECH FARM ROAD PITTSBURGH PENNSYLVANIA 15206-1293

General: The Army Contracting Command – Pittsburgh, in support of the 336th MP BN HHD, has a requirement for lodging and meals for their Annual Training (AT) in Pittsburgh, PA.

This is a non-personal services contract to provide lodging and meals. The government shall not exercise any supervisions or control over the contract service providers performing the services herein. Such contract services providers shall be accountable solely to the contractor who, in turn is responsible to the government.

Period of Performance:

Lodging:

02 AUG 2020: Three (3) Double Occupancy Rooms needed for Five (5) Soldiers 03 AUG 2020 – 16 AUG 2020: Five (5) Double Occupancy Rooms needed for Eight (8) Soldiers

Meals:

02 AUG 2020 – 16 AUG 2020: See Meals section on Page 3 for details.

Place of Performance: All rooms must be at a single location and be within a 12 mile radius of Company, 336th MP BN HHD, 7100 Leech Farm RD, Pittsburgh, PA 15206. The distance will be calculated, via Google Maps, by estimating the distance from the hotel to the exact address of the unit.

REFERENCES: a) Army Training and Doctrine Command Housing, Standards (TRADOC) and Army Regulation (AR) 30-22

PURPOSE: Lodging is required to support Soldiers attending Annual Training at 7100 Leech Farm Road Pittsburg PA 15206. The lodging facility shall adhere to TRADOC and AR 30-22, section 3-24. Soldiers shall be housed at a maximum of two Soldiers of the same gender per room.

The lodging facility shall support the following service members in their respective locations that will be checking in on the start of the day of training as indicated in the description table.

Billeting Locations:

a. Pittsburgh, PA, Location: Hotel location shall be within a 25-mile radius of the HHD 336TH Military Police Battalion, 7100 Leech Farm Road Pittsburgh PA 15206

b. The distance will be calculated by using TRAX.

c. The Period of Performance is from 02 August 2020 through 16 August 2020.

DESCRIPTION:

Guest Rooms: The contractor shall provide three (3) double occupancy rooms for 5 Soldiers, starting 02 AUG 2020. Two (2) additional rooms for 3 Soldiers will then be needed starting 03 AUG 2020, making it a total of five (5) double occupancy rooms needed for 8 Soldiers. Those five rooms will be needed from 03 AUG 2020 through 16 AUG 2020. Females and males will be housed in separate rooms. The Government shall only pay for rooms used.

Lodging in Pittsburgh, PA

HHD 336TH MP BN

02 Aug – 03 Aug 2020

HHD 336TH MP BN

03 Aug– 16 Aug 2020

Total number of Room Nights: 68

All rooms shall be located in the same facility.

Sleeping rooms shall be provided at or below the prevailing per diem rates in accordance with the per diem thresholds found at: https://www.gsa.gov/travel/plan-book/per-diem- rates/per-diem-rates-lookup

The double occupancy rooms shall contain, but not limited to, adequate net living and sleeping areas. No more than two people shall be assigned to a double occupancy room and no more than one person shall be assigned to a single room. ROLL away beds and pullout sofas cannot be considered as double occupancy rooms.

Rooms shall be constructed and finished to provide good light and sound attenuation. Sufficient electrical outlets shall be available and in good working condition.

All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. Access to sleeping rooms shall be via interior corridors.

The parking lot shall be equipped with enough amount of lighting for safety of the soldier’s belongings as well as accommodate all soldiers staying at the hotel. Soldiers shall be arriving and departing in their individual vehicles.

Bathrooms must be in sanitary conditions. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtain.

Rooms shall have adequate heating and cooling capabilities.

Each room must contain at a minimum: internet access, a television with cable access, iron and iron board, alarm clock and lock box.

All rooms will be non-smoking and free of bed bugs, lice rodents or anything that will make the living conditions unsafe and/or unhealthy.

Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and cloth bath mat.

Vendor’s location must be a low crime area, free of drugs and prostitution.

Meals:

The Contractor shall provide 327 meals commencing with Lunch meals on 02 AUG 2020. Vegetarian options shall be available. Food and beverage charges are based upon a total of servings per meal. Local government per diem rates for food shall apply, buffet style is preferred. The dining area shall be located at the hotel and needs to have a room capacity that can accommodate up to 50 persons. All Military personnel shall clean up their area and trash when finished eating each meal.

Breakfast: Breakfast box meals shall be available from 08:30 AM to 09:30 AM and shall include such items as: cereal, granola bar, trail mix, and fruit cup. Drinks shall consist of: milk, and juice on the following day(s):

03 AUG 2020 (1 day) for five (5) Soldiers = 5 breakfast meals 04 AUG 2020 through 16 AUG 2020 (13 days) for eight (8) Soldiers = 104 breakfast meals Total breakfast meals = 109

Lunch: Hot food shall be available from 11:30AM to 1:00PM and shall consist of chicken, beef or fish, vegetable, soup or salad and dessert. Drinks shall consist of coffee, and soft drinks for the following day(s):

02 AUG 2020 (1 day) for five (5) Soldiers = 5 lunch meals 03 AUG 2020 through 15 AUG 2020 (13 days) for eight (8) Soldiers = 104 lunch meals Total breakfast meals = 109

Dinner: MRE shall be available from 5:30PM to 9:30PM and shall consist of chicken, beef or fish, vegetable, soup or salad and dessert. Drinks shall consist of coffee, milk, tea and soft drinks, for the following day(s):

02 AUG 2020 (1 day) for five (5) Soldiers = 5 dinner meals 03 AUG 2020 through 15 AUG 2020 (13 days) for eight (8) Soldiers = 104 dinner meals Total breakfast meals = 109

Billing/Payment: All rooms shall be paid for through the contracting office, unless noted otherwise. The Federal Government is tax exempt.

Personal Expenses: Personal expenses in guest rooms such as long distance phone calls, movie rentals, laundry, and room service shall not be billed under the resultant contract. Any such charges will require the occupant(s) to provide their personal credit cards to secure payment for obligations. Any damages that occur will be at the guest’s expense.

Invoicing: Quantities in this requirement are estimates. Awarded vendor and or third party shall invoice for actual rooms provided only, in accordance with the terms and conditions of the established contract. Only actual rooms used and provided will be accepted and paid for by the Government. Invoices shall be submitted via the Wide Area Work Flow (WAWF) system for processing.

Room roster: A detailed roster will be provided to the contractor by the Government Point of Contact two (2) days prior to the event start date.

ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation 24 hours prior to the start date. The cancellation notice will be issued by the Contracting Officer (KO). The Contractor shall waive any charges against the Government due to the cancellation and release it from all obligations under the contract if the Government meets the deadline above.

Safety/Security: The contractor’s facility shall comply with all applicable fire and safety codes and regulations.

The contractor shall have a security plan to ensure the U.S. Army soldiers are in a safe and crime free environment.

The meeting and sleeping rooms shall have adequate security for Government’s information, supplies, equipment and other properties.

Sleeping rooms shall have adequate locks for doors and windows The hotel presented to the Government must be Federal Emergency Management Agency (FEMA) approved.

DANIEL J. KING 1LT, MI COMMANDING

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